2021-03-31-accounts - Moorland Road Community Library (Bath)

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Trustees' Annual Report for the period

Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod
From	Period start date			To	Period end date
	1	April	2020		31	March	2021

Section A Reference and administration details

Charity name Moorland Road Community Library

Other names charity is known by

Registered charity number (if any) 1179729

Charity's principal address Moorland Road Community Library Moorland Road Bath Postcode BA2 3PL

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Elizabeth Hearn	Chair
Jill Carr	Secretary
Jeanette Cook	Treasurer
Ann Robins
Victoria Johnson		1/4/20 – 31/8/20
Alice Boden		1/4/20 – 3/10/20
Joshua Hale		2/11/20 – 31/3/21

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

TAR

March 2012

Names and addresses of advisers (Optional information)

Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information) Section B Structure, governance and management Description of the charity’s trusts The governing document is a memorandum Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

(eg. trust, association, company)

Apart for the first trustees, every trustee must be appointed for a term of Trustee selection methods three years by a resolution passed at a properly convened meeting of the (eg. appointed by, elected by) charity trustees

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

All trustees are provided with a copy of The Essential Trustee (CC3), Safeguarding Duties for Charity Trustees and the Charity Trustee Welcome Pack. All Trustees are DBS checked and have made appropriate declarations of eligibility. All Trustees are familiar with our constitution.

The Trustees of the Charity are responsible for policy decisions, fund raising, liaison with our local Council and other bodies and, with our Volunteer Co-ordinators, are also responsible for the day to day running of the charity. The Volunteer Co-ordinators manage our volunteer force.

The principal risks faced by the charity are insufficient funding to keep the Library open and/or an insufficient number of volunteers. We are all constantly looking for fundraising opportunities and actively seek to recruit new volunteers. Our recruitment and retention of volunteers is managed by several volunteers who have extensive experience in this field. They work hard to ensure that all opportunities for finding volunteers are maximised.

This is especially important now as Covid restrictions have severely impacted our operations and the Library has been closed intermittently for a large proportion of time. However, we risk assessed all of our operations at every stage of reopening and consulted with our volunteers before we reopened the Library. We delivered to the public the best service we could as the situation changed throughout the year. “Slowly and Safely” was and still is, our mantra.

TAR

March 2012

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)	The objects of this charity are:  the advancement of education for the benefit of the public, in particular but not exclusively, in the area of Moorland Road, Bath and the surrounding area, by the provision of a community lending library and associated services  the promotion for the benefit of the public, in particular but not exclusively, in the Moorland Road area of Bath and the surrounding area, without distinction of sex, sexual orientation, race or of political, religious or other opinion, by associating together the said residents and local authorities, voluntary and other organisations, in a common effort to advance education and to provide facilities in the interest of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents.
	The Trustees have had regard to the guidance issued by the Charity Commission on public benefit. Despite covid restrictions, we have continued to operate and open Moorland Road Community Library for use by the general public. We stayed open as much as we could within the restrictions as laid down by the Government. We adapted our ways of working from a face to face/hands on service to Click and Collect and Quick Book Drop. Hands, Face and Space was adopted and we ensured and continue to ensure that the Library was/is a safe space for our volunteers and customers. On reopening, library users frequently expressed delight at our return and gratitude for our continued service. The Library provides a much valued local service within the community and we are determined to keep it accessible to everyone. Volunteering at the Library especially benefits the volunteers coming out of lockdowns by bringing a sense of purpose, reducing social isolation and improving individuals’ mental health.

Summary of the objects of the
charity set out in its
governing document
Summary of the main
activities undertaken for the
public benefit in relation to
these objects (include within
this section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit)

The objects of this charity are:
 the advancement of education for the benefit of the public, in particular
but not exclusively, in the area of Moorland Road, Bath and the
surrounding area, by the provision of a community lending library and
associated services
 the promotion for the benefit of the public, in particular but not
exclusively, in the Moorland Road area of Bath and the surrounding
area, without distinction of sex, sexual orientation, race or of political,
religious or other opinion, by associating together the said residents
and local authorities, voluntary and other organisations, in a common
effort to advance education and to provide facilities in the interest of
social welfare for recreation and leisure time occupation with the
objective of improving the conditions of life for the residents.

The Trustees have had regard to the guidance issued by the Charity
Commission on public benefit.
Despite covid restrictions, we have continued to operate and open
Moorland Road Community Library for use by the general public. We
stayed open as much as we could within the restrictions as laid down by
the Government. We adapted our ways of working from a face to
face/hands on service to Click and Collect and Quick Book Drop.
Hands, Face and Space was adopted and we ensured and continue to
ensure that the Library was/is a safe space for our volunteers and
customers.
On reopening, library users frequently expressed delight at our return and
gratitude for our continued service. The Library provides a much valued
local service within the community and we are determined to keep it
accessible to everyone.
Volunteering at the Library especially benefits the volunteers coming out
of lockdowns by bringing a sense of purpose, reducing social isolation
and improving individuals’ mental health.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

 policy on grantmaking; The Charity does not make grants  policy programme related investment; The Charity does not invest in other charities or projects  contribution made by No financial contributions were made by volunteers volunteers.

TAR

March 2012

Section D Achievements and performance

Main achievement: The Library seems to have survived a global Summary of the main pandemic and we are delighted that it is still seen as a welcoming and achievements of the charity vibrant part of the community that is accessible to everyone. It has been during the year a lifeline to many people during a time of isolation and anxiety. Our management committee of Trustees is still in place and is still overseeing the running of the library. During the pandemic, Moorland Road Community Library played a very valuable role in home schooling. As the Library restrictions were lifted, parents were very grateful to be able to access books for their children through Click & Collect. All of our group activity work has ceased for the time being due to covid and the pandemic has also had an impact on our volunteer force. It appears that at the moment we have lost about half of our volunteers. Our reduced workforce has meant that that our opening hours have been reduced from 22.5 hrs per week to 15 hrs per week. However, we are actively recruiting new volunteers and the number is slowly rising.

Our second book stock is going from strength to strength – we now have over 1600 books. We are continuing to use our own catalogue and database for the new book stock and to train our volunteers.

As part of our desire to act as a public space, earlier this year we acted as a Census Support Centre to support people in completing the census. We were set up to supply 250 individual one on one covid safe interviews. This entailed training up a group of volunteers, covid proofing the room, setting up a booking system and adapting our IT systems so that members of the public could visit the Library during non-library hours.

Section E Financial review

No reserves are held as at 31/3/2020

Brief statement of the charity’s policy on reserves

Details of any funds materially in deficit

N/A

Further financial review details (Optional information)

TAR

March 2012

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

The principal source of funds are:

Grants provided by the local Council and local Community Investment Levy (CIL).
Fundraising, including payment for acting as a Census Support Centre, Virtual Balloon Race, regular stewarding at local running races.
Discretionary Covid grant for charities which allowed us to open our Library in the safest possible way.

All funds are used to support the running costs of the Library and, in normal times, to reach out to our community through a series of events and regular sessions.

We have no investments.

Section F Other optional information

TAR

March 2012

Charity Name

No (if any)

Receipts and payments accounts For the period Period start date To from 4/1/2020

Period start date Period end date To 4/1/2020 3/31/2021

Section A Receipts and payments

----- Start of picture text -----
Unrestricted Restricted Endowment
Total funds
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
BANES Community Investment Levy 6,000 - 6,000
Donations 380 - 380
BANES Council (Local Councillor Fund) 700 - 700
Fundraising 3,771 - 3,771
Charity Covid Grant 10,000 - 10,000
- -
- -
- - - -
20,151 700 - 20,851
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total - - - -
Total receipts 20,151 700 - 20,851
A3 Payments
IT Expenses 396 - 396
Covid proofing & fleeces 292 700 - 992
Census related expenses 296 - 296
Ultilities 1,909 - 1,909
Books 882 882
Insurance 629 - 629
Stationery 289 289
Caretaking 26 - 26
Local Giving registration 96 96
Volunteers & refreshments 82 40 122
Christmas lights 66 66
leaving gift 91 - 91
- - -
Sub total [ 4,172 ] 1,622 - 5,794
A4 Asset and investment
purchases, (see table)
Fixtures and Fittings 557 - 557
IT Equipment 1,808 - 1,808
Sub total [ 2,365 ] - - 2,365
Total payments 6,537 1,622 - 8,159
Net of receipts/(payments) 13,615 - 922 - 12,693
A5 Transfers between funds - - - -
A6 Cash funds last year end - - - -
Cash funds this year end 13,615 - 922 - 12,693
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Section B Statement of assets and liabilities at the end of the period

			Unrestricted	Restricted
Categories	Details		funds	funds
B1 Cash funds	Bank Account	*Total cash funds*	to nearest £ 26,712 - - 26,712	to nearest £ - - -
	(agree balances	with receipts and payments account(s))	Agreement Error	Agreement Error
			Unrestricted	Restricted
			funds	funds
B2 Other monetary assets	Details		to nearest £ - - - - - -	to nearest £ - - - - - -
B3 Investment assets	Details		Fund to which asset belongs	Cost (optional) - - - - -
B4 Assets retained for the	Details		Fund to which asset belongs	Cost (optional) -
charity’s own use				- - - - - - - -
			Fund to which	Amount due
B5 Liabilities	Details Owed to trustees Owed to Solicitor		Unrestricted Unrestricted liability relates	- - - - - (optional)
Signed by one or two trustees on behalf of all the trustees	Signature		Print	Name

Signed by one or two trustees on behalf of all the trustees

----- Start of picture text -----
CC16a
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Last year

to the nearest £

Endowment funds to nearest £ - - - -

Endowment funds to nearest £

Current value (optional)

When due (optional)

Date of approval