.
# 1179723
THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF SANDERSTEAD ST MARYS
Financial Statements
Year Ended 31 December 2025
|Contents|Contents|||
|---|---|---|---|
||||**Page**|
|Legal and Administrative Information|||1|
||||3|
||||6|
|Statement of Financial Activities|||7|
|Balance Sheet|||8|
|Notes to the Financial Statements|||9|
Reference and administrative details
For the year ended 31 December 2024
**Charity Registration no:** 1179723 **Registration Date** : 29 August 2018 **Governing Document:** Parochial Church Council Powers (1956) as amended and Church Representation Rules that came into force on 2 January 1957.
PCC members who have served from 1[st] January 2025 until the date this report was approved are:
**Clergy:** Fr. Grant Cohen **Laity: Church Wardens** Mrs Julia Storey
Miss Aleen Solly (resigned 6 April 2025) **Deanery Synod** Miss Kim Brown Mrs Anne Rowland **Elected members** Mr Richard Dean (co-opted Treasurer) Mrs Penny Hinton Mr Bill Jackson Mrs Julia Rider Mrs Sue Wragg Mrs Rachael Woods (Secretary)
1
Reference and administrative details
For the year ended 31 December 2024
**Bankers:** HSBC 139a North End Croydon Surrey CR0 1TN The CBF Church of England Funds One Angel Lane London EC4R 3AB **Independent Examiner:** Peter Saltiel Church and Charity Accounts Service Ltd 7 Planchadeau 23460 Saint-Pierre-Bellevue France **All Correspondence to:** St **.** Purley Oaks Road South Croydon Surrey CR2 0NR
Telephone: 020 8657 9232
2
## **Structure, governance and management.**
## _Constitution_
The Parochial Church Council (PCC) is a body established under the Church Representation Rules of the Church of England and under the Parochial Church Council (Powers) Measure 1956.
## _Appointment of Trustees_
The method of appointment of PCC Members is set out in the Church Representation Rules. All church attendees are encouraged to register on the Electoral Roll and stand for election to the PCC.
## _Organisational Structure and Decision Making_
The rules for the proceedings of the PCC are set out in the Church Representation Rules.
Because its role is essentially strategic and co-ordinating, rather than day-to-day management, the only permanently constituted committee of the PCC is the Standing Committee, which meets as necessary to conduct urgent business between full meetings. Temporary groups are appointed from time to time to carry out specific pieces of work.
## **Risk management**
The PCC categorises risk as follows:
Financial risk is the most common category of risk, and it is possible to measure many nonfinancial risks in terms of financial impact. Financial risks can be managed through budgets and internal financial procedures as well as through strategic, business and development plans and management accounts.
Reputational risk can have an impact on parishes if, for example, unwelcome publicity hinders the mission of the Church.
Statutory and legal requirements such as health and safety, employment law, Charities Act, child protection and associated difficulties, which could lead to high compensation payments arising from equal opportunities or health and safety claims, also pose a risk.
example, to damage to a church building.
Management of risk is the responsibility of the PCC which undertakes risk assessment on a low, medium, or high likelihood of an event occurring and the high, medium or lo impact. Contingency plans, controls or preventative measures are put in place by the PCC.
## **Objectives and activities**
The PCC has the responsibility of co-operating with the incumbent in promoting the hole mission of the Church, pastoral, evangelistic, social, and ecumenical. It also has the
matters as compliance with health and safety, disability discrimination legislation and child protection. Appropriate training procedures have been adopted, including training courses arranged by the diocese or deanery and the dissemination of reading matter.
3
TRUSTEES REPORT (CONTINUED)
## **Bribery Act 2010**
This Act came into effect 1 July 2011.
feel no need for any procedures to prevent bribery.
We believe that our present procedures of requiring three quotes for major works, with the decision on which quote to accept taken by the Standing Committee and/or the PCC, and of using Southwark recommended firms for major projects, mean that we have sufficient procedures in place.
## **Trustees Report**
The full PCC met 6 times in 2025 for formal business with an average attendance level of 76%.
The standing Committee also met 6 times in 2025.
## **COMMUNITY, OUTREACH & FACILITIES**
The Christingle Service was held on Christmas Eve and was again a great success with more than 250 attendees.
The Family Room was used as a creche for babies and toddlers during services, for post service refreshments, and as a meeting room for various church committees.
Chrome (a youth club) for children aged between 11 and 18 years of age closed during the year. Any child may attend whether an active, inactive, or no Christian belief as part of the
The Christmas Fair was a great success with more than 1,000 people attending and a net income of £1,712.
During the year we distributed food collections from the congregation to the users of the Purley the result of congregational appeals.
For the second year we were unable to pay out anything from the income of the church to various charities.
## **Financial Review**
Income for the year was £156,292 (2024: £151,490) and expenditure £148,398 (2024: £149,810) with a net surplus of £7,894 compared to a net surplus in 2024 of £1,680, largely due to the absence of an employed organist in the year, while Mr E Beven was holding the fort quite magnificently.
Total receipts on ordinary unrestricted/designated funds of the church were £148,875 (2024 £151,193) and are detailed in the financial statements. Expenditure of £143,110 (2024: £146,482) was spent to provide the Christian ministry in the parish, including the Parish Support Fund giving of which largely provides the stipends and housing for the clergy. We also owed St James Riddlesdown £2,223.
4
## **Reserves Policy**
It is the PCC policy to maintain a balance on general/designated unrestricted funds which equates to approximately six months unrestricted payments, to cover emergency situations that may arise from time to time. The balance of £14,753 at the year-end did not reach this level.
The balance of £12,706 of restricted funds is available for expenditure only for the purposes shown in note 9 of the notes to the financial statements.
## **Statement of Trustees Responsibilities**
Charity law requires the trustees to prepare financial statements for each financial year which give a true and fair vie of the state of affairs of the church at the year end and its incoming resources and resources expended during the year. In preparing those financial statements, the trustees are required to:-
- Select suitable accounting policies and then apply them consistently;
- Make judgments and estimates that are reasonable and prudent;
- State whether applicable accounting standards and statements of recommended practice have been followed subject to any departures disclosed and explained in the financial statements; and
- Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the church will continue in business.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the church and enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the church and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
## Financial statements
The financial statements prepared for filing purposes have been reconciled with the memorandum accounts prepared separately by the treasurer for the PCC. The memorandum accounts are used by the PCC for internal management information on
Approved by the PCC on the 11[th] March 2026 and signed on their behalf by:
Fr. Grant Cohen, Priest-
Richard Dean, Honorary Treasurer
5
Sanderstead Registered Charity No. 1179723 for the year ended 31[st] December 2025
the year ended 31[st] December 2024 set out on pages 7 to 16.
## **Responsibilities and basis of report**
As the charity's trustees, you are responsible for the preparation of the accounts in accordance the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Peter Saltiel Church & Charity Accounts Service Ltd 7 Planchadeau 23460 Saint-Pierre-Bellevue France
Dated 2[nd] April 2026
6
## Statement of financial activities for the year ended 31[st] December 2025
All activities are regarded as continuing.
The above statement includes all recognised gains and losses during the year.
The Notes to the Accounts from part of these Financial Statements
7
## Balance Sheet as at 31[st] December 2025
|2025
Notes
£
£
ASSETS
Fixed Assets
5
1
Current Assets
Cash at Bank
32,189
Debtors
6
5,159
37,348
LIABILITIES
Current Liabilities
Creditors
7
8,391
NET CURRENT ASSETS
28,957
Non-Current Liabilities
Creditors
1,500
NET ASSETS
27,458
REPRESENTED BY:
9
Restricted Fund:
Chalice
200
Hall Refurbishment
(374)
Youth Work
814
Agency collection
(689)
Mission
2,086
Nave Altar Fund
665
Altar fund
237
Oclee bequest
962
Organ
52
Rewiring
945
Heating
1
Seven Whole days
3,356
Stupples bequest -vicar's discretionary
4,075
Pension reserve
-
Oxlade bequest
-
12,330
Designated Fund:
Altar
-
Christmas Tree
7,237
Youth
-
7,237
Unrestricted Fund:
General
7,891
27,458|2025
Notes
£
£
ASSETS
Fixed Assets
5
1
Current Assets
Cash at Bank
32,189
Debtors
6
5,159
37,348
LIABILITIES
Current Liabilities
Creditors
7
8,391
NET CURRENT ASSETS
28,957
Non-Current Liabilities
Creditors
1,500
NET ASSETS
27,458
REPRESENTED BY:
9
Restricted Fund:
Chalice
200
Hall Refurbishment
(374)
Youth Work
814
Agency collection
(689)
Mission
2,086
Nave Altar Fund
665
Altar fund
237
Oclee bequest
962
Organ
52
Rewiring
945
Heating
1
Seven Whole days
3,356
Stupples bequest -vicar's discretionary
4,075
Pension reserve
-
Oxlade bequest
-
12,330
Designated Fund:
Altar
-
Christmas Tree
7,237
Youth
-
7,237
Unrestricted Fund:
General
7,891
27,458|2025
Notes
£
£
ASSETS
Fixed Assets
5
1
Current Assets
Cash at Bank
32,189
Debtors
6
5,159
37,348
LIABILITIES
Current Liabilities
Creditors
7
8,391
NET CURRENT ASSETS
28,957
Non-Current Liabilities
Creditors
1,500
NET ASSETS
27,458
REPRESENTED BY:
9
Restricted Fund:
Chalice
200
Hall Refurbishment
(374)
Youth Work
814
Agency collection
(689)
Mission
2,086
Nave Altar Fund
665
Altar fund
237
Oclee bequest
962
Organ
52
Rewiring
945
Heating
1
Seven Whole days
3,356
Stupples bequest -vicar's discretionary
4,075
Pension reserve
-
Oxlade bequest
-
12,330
Designated Fund:
Altar
-
Christmas Tree
7,237
Youth
-
7,237
Unrestricted Fund:
General
7,891
27,458|2024
£
£
1
23,093
4,283
27,376
4,131
23,245
3,682
19,564
200
(374)
1,074
(290)
2,699
665
-
914
52
945
1
3,356
1,311
(111)
693
11,135
500
5,475
(154)
5,821
2,608
19,564|2024
£
£
1
23,093
4,283
27,376
4,131
23,245
3,682
19,564
200
(374)
1,074
(290)
2,699
665
-
914
52
945
1
3,356
1,311
(111)
693
11,135
500
5,475
(154)
5,821
2,608
19,564|
|---|---|---|---|---|
||-
7,237
-||||
||||||
|||27,458||19,564|
Signed on behalf of all the trustees on the 11[th] March 2026
8
Notes to the Accounts For the Year Ended 31st December 2025
## **1 Basis of preparation**
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts, accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102).
## 1.1 Judgements and Estimations
The Trustees have not made any significant judgements in the process of applying accounting policies and there are no areas of estimation uncertainty that have a significant risk of causing a material adjustment to the carrying amounts of assets and liabilities.
- 1.3 Going concern
- a) At the time of approving the accounts, the Trustees have a reasonable expectation that the charity has sufficient reserves and that the charity is a going concern.
- 1.4 Change of accounting policy
- a) The accounts present a true and fair view and no changes in the basis of accounting have been made during the year.
- 1.5 Changes to previous accounts
- a) There have been no changes to the previous accounts during the financial year.
- 1.6 Changes to accounting estimates
- a) There have been no changes to accounting estimates.
9
Notes to the Accounts For the Year Ended 31st December 2025
## **2 Accounting policies**
- 2.1 Fund accounting
- a) Unrestricted funds are donations and other income received or generated for the objects of the charity without further specified purpose and are available as general funds. These are recognised at the time of receipt.
- b) Designated funds - are set aside as part of the unrestricted funds to be used for a particular future project or commitment.
- c) Restricted funds - are to be used for the specific purposes as laid down by the donor. Expenditure which meets these criteria is identified to the fund.
- 2.2 Income
- a) Voluntary income is received by way of donations and gifts and is included in full in the Statement of Financial Activities when received.
- b) Where income has related expenditure, the income and related expenditure are reported gross in the SoFA.
- c) Income tax recoverable as Gift Aid is accounted for on a claimed basis.
- d) Investment income is included in the accounts when receivable.
- 2.3 Expenditure
- a) Charitable expenditure comprises costs incurred by the charity providing activities and services for its beneficiaries.
- b) Costs of generated funds are those costs incurred in attracting voluntary income, or incurred in trading activities undertaken to raise funds.
- c) Support and administration costs of the charity relate to the costs of running the charity and includes any costs which cannot be specifically identified to another expenditure.
- d) Expenditure is recognised on an accrual basis and creditor amounts are measured at settlement amounts less any trade discounts.
- e) Provisions for liabilities are measured on recognition of its historical costs and then measured at the best estimate of the amount required to settle the obligation at the reporting date.
- f) The charity is not registered for VAT, so all costs are inclusive of VAT charged.
10
Notes to the Accounts For the Year Ended 31st December 2025
## **3 Analysis of income**
11
Notes to the Accounts For the Year Ended 31st December 2025
## **4 Analysis of expenditure**
|4.1 Raising funds
Cost of fetes & other events
4.2 Charitable objectives
Donations
Missionary Societies
Home mission
Secular charities
Relief & development agencies
Total donations
Parish support fund
St Mary's office administrator
Photocopier finance
Wedding & funeral fees
Clergy expenses
Clergy expenditure
Parish expenditure - other churches
Foods purchased
Books
Postage & stationery
Vicar's telephone
Bank charges
Church insurance
Church office telephone
Church photocopier costs
Organ & piano tuning
Church maintenance
Organist & choir expenses
Altar requisites
Flowers
Junior church
Church running - electric
Church running - gas
Church running - other
Subscriptions & annual fees
Sundry
News building hall
Jubilee Room running costs
_Total c'fwd_|Unrestricted
Restricted
Total
Fund
Fund
2025
£
£
£
3,847
488
4,335|Unrestricted
Restricted
Total
Fund
Fund
2025
£
£
£
3,847
488
4,335|Total
2024
£
4,481|
|---|---|---|---|
||3,847|488
4,335|4,481|
||168
-
168
63
272
335
267
1,019
1,286
378
-
378||228
-
-
500|
||876
1,291
2,167
70,000
-
70,000
6,308
89
6,397
1,614
-
1,614
1,581
-
1,581
2,699
-
2,699
171
1,267
1,438
146
(146)
-
1,669
554
2,223
585
-
585
604
3
607
354
-
354
210
-
210
4,103
-
4,103
485
-
485
307
-
307
785
-
785
7,551
-
7,551
4,287
-
4,287
1,536
1,876
3,412
294
5
299
(94)
233
139
2,191
-
2,191
3,250
-
3,250
137
-
137
149
-
149
100
-
100
-
-
-
-
-
-||728
67,895
5,611
2,609
242
1,603
4,870
275
1,958
249
1,089
-
-
3,659
446
744
1,186
5,926
8,831
2,026
204
252
3,971
4,375
1,653
405
(557)
1,496
349|
||111,898
5,172
117,070||122,095|
12
Notes to the Accounts For the Year Ended 31st December 2025
## **4 Analysis of expenditure**
**5 Fixed Assets**
Tangible Assets
The area of land making up the hall and surrounding land around it has been found to be the ll. Alternatively, a new hall could be incorporated in the upper church area.
The PCC have arranged to have the site, cost of building, and cash benefits for the church reexamined in order to comply with the Charity Commission requirements that we obtain a good value for the site.
In the meantime, the land continues to be listed as having a value of £1.
## **6 Debtors**
13
## Notes to the Accounts
For the Year Ended 31st December 2025
|**7**||**Creditors**|**Creditors**|||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
|||||||||||||
|||||||||||||
||`|||||||||||
|**8**||**Staff costs**||||||||||
No employee received a remuneration of over £60,000 in either year.
## **9 Movement of Funds**
14
Notes to the Accounts For the Year Ended 31st December 2025
## **9 Movement of Funds**
|1st Jan
Income
Expenditure
£
£
£
Restricted Funds
Chalice
200
-
-
Hall Refurbishment
(374)
-
-
Youth Work
1,074
-
(200)
Agency collection
(290)
-
(399)
Mission
2,699
-
(613)
Nave altar fund
665
-
-
Altar fund
-
920
(1,876)
Oclee bequest
914
48
-
Organ
52
-
-
Rewiring
945
-
-
Heating
1
-
-
Seven Whole days
3,356
-
-
Stupples bequest -vicar's di
1,311
5,449
(2,685)
Oxlade bequest
693
-
-
Pension reserves
(111)
-
111
Designated Funds
Charity Payments
-
-
-
Altar
500
-
-
Christmas Tree
5,475
4,972
(3,210)
Youth
(154)
-
94
Unrestricted Fund
General
2,608
144,903
(139,620)
Total Funds
19,564
156,292
(148,398)|1st Jan
Income
Expenditure
£
£
£
Restricted Funds
Chalice
200
-
-
Hall Refurbishment
(374)
-
-
Youth Work
1,074
-
(200)
Agency collection
(290)
-
(399)
Mission
2,699
-
(613)
Nave altar fund
665
-
-
Altar fund
-
920
(1,876)
Oclee bequest
914
48
-
Organ
52
-
-
Rewiring
945
-
-
Heating
1
-
-
Seven Whole days
3,356
-
-
Stupples bequest -vicar's di
1,311
5,449
(2,685)
Oxlade bequest
693
-
-
Pension reserves
(111)
-
111
Designated Funds
Charity Payments
-
-
-
Altar
500
-
-
Christmas Tree
5,475
4,972
(3,210)
Youth
(154)
-
94
Unrestricted Fund
General
2,608
144,903
(139,620)
Total Funds
19,564
156,292
(148,398)|Transfers
£
-
-
(60)
-
-
-
1,193
-
-
-
-
-
-
(693)
-
-
(500)
-
60
-|31st Dec
£
200
(374)
814
(689)
2,086
665
237
962
52
945
1
3,356
4,075
-
-
-
-
7,237
-
7,891|
|---|---|---|---|
||19,564
156,292
(148,398)|-|27,458|
||||-|
|Restricted Funds
Designated Funds
Unrestricted Fund
Total Funds|1st Jan
Income
Expenditure
£
£
£
11,135
6,417
(5,662)
5,821
4,972
(3,116)
2,608
144,903
(139,620)|Transfers
£
440
(440)
-|31st Dec
£
12,330
7,237
7,891|
|---|---|---|---|
||19,564
156,292
(148,398)|-|27,458|
15
Notes to the Accounts For the Year Ended 31st December 2025
## **10 Analysis of net assets between funds**
## **11 Trustee remuneration**
No trustee has been paid any remuneration or received any other benefits from an employment with their charity or a related entity during the year.
16