1179723 THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF SANDERSTEAD ST MARYS Financial Statements Year Ended 31 December 2024 ST. MARY'S SANDERSTa4D Contents Pago L8gal and Administrative Information Trustees. Report Independent Examinerfs Report Statement of Financial Activities Balance Sheet Notes to th8 Financial Ststements ST. MARY'S SANDERSTEAD Reference and administrative details For the year ended 31 December 2024 Charity Registration no: 1179723 Registration Date: 29 August 2018 Governing Document: Parochial Church Council Powers (1956) as amended and Church Representation Rules that came into fo on 2 January 1957. PCC members who have served from 18t January 2024 until the date this report was approved are". Cleryy: Fr. Grant Cohen Lalty: Church Wardens Mrs Julia Storey (appointed 14 April 2024) Miss Fiona MarAn (resigned 14 April 2024) Miss Aleen Solly Deanery Synod Mr Colin Burtwell Miss Kim Brown Mrs Anne Rowland Elected members Mr Richard Dean (co-opted Treasurer) Mrs. Judith Forshaw Mrs Penny Hinton Mr. Bill Jackson Mrs. E. Martin Mrs. Julia Rider Mrs. Sue Wragg Mrs. Rachael Woods (Secretary) Miss Fiona Macan ST. MARY'S SANDERSTEAD Reference and administrative details For the year ended 31 December 2024 (cont'd) Bankers: HSBC 139a North End Croydon Surrey CRO 1TN The CBF Church of England Funds One Angel Lane London EC4R 3AB Indo￿ndent Examiner: Peter Sattiel Church and Charity Accounts Service Ltd 7 Plan¢hadèau 23460 Saint-Pierre-Bellevue Fran All Correspondence to: st. Mary's Chur¢h Purley Oaks Road South Croydon SU￿eY CR2 ONR Telephone.. 020 8657 9232 ST. MARY'S SANDERSTEAD TRUSTEES, REPORT Structure, governance and management Constitution The Parochial Chur¢h Council (PCC) is a body established under th8 Church Representation Rules of the Church of England and under the Parochial Church Council (Powers) Measure 1956. Appointment of Trustees The meth¢xl of appointment of PCC members is set out in the Church Representation Rules. All church attendees are encouraged to register on the Electoral Roll and stand for eSeGtion to the PCC. Organisational Structure and Decision Making The rules for the proceedings of the PCC are set out in the Church Representation Rules. Because its role is essentially strategic and ¢o-ordinating, rather than day-to-day management, the only permanently constituted committee of the PCC is the Standing Committee, which meets as necessary to conduct urgent business be￿een full meetings. Temporary groups are appointed from time to time lo carry out specific pieces of work. Risk managernenl The PCC categorises risk as follows.. Flnanclal rlsk is the most common category of risk and it is possible to measur8 many non- financial risks in terms of financial impact. Financial risk5 can be managed through budgets and intemal financial procedures as w811 as through strategic, business and developrnent plans and management accounts. Reputational risk can have an impad on parishes rf, for example, unwelGome publicity hinders thè mission of the Church. statutory and legal requirements 5u¢h as health and safety, employment law, Charities Act, child protection and associated difficulties, which could lead to high compensation payments arising from equal opportunities or health and safety claims, also pose a risk. Operational risk relates to threats to the Church's ability to deliver its objectives owing, for example, to damage to a church building. Management of risk is the responsibility of the PCC vthich undertakes risk assessment on a low, medium or high likelihood of an event occurring and the high, medium or low impact. Contingency plans, controls or preventative measures are PLrt in place by the PCC. Objectives and activities The PCC has the responsibilty of Go-operating with the incumbent in promoting the whole mission of the Church, pastoral, evangelistic, social and ecumenical. It also has maintenance responsibilities tor St. Mary's Church and Hall. The PCC has responsibility for a wsde range of matters affecting St. Mary's, including such matters as compliance with health and safety, disability discrimination legislation and child protection. AppropThate Iraining procedures have been adopted, inciuding training courses arranged by the di0￿Se or deanery and the dissemination of reading matter. ST. MARY'S SANDERSTEAD Bribery Act 2010 This Act came into effect 1st July 2011. The Ministry of Justice Quick Start Guide" is clear that because St. Mary's affairs are entirely UK based wtth very little risk of bribery being committed on behalf of St. Mary's, then we may feel no need for any procedures to prevent bribery. We believe that our present procedures of requiring three quotes for major works, with the decision on which quote to accept taken by th8 Standing Committee andlor the PCC, and of using SoLrthwark recommended firms for major projects, mean that we have sufficient procedures in place. Trustees. Report The full PCC met 6 times in 2024 for fomial business with an average attendance level of 73 The Standing Cornmittee met 6 times in 2024. COMMUNITY, OUTREACH & FACILIITIES The Christingle Servi￿ was held on Christmas Eve and was again a great success with more than 250 attendees. The Family Room was used as a Grèche for babies and toddlers during services, for post service refreshments, and as a meeting room for various churL* committees. Chrome (a youth club) continues for children aged be￿een 11 and 18 years of age. Any child may attend whether an active, inactive, or no Christian belief as part of the church's outreach. The Christmas Fair was a great success with more than 1,000 people attending and a net income of £2,204. During the year we distributed food collections from the congregation to the users of the Purley Food Hub and paid them £500, and also £228 to the Children's Society. These amounts were due to congregational appeals. For the second year we were unable to pay OLrt anything from the income of the church to various charities. Financial R8view Income for the financial year was £151,490 (2023 £153,477) and expenditure £149,809 (2023 £169,677) with a net surplus of £1,681 compared with 2023 net deficit of £16,200. Totsl receipts on ordinary unrestr1cte￿dÈSIgnated funds of the church were £151,193 (2023 £152,641) and are detailed in the financial statements. Expenditure of £146,482 (2023 £158,409) was spent to provide the Christian ministry in the parish, including the Parish Support Fund giving of which largely provides the stipends and housing for the clergy. Resorves Policy It is the PCC policy to maintain a balance on generalldesignaled unrestricted funds which equates to approximately six months unrestricted payments, to cover emergency situations that may arise from time to time. The balance of £8,429 at the year-end did not reach this level. The balance of £ 11,135 of restricted funds is available for expenditure only for the purposes shown in note 9 of the notes to the financial statements. statement of Trustees, Responslbllltles Charity law requi￿$ the trustees to prepare financial statements for each financial year which give a true and fair vièw of the state of affairs of the church at the year end and ils incoming resources and resources expended during the year. In preparing those finanual statements, the trustees are required to= _ Select suitable accounting policies and then apply them consistently., Make judgments and estimates that are reasonable and prudent" State whether applicable accounting standards and statements of recommended practice have been followed subject to any departures disclosed and explained in the financial statements,. and Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the church will continue in business. The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the church and enable them to ensure that the financial statements comply with the Charf(ies Act 2011. They are also responsible for safeguarding the assets of the church and hence for taking reasonable steps for the prevention and detection of fraud and other irrègularities. Finanual Statements The financial statements prepared for filing purposes have been reconciled with the memorandum accounts prepared separately by the treasurer for the PCC. The memorandum accounts are used by the PCC for intemal management infonnation only. Approved by the PCC on the 11 th March 2025 and signed on their behalf by: Fr. Grant Cohen, Priest-in charge St. Mary's Sanderstead and St. James. Riddlesdown. Richard Dean, Honorary Treasurer Independent Examinerfs Report to the Trustees l Members of St. Mary's Church Sanderstead Registered Charity No. 1179723 for the year ended 31. December 2024 l ￿pOrt to the trustees on my examination of the accounts of the above charity (Ihe Trust.) for the year ended 31st De￿mber 2024 set OLrt on pages 7 to 16. Responsibilitles and basi8 of rnport As the charity's trustees, you are responsible forthe preparation of the accounts in accordance with the requirements of the Chartlies Act 2011 1.the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Chariiy Commission under section 14515)(b) of the Ad. Independent examineV$ Statement I have completed my examination. I confimi that no material matters have come to my attention in connection with the examination which gives me cause to believe that in. any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act,. or the accounts did not accord with the accounting re¢ords,' or the accounts did not comply with the applicable requirements conceming the fom and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fairf view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enabl8 a proper understanding of the accounts to be reached. Peter Saltiel Church & Charity Accounts Service Ltd 7 Planchadeau 23460 Saint-Pierre-Bellevue France Dated 10th April 2025 ST. MARY'S SANDERSTEAD Statement of financial activities for the year ended 31$t December 2024 Unrestricted Reslricled Fund Fund Total 2024 Total 2023 Notes Income & endowmonts t)onations & legacies Charitable actimties Other trading aetiiqties In￿StMentS 70,671 73,792 6,320 410 250 70.921 73.792 6,320 457 70,922 73,448 8,507 6C 47 Total in¢om• & endowm•nts IS1,193 297 151,4 153.47T Expendlture Raising fijnds Charitable xtimties 4,481 142,CfvJ1 4,481 14S,328 5,056 164,621 3,327 Total expendlturo 146,482 3,327 149,809 169,6TI Not In¢omg1(•xpondilurel for the year 4,711 {3,0301 1,681 116.200) Fund transfers Net Incom•llexpendlturo} fortho year 4.711 13,0301 1,681 I16,2C￿) Total funds brought fonvard 3.718 14,165 17,883 34,083 Total funds carrfed forward 8,429 11,135 19,564 17,883 l activrties are regarded as continuing. The above statement includes all re¢ogni$ed gains and losses during the year. The Notes to the Accounts from part of these Financial Statements ST. MARY'S SANDERSTEAD Balance Sheet as at 31 sl December 2024 2024 2023 es ASSETS Fixed Assets CurTgnt A$sel$ Cash at Bank Debtors 23.093 4,283 21,204 5.832 27,376 27.036 LNBILMES Current ￿abilItieS CrethL¥S 4,131 23.245 NET CURRENT ASSETS )n-cu￿Ent Liabilities Creditors 3,682 7,110 NET ASSETS 19,564 17.883 REPRESENTED BY.. Rèslrict8d Fund.. Chalice H811 Refijwbishment Youth Work Agency collection Misslon Nave Altar Fund Oclee bequest Organ Rewiring Heating Seven Whole days Stupples bequest-vicals discretionary Pension reserve Oxlade bequest 2C¥J (251 1.257 f2gxJ) 2.699 665 873 {3741 1,074 12901 914 3,356 1,311 3.8 893 693 11,135 14.165 Designated Fund.. Aftar Christmas Tra8 Youth 5.475 (1541 3.271 5,821 3,271 Unreslricled FLmd: General 2,608 447 19.564 17,883 Signed on behalf of all the trustees on the 11° March 2025 ST. MARY'S SANDERSTEAD Notes to the Accounts For the Year Ended 31st De¢ember 2024 Basis of prnparation These accounts have b￿n prepared under the historical cost convention wtth items recognised at cost or transaction value unless otherwise stated in the relevant notels) lo these accotjnts, accordan￿ with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Stsndard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102). 1.1 Judgements and Estimations The Trustees have not made any signrficant judgements in the prO￿sS of applying accounting policies and there are no areas of estimation uncertainty that have a significant risk of causing a material adjustment to the carrying amounts of assets and liabilities. Going concem a) At the time of approving the accounts, the Trustees have a reasonable expectation that the charity has sufficient reserves and that the charity is a going concern. Change of a¢¢ounting policy a) The accounts present a true and fair view and no changes in the basis of accounting have been made during the year. Changes to previous accounts a) There have been no changes to the previous acGounts during the financial year. Changes to accounting estimates a) There have been no ¢hanges to a¢counting estimates. ST. MARY'S SANDERSTEAD Notes to the A¢¢ounts For the Year Ended 31 st December 2024 (cont'd) Accounting policies Fund a¢¢ounting a) Unrestricted funds are donations and other income received or generated for the objects of the Gharty without further specified purpose and are available as general funds. These are recognised at the time of re￿ipl. b) Designated funds - are set aside as part of the unrestricted funds to used for a particular future project or commitm8nt. c) Restricted funds - are to be used for the specific purposes as laid down by the donor. Expenditure which meets these criteria is identified to the fund. Income a) Voluntary income is received by way of donations and gifts and is included in full in the Statement of Financial Activities when received. b) Where income has related expendrture, the income and related expenditure are ￿ported gross in the SOFA. c) Income tax recoverable as Gift Aid is accounted for on a claimed basis. d) Investment income is included in the accounts when receivable. Expenditur8 a) Charitable expenditure comprises costs incurred by the charity providing activities and serVi￿S for its beneficiaries. b) Costs of generated funds are those costs incurred in attracting voluntary income, or incurred in trading activities undertaken to raise funds. c) Support and administration costs of the charity relate to the costs of running the charity and includes any wsts which cannot be specrfically identffied to another expenditure. d) Expenditure is recognised on an acGrual basis and creditor amounts are measured at settlement amounts less any trade discounts. e) Provisions for liabilities are measured on recognition of its historical costs and then measured at the best estimate of th8 amount required to settle the obligation at the reporting date. Th8 charity is not registered for VAT, so all costs are inclusive of VAT charged. io ST. MARY'S SANDERSTEAD Notes to th8 A¢counts For the Year Ended 31st December 2024 (cont'd) Analysis of incoma Unrestlleled Fund Restricted Fund Total 2024 Tot 2023 3.1 Donations & I Gffi Aid giiing Platg ¢ollKtions Donations Flowers Gift Aid tax reclaim Grants acies 51.294 4.148 593 250 51.544 4,148 593 47,345 2,407 8,353 213 12,604 14.136 500 70,671 14.136 500 70,921 250 70,922 3.2 Charitabl& actiiAlies Wedding & fU￿ra1 fees Church hall letting Montessori Sch(￿1 Calet Theatre Arts Jubilee hall lettings Sundries 1,203 5,C64 65,813 1,203 5.064 65,813 1,759 5.749 765 1,712 73.792 1,712 73.792 175 73,448 3.3 Other Iradin Fairs & e%enls 8Ctiiities 6.320 8,320 6,320 6,320 8,507 8,507 3.4 In￿tMentS Interest 410 410 47 47 457 457 600 600 Total Income 151.193 297 151.490 153,477 ST. MARY'S SANDERSTEAD Notes to the Accounts For the Year Ended 31st December 2024 (cont'd) Analysls of oxpendlture Unrestricted Restricted Fund Fund Total 2024 Total 2023 4. 1 Raisin funds Cost offetes & other ffients 4.481 4.481 4.481 4,481 5,056 5,056 4.2 Charita￿e ob'ectiv2$ Cbnations Missionary Societies Relief & d&elopment agencies Total donation8 Parish supp)rt fijnd Sl Mary's office administrator Photocopier finance Clergy expenses Clergy expenditure Parish experKlilure- other churches Foods purchased Books Postag8 & stationery Vicarfs telephone Church insurance Church office telephone Church photlxopier costs Organ & piano tuning Church maintenance Organist & choir expenses Altar requisite8 Flowers Junior church Church njnning - electric Church running - gas Church wnning - other Wedding & fvneral fee8 Subscriptior18 & 8nnual f￿$ Sijndry News buildirKJ hall Jubil* Rcrt)m running costs Total GYKCI 228 500 728 67.895 5,611 2,609 1,148 2,028 909 228 500 728 67.895 5,611 2.609 1.603 4,870 275 1,958 249 1.089 15,0001 15,Ot)O) 67,895 7,715 1,680 919 1,091 2,144 7,599 455 2,842 {6341 272 249 1,089 923 726 3,551 542 2.180 655 7,169 7,718 1,875 401 3,659 3,659 744 1.186 5.926 8,831 2,026 204 209 3,971 4.375 1.653 242 405 1557) 1,496 744 1,186 5,926 8,831 2.026 204 252 3.971 4.375 1.653 242 405 {5571 1.496 349 122.095 43 4,519 11,222 249 351 1,232 6.553 349 3,327 118,768 134.458 12 ST. MARY'S SANDERST&4D Notes to the Accounts For the Year Ended 31st December 2024 (cont'd) Analysis of expendfture (cont'd) Unrestricted Restricted Fund Fund Total 2024 Total 2023 Total bymd Hall 2 - general Hall 2 - insurance Hall 2 ongrgy Hall running general Hall running - electricity Hall running - gas Hall running - insurance Hall running- maintenancg Hall ￿nnIng - water Independent examination 118.768 3,327 122,095 134,458 120 1,679 991 5,109 8.285 5.167 4.164 2,194 1,504 950 164.621 859 859 3.715 8.796 2,882 4.137 1,480 3,715 8,796 2,882 4,137 1,480 142,001 3.327 14S,328 Total Expenditure 146,482 3,327 149.809 169,677 Fixed Assets Tangible Assets The area of land maknng up the hall and surrounding land around it has been found to be the PCC'S rather than Southwark. Accordingly, we have explored the possibility of having a new hall constructed, with the elimination of the scout's hut and existing hall. Atematively, a new hall could be incorporated in the upper church area. The PCC have arranged to have the srte, cost of building, and cash beneffts for the church re- examined in order to comply with the Charity Commission requirements that we obtain a good value for the site. In the meantime, the land continues to be listed as having a value of £1. Debtors 2024 2023 Tax reCo￿rable ATras ol rent and Lrtilities 4,283 472 5,832 4,283 13 ST. MARY'S SANDERSTEAD Notes to the Accounts For the Year Ended 31st December 2024 (¢ont'd) Creditors 2024 2023 Current ￿abilItieS Charitable giiing agreed but not paid Agency collections Creditors for gcojs and seNces {392} 4,523 4.131 392 1,652 Non