2023-12-31-accounts - The Parochial Church Council Of The Ecclesiastical Parish Of Sanderstead St Marys

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1179723

THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF SANDERSTEAD ST MARYS

Financial Statements

Year Ended 31 December 2023

ST. MARY’S SANDERSTEAD

Contents
	Page
Legal and Administrative Information	1
Trustees’ Report	3
Independent Examiner’s Report	6
Statement of Financial Activities	7
Balance Sheet	8
Notes to the Financial Statements	9

ST. MARY’S SANDERSTEAD

Reference and administrative details

For the year ended 31 December 2023

Charity Registration no: 1179723 Registration Date : 29 August 2018 Governing Document: Parochial Church Council Powers (1956) as amended and Church Representation Rules that came into force on 2 January 1957.

PCC members who have served from 1[st] January 2023 until the date this report was approved are:

Clergy:

Fr. Grant Cohen

Laity: Church Wardens Miss Fiona Macan Miss Aleen Solly Reader Mr. Robert Radley (resigned May 2023) Deanery Synod Mrs. Julia Storey Elected members Mrs. Dawn Brown (resigned May 2023) Miss Kim Brown Mr. Clive Christensen (Treasurer) Mrs. Judith Forshaw Mr. Bill Jackson Mrs. E. Martin Mrs. Julia Rider Mrs. Ann Rowland Mrs. Sue Wragg Mrs. Julia Storey Mrs. Rachael Woods (Secretary)

ST. MARY’S SANDERSTEAD

Reference and administrative details

For the year ended 31 December 2022 (cont’d)

Bankers: HSBC 139a North End Croydon Surrey CR0 1TN The CBF Church of England Funds Senator House 85 Queen Victoria Street London EC4V 4ET Independent Examiner: Peter Saltiel Church and Charity Accounts Service Ltd 7 Planchadeau 23460 Saint-Pierre-Bellevue France All Correspondence to: St . Mary’s Church Purley Oaks Road South Croydon Surrey CR2 0NR

Telephone: 020 8657 9232

ST. MARY’S SANDERSTEAD

TRUSTEES’ REPORT

Structure, governance and management.

Constitution

The Parochial Church Council (PCC) is a body established under the Church Representation Rules of the Church of England and under the Parochial Church Council (Powers) Measure 1956.

Appointment of Trustees

The method of appointment of PCC members is set out in the Church Representation Rules. All church attendees are encouraged to register on the Electoral Roll and stand for election to the PCC.

Organisational Structure and Decision Making

The rules for the proceedings of the PCC are set out in the Church Representation Rules.

Because its role is essentially strategic and co-ordinating, rather than day-to-day management, the only permanently constituted committee of the PCC is the Standing Committee, which meets as necessary to conduct urgent business between full meetings. Temporary groups are appointed from time to time to carry out specific pieces of work.

Risk management

The PCC categorises risk as follows:

Financial risk is the most common category of risk and it is possible to measure many nonfinancial risks in terms of financial impact. Financial risks can be managed through budgets and internal financial procedures as well as through strategic, business and development plans and management accounts.

Reputational risk can have an impact on parishes if, for example, unwelcome publicity hinders the mission of the Church.

Statutory and legal requirements such as health and safety, employment law, Charities Act, child protection and associated difficulties, which could lead to high compensation payments arising from equal opportunities or health and safety claims, also pose a risk.

Operational risk relates to threats to the Church’s ability to deliver its objectives owing, for example, to damage to a church building.

Management of risk is the responsibility of the PCC which undertakes risk assessment on a low, medium or high likelihood of an event occurring and the high, medium or low impact. Contingency plans, controls or preventative measures are put in place by the PCC.

Objectives and activities

The PCC has the responsibility of co-operating with the incumbent in promoting the whole mission of the Church, pastoral, evangelistic, social and ecumenical. It also has maintenance responsibilities for St. Mary’s Church and Hall.

The PCC has responsibility for a wide range of matters affecting St. Mary’s, including such matters as compliance with health and safety, disability discrimination legislation and child protection. Appropriate training procedures have been adopted, including training courses arranged by the diocese or deanery and the dissemination of reading matter.

ST. MARY’S SANDERSTEAD

Bribery Act 2010

This Act came into effect 1[st] July 2011.

The Ministry of Justice “Quick Start Guide” is clear that because St. Mary’s affairs are entirely UK based with very little risk of bribery being committed on behalf of St. Mary’s, then we may feel no need for any procedures to prevent bribery.

We believe that our present procedures of requiring three quotes for major works, with the decision on which quote to accept taken by the Standing Committee and/or the PCC, and of using Southwark recommended firms for major projects, mean that we have sufficient procedures in place.

Trustees’ Report

The full PCC met 5 times in 2023 for formal business with an average attendance level of 76 %.

The Standing Committee met one time in 2023.

COMMUNITY, OUTREACH & FACILIITIES

The Christingle service was held on Christmas Eve and was a great success with more than 250 attendees.

The Family Room was used as a crèche for babies and toddlers during services, for post service refreshments, and as a meeting room for various church committees.

Chrome (a youth club) continues for children aged between 11 and 18 years of age. Any child may attend whether an active, inactive, or no Christian belief as part of the churches outreach. The Christmas Fair was a great success with more than 1,000 people attending and a net income of £1,274.

During the year we distributed food collections from the congregation to the users of the Purley Food Hub and paid them £535; to the Bishop’s Lent Appeal, £387; to the Ukrainian appeal £602 and Childrens Society £136. These amounts were due to congregational appeals.

For the second year we were unable to pay out anything from the income of the church to various charities.

Financial Review

Income for the financial year was £153,477 (2022 £146,132) and expenditure £169,677 (2022 £162,252) with a net deficit of £ 16,200 compared with 2022 net deficit of £16,801.

Total receipts on ordinary unrestricted/designated funds of the church were £152,641 (2022 £135,438) and are detailed in the financial statements. Expenditure of £158,409 (2022 £146,146) was spent to provide the Christian ministry in the parish, including the Parish Support Fund giving of which largely provides the stipends and housing for the clergy.

Reserves Policy

It is the PCC policy to maintain a balance on general/designated unrestricted funds which equates to approximately six months unrestricted payments, to cover emergency situations

that may arise from time to time. The balance of a negative £691 at the year-end did not reach this level.

The balance of £ 14,165 of restricted funds is available for expenditure only for the purposes shown in note 9 of the notes to the financial statements.

Statement of Trustees’ Responsibilities

Charity law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the church at the year end and its incoming resources and resources expended during the year. In preparing those financial statements, the trustees are required to: -

Select suitable accounting policies and then apply them consistently;
Make judgments and estimates that are reasonable and prudent;
State whether applicable accounting standards and statements of recommended practice have been followed subject to any departures disclosed and explained in the financial statements; and
Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the church will continue in business.

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the church and enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the church and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Financial Statements

The financial statements prepared for filing purposes have been reconciled with the memorandum accounts prepared separately by the treasurer for the PCC. The memorandum accounts are used by the PCC for internal management information only.

Approved by the PCC on the 8[th] March 2024 and signed on their behalf by:

Fr. Grant Cohen, Priest-in charge St. Mary’s Sanderstead and St. James’ Riddlesdown.

Clive Christensen, Honorary Treasurer

Independent Examiner’s Report to the Trustees / Members of St. Mary’s Church Sanderstead Registered Charity No. 1179723 for the year ended 31[st] December 2023

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31[st] December 2023 set out on pages 7 to 16.

Responsibilities and basis of report

As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

the accounting records were not kept in accordance with section 130 of the Charities Act; or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Peter Saltiel Church & Charity Accounts Service Ltd 7 Planchadeau 23460 Saint-Pierre-Bellevue France

Dated 12[th] April 2024

ST. MARY’S SANDERSTEAD

Statement of financial activities for the year ended 31[st] December 2023

Unrestricted Restricted Total Notes Fund Fund 2023 £ £ £ 3.1 70,122 800 70,922 3.2 73,448 - 73,448 3.3 8,507 - 8,507 3.4 564 36 600 152,641 836 153,477 4.1 4,906 150 5,056 4.2 153,503 11,118 164,621 158,409 11,268 169,677 year (5,768) (10,432) (16,200) 9 9,486 24,597 34,083 9 3,718 14,165 17,883	Unrestricted Restricted Total Notes Fund Fund 2023 £ £ £ 3.1 70,122 800 70,922 3.2 73,448 - 73,448 3.3 8,507 - 8,507 3.4 564 36 600 152,641 836 153,477 4.1 4,906 150 5,056 4.2 153,503 11,118 164,621 158,409 11,268 169,677 year (5,768) (10,432) (16,200) 9 9,486 24,597 34,083 9 3,718 14,165 17,883	Unrestricted Restricted Total Notes Fund Fund 2023 £ £ £ 3.1 70,122 800 70,922 3.2 73,448 - 73,448 3.3 8,507 - 8,507 3.4 564 36 600 152,641 836 153,477 4.1 4,906 150 5,056 4.2 153,503 11,118 164,621 158,409 11,268 169,677 year (5,768) (10,432) (16,200) 9 9,486 24,597 34,083 9 3,718 14,165 17,883	Total 2022 £ 75,778 64,693 5,127 534
3.1 3.2 3.3 3.4 4.1 4.2 year 9 9
	152,641	836 153,477	146,132
	4,906 150 5,056 153,503 11,118 164,621		3,724 159,209
	158,409 11,268 169,677		162,933
	(5,768) (10,432) (16,200) 9,486 24,597 34,083		(16,801) 50,884
	3,718 14,165 17,883		34,083

All activities are regarded as continuing.

The above statement includes all recognised gains and losses during the year.

The Notes to the Accounts from part of these Financial Statements

ST. MARY’S SANDERSTEAD

Balance Sheet as at 31[st] December 2023

		2023		2022
	Notes	£	£	£	£
ASSETS
Fixed Assets	5		1		1
Current Assets
Cash at Bank		21,204		41,718
Debtors	6	5,832	27,036	1,881	43,599
LIABILITIES
Current Liabilities
Creditors	7		2,044		8,017
NET CURRENT ASSETS			24,992		35,582
Non-Current Liabilities
Creditors			7,110		1,500
NET ASSETS			17,883		34,083
REPRESENTED BY:	9
Restricted Fund:
Chalice		200		200
Hall Refurbishment		(25)		(25)
Youth Work		1,257		2,170
Agency collection		(290)		(290)
Mission		2,699		2,699
Nave Altar Fund		665		665
Kneelers		-		-
Oclee bequest		873		841
Organ		52		52
Rewiring		945		945
Heating		1		1
Seven Whole days		3,356		3,356
Stupples bequest -vicar's	discretionary	3,850		13,316
Pension reserve		(111)		(26)
Oxlade bequest		693		693
			14,165		24,597
Designated Fund:
Christmas Tree		3,271		1,998
			3,271		1,998
Unrestricted Fund:
General			447		7,488
			17,883		34,083

Signed on behalf of all the trustees on the 8[th] March 2024

ST. MARY’S SANDERSTEAD

Notes to the Accounts For the Year Ended 31st December 2023

1 Basis of preparation

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts, accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102).

1.1 Judgements and Estimations

The Trustees have not made any significant judgements in the process of applying accounting policies and there are no areas of estimation uncertainty that have a significant risk of causing a material adjustment to the carrying amounts of assets and liabilities.

1.3 Going concern
a) At the time of approving the accounts, the Trustees have a reasonable expectation that the charity has sufficient reserves and that the charity is a going concern.
1.4 Change of accounting policy
a) The accounts present a true and fair view and no changes in the basis of accounting have been made during the year.
1.5 Changes to previous accounts
a) There have been no changes to the previous accounts during the financial year.
1.6 Changes to accounting estimates
a) There have been no changes to accounting estimates.

ST. MARY’S SANDERSTEAD

Notes to the Accounts For the Year Ended 31st December 2023 (cont’d)

2 Accounting policies

2.1 Fund accounting
a) Unrestricted funds are donations and other income received or generated for the objects of the charity without further specified purpose and are available as general funds. These are recognised at the time of receipt.
b) Designated funds - are set aside as part of the unrestricted funds to be used for a particular future project or commitment.
c) Restricted funds - are to be used for the specific purposes as laid down by the donor. Expenditure which meets these criteria is identified to the fund.
2.2 Income
a) Voluntary income is received by way of donations and gifts and is included in full in the Statement of Financial Activities when received.
b) Where income has related expenditure, the income and related expenditure are reported gross in the SoFA.
c) Income tax recoverable as Gift Aid is accounted for on a claimed basis.
d) Investment income is included in the accounts when receivable.
2.3 Expenditure
a) Charitable expenditure comprises costs incurred by the charity providing activities and services for its beneficiaries.
b) Costs of generated funds are those costs incurred in attracting voluntary income, or incurred in trading activities undertaken to raise funds.
c) Support and administration costs of the charity relate to the costs of running the charity and includes any costs which cannot be specifically identified to another expenditure.
d) Expenditure is recognised on an accrual basis and creditor amounts are measured at settlement amounts less any trade discounts.
e) Provisions for liabilities are measured on recognition of its historical costs and then measured at the best estimate of the amount required to settle the obligation at the reporting date.
f) The charity is not registered for VAT, so all costs are inclusive of VAT charged.

ST. MARY’S SANDERSTEAD

Notes to the Accounts For the Year Ended 31st December 2023 (cont’d)

3 Analysis of income

Unrestricted Restricted Total Fund Fund 2023 £ £ £ 47,345 - 47,345 2,407 - 2,407 7,553 800 8,353 213 - 213 12,604 - 12,604 - - - 70,122 800 70,922 1,759 - 1,759 5,749 - 5,749 65,000 - 65,000 765 - 765 - - - 175 - 175	Unrestricted Restricted Total Fund Fund 2023 £ £ £ 47,345 - 47,345 2,407 - 2,407 7,553 800 8,353 213 - 213 12,604 - 12,604 - - - 70,122 800 70,922 1,759 - 1,759 5,749 - 5,749 65,000 - 65,000 765 - 765 - - - 175 - 175	Total 2022 £ 50,820 153 10,910 - 13,895 -
		75,778
		2,079 5,894 54,025 2,200 438 57
73,448	- 73,448	64,693
8,507	- 8,507	5,127
8,507	- 8,507	5,127
564	36 600	534
564	36 600	534
152,641	836 153,477	146,132

ST. MARY’S SANDERSTEAD

Notes to the Accounts

For the Year Ended 31st December 2023 (cont’d)

4 Analysis of expenditure

Unrestricted Restricted Total Fund Fund 2023 £ £ £ 4,906 150 5,056	Unrestricted Restricted Total Fund Fund 2023 £ £ £ 4,906 150 5,056	Total 2022 £ 3,724
4,906	150 5,056	3,724
(5,000)	- (5,000)	5,025
-	- -	-
(5,000) - (5,000) 67,895 - 67,895 7,630 85 7,715 1,680 - 1,680 887 32 919 412 679 1,091 2,144 - 2,144 3,044 4,555 7,599 496 - 496 923 - 923 726 - 726 3,551 - 3,551 542 - 542 2,180 - 2,180 655 - 655 7,169 - 7,169 7,718 - 7,718 1,075 800 1,875 395 6 401 53 - 53 4,519 - 4,519 11,222 - 11,222 214 35 249 351 - 351 1,232 - 1,232 1,627 4,926 6,553 - - -		5,025 66,564 6,361 2,169 968 1,304 1,590 4,326 305 857 645 3,760 389 1,340 5,334 6,694 6,536 1,538 271 - 2,500 3,122 318 1,047 1,274 4,692 549
123,340 11,118 134,458		129,478

ST. MARY’S SANDERSTEAD

Notes to the Accounts

For the Year Ended 31st December 2023 (cont’d)

4 Analysis of expenditure (cont’d)

Total b'fwd Hall 2 - general Hall 2 - insurance Hall 2 -energy Hall running - general Hall running - electricity Hall running - gas Hall running - insurance Hall running - maintenance Hall running - water Independent examination Total Expenditure	Unrestricted Restricted Total Total Fund Fund 2023 2022 £ £ £ £ 123,340 11,118 134,458 129,478 120 - 120 - 1,679 - 1,679 1,623 991 - 991 1,157 5,109 - 5,109 9,398 8,285 - 8,285 3,248 5,167 - 5,167 8,037 4,164 - 4,164 3,788 2,194 - 2,194 1,440 1,504 - 1,504 340 950 - 950 700 153,503 11,118 164,621 159,209 158,409 11,268 169,677 162,933

5 Fixed Assets

Tangible Assets

The area of land making up the hall and surrounding land around it has been found to be the PCC’s rather than Southwark. Accordingly, we have explored the possibility of having a new hall constructed, with the elimination of the scout’s hut and existing hall.

The new hall construction and cash benefit (if any) is currently unknown and we have arranged to have the site, cost of building, and cash benefits for the church re-examined in order to comply with the Charity Commission requirements that we obtain a good value for the site.

The site to be sold, to allow the developer to build 3 or 4 houses on it, is close to the Wetton Tree Gardens and the Oclee Room.

In the meantime, the land continues to be listed as having a value of £1.

6 Debtors

Tax recoverable Areas of rent and utilities	2023 2022 £ £ 5,360 1,157 472 724 5,832 1,881

ST. MARY’S SANDERSTEAD

Notes to the Accounts

For the Year Ended 31st December 2023 (cont’d)

7 Creditors

8 Staff costs 2023 2022 £ £ Current Liabilities Charitable giving agreed but not paid - 5,000 Agency collections 392 171 Creditors for goods and services 1,652 2,846 2,044 8,017 Non-current Liabilities Rent deposits 1,500 1,500 Loan 5,610 - 7,110 1,500 2023 2022 £ £ Wages and salaries 7,365 5,615 Pension 325 52 7,690 5,667 The average monthly number of employees during the year was as follows: 2023 2022 PCC managed employees 2 2 2 2	2023 £ - 392 1,652	2022 £ 5,000 171 2,846
	2,044	8,017
	1,500 5,610	1,500 -
	7,110	1,500
	2023 £ 7,365 325	2022 £ 5,615 52
	7,690	5,667

No employee received a remuneration of over £60,000 in either year.

9 Movement of Funds

Total funds brought forward Net movement in resources Total funds carried forward	Unrestricted Restricted Fund Fund £ £ 9,486 24,597 (5,768) (10,432)	Total Total 2023 2022 £ £ 34,083 50,884 (16,200) (16,801) 17,883 34,083
	3,718 14,165

ST. MARY’S SANDERSTEAD

Notes to the Accounts

For the Year Ended 31st December 2023 (cont’d)

9 Movement of Funds

1st Jan Income Expenditure £ £ £ Restricted Funds Chalice 200 - - Hall Refurbishment (25) - - Youth Work 2,170 - (913) Agency collection (290) - - Mission 2,699 - - Nave Altar Fund 665 - - Kneelers - 800 (800) Oclee bequest 841 32 - Organ 52 - - Rewiring 945 - - Heating 1 - - Seven Whole days 3,356 - - Stupples bequest -vicar's di 13,316 4 (9,470) Oxlade bequest 693 - - Pension reserves (26) - (85) Designated Funds Charity Payments - - - Christmas Tree 1,998 5,893 (4,620) Youth - - - Unrestricted Fund General 7,488 146,748 (153,789) Total Funds 34,083 153,477 (169,677)	1st Jan Income Expenditure £ £ £ Restricted Funds Chalice 200 - - Hall Refurbishment (25) - - Youth Work 2,170 - (913) Agency collection (290) - - Mission 2,699 - - Nave Altar Fund 665 - - Kneelers - 800 (800) Oclee bequest 841 32 - Organ 52 - - Rewiring 945 - - Heating 1 - - Seven Whole days 3,356 - - Stupples bequest -vicar's di 13,316 4 (9,470) Oxlade bequest 693 - - Pension reserves (26) - (85) Designated Funds Charity Payments - - - Christmas Tree 1,998 5,893 (4,620) Youth - - - Unrestricted Fund General 7,488 146,748 (153,789) Total Funds 34,083 153,477 (169,677)	Transfers 31st Dec £ £ - 200 - (25) - 1,257 - (290) - 2,699 - 665 - - - 873 - 52 - 945 - 1 - 3,356 - 3,850 - 693 - (111) - - - 3,271 - - - 447 - 17,883
	34,083 153,477 (169,677)

Restricted Funds Designated Funds Unrestricted Fund Total Funds	1st Jan Income Expenditure £ £ £ 24,597 836 (11,268) 1,998 5,893 (4,620) 7,488 146,748 (153,789)	Transfers 31st Dec £ £ - 14,165 - 3,271 - 447 - 17,883
	34,083 153,477 (169,677)

ST. MARY’S SANDERSTEAD

Notes to the Accounts

For the Year Ended 31st December 2023 (cont’d)

10 Analysis of net assets between funds

Unrestricted Restricted Funds Funds 2023 2023 £ £ Tangible fixed assets 1 Current assets 12,871 14,165 Current liabilities (2,044) - Non-current liabilities (7,110) - Total Funds 3,718 14,165	Total Funds 2023 £ 1 27,036 (2,044) (7,110)	Total Funds 2022 £ 1 43,599 (8,017) (1,500)
	17,883	34,083

11 Trustee remuneration

No trustee has been paid any remuneration or received any other benefits from an employment with their charity or a related entity during the year.