Trustees, Annual Report for the period Period start date D•y Month 01 July Period end date Day Month To 30 June Ye8f 2024 Year 2025 From Section A • Reference and administration details Charity name East Grinstead and District Lions Club CIO Othw names charity is known by Registered charity number (if any) 1179721 Charity's principal address 11 Barton CreS￿nt East Grinstead Postcode RH19 4NR Names of the charity trustees who manage the charity Dates acted if not for whole ear Trustee name Office (if any) Name of person (or body) entitled toa oint trustee ifan SHARAN BILLINGS MICHAEL BARTY PRESIDENT TREASURER BRENDAN JOYCE SECRETARY TONY HARDISTY IAN FORBES SEAN MCDONNELL NICHOLAS GIBSON 10 11 12 13 14 15 16 17 18 19 Names of the trustees for the charity, if any, (for example, any custodian trustees) Name; Dates acted If not for whole ear TAR March 2012 Names and •ddresses of advisers (Optional Infomiatlon) Type of advlsef Name Address Name of chlef executlv• or of senlor stsff members (Optlonal Informatlon) Section B Structure overnance and mana ement Descrlption ol the charfty's trusts ASSOCIATION CONSTITufioN DATED 28TH SEPTEMBER 2018 Type rf goveming do(xJment H(y•J tr* diarty is constrtuted CHARITABLE INCORPORATED ORGANISATION Trustee selection methods eoby CONSTITUTION REQUIRES PRESIDENT, SECRETARY AND TREASURER (AS ELECTED BY CLUB MEMBERSHIP) TO BE TRUSTEES. UP TO A FURTHER 6 VOLUNTEER TRUSTEES CAN BE ELECTED BY CLUB MEMBERSHIP. Additional governance issues (Optional information) The East Grinstead and District Lions Club CIO is a member of the International Association of Lions Clubs and operates within Lions Multiple District 105SE in accordance with the standard District 105SE Lions Club Association Constitutions and Bye Laws. You may choose to include 8ddthonal information, where poh(xs and procedures adopted for the induction and training of trustees, the charity's organisational structure and any wider network with which the charity Includes the East Grinstead Lions Club 200 Club which raises funds through 8 lottery with a maximum of 200 members. • relatmhip wrth any related tnffjtees, consideration of majrx rtsks afKI the system ,and wocédures to manage TAR March 2012 Section C Ob'èctiveg and activltles The ObJ"eds of the Club are such purposes as a￿ exclusively charitsble In EnglarKJ & Wales, ff)cludirYJ in parttular. The advancenvrt of at[ZenSh￿ by. 2 Encouraging member5 to take an acth Inte￿St in the civic, cuttural. soa'al and moral Wetta￿ of the cornmunrty. 3. ProvKJirKJ a forum f(K the open d￿uSSion of all matters of public interes( WOVKJed that partsan polth.cs arKI sectarian religion shall not be debated by members. 4. Encouraging service-minded people to serve their community without personal reward and encouraging the promotion of high ethical standards in commerce, industry, professions, public works and private end8avours. 5. Supporting youth to develop theff skills, capacities and capabilities to enable them to participate in society as mature and responsible individuals. Summary of the objects of the charlty Ut out In Its gov•rnlng document 6. Promoting the Voluntary Sector for the public benefit by associating with local auth(xrties ￿ a common effort to advance education and provide faa'ljbes in the interests of social welfare for recreation or other leisure time occupation to impfove the conditions of life of people In local, national and intemational commUnrt￿s. 7, Promoting volunteering 8. The relief of ￿vertY and the rel*f of those in need in particular by providing hurnanrt￿an aKI arKJ d￿aster rel￿f. To raise funds erther ttyough donatm, Of by arranging fvnd raising events such as the East Gnnstead Mayfair as well as the sale of second hand t)ooks in the k>cal train statK>ns aNI popup txx)k shop. rt also assists in various events ar(xwKJ ts town supplywyd refreshments arn does atterKJ other LK￿ Club events. Summary of tho maln •ctlvltlè• und&rtak•n lor tho publlc bon•fft In r•l•tton to these objocts (incluth wthln th1• s•cOon th• •latulory d•clarndon thal tru•lo0• havo h•d rngard lo th• guldanG• Issufrd by the Chanty Comml$•lon on publlG benefit) These funds are used to WOVKle grants to mainly local charities, OrgantsatK￿5, and pws(Th ￿ famd*s fft need to help them luffil thelr potentsal. A small w0p￿7 of fu￿ may be used to fund Llons distrlct, nats(￿l a￿1 ￿l￿nats(¥￿l dwi.tses which covers disaster relief, blood •(ydeis, ranGW ieseafch a￿j bIll￿.ne￿ and s￿h1 disofdern throughout lh• w(¥ld: Stalulw t)•darat￿l Th8 trustoes ol East Gnnslead a￿1 ThstrKt L￿n Club CIO are fijlly aware wh8n consKlenng recoM￿ndalKTh chatitsbkn grants by the communrty servw commrtlee a￿1 a91￿ by ts members of the dub at monthty meebn95, thal such gianls must always satisfy the "Publlc Benefrt. test and Ihat maku)g must be In accordance wrth the guidance issued by Charrty Commission, TAR March 2012 51 grant sufyed to irntsal assessment by the CunrnuTr.ty SefYKes C<*nmrttee to ensu￿ that ￿Y meet the basic 4>)leria fof fwKfr¥J Tr Ccfnmunty Services Cornm.￿ee will make a rec(ffn￿at￿n as to whether a grant appfication should be $￿ed *xJ to vakE at theff monthty meeting fonowing al IT￿ atterthg the Cbarities monthly business rneet￿ have an cfpyknrty to consKJer the Cornmunty serv￿ rec4ynrnefxjatK￿ arKI may FfDpose amendments to such stKx*J made The Tntstees will aim to wnte to al a￿￿l￿arts them (xJtc(Th of thwr application for wrthm ttyee of ts date of ts application. There may from tffne to be grant applications which require more urgerrt dectsi(M than beirKJ dealt with by the process in the paragraph above. In these srtuations. the Trustees may miike a decisK)n to award a based on the majonty decision of all Trustees and in the evefrt of an equal number of votes ft)r and against awardffKJ a grant t1￿ Club PresKlent shall have a castlng vote. Such grant apF*atKYts aro limrted to two applicationg In any calendar mMth arKI to a maxim(Mn grant limit of £500 for •ach such app1Kat￿. Y￿9 m•y choo•• to Indude rkn•nt, •tx>ut. pL*y M gr•ntm•kmg; syogramme related Trustees not be owyed to Fyovide an explanotion to the applicant should theif application bo un8ucc68sful, how8v8r Trust6es do realisa the Importance of feedback and wlll where appropriate, wovKJe surtable comment to the applicant. cryrtrbuts.on made by volunteef applunts Sh￿thJ rrfyte that TnAtee• may from time to tm• ro(xNe far m(xe a(¥*atxTh trwi they have funds to •upport. EV￿ If a frts wrth ts (xrtena arxl PfK)fitse8 of th¢ Trustee• and a detatsd assess￿ has been made. Trustees may still be unable to fXOVKle TAR Mafth 2012 Ad)Rvements and perfomiance The Easl Grinstead Mayfaff ttvs year ran without any iss(￿9 so fund ratsffYJ fiMOff￿ f(x thts event is back to normal levels after the weather setback last year. hc￿veyef Dcffikey Derby has had to be perrnanentty Ca￿lled due to powt)le ot4edxX￿ fr(Th Anffnal Activists. so fund raswvJ income wth stl ￿ down wevK)us years. The tx)ok sales 8t the k)cal statsons ar)d the bcM)k shop have c(xrt￿Ued arKI a￿ d￿ng %**ll. The dub is corrtinuirvJ to do well with new rnernbe￿ (warm over winter) has continued to grow vath rn0￿ grants to local ￿SIdents and famifEs provKJed thts year as the fuel oisis continues These a￿ limited to a maximum of £2(X) per year per household. durtng the y￿1 The dub has suffiaent fwKls to contmue grant making Section E IFlnanclal revlew The CIO as a grant maknng organisation attempts to provide a8 many grants as possible throughout the year, with the aim of keeping a minimum of reserves. The kvel of these reserves would normally be kept to around £15000 In its chanty fund. takes mto account that there 18 currently funds ring fenced for various athvities. with £4000 reserved for Health awareness activit￿$ with furthef ring fencing of £3000 for provision of holidays f(x faMil￿S in need or with a disability where a holiday would not Tr￿aty be possible. Bn•l •t•t•m•nt of th• ch•rtty's pollcy on r•s•rv•• The admin acc(XM* ts kept at a vakn tr¥o(MJtFout the year in order that rt may meet Its c(xnmrtmerts, main c(xnmrtment ffj to pay rts dues to the Lions rxgaThsat￿. Tlys * ensLYed by having m¢mber3hip dues set at a level to be able to med commitrnenL The 200 Club is malltsu￿ at a level to meet ts commrtments which is ' rnau￿y to w>v)de F¥￿eS 4 a year. Tr level of Pfizes are dete1rnu￿ by the nwnte( of rnernL￿ 2CK) dub and only 3UfpIu• funds we used to make wants. There Is no ovefdraft facarty in any accounts so tsre Is no , possitshly of over(trawn. Detalls of any fund• matortally In deficit No fund• aro ￿ deficrt TAR Ma(th 2012 Furthw Ilft*ncl•l fvvh* drt*llJ (Optton•l Inforrmtlon) You m•y Cho￿ lo èn(*)(Je a00rt￿￿1 Inforn8rDn whe rplevanl 8bDuI .e charfty's prirtipal ary furyjraising). Jupported the key obiectNes of ￿ th.arty: objethves ff)duding any 8dorted Section F Other optional information.. Soctlon G DeclaratSon I he trustMs declar• that they have approved the trustees, report above. Slgfwd on behaff of the charlty's trust￿$ Slgnatur•(s) Full namds) Position l•g S•cr•tary, Chair, etc) Ick &IEe)DNJ Dat• /3/¢ 26 TAR Mcirch 2012 CHARITY COMMISSION FOR ENGLAND AND WALES Receipts and payments accounts CC16a For the period from 1st Juty 2024 To 30th Jur* 2025 Section A Receipts and payments Unrestricted funds to the nearest Rwstricted funds 200 Club funds Administration funds Total funds Last year to the nearest £ to the nearest £ to the nearest £ to the nearest £ to tho rMr•st £ A1 Receipts 2CQ Club member payments social events Lionlraffle at meetings fund raising events Lions clothing Book Income t)onations (induding members subscriptions) Bank Inte￿st 24 2,370 1.713 2,670 2,380 576 25,280 1,713 24,604 24,604 3.116 5,689 3,116 8,227 74 3,569 67,383 2.538 74 380 460 10 Van DonatK)ns Sub total (Gross income for AR) A2 Asset and investment sales, (see table). 33,813 2,420 4.748 40.981 102.383 33,813 Sub total Total receipts 33,813 2,420 4,748 40,981 102,383 A3Pa ments 200 dub winners Member Subscriptions to Lions general expenses SCK3al events Senior Citizens Party fur)d raising events Health Awamess Event cost 1,250 180 1.430 2.967 2,688 1,526 2,689 5.962 2,967 566 1.526 2.706 2.106 2.401 2.203 10.317 741 2,122 2.689 5,962 900 73 73 357 105 10.845 140 Bank Charges wow Measage m a bottle Gfants 4.164 4,164 152 26.823 51.112 152 26.823 41.709 Sub total 4,164 5,059 61,213 A4 Assot and Invo6tment purchases, see table fund ralsln ul ment 2.847 2,847 1.108 Sub total 2,847 2,847 1,108 Total payments 44,656 4,164 180 r 6,059 $3,959 62,321 Net of recelpts/(payments) AS Transforn belweon lund8 10,743 11800 4,164 11,800 2,240 311 12,978 40,062 363 72,886 61,890 353 905 A6 Ca8h fund• last yoar gnd Cash funds th18 year end 1,379 9,015 4,664 6,004 79,834 66,856 32,540 72,886 947 .1310412026 CCXX1118¢¢ouiil8 (SS) Section B Statement of assets and liabilities at the end of the period Unrestrlcted funds to nearo8t £ Restrlcted funds 200 CLUB funds to nearest £ Admlnistration funds to nearest £ Categorles Details to nearest £ 81 Cash funds CASH IN HAND 380 CASH IN BANK 51,512 9,015 5,004 UNCLEARED ITEMS Total cash funds 51,892 9,015 b318r￿S vlth r?ce￿S w)d payments account(s)) Unrestricted funds to nearest £ Restricted funds 200 CLUB funds to nearest £ Endowment funds to nearest £ Details to nearest £ Fund to which asset belon Current value tlonal Details Cost (optional) B3 Investrnent assets Fund to which asset belon Current valuo tlonal Details Van Cost (optlonal) B4 Assets retained for the charity's charty 4.500 Gazebos charity 3.200 Other fund raising equipment charity 3,000 Presidends regailia Administralion 2,500 cashless card machines chanty 798 Fund to which Amount due tional When duo (optlonal) Detalls B5 Liabilrties Z40# Swned by one (K t*f> trustees cm of all the trusts Print Name Date of approval QL CCXX R2 amnts (ss) 13104r2026 ## Independent examiner's report on the accounts Section A Independent Examiner’s Report Report to the trustees/ members of ## Charity East Grinstead and District Lions Club CIO On accounts for the year ended 30[th] June 2025 Charity no (if any) 1179721 Set out on pages 1-9 (remember to include the page numbers of additional sheets) Responsibilities and basis of report I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 30/06/25. As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed: Date: 5 March 2026 Name: Alison Skinner Relevant professional qualification(s) or body (if any): > 1 October 2018 IER FCCA Address: 54 Lincolns Mead Lingfield Surrey, RH7 6TA Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose . 2 October 2018 IER