Trustees. Annual Report for the period Period start date Monlh Ju Period end date Year 2024 From 01 2023 To 30 Jne Section A Reference and administration details Charity name East Grinstead and District Lions Club CIO Other names charity is known by Registered charity number (rf any) 1179721 Charity's principal address 11 Barton Crescent East Grinstead Postcode RH19 4NR Names of the charity trustees who manage the chartty Trustee name Office Ilf any) Name of person lor body) entitled SHARAN BILLINGS MICHAEL BARTY PRESIDE TREASURER BRENDAN JOYCE TONY HARDISTY IAN FORBES LYNN GFiAYSMARK BRIAN RICHENS SECRETARY NICHOLAS GIBSON 10 12 13 14 15 16 17 18 19 NaTnes of the trustees for the charity, rf any. (for e￿2mple. any custodian trustees) Name Dates acted rf not for whole ear TAR M8rth 2012 Names and addresses of advisers (Opttonal infomiation) e of advtser Name Address Name of chief executive or names of senior staff members (Optional infomiation) Section B Structure, overnance and mana ement Description of the charity's trusts ASSOCIATION CONSTITUTION DATED 28- SEPTEMBER 2018 Type of goveming document How the charity is constitLrted CHARITABLE INCORPORATED ORGANISATION Trustee selection methods CONSTITUTION REQUIRES PRESIDENT, SECRETARY AND TREASURER (AS ELECTED BY CLUB MEMBERSHIP} TO BE TRUSTEES. UP TO A FURTHER 6 VOLUNTEER TRUSTEES CAN BE ELECTED BY CLUB MEMBERSHIP. Additional governance issues (Optional infomiation) The East Grinstead and District Lions Club CIO is a member of the Intemational Association of Lions Clubs and operates within Lions Multiple District 105SE in aG￿rdance with the standard District 105SE Lions Club Association Constitut50ns and Bye Laws. You may choose to indude additional infomiation, where relevant, about: poliaes and procedures adopted for the induction and training of trustees. the charity's organisational structure and any wider netsvork viith which the charity Includes the East Grinstead Lions Club 200 Club which raises funds through a lottery vrith a maximum of 200 members. relationship with any related parties., twstees, Consideration of major risks and the system and procedures to manage them. TAR March 2012 Section C Ob'ectives and activities The Objects of the Club are such putposes as are exdusively charitable in England & Wales. inctuding in particular. The advancement of citizenship by: 1.Promoting the principles of gocrtl citizenship. 2 Encouraging memters to take an active interest in the avi¢, cultural, social and moral welfare of the communty. 3. Providing a forum for the open discJJssion of all matters of public interest. provided that partisan politics and sectarian religion shall not be debated by members. Summary of the objects of the charity set out in its governing document 4 Encouraging Se￿ice-M4nded people to seprfe their communtty without personal reward and encouraging the promotion of high ethical standards in commer￿. industry, professions. public works and private endeavours. 5. Supporting youth to develop their skills. capacities and capabilTrties to enable them to participate in society as mature and responsible indtviduals. 6. Promoting the Volurrtary Sedor for the public ￿nefft by associating with local authorities in a common effort to advance education and provide facilities in the interests of social wetfare for recreation or other teisure time occupation to improve the condttions of life of people in local, national and intemational communtbes. 7. Promoting volunteering. 8. The relief of poverty arKI the relief of those in need in partic#Jlar by providing humanttarian aid and disaster relief. To raise fvnds either through donations. or by arranging frjnd raising events such as the East Grinstead May fair or the Donkey Derby as well as the sale of second hand books in the local train stations and pop-up book shop. It also assists in various events around the town supplying refreshments and does attend other Lions Club events. Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefrt These funds are used to provide grants to aid mainly local charities, organisations, and persons or families in need to help them fulfil their potential. A small proportion of funds may be used to fund Lions district, national and intemational tharities whith covers disaster relief, blood disorders. cancer researth and blindness and sight disorders throughout the world. Statutory Dedaration The trustees of East Grinstead and DistriL# Lion Club CIO are fully aware when considering recommendations for charitable grants by the communtty Servi￿ committee and agreed by the membevts of the dub at monthly meetings, that such grants must always satisfy the 'Public Benefif test and that decision making must be in accordan￿ with the guidan￿ issued by the Charty Commission. TAR March 2012 Additional detaib of objectives and activities IOpti<>nal infomwtion) all grant applications will be subject to initial assessment by the Communty Services Committee to ensure that they meet the basic criteria for fvnding. The Community Services Committee will make a recommendation as to whether a grant application should be supported and to vthat value at their monthly meeting following whith all member5 attending the Charities monthly business meeting will have an opportunty to consider the Community Servios re￿mmendatIon and may propose amendments to such recommendation rf fett appropriate. The trustees will then consider the re¢iynrnerKlations made and make their decisions as to whether a grant should be made. The Trustees wll aim to write to all applicants infomiing them of the outcome of their application for funding within three months of the date of the application. There may from time to time be grant applications which require a more urgent deasion than being deaR with by the process in the paragraph above. In these situations, the Trustees may make a decision to award a grant based on the majorify decision of all Trustees and in the event of an equal number of votes for and against awarding a grant the Club President shall have a casting vote. Such grant applicab.ons are limiied to applications in any t2lendar month and to a maximum grant limit of £500 for each suth application. You may choose to include further statements, whe relevant, about.. policy on grantmaking", policy programme related investment; contribution made by volunteers. Trustees will not be obliged to provide an explanation to the applicant should their applicatbon be unsuccessful, however Trustees do realise the Importan￿ of feedback and will where appropriate, provide suitable comment to the ap￿1carrt. aptyicants should nole that Trustees may from time to time re￿1ve far more applications than they have funds lo support. Even rf a project ffts with the criteria and priorities of the Trustees and a detailed assessment has been made, Trustees may still be unable to wovide the graT TAR March 2012 Section D Achievements and performance Summary ofthe main achievements ot the Charity during the year The Donkey Derby was can￿lIed due to potential disruption from animal rights actNiSts, and the weather at the East Grinstead Mayfair was such that the event had to be called off after a few houT5 so fund raising income was dramatically redu￿1 this year. This was dramatically offset by substantial donations this year. The book sales at the local stations and the book shop have continued and are doing well. The dub is continuing to do well with new member5. WOW (wami over winter) has Continued to grow with more grants to local residents and families provided this year as the fuel crisis continues. These are limited to a maximum of £200 per year per household. The club has sufficient funds to ¢ontinue grant making Section E Financial review The CIO as a grant maknng organisation attempts to provide as many grants as possibte throughout the year, with the aim of keeping minimum of reserves. Tr level of these reserves would nomally be kept to around £1501XJ in its chartty fund. This takes into account that there is urrerrtly funds ring fen￿ for various activrties, wtth £6000 reseNed for Health awareness acttvities wtth further ring fencing of £5000 for provision of holidays for families in need or with a disability where a holiday would not nomially tE possible. Brief statement of the charity's policy on reserves The admin account ts kept at a value thrOugh￿Ut the year in order that it may meet ils commitments, where the main commitment is to pay its dues to the Lions Organ￿atiOn. This is ensured by having membership dues set at a level to be able to meet this commitment. The 200 Club is maintained at a level to meet its o)mmitments which is mainly to provide prizes 4 times a year. The level of prizes are determined by the number of members in the 200 ctub and only surplus funds are used to make grants. There rs no overdraft facilty in place in any accounts so there is no possibilty of being overdrawn. Details of any funds materially in deficit No funds are in deftt>t TAR March 2012 Further financial review details (Optional infommtion) You may choose to include additional infomiation. where relevant aboLrt: the charity's winupal sources of funds (including any fijndraising); how expenditure has supported the key objectives of the charity" investment policy and objectives including any ethi¢al investment policy adopted. Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees. report above. Signed on behalf of the charity's trustees Sigr￿tUre{S) Full name(s) Position (eg Secretary. Chalr. Date oz TAR March 2012 GRANTS 202312024 IMBERHORNE SCHOOL EVERYCHILD TRUST FOREST ROW SCHOOL-TEACHING ASSIST EASTGRINSTEAD STJOHNSAMBULANCE ISTWEST HOTHLEY SCOUT GROUP PERICLESTHEATRE COMPANY DISABLED FAMILY HOUDAY CASH ESCOTS SCHOOL ALZHEIMERS SOCIEtY- UONS MEMBER SPONSORSHIP BLACKWELL TRIP MENSHARE LISTENING GROUP TADPOLESSWIMMING CLUB ST MICHAELSPRIMARYSCHOOL RBL POPPY APPEAL LOCAL RESIDENT 6TH ST MARYS EAST GRINSTEfjL) GUIDES PANTOMIME TICKETS FOR DISADVANTAGED CHILDREN BEING NEIGHBOURLY HALSFORD PK SCHOOL- EMERGENCYTAXI FUND AGE UK- DEMENTIAART MATERIALS +TROLLEY DOG BOXES THE GREENAWAY FOUNDATION PCASO SUSSEX LCI MD105 FOUNDATION- 105SEYOUTH FUND LCI MD105 FOUNDATION- MD105 YOUTH FUND EMERGENCY FAMILYVOUCHERS ASHDOWN HU8-GENEK4L FUNDING EG TREFOIL GUILD- TIiqIL RENOVATION RESIDENT EMERGENCY COOKER YARBURGH COMMUNITY PLAYGROUP LCIF- LIBRA LCIF- NAKSS (AIR AMBULANCE) REFUGEEWHttE GOODS BEING NEIGHBOURLY- UKRAINIAN EASTER VOLUNTEERS BANNER SACKVILLE SCHOOL- ￿ BAKE OFF CoMP￿[noN CHAMPION CHANZIGE- IMBERHORNE TRIP MOMtHLY CRAWLEYOPEN HOUSE MEALS TO LIONS ZONE 4C FOR CONTRIBLtnoN TO DISABLED ITYS A KNOCK OUT ST STEPHENS SCHOOL RDA CLASSES IN CONJUCTION virrH COGS LIONS ARMED FORCES DAY- MONEYTOWARDSARMED FORCES DAY AGE UK EAST GRINSTEAD FOR MEMORY CAFÉ FOR DIMEKtIA HELP LCI DISTrICT 105SE FOR DORMANSLAND PWMARY SCHOOL ROAR Efr¥fRY FEE WARM OVER WINTER FUEL PAYMENT CONTRIBiftlONS 500 1.860 200 150 1.000 500 loo 225 250 1.600 300 500 475 200 250 600 451 850 350 499 loo 850 6.000 150 loo 300 1.000 500 575 659 500 500 735 350 350 600 586 125 1.008 200 250 170 10,845 TOTAL 37.403 CHARITY COMMISSION FOR ENGLAND AND WALES Receipts and payments accounts CC16a 1Stj￿20yts To >)thJune2024 Section A Receipts and payments O Club funds fvnd5 Toial furrfls Lastyear A1 Recelpts 19$3 517 L￿￿raffl¢al meE 576 9240 Lthsckthng 223 Bty)k Itthne 4639 3J.305 ank In1￿ Sub totalfGross income forAR) A2 Assetand in¥e5tmerrt S81•1808 tablBI. 91AII 95M Sub lolal Totalre¢e 91A11 4.681 1013B3 68.83 A3Pa mknts generdl expetP5es 627 1106 4,817 G5tag@ Slrye Senwcitkens pthty 2203 2,733 9.9$4 247 SA63 399 1*93 nsd)thi chnsknasthl raF5ryU)Sts 741 351 105 11J.NS 140 105 10145 140 319 22,726 61,213 Sub lotsl 5,734 61213 see tab fund raL%l ul 704 Sub totsl 7￿ IOM45 ,907 62,321 Net offfte•1p￿{paynXfits) A6 Transfvrs between ￿TrdS 7207 7.144 6,517 -£7.144 106 106 296 32,540 39,409 n7 3J79 39N1D 79*26 CCXXRI artsxmbissi Section B Statement of assets and liabilities at the end of the period Unrestrthd Rostrlctod lunds 200 CLUB AdmInIstr￿On funds Categories Details to nMr4st£ B1 Cash CJSH IN CASH IN BAtr4K lunds Dotails 82 Othermonetaryassets Details Costlop¥oN B3 Investrmentassets B4As8ets Trlalned forfj* charitys own use B6 Liabilities Date of 8PF