Trustees. Annual Report for the period Period stsrt date Day Month 01 JLdy Period end date Day Month To20 June Year 2023 From 2022 Section A Reference and administration details Charity name East Grinstead and District Lions Club CIO Other names Charity Is known by Registered charity number (if any) ..179721 Charity's principal address 11 Barton cre￿nt East Grinstead Postcode RH19 4NR Names of the charity trustees who manage the charity Date5 acted rf not for whole Trustse nam8 Office rrf any} Name of person lor bodyl entitled olnt trustee rfan IAN FORBES MICHAEL BARTY PRESIDE TREASURER BRENDAN JOYCE SECRETARY TONY HARDISTY SHARAN BILLINGS RONALD MILLEN BRIAN RICHENS LYNN GRAYSMARK STEPHEN ELLIS 10 12 13 14 15 16 17 18 19 Names of the trustees for the charity. rf any. (for example, any Custodian trustees) Name Dates acted if nol for whole ear TAR Marth 2012 Names and addresses of advisers (Optional infonnation) of adviser Name Address Name of Chief executive or names of senior staff members (Optional inforn)ation} Section B Structure, overnance and mana ement Description of the Charity's trusts ASSOCIATION CONSTITUTION DATED 28 SEPTEMBER 2018 TH Type of governing document How the charity is constituted CHARITABLE INCORPORATED ORGANISATION Trustee selection methixls CONSTITUTION REQUIRES PRESIDENT. SECRETARY AND TREASURER (AS ELECTED BY CLUB MEMBERSHIP) TO BE TRUSTEES. UP TO A FURTHER 6 VOLUNTEER TRUSTEES CAN BE ELECTED BY CLUB MEMBERSHIP. Additional governance issues (Optional infoTmation) The East Grinstead and District Lions Club CIO is a member of the International Association of Lions Clubs and operates within Lions Multiple District 105SE in accordance with Ihe standard District 105SE Lions Club Association Constitutions and Bye Laws. You may choose to include additional informalion, where relevant, about.. policies and procedures adopted for the induction and training of trustees., the charity's organisational structure and any wider ne￿rk wth which the charity works., Include5 the East Grinstead Lions Club 200 Club which raises funds through a lottery wtth a maximurn of 200 members. lationship wtth any related parties., trustees, consideration of major risks and the system and procedures to manage them. TAR March 2012 Section C Ob'ectives and activities The Objects of the Club are suth purposes as are exclusively charitable in England & Wales. including in particular. The a(Ivancement of ctbzen5hip by.. 1.Promoting the principles of good ctbzenship. 2 Encouraging members to take an active interest in the civic. cultural, social and moral welfare of the cornmunity. 3. Providing a forum for the open discussion of all matters of public interest, provided that partisan politics and sectarian religion shall not be debated by members. Summary of the objdcts of the charity set out in its goveming document 4. Eno¥)uraging ser￿￿-minded people to serve their communty wtthout personal reward and encouraging the promotion of high ethical standards in commerce. industry. professions. public works and private endeavours. 5. Supporting youth to develop their skills, capacities and capabilities to enable them to participate in society as mature arKI responsible individuals. 6. Promoting the Voluntary Sector for the public benefft by associating with local authorits'es in a common effort to advance education and provide facilities in the interests of social welfare for recreation or other leisure time occupation to improve the condib'ons of life of people in local, national and intemational communities. 7. Promoting volunteering. 8. The relief of poverty and the relief of those in need in particular by providing hurnanitarian aid and disaster relief. To raise fur)ds etther through donations, or by arranging fund raising events such as the East Grinstead May fair or the Donkey Derby as well as the sale of second hand bcNJks in the local train stations and pop-up book shop. It also assists in various events around the tovm supplying refreshments and does attend other Lions Club events. Surnmary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) These funds are used to provide grants to aid mainly local charilies, organisations. and persons or families in need to help them fulfil their potential. A small propoithon of funds tnay be used to fund Lions district. national and intemational charities which covers disaster relief, blood disorders. cancer research and blindness and sight disorders throughout world. Statutory Declaration The trustees of East Grinstead and District Lion Club CIO are fully aware when considering recommendations for charitable grants by the communty services committee and agreed by the rnembers of the club at monthly meetings, that such grdnts must always satisfy the °Public Benefif test and that deasion making must be in accordance with the guidan￿ issued by the Charity Commission. TAR March 2012 Additional details of objectives and activities (Optional infomiatlon) Assessment ProcEss for making Grants. all grant applications will be subject to initial assessment by the Community Services Committee to ensure that they meet the basic crtteria for funding. The Community Services Commillee wll make a re(L)mmendation as to whether a grant application should be supported and to what value at their monthly meeting following which all members attending the Charities monthly business meets.ng will have an opportunity to consider the Community Services recommendation and may propose amendments to such recommendation rf felt appropriate. The trustees will then consider the recommendations made and make their decisions as to whether a grant should be made. The Trustees wtll aim to write to all applicants i'hlorming them of the outcome of their application for funding wilhin three months of the date of the application. There may from time to time be grant applications which require a more urgent deusion than being dealt wtth by the process in the paragraph above. In these situations. the Trustees may make a decision to award a grant based on the majority decision of all Trustees and in the event of an equal number of votes for and against awarding a grant the Club President shall have a caslng vole. Such grant applications are limited to two applications in any calendar month and to a maximum grant limit of £500 for each such applicats'on. You May choose to include further statements, where relevant, about- policy on grantmaking; policy programme related investment. Trustees will not be obliged to provide an explanation to the applicant should their application be unsuttessfijl, however Trustees do realise the importance of feedback and wtll where appropriate. prowde sutlable comment to the applicant. contribution made by volunteers. applicants should note that Trustees may from time to time re￿1ve far more applications than they have funds to support. Even rf a project ffts ￿th the crileria and priorities of the Trustees and a detailed assessment has been made. Trustees may still be unable to provtde the granL TAR arch 2012 Section D Achievements and performance Summary ofthe main achievements of the charity during the year This year the operats.ons of the club have finally retumed back to nomial operations after Covid and all events can be held. The Swim night is the only event which we have chosen for the time being not to continue. All the major fundraising events went ahead this year and were very successfijl most events eaming well. with an additional event for the coronation. The book sales at the local stations and the book shop have continued and are doing well. The club is continuing to do well with new members. wen￿Sla￿S has now been re-designated as WOW (wami over winter) which continues to glow wth more grants to local residents and families provided this year as the fuel crisis continues. These are limited to a maximum of £200 per year per household. A Revolut card was opened in February to aid with these payments a5 BAC'S payments or cheques V￿re not always appropriate The club has sUf￿lent fvnds to continue grant making Section E Financial review The CIO as a grant making organisation attempts to provide as many grants as possible throughout the year, wth the aim of keeping a minimum of reserves. The level of these reserves would normally be kept to around £15000 in its charity fvnd. This tskes into account that there is currently funds ring fenced for various activities, with £6000 reserved for Health awareness activities with further ring fencing of £5000 for provision of holidays for families in need or with a disability where a holiday would not normally be possible. Brief statement of the charity's policy on reserves The admin account is kept at a value through-OLrt the year in order that it may meet its commitments, where the main commitment is lo pay its dues to the Lions organisation. This is ensured by having membership dues set at a level to be able to meet this commitrnent. The 200 Club is maintained at a level to meel its commiknents which is mainly to provide prizes 4 times a year. The level of prizes are detemiined by the number of members in the 200 club and only surplus funds are used tr) make grants. There is no overdraft faalty in place in any accounts so there is no possibilty of being overdrawn. Details of any funds materially in deficit No funds are in defi(#t TAR Ma￿h 2012 Further financial review details {Optional inforniation You may choose to indLJde additional information, vthere relevant about- the charity s principal sources of funds (including any fundraisingl- how expenditure has supported the key objectives of the charity; investment policy and objectives including any ethical investment policy adopled. Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signaturels) Full name(s) Position Date:
8 July 2024
Signed:
Name: Alison Skinner
Relevant professional FCCA
qualification(s) or body
(if any):
Address: 54 Lincons Mead
Lingfield
Surrey. RH7 6TA
**----- End of picture text -----**
1 **October 2018** **IER** **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . 2 **October 2018** **IER**