## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year **From** 1 1 2023 **To** 31 12 2023 ## Section A Reference and administration details **Charity name** Leyland Playscheme **Other names charity is known by Registered charity number (if any)** 1179704 **Charity's principal address** 151 Church Road Leyland **Postcode PR25 3JB** **Names of the charity trustees who manage the charity** |1
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14|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Ian Bruce|Director||General Committee| ||Paul Carr|Director||General Committee| ||Natalie Wells|Director||General Committee| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** March **2012** **TAR** 1 ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted - (eg. trust, association, company) Appointed by general committee at Annual General Meeting Trustee selection methods - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; The charity is run as a general committee with powers delegated for operational requirements to a group of Directors of which a quorum of 3 is required for decision-making. Trustees are closely involved with the running of the charity and as such are well aware of the impact and risks involved in planning expenditure. No risks are taken where the outcome is not a relative certainty. - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** The provision of facilities for recreation, education and other leisure-time occupations for children primarily in Leyland and South Ribble area being facilities:- (a) of which such children have need by reason of their youth **Summary of the objects of the** or social and economic circumstances, and (b) which will improve the **charity set out in its** conditions of life for such children by promoting their physical, mental and **governing document** spiritual well-being. March **2012** **TAR** 2 The limit on registrations for 2023 was raised to 1,000 children given the buoyant nature of volunteer recruitment and the ‘buzz’ that was apparent on the scheme’s volunteer focused social media. Further enhancements to the information management allowed more tailored analysis of recruitment and management of volunteers to appropriate areas of the scheme. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** The scheme ran in the end with 940 children attending and was another huge success with amazing positive feedback from parents and children. The scheme was pleased to be able to meet all the requests for free and subsidised places that were received from agencies and schools using left over funding from 2022. ## **Additional details of objectives and activities (Optional information)** Playscheme’s volunteers from 2022 returned in force along with the core team building on 2022’s investment in infrastructure and assets with more new ideas to enhance the offering to local children. You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 3 Section D Achievements and performance The core Playscheme ran with 940 children in attendance with the core **Summary of the main** 7-11 age group comprising just over 50%. The scheme was pleased **achievements of the charity** again to be able to meet all the requests for free and subsidised places **during the year** that were received from agencies and schools. March **2012** **TAR** 4 ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** The charity currently does not hold any reserves however, should a significant surplus arise then at the end of the financial year the surplus will be held in reserve for situations when all other funding opportunities have been exhausted. **Details of any funds materially in deficit** The charity have no liabilities. ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Ian Bruce **Position (eg Secretary, Chair,** Trustee **etc) Date** 30th October 2024 March **2012** **TAR** 5 ## **Leyland Playscheme** ## **Receipts and Payments Report** _1st January 2023 to 31st December 2023_ ## **Receipts** |**Receipts**||| |---|---|---| |4011 - Registration-Fees|76,501.94|| |4102 - Donations-General|1,031.85|| |4900 - Other income|411.36|| ||**Total Sales**|**£77,945.15**| |**Direct Expenses**||| |5000 - Cost of Sales - Goods|2,331.39|| |5060 - Other Direct Expenses|3,017.55|| |5200 - Infants Costs|432.5|| |5210 - Infants OnSite|640|| |5220 - Infants OffSite|4,554.32|| |5300 - Major League General Costs|481.26|| |5310 - Major League OnSite|780.15|| |5320 - Major League OffSite|7,202.79|| |5400 - Teenz General|848.89|| |5410 - Teenz OnSite|14.67|| |5420 - Teenz OffSite|1,808.25|| ||**Total Direct Expenses**|**£22,111.77**| |**Overheads**||| |5001 - Garments|1,504.98|| |5500 - OnSite General|9,543.94|| |5600 - Transport|21,375.00|| |5900 - Site Costs|9,944.60|| |5910 - Workcamp|745.64|| |6000 - Marketing|1,008.31|| |7095 - Recruitment Expenses|1,102.84|| |7300 - Vehicle Fuel|107.14|| |7410 - Car Hire|400|| |7510 - Postage and Carriage|330|| |7520 - Office Stationery|249.77|| |7530 - Telephone|55.52|| |7620 - Consultancy & Professional Fees|180|| |7630 - Business Insurance|943.78|| |7900 - Bank Charges and Interest|-4.72|| |8200 - General Expenses|334.4|| |8230 - Training Costs|2,353.36|| |8240 - Refreshments|5|| |10041 - Lottery Grant|496.84|| ||**Total Overheads**|**£50,676.40**| NETSURPLUSI LOSS £5,156.98