Trustees' Annual Report for the period
Period start date Period end date Day Month Year Day Month Year From 1 1 2020 To 31 12 2020
Section A Reference and administration details
Charity name Other names charity is known by Registered charity number (if any) 1179704 Charity's principal address 151 Church Road
Leyland Playscheme
Leyland Postcode PR25 3JB
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Ian Bruce | Director | General Committee | ||
| Paul Carr | Director | General Committee | ||
| Natalie Wells | Director | General Committee | ||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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Names and addresses of advisers (Optional information) Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Constitution
Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted
- (eg. trust, association, company)
Appointed by general committee at Annual General Meeting Trustee selection methods
(eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
-
policies and procedures adopted for the induction and training of trustees;
-
the charity’s organisational structure and any wider network with which the charity works;
The charity is run as a general committee with powers delegated for operational requirements to a group of Directors of which a quorum of 3 is required for decision-making.
Trustees are closely involved with the running of the charity and as such are well aware of the impact and risks involved in planning expenditure.
No risks are taken where the outcome is not a relative certainty.
-
relationship with any related parties;
-
trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
The provision of facilities for recreation, education and other leisure-time occupations for children primarily in Leyland and South Ribble area being facilities:- (a) of which such children have need by reason of their youth or social and economic circumstances, and (b) which will improve the conditions of life for such children by promoting their physical, mental and spiritual well-being.
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Some initial recruitment activities for new volunteers had taken place prior to the Covid pandemic putting a halt to this in March 2020.
A committee meeting was held and the decision made to cancel the main Playscheme activities for 2020 quite early in the year to give parent’s certainty. Also the trustees did not believe it would be wise to risk the potential costs of refunding parents if cancellation was forced at a later date.
This proved to be a valid viewpoint as the events of 2020 progressed.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Additional details of objectives and activities (Optional information)
To maintain the ‘Playscheme spirit’ among both volunteers and children a week of virtual activities and recordings were posted by large groups of volunteers on the CIO’s social media platforms and these were warmly received.
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
-
policy programme related investment;
-
contribution made by volunteers.
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Section D Achievements and performance
To maintain the ‘Playscheme spirit’ among both volunteers and children a Summary of the main week of virtual activities and recordings were posted by large groups of achievements of the charity volunteers on the CIO’s social media platforms and these were warmly during the year received.
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Section E Financial review
Brief statement of the charity’s policy on reserves
The charity currently does not hold any reserves however, should a significant surplus arise then at the end of the financial year the surplus will be held in reserve for situations when all other funding opportunities have been exhausted.
Details of any funds materially in deficit
The charity have no liabilities.
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
-
the charity’s principal sources of funds (including any fundraising);
-
how expenditure has supported the key objectives of the charity;
Some small donations continued despite the pandemic but the majority of funding was not realised-the CIO’s fixed costs are very low so this did not have a discernable impact on the financial position of the organisation.
There is some concern over the continued depreciation of fixed assets, particularly as these will now be in storage for 2 years. The committee have noted this and plan to review conditions earlier in preparation for the next scheme.
- investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Ian Bruce Position (eg Secretary, Chair, Trustee etc) Date 31st October 2021
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Leyland Playscheme 1179704 Receipts and payments accounts
CC16a
For the period Period start date Period end date To from 01/01/2020 31/12/2020
Section A Receipts and payments
| A1 Receipts | Unrestricted funds to the nearest £ - - - 539 - - - - 539 - - - 539 - - - - 220 - - 336 - 556 - - - 556 - 17 - 7,691 7,674 |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ - - - 539 - - - - 539 - - - 539 - - - - 220 - - 336 - 556 - - - 556 - 17 |
Total funds to the nearest £ - - - 539 - - - - 539 - - - 539 - - - - 220 - - 336 - 556 - - - 556 - 17 |
Last year to the nearest £ |
|---|---|---|---|---|---|---|
| Registrations | - | 53,059 | ||||
| Transfer from 514978 | - | 25,297 | ||||
| Sales | - | 2,502 | ||||
| Donation | 539 | 4,187 | ||||
| PettyCash | - | 5,226 | ||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| Sub total(Gross income for AR) |
539 | 90,271 | ||||
| A2 Asset and investment sales, (see table). |
||||||
| - | ||||||
| - | - | |||||
| ~~Sub total~~ | - | - | ||||
| Total receipts A3 Payments |
||||||
| 90,271 | ||||||
| Transport | - | 17,925 | ||||
| Onsite Activities | - | 21,047 | ||||
| OffSite Activities | - | 13,182 | ||||
| Garments | - | 5,460 | ||||
| Site Costs | 220 | 9,620 | ||||
| Training | - | 1,992 | ||||
| PettyCash | - | 5,226 | ||||
| Admin | 336 | 8,058 | ||||
| Refund | - | 70 | ||||
| **Sub total ** | 556 | 82,580 | ||||
| A4 Asset and investment purchases, (see table) |
||||||
| - | ||||||
| - | ||||||
| **Sub total ** | - | - | ||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||
| 82,580 | ||||||
| - 17 | - | - | - 17 |
7,691 | ||
| - | - | - | - | - | ||
| 7,691 | - | - | 7,691 | - | ||
| 7,674 | - | - | 7,674 | 7,691 |
CCXX R1 accounts (SS)
03/11/2021
1
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
Signature Details Details Bouncy Castle Gazebos Office Unit (Admin) Office Unit (Admin 2) Toilet Block Bank Cash Details Details Total cash funds (agree balances with receipts and payments account(s)) Details |
Unrestricted funds Restricted funds to nearest £ to nearest £ 7,316 - 358 - - - 7,674 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) Unrestricted - Unrestricted - Unrestricted - Unrestricted - Unrestricted - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name |
Endowment funds to nearest £ |
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| 50 | |||
| 500 | |||
| 500 | |||
| 300 | |||
| 300 | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
|||
| Date of approval |
|||
CCXX R2 accounts (SS)
03/11/2021
2