## **AYLESBURY FOODBANK CIO** 

**TRUSTEES AND MANAGEMENT REPORT YEAR END 31[st] March 2025** 

## **CHARITY REGISTRATION No 1179692** 

Page **1** of **6** 



## **AYLESBURY FOODBANK ANNUAL REPORT 1[st] April 2024 to 31[st] March 2025** 

Report Prepared by Heather Joy Garrett (Operations Manager) 

## **1.Management and governance arrangements** 

Charity law requires the trustees to prepare financial statements for each fiscal year, which show a true and fair view of the charity's situation and its financial activities for that period. In preparing this the trustees are required to: 

- Select suitable accounting policies and apply them consistently 

- Make judgements and estimates that are reasonable and prudent 

- Follow applicable accountancy standards, and departures being disclosed in financial statements. 

- Prepare annual financial statements if the charity continues in operational existence. 

Aylesbury Foodbank during 2024/2025 was governed by the following trustees Board 

Mr Kevin Piper – Chairman (Trustee since 24/4/2018) 

Mr Simon Weaver – Treasurer (Trustee since 21/11/23) 

Mrs Anne Vujanic – Secretary (Trustee since 24/4/2018) 

Mr Tim Dixon (Trustee since 9/2021) 

Mr Andy Rotherham (Trustee since 11/10/22) 

Mr Nicholas Andrews (Trustee since 8/6/23) 

Mr Frank Henschel (Joined March 2024 – resigned during 2024) 

Aylesbury Foodbank maintains its membership of the Foodbank Network run by Salisbury-based The Trussell Trust (TT) and in March 2025 there were over 1,200 foodbank centres across the network. Through the TT, we continue to be involved in lobbying the government about the inadequacies, inefficiencies and unfairness in the benefits system, as well as generating local media coverage that has helped build support for the Foodbank both in donations and volunteering. 

## **2.Report on the activities of Aylesbury Foodbank to 31[st] March 2025** 

Aylesbury Foodbank continues to be extremely grateful to the public and to the many organisations and businesses that have supported us with food and financial donations to meet our clients' increased need and keep our volunteers safe. 

However, 2024/2025 continued to be a challenging period for everyone as the cost of living remained high as did and the cost of fuel for cars and domestic heating. This increase was reflected by an increase in clients, and apart from two months we again supported over 1000 every month throughout the period. Despite the valiant efforts of the Supermarket Promotions Team there has been a decrease in donations making it necessary to continue to purchase an increasing amount of food in order to fulfil requirements. The money for this is held in reserved accounts which we are fortunate to hold but which has not been so well support by donations and grants during the period. 

We continue to operate from a central Warehouse at 44 Rabans Close Aylesbury serving 8 distribution centres around Aylesbury, The existing centres operate from St Peter’s Church Quarrendon, Southcourt Baptist Church, More + and Oaks Community Cafes, Buckingham Park 

Page **2** of **6** 



Community Centre, Esquires Coffee Shop Berryfields Aylesbury Methodist Church and The New Testament Church of God, Rickfords Hill. We have established formal “agreements” with each centre to ensure consistency of service provision and signposting. We are grateful for the continued commitment of the Christian and other faith communities in Aylesbury which operate most of these centres as volunteers. 

We are pleased to have continued with and expanded the use of Bar-Coding technology in the Warehouse gaining greater efficiency in weighing new stock as well as box management and distribution. We would like to thank Peter Holliday and the planning team for developing and implementing this system the new version of which came into service in May 2024 and makes everything so much easier for the volunteers in the warehouse. 

We provide 3-day boxes of nutritionally balanced food, in boxes sized and categorised as: Homeless, Single, Couples Small and or Large Families. The same boxes are now also provided with the contents meeting Halah dietary requirements. All food provided is long-life and within date. 

## **2.1 Client Statistics** 

2024/2025 saw an increase of only 1.3% in the number of people fed, which is extremely encouraging but it is to be noted that this plateau has not been seen to continue into 2025/2026. 

## Client Trends 

|Client Trends||||||
|---|---|---|---|---|---|
|**Year**|**Vouchers**|**Adults**|**Children**|**TOTAL**|**Meals**|
|**2016**|243|342|147|489|4,401|
|**2017**|515|762|367|1,129|10,161|
|**2018**|924|1,374|596|1,970|17,730|
|**2019**|1,435|2,076|1,029|3,105|27,945|
|**2020**|1,999|3,047|1,709|4,756|42,804|
|**2021**|2,461|3,991|2,532|6,523|58,707|
|**2022**|4,067|6,315|3,397|9,712|87,408|
|**2023/2024**|7,325|11,480|5,789|17,273|155,457|
|**2024/2025**|5,903|9,253|4,364|13,617|122,553|
|**TOTAL**|**24,872**|**38,640**|**19,930**|**58,574**|**527,166**|



## Reasons Given for need: 

|**Year**|**Benefit**<br>**Issues**|**Debt**|**Homeless**|**Low Income**|**Sickness**|
|---|---|---|---|---|---|
|**2016**|240|29|44|135|15|
|**2017**|418|84|40|472|34|
|**2018**|630|106|103|941|54|
|**2019**|1,157|159|262|1,112|205|
|**2020**|825|97|113|3,016|332|
|**2021**|515|2,392|163|1,368|1,703|
|**2022**|537|4,696|503|1,513|1,988|
||**Earnings**<br>**Related**|**Benefit**<br>**Issues**|**Debt**|**Personal**<br>**Circumstances**|**Health**|
|**2023/2024**|474|979|7,786|1,420|3,290|
|**2024/2025**|468|599|7,100|1,144|3,054|



Clients with benefit issues in 2019 reflect the system changes to Universal credit in that year.  We have worked hard in recent years to redefine Low Income and to better categorise the reasons for people living on low incomes even while they are in work. We understand that many of our clients are on zero hour contracts or minimum wage. Through this work we have improved the reporting of debt and sickness as the driver for low income and are now able to report this more accurately. Improvements in the Trussell Trust online data collection system came into place in April 2023 meaning that a direct comparison with previous years is no longer possible. The new categories for 

Page **3** of **6** 



recording will give a clearer picture of why clients need our assistance and what needs to change in order for our assistance to no longer be required. 

Debt has increased as austerity has continued, and we are likely to see this increase further into 2025/2026 as incomes continue to come under pressure from inflation as well as utility price increases. Clients are also increasingly affected by the two-child benefit cap which affects all the children in the household. 

It is also notable that the number of homeless claims decreased over lockdown. This was a direct result of government initiatives to house the homeless during the pandemic in temporary accommodation. Now that the pandemic is over, we are starting to see a continual rise in Homeless demand. In the year there were 426 claims for people who declared they were insecurely housed and this figure does not reflect those who were accommodated by friends or family sofa surfing. 

## Frequency of use 

|**Year**|**Vouchers**|**Households**|**Average Visits**|**First Time Claims**|
|---|---|---|---|---|
|**2016**|243|124|1.96|124|
|**2017**|515|287|1.76|248|
|**2018**|924|393|2.35|304|
|**2019**|1435|561|2.56|394|
|**2020**|1999|722|2.77|506|
|**2021**|2461|615|4|388|
|**2022**|4668|909|4.48|591|
|**2023/2024**|7325|1367|5.36|870|
|**2024/2025**|5903|1193|4.95|646|



It has only been possible to extract the above data since April 2023 but the ability was provided in retrospect giving a full picture since the opening of Aylesbury Foodbank. Since this data is now available the previous method used by Aylesbury Foodbank has been discontinued as it was very time consuming and provided little that the above table does not show. 

The continued issues with the cost of privately rented accommodation need to be yet again highlighted as despite a rise of over £100 a month in the Local Housing Allowance setting the rates of Housing Benefit, there are no one or two bedroom properties available on Zoopla for less than £200 per month more than the allowance and most are nearer £600 more. This puts additional stress onto clients who are on low incomes or benefits as they have to make up the difference to remain housed. The waiting lists for housing associations are closed to all but families and those with disabilities due to insufficient housing stock. 

## **2.2 Food donations and distribution** 

Food donations and Distribution (Figures Rounded and in Tonnes) 

|**Source /**<br>**Year**|**2016**|**2017**|**2018**|**2019**|**2020**|**2021**|**2022**|**2023/24**|**2024/25**|
|---|---|---|---|---|---|---|---|---|---|
|Charities|0.027|0|0.541|0.340|1.675|0.599|0.870|0.551|0.405|
|Churches|2.486|3.515|4.807|4.944|6.900|6.262|10.693|16.015|8.846|
|Community<br>Groups|0.086|0.742|0.678|1.734|3.670|2.575|7.417|6.487|5.114|
|Corporate|0.468|2.019|3.685|8.850|3.299|3.916|6.100|8.134|5.187|
|Education|1.288|1.345|1.674|1.907|1.017|2.417|3.736|5.564|2.360|
|Individuals|0.650|551.7|1.957|3.232|11.497|8.626|19.583|19.196|8.262|
|Supermarkets|1.420|3.662|6.174|12.023|20.495|18.101|24.353|30.861|28.977|
|Purchased|0|0|0|0.121|0|3.713|13.180|43.729|37.489|
|||||||||||
|TOTAL|8.666|11.837|19.521|33.183|48.556|45.894|85.886|130.537|96.640|



Page **4** of **6** 



Total Stock In / Stock Out (Figures rounded and in Tonnes) 

|**Year**|**Stock In**|**To Clients**|**Out of Date**|**TOTAL Out**|**Difference**|
|---|---|---|---|---|---|
|2016|8.666|3.943|0.405|4.348|+4.317|
|2017|11.837|10.489|0.619|11.109|+0.728|
|2018|19.521|17.696|0.954|18.924|+0.596|
|2019|33.183|26.796|1.081|27.879|+5.304|
|2020|48.556|41.919|1.551|43.470|+5.086|
|2021|45.894|51.961|1.129|53.090|-7.241|
|2022|85.886|80.835|0.902|81.736|+5.051|
|2023/2024|130.57|126.783|1.713|128.496|+2.074|
|2024/2025|96.640|35.923|0.611|98.594|-1.954|



Aylesbury Foodbank continues to be generously supported by the local community, with donations made by the public at Waitrose Aylesbury, Asda Stoke Mandeville and Tesco Broadfields. Collectively supermarket channels represent 30% of donations received. Tesco and now Asda also provide a financial contribution based on the weight of goods donated by their customers. 

Thanks to the efforts of trustee Nick Andrews, we now have a very efficient team of volunteers who support a stand at Tesco’s, Waitrose and Asda on occasional weekends and ask shoppers to buy an additional item from a list provided for the foodbank. This has increased our donations by an average of 700kg for every promotion they run and we are very grateful for their efforts. 

Donations made by individuals to our warehouse or collection bins represent 9%, Churches 9%, and Schools, Corporations and Community groups represent a further 12%. However, despite the continued generosity of the public donations have decreased by just over 8% and this has resulted in an increase in purchasing of 6% meaning 39% of the stock in during the year was purchased. 

The wooden cabinet initiative started by trustee Andy Rotherham has continued to be effective although not on such a large scale as in the past. Having said that the donations from the Ramworth Way cabinet were over a ton in the period making them the 7[th] highest donor and yielding 1,9% of the total stock in. Mention should also be made of Aston Cliton Benefice who continue to remain our 4[th] highest donors and have been since 2016 when we opened. 

We are pleased to say we continue to only need to throw away a small number of out-of-date (OOD) items and thanks to the efforts of one of our volunteers Sharon Squire a home is found for much of our OOD food and unwanted or unusable donations (oversized packets of pasta, rice and tea in particular) is also distributed where it can be used with the help of another volunteer Katharine Cook. . Thanks to the continued strong stock controls established by our planning team, the only OOD food we encounter is whatever is donated to us already OOD by the public. 

## **2.3 Referral partners** 

Aylesbury foodbank now has 79 referral partners able to issue electronic vouchers. All of our distribution partners can now issue vouchers. During covid, we saw a significant decline in the number of referrals from agencies. The Foodbank distribution centres, particularly SBC, dominate voucher issuing, but in view of the number of unfulfilled vouchers from other agencies as detailed below this means that in house issuing proves more effective in getting the food to the clients in need. 

|**Referral Agencies**|No.|
|---|---|
|StatutoryAgencies|35|
|Charities|17|
|Churches|11|
|VoluntaryAgencies|8|
|CommunityGroups|8|
|TOTAL|79|



Page **5** of **6** 



**Vouchers by Agency/ Distribution Centre (Top 5)** 

|**Year**|**Total**|**1st**|**1st**|**2nd**|**2nd**|**3rd**|**3rd**|**4th**|**4th**|**5th**|**5th**|
|---|---|---|---|---|---|---|---|---|---|---|---|
|||Agency|%|Agency|%|Agency|%|Agency|%|Agency|%|
|**2016**|245|CAB|30|SBC|16|ORB|9|AHAG|9|TVP|7|
|**2017**|518|SBC|43|CAB|19|AHAG|6|LES|4|TVP|3|
|**2018**|937|SBC|54|CAB|9|AHAG|6|St P|6|ORB|4|
|**2019**|1437|SBC|48|AHAG|12|St P|9|CAB|6|Amicus|3|
|**2020**|1985|SBC|51|St P|9|F Sup|8|AHAG|3|White|2|
|**2021**|2395|SBC|72|St P|11|Bfields|6|Bford|4|Exch|2|
|**2022**|4009|SBC|67|St P|11|C Sup|5|Bfields|3|AMC|3|
|**2023/24**|7296|SBC|61|St P|15|Exch|6|AMC|3|C Sup|3|
|**2024/25**|5918|SBC|53|StP|19|Exch|10|AMC|2|AHAG|2|
|CAB – Citizen Advice Bureau<br>ORB – One Recovery Bucks<br>AMC - Aylesbury Methodist Church<br>F Sup – Family Support<br>Bford – Bromford Housing|||SBC – Southcourt Baptist Church<br>LES – Local Emergency Services<br>TVP – Thames Valley Probation<br>White - Whiteleaf Centre<br>Exch – Exchange Church||||AHAG – Aylesbury Homeless Action<br>C Sup – Connection Support<br>St P – St Peters<br>Bfields – Berryfields Church<br>|||||



Further analysis of the Referral agencies and the vouchers they issued shows that 37 agencies other than the top 5 issued vouchers during the year up from 32 in the previous period 

## **2.4 Employees and Volunteers** 

During 2024/2025 we employed 2 part-time employees. Heather Joy Garrett as Operations Manager (4 days a week) and Kim Hopping as Finance Manager (2 days per week) and continue to run a 5 day a week operation. 

We operate a weekly rota with 47 volunteers at the warehouse and a further 29 on our Supermarket collections. Our volunteers are well-trained and remain enthusiastic. We also support local students doing their Duke of Edinburgh award with volunteer opportunities in a weekly after school session. 

The Trustees are profoundly grateful for the extremely hard work of our employees and volunteers. 

## **2.5 ACTS 435** 

We continued to run the Acts 435 scheme until September 2023 when the scheme changed reducing the number of active claims we could have at any time unless we agreed to publicise the scheme on our website.At the same time St Peter’s found that they were being pressurised by clients with inappropriate requests and asked that the scheme be paused. We therefore still offer the scheme but only on a one off referral basis and have made only one payment in 2024/2025. 

A financial analysis of this scheme is given in the financial report. 

Page **6** of **6** 



Accounts
Year Ending
31/03125

Aylesbury Foodbank is situated at
44 Raban5 Close
Rabans Lane Industrial Estate
Aylesbury
Buckinghamshire
HP19 8FJ
This is a rented warehouse and office, where donated food etc. 15 slored and packed into boxes for
distribution from seven eentres around the town.
Its objectives are the relief of flnandal hardshlp amongst people in Aylesbury an(1 the surrounding area or in
other part5 of the United Kingdom in Such ways as the trustees from time-to-time think fit, in particular, but
not exclusively by:
al providlng emergency food. essential toiletries, and household items to individuals and families in
need andlor for distributron by charities or other organi5ations working to prevent or relieve
poverty
bl such other means, including Ibut not limited tol the provision of support or signposting to
relevant infomation and other advisory services
Aylesbury Foodbank was set up in October 2015 with the support of the Putnam House Trust as a franchise
of The Trussell Trust and started working from a rented w8rÈhouse in Smeaton Close, Aylesbury in April
2016. In September 2018 it moved into a larger warehouse premises to be able to meet the increaslng
demands brought about by the roll-out of Universal Credit.
The Foodbank became a charlty in August 2018. It has three part-tlme employees,. an Operations Manager,
Financè & Fundraising Manager and a cleaner, and has been managed by an Operationg Group, which
Includes: Mr. Kevin Piper; M5. Heather-joy Garrett,. Ms. Kim Hopping, who meet fortni8htly. It has a Board of
Trustees who meet every other month. The Trustee5 for 2024125 were Mr. Kevin Piper, (Chairl.. Mrs. Anne
Vujanic, (Secretaryl,. Mr. Tim Dixon; Mr. Andy Rotherham, Mr. Simon Weaver Mr. Nick Andrew5: Mr. Frank
Hentshal resigned 15107/2024 & Mr. Steven Charman from lune 2024.
During 2023, the Trustees agreed to change our Accounting Period from I" January-31° December to I"
April to 31 March to match the Trussell Trust Year. Theretore, the previous year figures in these accounts
cover a perlod of IS months Il. January 2023 to 31" March 20241 and not 12 months.
Acfs435- In November 2021 we signed up as a partner to Acf5435. https:/lwww.acts435.org.uV,' an
allocation of £2,0(XJ wa5 Set aside to allow us to offer small grants to some of our clients. Grants are posted
on the Acfs435 website and donations are made by the public to cover the grants made. Following changes
to the'Llmits for Requests, set by Acfs 435 in 2023, the Foodbank decided to suspend the making of grants.
One emergency grant was approved during 2023124 but the payment from ACTS was not received until
2024125.
There are two Restrlcted Funtls.. The Food Fund and a fund to Increase food donatlons, whlch15 belng used
for new donation cabinets and baskets.
We are also arting as the holdlng agent for a restrirted amount of £51,750.CK) in respert of 8 grant from the
Trussell Trust for the Aylesbury Homeless Action Group to allow them to employ a Financial Inclusion Officer
who will assist our clients. (See note 211
These accounts have been prepared on a cash basis. as advisèd by the Charity Cammission.

statement of Assets and Liabilities
202415
£30.050.94
£72,912.58
£51.750.00
£62.55
£320.00
£ISS,096.07
202314
£150,460.46
£31,762.50
£51.750.C
£107.70
£320.00
£234AOO.66
Current Account1033142511
Holding Account1938462531
Holding Account193846253} 21
Petty Cash Account
ACTS Float
Total
General Fund
Restrirted fund
Restricted holdinB for AHAG li
Designated Funds
Reserves
Total
£35,183.74
£17.842.33
£51,750.CQ
£320.00
£50,000.CKJ
£155,096.07
£69,764.25
£62,566.41
£51,750.00
£320.00
£50.CN)O.00
£234NOO.66
Foodbank Assets (Curient Value) 20
Pufthase Dale
HP Elitebook Laptop
May-18
Monitor
May-18
Chromebook 14 Laptop
Nov-18
CHUWI Herobook Pro LaptoOpr-20
HP EnvyPrinter
Aug-20
CHUWI Herobook Pro Lapt.OFApr-21
Bar Co(ie Scanner
Jun-21
Mercedes Van
Sep-21
Dell Inspiron
Nov-21
Dell Monitor
Nov-21
A3 HP Printer
Sep-22
2 x Thermal Label Printer5 Nov-22
CHUWI Herobook Laptop Dec-22
Collertions Trolley
Jan-23
External Hard Drive
Feb-23
Shredder
Feb-23
Monitor
Mar-23
Events Tert
May-23
Filing Cabinets
May-23
APC Back up
May-23
CCTV Cameras & Monitor Jun-23
External Hard Drive
O¢t-23
Bar Code Scanner
Nov-23
Dell Laptop
Nov-23
Boardroom Table
Nov-23
Boardroom chairs x 6
Nov-23
APC Back up
Dec-23
2024125 value
£0.
£o.c
2023124 Value
£0.00
£0.00
£0.00
£67.25
£15.00
£0.
£0.00
£0.
£74.75
£15.98
£4,105.CK)
£111.75
£24.98
£141.00
£109.00
£89.50
£85.50
£149.50
£31.98
£4,625.C
£224.00
£49.98
£211.50
£163.50
£134.25
£114.00
£69.50
£52.13
£75.74
£116.22
£665.86
£268.20
£100.99
£154.97
£887.86
£357.60
£148.17
£2,804.68
£76.80
111.13
£2.103.51
£57.60
£38.24
£444.60
£187.50
£112.50
£50.99
£592.80
£250.00
£150.00
£133.94
£iW.44

Heater
180 Webcam
Fridge
A Boards/Holders
Dell Laptop
Fire Grab Bag x 2
Stairlift
Barcode Scanner
Mobile Phone
Furniture IDe5ksl
Scales
Mobile Phone for Van
Dollie5
Dell Laptop
Wheelchair
Label Printer
Jan-24
Jan-24
Mar-24
Apr-24
May-24
May-24
Jun-24
Jun-24
Jun-24
Jun-24
Aug-24
Aug-24
Ort-24
Oct-24
Jan-25
Mar-25
£213.35
£70.48
£86.24
£421.20
£304.98
£371.70
£2,400.00
£118.97
£103.99
£309.00
£333.60
£75.80
É755.94
£349.C(I
£213.71
£78.(0
£284.47
£93.98
£114.99
Warehouse Fixtures and Flttln
(Shelving, Dollies. Scales. Furniture
etc.I
£7,666.84
Purchased between OI/OV2019
and 3110312025
Value ol stock held at 31103125
14.135.28 kilograms (Valued at £2.77
per kilogram)
£39,154.72

Recelpts & Payments Account
Summary
Brought forward from previous year
202415
£234,4(￿.66
202314
£153,356.76
Total Incoming Resour￿$ 21
£88.914.72
£271.947.35
Total Outgoing Resources
£168.219.31
£190,903.45
Balance Carried Forward to next year
£155.096.07
£234,400.66
Recelpts
2024125
2023124
Income from generated funds-voluntary Donatlons
Donations (Recurring} I
Donations INon-Recurrin811
Grants 2
Gift Aid Refunds
Total
£38,830.16
£25,840.96
£5,236.79
£3,923.01
£73.830.92
£47,732.83
£71,693.58
£109.575.80
£15.120.96
£Z44.123.17
Income from artl¥ltles for 8eneratlng funds
Fundraising
Total
£12,489.31
£12.489.31
£23,194.62
£23,194.62
Intome fr¢m Investments
Bank Interest
Total
£1.990.17
£1,990.17
£920.02
£920.02
Other in¢omln8 resources
General Refunds 3
Sundries 4
Total
£346.86
£207.46
£554.32
£247.54
£62.00
£309.54
A￿$ 435 5
£50.00
£3,400.00
Grand Total
£88,914.72
£271,947.35

Payments
1024125
2023124
Cost of 8eneratitrva funds
Fundraising Expenses 6
Total
£710.35
£710.35
£1,125.55
£1.125.55
Inve51ment Management Costs
Bank Charge5
Totsl
£0.00
£0.00
£0.00
£0.00
Charltsble Artlvltles
Employees/Volunteers 7
Office Consumables
Printing
Rent 8
Rates
Facllities 9
Phonesllnternet
Maintenance & Cleaning io
Utilities li
Warehouse Consumables
Equipment 13
Food Purch35e5 14
Van Maintenance is
Van Runnin8 Costs 16
Annual SubsILicen￿$ 17
TraInin￿cOnferenCes1WOrkshOps
Mileage Expenses
Dellveries
Totsl
£43,370.38
£287.61
£1,885.85
£14,302.62
£0.00
£1.630.09
£1,218.36
£1,904.35
£3,819.63
£5.008.59
£7,088.46
£76,417.26
£1,020.93
£2,068.43
£5,266.36
£1,014.S7
£215.62
£80.50
£166,599.61
£49,227.14
£714.81
£2,526.27
£14,697.24
£0.00
£1,982.73
£1,492.63
£7,374.29
£3,607.62
£7,855.14
£13,035.30
É77.462.34
£980.40
£1,984.48
£2,155.33
£597.40
£55.80
£0.00
£185,748.92
Other resources used
Sundry 19
£909.35
£909.35
£1.098.98
£1.098.98
Acfs 435 Grants 5
£0.00
£2,930.00
Gnnd Total
£168219.31
£190.903.45

Notes to a¢cow
l. Voluntary Donation5 & Fundraising- At 31" March 2025 the Foodbank had ￿ supporters giving on a
monthly basis by Dlrert Deblt/Stsndlng Order/Payroll GtVing,- thts Includes two businesses and three
churches.
In addition to our own fundraising events we have benefited from some very successful fundraisSn8 by our
supporters, who raised £11,775.46 from a variety of activities including Collection tins & Buckets, Fetes &
Fairs, Raffles, the Sale of Memorabilia, Concerts, Panto Bucket collections. Christmas Activities and Quizzes.
The Foodbank is extremely grateful for all of this sups>0rt. which helps it to continue helping local people.
2. Grants- Ouring the year grants were receNed from the following bodies: .
Trussell Trust Ex Gratia
TKMaxx
. Total Foodbank
£4,236.79
£1,0￿.
£5336.79
3. General Refunds-Three refund5 were received for van hire and two from Amazon. for goods that were out
of stock.
4. Sundry Income was in respect of monies paid by Trustees for thè volunteers meal and for a refund for
payment5 made on the account in error.
5. ACT5435- In November 2021 we signed up as a partnerto A￿5435, https".l/www.arts435.org.uV; an
allocation of £2,OCKJ was set a51de to allow us to offer Small grants to some of our ciients. Grants are posted
on the ACTS435 web51te and donations are made by the public to cover the grants made. Following changes
to the 'Limits for Requests. set by ACTS 435 in 2023, the Foodbank decided to suspend the making of grant5.
One emergency grant was approved during 2023124 but the payment from ACTS was not recewed until
2024125.
6. Fundralslng Expense5 were incurred for the Quiz Nlght.
7. During the period of these accounts there were three paid employees- The Operations Manager, The Finance
Mana8er and a cleaner. The figure includes payments of tax and NIC owed to St Mar¢s Church, who ran the
payroll.
8. Rent- A new five-year lease was signed on the buildin8 In September 2023 and a rent increase came into
effect in September 2024.
9. Facilities- the costs for water. insurance and waste management are includeil here.
10. Maintenance & Cleaning- During 2024125 we required a plumbing ￿pair and a repair to the key safes.
Electrical work was carried out to put new s¢xket in the warehouse to meet Health & Safety concerns. In
addition, the Annual Fire Equipment Check, Fire Alarm Service. PAT test, Pest ContToI checks, Loading 8av
Door and Boller SerNlces were carried out.
11. Utilities- In October 2024, Opus Energy transferred our account to EDF.
12. Warehouse Consumables-This includes boxes. paper carrier bags. packing tape and thermal labels.

13. Equipment-The total includes the cost of a new laptop for the Finance Manager and a new laptopi furniture
and scales to set up a second box control 5y5tem in the packing room. To meet Health & Safety/Fire Safety
requirements a new Stairlift was put in,. fire safety equipment, induding a wheelchair, and signs we
purchased. New A Boards and holders and DollSes were bought for Supermarket promotion5. Other
purchases included uniformi phones and badge making equipment and supplie5.
14. Food Purchases- Requests for help are still outstripping food donatlons to the Foodbank. We still have an
arrangement with Sainsburys to be able to make bulk purchases on a weekly basis. In addition. we had an
arrangement with a local Green8r0￿r and a Halal Butcher and was giving vouchers to relevant clients
exchange forfresh fruit, vegetables and meat. However, we had to stop thi5 due to t05t. We now have an
arrangement with the Food and CommunityTru5t in Sheffield to buy some food supplles wholesale. During
2024125 we spent an average of £1,468 per week bu¥in8 in additional food.
IS. Van Maintenance- Costs include four repairs, van hire and one new tyre.
16. Van Running Costs- Includes Insurance. Road Tax, MOT and diesel.
17. LicenseslSubscriptions- Thi5 includes the annual subscriptions for Zoom, Microsoft, ICO (Data Protection)
and monthly subscriptlons for our Adobe and Mailchimp. In January 2024 we signed up with Peninsula UK,
for help and support with our Health and Safety obligations. Their monthly fee is 81s0 included under this
heading.
18. TrainingJConferenceslWorkshops- The Finance Manager undertook a HeaRh & Safety Course and two
people renewed their First Aid training with 5t John'5 Ambulance. The remainder of the expenses were Ltsed
for travel to conference and meetings.
19. Sundry Expenses- includes payments from Trustee5 for the volunteer thank you meal and a repayment
from a memberofstaff.
20. Assets- Current V21ue calculated after researching the turrent market value of the van and applying 25%
depreciatlon to the computers and other equipment. Fixtures & Fittings- 25% depreciatlon Jpplied as per
guidance from internet search. Food stock at 3V03125 is valued at the rate set by The Trussell Trust.
21. On the last day of the Year Ending 31103124 A¢wuntinB Perlod, the Trussell Trust transferred £51,7SO for
Aylesbury Foodbank to hold on behalf of the Citizerb's Advice Bureau. so they could employ a Money Advisor.
The CAB were unable to go ahead with the projett so Aylesbury Homele55 Action Group were approached to
see if they would be able to take it on. A Financial Inclusion OffI￿r has now been employed. and they have
commence this work from April 2025. This grant money remained in our Bank Account for this Accounting
Period, bLbt was not part ol Aylesbury Foodbank's income IThis was confimied by the Charities Commission
by phone on 28108124.1

Basls of preparation
The financial statements have been wepared in accordance with the Charitie5 Act 1993. accountln
standards and the Statement of Recommended Prartlce"Accounting and Reportlng by Charities. Irevlsed
20051
The receipts and payments account shows the movement of cash into and out of the charity dL¢ring the
2023124 financial year.
Ac¢ouMln8 poll¢les
Funds
There is currently one unrestricted. general fund and one restricted fvnd relating to four grants and one
designated fund held.
All expenditLire is shown inclusive of VAT.
Anne Vujanik, C¢>Chair...........
Nick Andrews, CoQh3ir..... ..
Agreed on.............
OJS


## **Independent examiner's report on the accounts** 

**Section A                        Independent Examiner’s Report** 

**Report to the trustees/** _**Aylesbury Foodbank**_ **members of On accounts for the year** _31[st] March 2025_ **ended Set out on pages** _1-9 (including the notes)_ 

**Charity no** 1179692 **(if any)** 

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the period 1[st] April 2024 to 31[st] March 2025. 

**Responsibilities and basis of report** 

As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). 

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. 

## **Independent examiner's statement** 

I have completed my examination.  I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: 

- accounting records were not kept in accordance with section 130 of the Act or 

- the accounts do not accord with the accounting records 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. 

**Signed: Name:** _Paul C Vaughan_ **Relevant professional** _CPFA (Retired)_ **qualification(s) or body (if any):** 

**Date:** _17.11.2025_ 

**Address:** _7 Mill Lane Wingrave Aylesbury HP22 4PL_ 

**Section B                           Disclosure** 

1 

**October 2018** 

**IER** 



Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). 

**Give here brief details of any items that the examiner wishes to disclose** . 

_NOT APPLICABLE_ 

2 

**October 2018** 

**IER**