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2024-03-31-accounts

AYLESBURY FOODBANK CIO

TRUSTEES AND MANAGEMENT REPORT AND ACCOUNTS YEAR END 31[st] March 2024

CHARITY REGISTRATION No 1179692

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AYLESBURY FOODBANK ANNUAL REPORT 1[st] January 2023 to 31[st] March 2024

Report Prepared by Heather Joy Garrett (Operations Manager)

1.Management and governance arrangements

Charity law requires the trustees to prepare financial statements for each fiscal year, which show a true and fair view of the charity's situation and its financial activities for that period. This report covers 15 months in order to bring the accounts in line with the fiscal and Trussell Trust year. In preparing this the trustees are required to:

Aylesbury Foodbank during 2022 was governed by the following trustees Board

Mr Kevin Piper – Chairman (Trustee since 24/4/2018)

Mr Simon Weaver – Treasurer (Trustee since 21/11/23)

Mrs Anne Vujanic – Secretary (Trustee since 24/4/2018)

Mr Tim Dixon (Trustee since 9/2021)

Mr Andy Rotherham (Trustee since 11/10/22)

Mr Nicholas Andrews (Trustee since 8/6/23)

Mr Frank Henschel (Joined March 2024)

Rev Pete Wheeler (Trustee since 17/10/2018 resigned 31/12/23)

Mr Jeremy Holmes (Trustee since 5/12/2018 resigned during 2023)

Ms Emma Chigwell (Joined 2021 resigned during 2023)

Aylesbury Foodbank maintains its membership of the Foodbank Network run by Salisbury-based The Trussell Trust (TT) and in March 2024 there were over 1,200 foodbank centres across the network. Through the TT, we continue to be involved in lobbying the government about the inadequacies, inefficiencies and unfairness in the benefits system, as well as generating local media coverage that has helped build support for the Foodbank both in donations and volunteering.

2.Report on the activities of Aylesbury Foodbank to 31[st] March 2024

Aylesbury Foodbank continues to be extremely grateful to the public and to the many organisations and businesses that have supported us with food and financial donations to meet our clients' increased need and keep our volunteers safe.

However, 2023/2024 continued to be a challenging period for everyone as the cost of living remained high as did and the cost of fuel for cars and domestic heating. This increase was reflected by an increase in clients, and apart from one month we served over 1000 every month throughout the period. Despite an increase in donations from the end of the Mayor’s challenge and other promotions it became necessary to purchase an increasing amount of food in order to fulfil requirements. The

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money for this is held in reserved accounts which we are fortunate to hold and have frequently augmented by donations and grants.

We continue to operate from a central Warehouse at 44 Rabans Close Aylesbury serving 8 distribution centres around Aylesbury, a decrease of 1 from our previous number as sadly the Petri Dish was forced to close and an experiment with using Aylesbury Mosque was found to have insufficient take up, although they continue to issue vouchers when required. The existing centres operate from St Peter’s Church Quarrendon, Southcourt Baptist Church, More + and Oaks Community Cafes, Buckingham Park Community Centre, Esquires Coffee Shop Berryfields Aylesbury Methodist Church and The New Testament Church of God, Rickfords Hill. We have established formal “agreements” with each centre to ensure consistency of service provision and signposting. We are grateful for the continued commitment of the Christian and other faith communities in Aylesbury which operate most of these centres as volunteers.

We are pleased to have continued with and expanded the use of Bar-Coding technology in the Warehouse gaining greater efficiency in weighing new stock as well as box management and distribution. We would like to thank Peter Holliday and the planning team for developing and implementing this system the new version of which is due to come into service in May 2024.

We provide 3-day boxes of nutritionally balanced food, in boxes sized and categorised as: Homeless, Single, Couples Small and or Large Families. All food provided is long-life and within date.

2.1 Client Statistics

2023/2024 saw an increase of 44% in the number of people fed, and an increase of 41% in the number of children fed which indicates the continuing strain experienced by low-income families. However it is to be noted that the last 4 months of the period showed a consistent decrease on the figures for the previous year.

Client Trends

----- Start of picture text -----
Year Households Adults Children TOTAL Meals
2016 243 342 147 489 4,401
2017 515 762 367 1,129 10,161
2018 924 1,374 596 1,970 17,730
2019 1,435 2,076 1,029 3,105 27,945
2020 1,999 3,047 1,709 4,756 42,804
2021 2,461 3,991 2,532 6,523 58,707
2022 4,067 6,315 3,397 9,712 87,408
2023/2024 7,325 11,480 5,789 17,273 155,457
TOTAL 18,969 29,387 15,566 44,957 404,613
----- End of picture text -----

Reasons Given for need:

----- Start of picture text -----
Year Benefit Debt Homeless Low Income Sickness
Issues
2016 240 29 44 135 15
2017 418 84 40 472 34
2018 630 106 103 941 54
2019 1,157 159 262 1,112 205
2020 825 97 113 3,016 332
2021 515 2,392 163 1,368 1,703
2022 537 4,696 503 1,513 1,988
Earnings Benefit Debt Personal Health
Related Issues Circumstances
2023/2024 474 979 7,786 1,420 3,290
----- End of picture text -----

Clients with benefit issues in 2019 reflect the system changes to Universal credit in that year. We have worked hard in recent years to redefine Low Income and to better categorise the reasons for

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people living on low incomes even while they are in work. We understand that many of our clients are on zero hour contracts or minimum wage. Through this work we have improved the reporting of debt and sickness as the driver for low income and are now able to report this more accurately. Improvements in the Trussell Trust online data collection system came into place in April 2023 meaning that a direct comparison with previous years is no longer possible. The new categories for recording will give a clearer picture of why clients need our assistance and what needs to change in order for our assistance to no longer be required.

Debt has increased as austerity has continued, and we are likely to see this increase further into 2024/2025 as incomes continue to come under pressure from inflation as well as utility price increases.

It is also notable that the number of homeless claims decreased over lockdown. This was a direct result of government initiatives to house the homeless during the pandemic in temporary accommodation. Now that the pandemic is over, we are starting to see a continual rise in Homeless demand. In the 15 month period there were 409 claims for people with no fixed abode and this figure does not reflect those who are in temporary accommodation or sofa surfing. By adding together all the clients who have reported issues with insecure housing the number is 804.

Frequency of use

----- Start of picture text -----
Year Vouchers Households Average Visits First Time Claims
2016 243 124 1.96 124
2017 515 287 1.76 248
2018 924 393 2.35 304
2019 1435 561 2.56 394
2020 1999 722 2.77 506
2021 2461 615 4 388
2022 4668 909 4.48 591
2023/2024 7325 1367 5.36 870
----- End of picture text -----

It has only been possible to extract the above data since April 2023 but the ability was provided in retrospect giving a full picture since the opening of Aylesbury Foodbank. Since this data is now available the previous method used by Aylesbury Foodbank has been discontinued as t was very time consuming and provided little that the above table does not show.

The continued issues with the cost of privately rented accommodation need to be again highlighted as despite a rise of over £100 a month in the Local Housing Allowance setting the rates of Housing Benefit, there are no one or two bedroom properties available on Zoopla for less than £100 per month more than the allowance and most are nearer £500. This puts additional stress onto clients who are on low incomes or benefits as they have to make up the

2.2 Food donations and distribution

Food donations and Distribution (Figures Rounded and in Tonnes)

----- Start of picture text -----
Source / Year 2016 2017 2018 2019 2020 2021 2022 2023/24
Charities 0.027 0 0.541 0.340 1.675 0.599 0.870 0.551
Churches 2.486 3.515 4.807 4.944 6.900 6.262 10.693 16.015
Community 0.086 0.742 0.678 1.734 3.670 2.575 7.417 6.487
Groups
Business 0.468 2.019 3.685 8.850 3.299 3.916 6.100 8.134
Education 1.288 1.345 1.674 1.907 1.017 2.417 3.736 5.564
Individuals 0.650 551.7 1.957 3.232 11.497 8.626 19.583 19.196
Supermarkets 1.420 3.662 6.174 12.023 20.495 18.101 24.353 30.861
Purchased 0 0 0 0.121 0 3.713 13.180 43.729
TOTAL 8.666 11.837 19.521 33.183 48.556 45.894 85.886 130.537
----- End of picture text -----

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Total Stock In / Stock Out (Figures rounded and in Tonnes)

----- Start of picture text -----
Year Stock In To Clients Out of Date TOTAL Out Difference
2016 8.666 3.943 0.405 4.348 +4.317
2017 11.837 10.489 0.619 11.109 +0.728
2018 19.521 17.696 0.954 18.924 +0.596
2019 33.183 26.796 1.081 27.879 +5.304
2020 48.556 41.919 1.551 43.470 +5.086
2021 45.894 51.961 1.129 53.090 - 7.241
2022 85.886 80.835 0.902 81.736 +5.051
2023/224 130.57 126.783 1.713 128.496 +2.074
----- End of picture text -----

Aylesbury Foodbank continues to be generously supported by the local community, with donations made by the public at Waitrose Aylesbury and Tesco Broadfields, who became our partner in 2021. Collectively supermarket channels represent 24% of donations received. Tesco and now Asda also provide a financial contribution based on the weight of goods donated by their customers.

Donations made by individuals to our warehouse or collection bins represent 15%, Churches 12%, and Schools, Corporations and Community groups represent a further 16%. Overall, the donations have increased by just over 17% and we are very gratefully to the people of Aylesbury for this. However, the increase in need has meant we have had to purchase more food, and this equated to 33% of our overall stock.

The Mayor’s Challenge which finished in May assisted us to raise our profile and produced over 50 tonnes of donations in total. It also increased the number of places hosting a Collection Point basket to around 70 by the end of the period. These sites include, among others, Aylesbury Library, shops, schools, gyms and the Town Council. We are grateful especially to our volunteer Cllr Sherrilyn Bateman for the hard work that made it possible and to trustees Nick Andrews and Frank Henschel who organise the collections from many of these venues.

The wooden cabinet initiative started by trustee Andy Rotherham has gone from strength to strength in the period. There are now 6 cabinets outside private homes which produced 3,818.99kg of donations with Andy Rotherham’s Ramworth Way Community being responsible for 64% of the total. The initiative is now being rolled out to schools where a captive set of donor’s, the parents are able to donate when collecting pupils in term time. Andy has also built a larger cabinet to replace the plastic one outside the foodbank warehouse used by donors when we are shut. Thanks is more than due to Andy for the invention of the scheme and for building all the substantial cabinets.

As well as the provision of food boxes to our clients, we once again supported the collection of food for over 150 dinners at the Community Christmas Meal 2023.

The Wash ‘n Warm packs with water bottles, hand warmers, microwavable mugs, and other items were this year provide and packed by McCormick’s under the guiding hand of our former trustee Emma Chignell. There were 100 packs made up but only about 50 of them were required by our partner agencies so the contents were unpacked and will be used in homeless boxes. The lack of prolonged cold weather in the winter and a change in the way the partners work were probably the reason for the lack of take up and it is not intended to continue this initiative going forward.

We are pleased to say we continue to only need to throw away a small number of out-of-date (OOD) items and although the farmer no longer has a pig for us to support through our trustee Frank Henschel, we are now partnering with the local Olio scheme which takes most of our just out of date food. Thanks to the continued strong stock controls established by our planning team, the only OOD food we encounter is whatever is donated to us already OOD by the public.

2.3 Referral partners

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During 2022 a review was made of Referral Agencies and those which no longer existed were removed from the list. Aylesbury foodbank now has 70 referral partners able to issue electronic vouchers. All of our distribution partners can now issue vouchers. During covid, we saw a significant decline in the number of referrals from agencies. The Foodbank distribution centres, particularly SBC, dominate voucher issuing, but in view of the number of unfulfilled vouchers from other agencies as detailed below this means that in house issuing proves more effective in getting the food to the clients in need.

Further analysis of the Referral agencies and the vouchers they issued shows that 32 agencies other than the top 5 issued vouchers in the period (902 vouchers - 12%) and 404 – 5% of the total vouchers issued were never fulfilled by clients. Further work is currently being undertaken with Referral Agencies to rationalise the list and encourage them to use the online system. The results of this will hopefully be evident in next year’s annual report.

----- Start of picture text -----
Referral Agencies No.
Statutory Agencies 30
Charities 17
Churches 11
Voluntary Agencies 6
Community Groups 6
TOTAL 70
----- End of picture text -----

Vouchers by Agency/ Distribution Centre (Top 5)

Year Total 1st 1st 2nd 2nd 3rd 3rd 4th 4th 5th 5th
Agency % Agency % Agency % Agency % Agency %
2016 245 CAB 30 SBC 16 ORB 9 AHAG 9 TVP 7
2017 518 SBC 43 CAB 19 AHAG 6 LES 4 TVP 3
2018 937 SBC 54 CAB 9 AHAG 6 St P 6 ORB 4
2019 1437 SBC 48 AHAG 12 St P 9 CAB 6 Amicus 3
2020 1985 SBC 51 St P 9 F Sup 8 AHAG 3 White 2
2021 2395 SBC 72 St P 11 Bfields 6 Bford 4 Exch 2
2022 4009 SBC 67 St P 11 C Sup 5 Bfields 3 AMC 3
2023/24 7296 SBC 61 St P 15 Exch 6 AMC 3 C Sup 3
CAB – Citizen Advice Bureau
ORB – One Recovery Bucks
AMC - Aylesbury Methodist Church
F Sup – Family Support
Bford – Bromford Housing		 SBC – Southcourt Baptist Church
LES – Local Emergency Services

TVP – Thames Valley Probation
White - Whiteleaf Centre
Exch – Exchange Church		 AHAG – Aylesbury Homeless Action
C Sup – Connection Support
St P – St Peters
Bfields – Berryfields Church

2.4 Employees and Volunteers

During 2022 we employed 2 part-time employees. Heather Joy Garrett as Operations Manager (4 days a week) and Kim Hopping as Finance Manager (2 days per week). We opened for the first time on a Friday due to demand and now run a 5 day a week operation.

We operate a weekly rota with 46 volunteers at the warehouse and a further 14 at our distribution partners. Our volunteers are well-trained and remain enthusiastic. We also support local students doing their Duke of Edinburgh award with volunteer opportunities, one of whom also did a week’s work experience with us.

The Trustees are profoundly grateful for the extremely hard work of our employees and volunteers.

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2.5 ACTS 435

We continued to run the Acts 435 scheme until September 2023 when the scheme changed reducing the number of active claims we could have at any time unless we agreed to publicise the scheme on our website. T the same time St Peter’s found that they were being pressurised by clients with inappropriate requests and asked that the scheme be paused. We therefore still offer the scheme but only on a one off referral basis and have made only one payment since in January 2024.

A financial analysis of this scheme is given in the financial report.

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Accounts Year Ending 31/03/24

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Aylesbury Foodbank is situated at 44 Rabans Close Rabans Lane Industrial Estate Aylesbury Buckinghamshire HP19 8FJ

This is a rented warehouse and office, where donated food etc. is stored and packed into boxes for distribution from seven centres around the town.

Its objectives are the relief of financial hardship amongst people in Aylesbury and the surrounding area or in other parts of the United Kingdom in such ways as the trustees from time-to-time think fit, in particular, but not exclusively by:

Aylesbury Foodbank was set up in October 2015 with the support of the Putnam House Trust as a franchise of The Trussell Trust and started working from a rented warehouse in Smeaton Close, Aylesbury in April 2016. In September 2018 it moved into a larger warehouse premises to be able to meet the increasing demands brought about by the roll-out of Universal Credit.

The Foodbank became a charity in August 2018. It has three part-time employees; an Operations Manager, a Finance & Fundraising Manager and a cleaner, and has been managed by an Operations Group, which includes: Mr. Kevin Piper; Ms. Heather-Joy Garrett; Ms. Kim Hopping, who meet fortnightly. It has a Board of Trustees who meet every other month. The Trustees for 2023/24 were Mr. Kevin Piper, (Chair); Mrs. Anne Vujanic, (Secretary); Ms. Jennet Dixon Resigned January 2023; Rev Peter Wheeler Resigned December 2023; Mr. Jeremy Holmes Resigned June 2023; Mr. Tim Dixon; Ellen Knight Resigned February 2023; Mr. Andy Rotherham, Emma Chignell Resigned May 2023; Mr. Simon Weaver from August 2023; Mr. Nick Andrews from May 2023; Mr. Frank Hentshal from January 2024.

During 2023, the Trustees agreed to change our Accounting Period from 1[st] January -31[st] December to 1[st] April to 31[st] March to match the Trussell Trust Year. Therefore, these accounts cover a period of 15 months (1[st] January 2023 to 31[st] March 2024) and not 12 months. The Trustees also agreed to increase the Reserve funds to £50,000.

During 2023/24, requests for help from the Foodbank continued to increase and although food donations did not drop off, they were not sufficient to make up all the emergency parcels needed. The Foodbank continued to secure funding to allow us to top up the Restricted Fund for the purpose of buying in food ourselves to ensure it was able to continue to meet all needs.

ACTS435 - In November 2021 we signed up as a partner to ACTS435, https://www.acts435.org.uk/ ; an allocation of £2,000 was set aside to allow us to offer small grants to some of our clients. Grants are posted on the ACTS435 website and donations are made by the public to cover the grants made. Following changes

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to the ‘Limits for Requests’ set by ACTS 435 in 2023, the Foodbank decided to suspend the making of grants for the time being.

There are two Restricted Funds: The Food Fund and a fund to increase food donations, which is being used for new donation cabinets and baskets.

We are also acting as the holding agent for a restricted amount of £51,750.00 in respect of a grant from the Trussell Trust for the Citizens Advice Bureau to allow them to employ a Money Advisor to assist our clients.

These accounts have been prepared on a cash basis, as advised by the Charity Commission. (See note 21)

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Statement of Assets and Liabilities

2023/4 2022
Current Account (03314251) £150,460.46 £81,707.94
Holding Account (93846253) £31,762.50 £71,274.73
Holding Account (93846253)21 £51,750.00
Petty Cash Account £107.70 £94.09
ACTS Float £320.00 £280.00
Total £234,400.66 £153,356.76
General Fund £69,764.25 £95,915.17
Restricted fund £62,566.41 £280.00
Restricted holding for CAB21 £51,750.00
Designated Funds £320.00 £27,161.59
Reserves £50,000.00 £30.000.00
Total £234,400.66 £153,356.76

Foodbank Assets (Current Value) 20

Purchase Date 2022 value 2023/24 Value
HP Elitebook Laptop May-18 £0.00 £0.00
Monitor May-18 £0.00 £0.00
Chromebook 14 Laptop Nov-18 £0.00 £0.00
CHUWI Herobook Pro Laptop
Apr-20		 £134.50 £67.25
HP EnvyPrinter Aug-20 £30.00 £15.00
CHUWI Herobook Pro Laptop
Apr-21		 £224.25 £149.50
Bar Code Scanner Jun-21 £47.98 £31.98
Mecedes Van Sep-21 £5,780.00 £4,625.00
Dell Insiration Nov-21 £336.75 £224.00
Dell Monitor Nov-21 £74.98 £49.98
A3 HP Printer Sep-22 £282.00 £211.50
2 x Termal Label Printers Nov-22 £218.00 £163.50
CHUWI Herobook Laptop Dec-22 £179.00 £134.25
Collections Trolley Jan-23 £114.00
External Hard Drive Feb-23 £69.50
Shredder Feb-23 £100.99
Monitor Mar-23 £154.97
Events Tent May-23 £887.86
Filing Cabinets May-23 £357.60
APC Back up May-23 £148.17
CCTV Cameras & Monitor Jun-23 £2,804.68
External Hard Drive Oct-23 £76.80
Bar Code Scanner Nov-23 £50.99
Dell Laptop Nov-23 £592.80
Boardroom Table Nov-23 £250.00

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Boardroom chairs x 6 Nov-23 £150.00
APC Back up Dec-23 £133.94
Heater Jan-24 £284.47
180 Webcam Jan-24 £93.98
Fridge Mar-24 £114.99

Warehouse Fixtures and Fittings £15,208 Purchased between 01/01/2019 (Shelving, Dollies, Scales, Furniture and 31/03/2024 etc.) Value of stock held at 31/03/24 £28,571.15 12,055.34 kilograms (Valued at £2.37 per kilogram)

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Receipts & Payments Account

Summary 2023/4 2022
Brought forward from previous year £153,356.76 £87,334.01
Total Incoming Resources21 £271,947.35 £158,872.85
Total Outgoing Resources £190,903.45 £92,850.10
Balance Carried Forward to next year £234,400.66 £153,356.76
Receipts 2023/4 2022
Income from generated funds – Voluntary Donations
Donations (Recurring)1 £47,732.83 £28,677.39
Donations (Non-Recurring)1 £71,693.58 £48,543.20
Grants2 £109,575.80 £66,846.21
Gift Aid Refunds £15,120.96 £4,906.88
Total £244,123.17 £148,973.68
Income from activities for generating funds
Fundraising1 £23,194.62 £3,655.91
Total £23,194.62 £3,655.91
Income from investments
Bank Interest £920.02 £50.05
Total £920.02 £50.05
Other incoming resources
General Refunds3 £247.54 £396.40
Sundries4 £62.00 £811.81
Total £309.54 £1,208.21
ACTS 435 5 £3,400.00 £4,985.00
Grand Total £271,947.35 £158,872.85

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Payments 2023/4 2022
Cost of generating funds
Fundraising Expenses6 £1,125.55 £0.00
Total £1,125.55 £0.00
Investment Management Costs
Bank Charges £0.00 £0.00
Total £0.00 £0.00
Charitable Activities
Employees7 £49,227.14 £33,602.80
Office Consumables £714.81 £263.48
Printing £2,526.27 £2,727.03
Rent8 £14,697.24 £9,485.60
Rates £0.00 £0.00
Facilities9 £1,982.73 £818.36
Phones/Internet £1,492.63 £947.83
Maintenance & Cleaning10 £7,374.29 £4,537.42
Utilities11 £3,607.62 £1,928.60
Warehouse Consumables12 £7,855.14 £2,551.41
Equipment13 £13,035.30 £6,241.06
Food Purchases14 £77,462.34 £19,452.40
Van Maintenance15 £980.40 £970.88
Van Running Costs16 £1,984.48 £1,445.97
Annual Subs/Licences17 £2,155.33 £1,274.66
Training/Conferences/Workshops18 £597.40 £396.00
Mileage Expenses £55.80 £30.00
Total £185,748.92 £86,673.50
Other resources used
Sundry19 £1,098.98 £691.60
Total £1,098.98 £691.60
ACTS 435 Grants5 £2,930.00 £5,485.00
Grand Total £190,903.45 £92,850.10

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Notes to accounts

  1. Voluntary Donations & Fundraising – At 31[st] March 2024 the Foodbank had 90 supporters giving on a monthly basis by Direct Debit/Standing Order/Payroll Giving; this includes two businesses and three churches.

  2. In addition to our own fundraising events we have benefited from some very successful fundraising by our supporters, who raised £18,213.94 from a variety of activities including Boxing Events, Fetes & Fairs, Nonuniform days in schools, Raffles, the Sale of Memorabilia, Concerts, Marathon Running, Christmas Activities and a Sky Dive.

The Foodbank is extremely grateful for all of this support, which helps it to continue helping local people.

  1. Grants – During the year grants were received from the following bodies: -
Bucks CountyCouncil – Food Support £6,215.00
Trussell Trust Ex Gratia £5,610.80
Ernest Hecht Charity £25,000.00
Hickman Trust £18,000.00
RWHA £1,000.00
Turpin Trust £2,000.00
Total Foodbank £57,825.80
Trussell Trust CAB Grant21 £51,750.00
Grand Total £109,575.80

The CAB grant is being held in Reserve and will be transferred to the CAB when an adviser is appointed.

  1. General Refunds – Two refunds were received from Amazon, for goods that were out of stock.

  2. Sundry Income was in respect of monies paid by staff and volunteers for the Christmas meal.

  3. ACTS435 - In November 2021 we signed up as a partner to ACTS435, https://www.acts435.org.uk/ ; an allocation of £2,000 was set aside to allow us to offer small grants to some of our clients. Grants are posted on the ACTS435 website and donations are made by the public to cover the grants made. Thirty-one grants were made to the end of March totaling £2,930.00. £3,080.00 was received back from ACTS before 31/03/24.

2023/24
Grants Made £2,930.00
Donated through ACTS £3,080.00
Cost to Foodbank
(In respect of a grant made at the end of 2022)		 -£150.00

  1. Fundraising Expenses were incurred for the Quiz Night and for the Christmas Carol performance at St Mary’s Church.

  2. During the period of these accounts there were three paid employees: The Operations Manager, The Finance Manager and a cleaner. The figure includes payments of tax and NIC owed to St Mary’s Church, who run the payroll.

  3. Rent – the Invoice for December 2022 did not arrive until January 2023, and is reflected in 2023/24 Accounts. A new five-year lease was signed on the building in September 2023.

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  1. Facilities – the costs for water, insurance and waste management are included here.

  2. Maintenance & Cleaning – During 2023/24 we required two plumbing/heating repairs and a repair to the warehouse floor. Electrical work was carried out to put a Phase 3 power socket in the warehouse. A Security Entry System was put in and carpet tiles were laid on the mezzanine level to improve heat retention. In early 2024 we paid for a H&S Review and Fire Risk Assessment to be carried out by Peninsula Business Services. In addition, the Annual Fire Equipment Check, Fire Alarm Service, PAT test, Stairlift and Boiler Services were carried out.

  3. Utilities – In September 2022 we changed suppliers to Opus Energy to get a better rate for our Gas and Electricity. Opus Energy are 100% Green.

  4. Warehouse Consumables – During 2023 it was decided that we would move from plastic to paper carrier bags for food parcels, these being better for the environment. Advise was sought from other Foodbanks to find the best product. Together with the need to order more boxes, the bags have added to the costs under this heading.

  5. Equipment – The total includes the cost of a new laptop for the Operations Manager and a new shredder for confidential waste. A second-hand boardroom table and chairs was purchased to facilitate meetings and training at the warehouse, and a second-hand desk and chair was bought for the Operations Manager to meet Health & Safety (DSE) requirements. External hard drives and back-ups were purchased for all IT equipment. An industrial heater and carpet tiles were added to the mezzanine level to combat the very cold temperatures in the warehouse.

  6. Food Purchases – Requests for help are still outstripping food donations to the Foodbank. We still have an arrangement with Sainsburys to be able to make bulk purchases on a weekly basis. In addition, we made an arrangement with a local Greengrocer and a Halal Butcher and have been giving vouchers to relevant clients exchange for fresh fruit, vegetables and meat. During 2023/4 we spent an average of £1,192 per week buying in additional food.

  7. Van Maintenance – Costs include four repairs.

  8. Van Running Costs – Includes Insurance, Road Tax, MOT and diesel.

  9. Licenses/Subscriptions – This includes the annual subscriptions for Zoom, Microsoft, ICO (Data Protection) and monthly subscriptions for Adobe and Mailchimp. In January 2024 we signed up with Peninsula UK, for help and support with our Health and Safety obligations. Their monthly fee is also included under this heading.

  10. Training/Conferences/Workshops - Two volunteers did First Aid training with St John’s Ambulance. The remainder of the expenses were used for travel to conference and meetings.

  11. Sundry Expenses – includes payments for meeting expenses; the cost of a returned donor cheque; advertising costs, and a payment to one of our distribution centres for additional storage.

  12. Assets – Current Value calculated after researching the current market value of the van and applying 25% depreciation to the computers and other equipment. Fixtures & Fittings – 25% depreciation applied as per guidance from internet search. Food stock at 31/03/24 is valued at the rate set by The Trussell Trust.

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  1. On the last day of the Accounting Period, the Trussell Trust transferred £51,750 for Aylesbury Foodbank to hold on behalf of the Citizen’s Advice Bureau, so they can employ a Money Advisor. This grant money is in our Bank Account but is not part of Aylesbury Foodbank’s income for this Accounting Period. (This was confirmed by the Charities Commission by phone on 28/08/24.)

Basis of preparation

The financial statements have been prepared in accordance with the Charities Act 1993, accounting standards and the Statement of Recommended Practice “Accounting and Reporting by Charities” (revised 2005)

The receipts and payments account shows the movement of cash into and out of the charity during the 2023/24 financial year.

Accounting policies

Funds

There is currently one unrestricted, general fund and one restricted fund relating to four grants and one designated fund held.

All expenditure is shown inclusive of VAT.

Kevin Piper, Chair ……………………………………………………………

, Trustee …………………………………………..

Agreed on ………………………………………

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Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Aylesbury Foodbank members of

On accounts for the year 31[st] March 2024 Charity no 1179692 ended (if any)

Set out on pages 1-10 (including the notes)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the period 1[st] January 2023 to 31[st] March 2024.

Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Date: 20.09.24 Signed: Name: Paul C Vaughan Relevant professional CPFA (Retired) qualification(s) or body (if any):

Address: 7 Mill Lane

Wingrave Aylesbury HP22 4PL

October 2018

IER

1

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

NOT APPLICABLE

October 2018

IER

2