AYLESBURY FOODBANK CIO
TRUSTEES AND MANAGEMENT REPORT AND ACCOUNTS
YEAR END 31[st] DECEMBER 2021
CHARITY REGISTRATION No 1179692
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AYLESBURY FOODBANK ANNUAL REPORT 2021
Report Prepared by Kevin Piper Chair of Trustees, Heather Joy Garrett Operations Manager and Kim Hopping Finance Manager
1.Management and governance arrangements
Charity law requires the trustees to prepare financial statements for each fiscal year, which show a true and fair view of the charity's situation and its financial activities for that period. In preparing this the trustees are required to:
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Select suitable accounting policies and apply them consistently
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Make judgements and estimates that are reasonable and prudent
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Follow applicable accountancy standards, and departures being disclosed in financial statements.
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Prepare annual financial statements if the charity continues in operational existence.
Aylesbury Foodbank during 2021 was governed by the following trustees Board
Mr Kevin Piper – Chairman (Trustee since 24/4/2018)
Mr Simon Weaver – Treasurer (Trustee since 24/4/2018)
Mrs Anne Vujanic – Secretary (Trustee since 24/4/2018)
Ms Jennet Dixon (Trustee since 24/4/2018)
Rev Pete Wheeler (Trustee since 17/10/2018)
Mr Jake Crane (Trustee since 15/5/2019 - resigned)
Mr Tim Dixon (Trustee since 9/2021)
Mr Christian Roby (Trustee since 15/9/21 – resigned)
Mr Jeremy Holmes (Trustee since 5/12/2018)
Two Trustees stood down during the year Jake Crane and Christian Roby. No new Trustees have joined. In addition to the Trustees 2 ex-officio members, Heather Joy Garrett (Operations Manager) and Kim Hopping (Finance Manager) sit on the Board.
Aylesbury Foodbank maintains its membership of the Foodbank Network run by Salisbury-based The Trussell Trust (TT) and by March 2021 there were over 1,200 foodbank centres across the network. Along with TT, we continue to be involved in lobbying the government about the inadequacies, inefficiencies and unfairness in the benefits provided as well as generating local media coverage that has helped build support for the foodbank both in donations and volunteering.
2.Report on the activities of Aylesbury Foodbank to 31[st] December 2021
Aylesbury foodbank continues to be extremely grateful to the public and many organisations and businesses that have supported it with food and financial donations to meet our clients' increased need and keep our volunteers safe.
As this calendar year started, the UK was engulfed by the Covid-19 pandemic which continued until July 2021. Aylesbury Foodbank was able to respond flexibly in its operations to meet the increasing needs of its clients whilst protecting its volunteers. This included.
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a. Implementing Covid handling restrictions and guidelines within the warehouse
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b. Establishing a common rota so volunteers are common for each shift with social distancing.
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c. Arranging home delivery through our partnership with helping hands and the support of Bucks County Councillor Waheed Raja.
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d. Implementation of appointment-only sessions at our Distribution Centres
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e. Purchase of additional items for Health and Safety
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f. The introduction of an electronic voucher system enabled referral partner staff, often working from home, to remotely issue vouchers.
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g. Demand for food during this year exceeded individual and community donations. During 2021 we spent £8,970.42 on food purchases.
We continue to operate through a central Warehouse at 44 Rabans Close Aylesbury serving 7 distribution centres around Aylesbury. These operate from St Peter’s Church Quarrendon, Southcourt Baptist Church, The Church of the Holy Spirit Bedgrove, More + and Oaks Community Cafes, Buckingham Park Community Centre, and Esquires Coffee Shop Berryfields. We are establishing formal “agreements” with each centre, run by their volunteers, to ensure consistency of service provision and signposting. We are grateful for the commitment of the Christian Community in Aylesbury which operate these centres.
We are pleased to have introduced Bar Coding technology in the Warehouse gaining greater efficiency in weighing new stock in box management and distribution. We would like to thank Peter Holliday and the planning team for developing and implementing this system
We provide 3-day boxes of food, nutritionally balanced, to meet the needs of people who are Homeless, Single, Couples Small and or Large Families. All food provided is long-life and within date.
2.1 Client Statistics
2021 saw an increase of 37% in the number of people fed, there was an even greater increase of 48% in the number of children fed which indicates the strain experienced by low-income families.
Client Trends
| Client Trends | |||||
|---|---|---|---|---|---|
| Households | Adults | Children | TOTAL | Meals | |
| 2016 | 243 | 342 | 147 | 489 | 4,401 |
| 2017 | 515 | 762 | 367 | 1,129 | 10,161 |
| 2018 | 924 | 1,374 | 596 | 1,970 | 17,730 |
| 2019 | 1,435 | 2,076 | 1,029 | 3,105 | 27,945 |
| 2020 | 1,999 | 3,047 | 1,709 | 4,756 | 42,804 |
| 2021 | 2,461 | 3,991 | 2,532 | 6,523 | 58,707 |
| TOTAL | 7,577 | 11,592 | 6,380 | 17,972 | 161,748 |
The reasons, people gave, for the provision of food boxes are as follows
| Benefit Issues | Debt | Homeless | Low Income | Sickness | |
|---|---|---|---|---|---|
| 2016 | 240 | 29 | 44 | 135 | 15 |
| 2017 | 418 | 84 | 40 | 472 | 34 |
| 2018 | 630 | 106 | 103 | 941 | 54 |
| 2019 | 1,157 | 159 | 262 | 1,112 | 205 |
| 2020 | 825 | 97 | 113 | 3,016 | 332 |
| 2021 | 515 | 2,392 | 163 | 1,368 | 1,703 |
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Clients with benefit in 2019 reflect the system changes to Universal credit in 2019. We have worked hard in recent years to redefine Low Income and to understand the reasons for this. We accept many of our clients are on Zero Hour Contracts or Minimum wage. Through this work we have improved the reporting of Debt and Sickness as the driver for low income and are now able to report this more accurately.
Debt has increased as austerity has continued, and we are likely to see this increase further into 2022 as incomes come under pressure from Inflation as well as Utility price increases.
It is also notable that the number of homeless claims decreased over lockdown. This was a direct result of government initiatives to house the homeless during the pandemic in temporary accommodation. Now that the pandemic is over, we are starting to see a rise again in Homeless demand.
Longer term users of the Foodbank
Although our aim is to provide 3 days of emergency food provision to our clients, we know there is a small number of clients who use our services frequently. We define those as clients who have used the foodbank more than 5 times in a 6-month period.
We began monitoring the statistics for this grouping in 2021 when there were 58 Households and 166 people that were frequent users. (Note: This is presently 110 households and 282 people in 2022). The primary reason frequent users need the foodbank are due to long-term sickness, and long-term poor or infrequent low-wage employment. The benefits provided to this group appear inadequate to meet their needs.
An example of this is the lack of availability of Housing Association properties where the waiting list increased by 33% in 2021. This is against a backdrop of the profile of available rental properties on Zoopla which shows the vast majority over £899 per month for a 2-bedroom property. Debt is often the result.
2.2 Food donations and distribution
Food donations and Distribution (Figures Rounded and in Tonnes)
| Source / Year | 2016 | 2017 | 2018 | 2019 | 2020 | 2021 |
|---|---|---|---|---|---|---|
| Charities | 0.027 | 0 | 0.541 | 0.340 | 1.675 | 0.599 |
| Churches | 2.486 | 3.515 | 4.807 | 4.944 | 6.900 | 6.262 |
| Community Groups | 0.086 | 0.742 | 0.678 | 1.734 | 3.670 | 2.575 |
| Business | 0.468 | 2.019 | 3.685 | 8.850 | 3.299 | 3.916 |
| Education | 1.288 | 1.345 | 1.674 | 1.907 | 1.017 | 2.417 |
| Individuals | 0.650 | 551.7 | 1.957 | 3.232 | 11.497 | 8.626 |
| Supermarkets | 1.420 | 3.662 | 6.174 | 12.023 | 20.495 | 18.101 |
| Purchased | 0 | 0 | 0 | 0.121 | 0 | 3.713 |
| TOTAL | 8.666 | 11.837 | 19.521 | 33.183 | 48.556 | 45.894 |
Total Stock In / Stock Out (Figures rounded and in Tonnes)
| Stock In | To Clients | Out of Date | TOTAL Out | Difference | |
|---|---|---|---|---|---|
| 2016 | 8.666 | 3.943 | 0.405 | 4.348 | +4.317 |
| 2017 | 11.837 | 10.489 | 0.619 | 11.109 | +0.728 |
| 2018 | 19.521 | 17.696 | 0.954 | 18.924 | +0.596 |
| 2019 | 33.183 | 26.796 | 1.081 | 27.879 | +5.304 |
| 2020 | 48.556 | 41.919 | 1.551 | 43.470 | +5.086 |
| 2021 | 45.894 | 51.961 | 1.129 | 53.090 | - 7.241 |
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Aylesbury Foodbank continues to be generously supported by the local community with donations made by the public at Waitrose Aylesbury and Tesco Broadfields who became our partner in 2021. Collectively supermarket channels represent 40% of donations received. Tesco also provides a financial contribution based on the weight of goods donated by their customers.
Donations made by individuals to our warehouse or collection bins represent 18%, and Churches, Schools, Corporations and Community groups represent a further 33%.
We thank the following organisations with collection bins at their premises. Legacy Funeral directors, Bradmoor Farm, Buckingham Park Community Centre, and Quainton Village store.
As well as the provision of food to our clients, we supported the collection of food for over 350 hampers distributed by the Community Christmas Lunch Fund over Christmas 2021.
We are pleased to say we only need to throw away a small number of Out-of-Date Foods (OOD) as this is now offered to a local Pig farmer. Thanks to strong stock controls established by our planning team the amount of OOD food has been reduced to that which is provided to us as already out of date.
Sadly, despite this generosity we were forced to buy 3.713 tonnes of food this year to ensure that we were able to maintain continuity of supply on all items on the Foodbank provision list.
This year we have seen a significant erosion of our stock holding at year end with 45.849 tonnes of stock received and 53.090 tonnes of stock used.
2.3 Referral partners
Aylesbury foodbank has 74 referral partners able to issue electronic vouchers. All our distribution partners can issue vouchers. During covid, we have seen a significant decline in the number of referrals from Agencies this may be because many of them were working from home. The Foodbank distribution centres particularly SBC dominate voucher issuing.
| Referral Agencies | No |
|---|---|
| StatutoryAgencies | 39 |
| Charities | 17 |
| Churches | 8 |
| VoluntaryAgencies | 6 |
| CommunityGroups | 3 |
| TOTAL | 74 |
Vouchers by Agency/ Distribution Centre (Top 5)
| 2016 | 2017 | 2018 | 2019 | 2020 | 2021 | |
|---|---|---|---|---|---|---|
| Total | 245 | 518 | 937 | 1437 | 1985 | 2395 |
| 1st | CAB | SBC | SBC | SBC | SBC | SBC |
| 30% | 43% | 54% | 48% | 51% | 72% | |
| 2nd | SBC | CAB | CAB | AHAG | St Peters | St Peters |
| 16% | 19% | 9% | 12% | 9% | 11% | |
| 3rd | ORB | AHAG | AHAG | St Peters | Family Sup | Berryfields |
| 9% | 6% | 6% | 9% | 8% | 6% | |
| 4th | AHAG | LES | St Peters | CAB | AHAG | Bromford |
| 9% | 4% | 6% | 6% | 3% | 4% | |
| 5th | Probation | Probation | ORB | Amicus | Whiteleaf | Exchange |
| 7% | 3% | 4% | 3% | 2% | 2% |
CAB – Citizen Advice Bureau ORB – One Recovery Bucks
SBC – Southcourt Baptist Church AHAG – Aylesbury Homeless Action LES – Local Emergency Services
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2.4 Employees and Volunteers
During 2021 we employed 2 part-time employees. Heather Joy Garret as Operations Manager (3 days a week) and Kim Hopping as Finance Manager (2 days per week).
We operate a weekly rota with 24 volunteers at the warehouse and a further 14 at our distribution partners. Our volunteers are well-trained and enthusiastic. We also support local students doing their Duke of Edinburgh award with volunteer opportunities.
The Trustees are profoundly grateful for the extremely demanding work of our employees and volunteers
2.5 ACTS 435 a New Initiative.
In November 2021 we successfully launched a Peer Gifting Service – ACTS 435. We launched this as a trial with the St Peters Church distribution centre. This enables us to offer payments of up to £150 to users of the foodbank who are facing financial difficulties for a specific reason and Is designed to offset this cost. Aylesbury Foodbank gives the full payment at the time of distress and seeks recovery of the funds from ACTS 435 supporters A financial analysis of this scheme is given in the financial report.
3.FINANCIAL REPORT 2021 – Prepared by Kim Hopping Finance Manager Aylesbury Foodbank
3.1 INCOME
Aylesbury Foodbank started the year in a good financial position with £61,875,21 from 2020. We continue to be blessed with healthy financial reserves as income from gifts, grants, and fundraising by supporters brought in a total income of £87,018.84 in 2021.
Our mix of funding sources is strong with 60.49% (£52,638.44) coming from donations from individuals, local churches, local businesses, and Community Groups. 21.67% of income came from regular donations.
There were 15 new, individual regular givers during the year, bringing the total number of Regular Donors to 59, giving an average of £20.14 a month. (Giving by monthly Standing Order, Direct Debit or through Charities Aid Foundation (CAF)) In addition, three local churches gave to the Foodbank regularly with an average of £316.67 a month. We are incredibly grateful to all those who donate to us, allowing us to continue to help those in need in our community.
We recovered £7,867.57 (9.16%) of Gift Aid from donations made. Gift Aid Refunds came from donations made directly to us and from donations made through Golden Giving.
GRANTS PROVIDED IN 2021
| GRANTS PROVIDED IN 2021 | |
|---|---|
| Anonymous Corporate Donation | £5,000.00 |
| Buckinghamshire Council | £5,728.50 |
| Trussell Trust (Ex-Grecia Payment) | £4,398.08 |
| ESRI | £2,000.00 |
| Rothchild | £5,000.00 |
| TOTAL | £22,162.50 |
The grant from Rothschild was the second instalment of a three-year grant made to us in 2020.
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MONEY RECEIVED FROM FUNDRAISING
| MONEY RECEIVED FROM FUNDRAISING | |
|---|---|
| Aylesbury Foodbank Collection Tins | £340.96 |
| Amazon Smile | £105.66 |
| Give as you Live | £98.69 |
| Vale Lottery | £386.50 |
| Buckinghamshire Council IT Team Donation | £642.94 |
| Donation from Running Sponsor (Dougie) | £812.63 |
| TOTAL | £2387.38 |
Two fundraising campaigns were run through Golden Giving for us by the Buckinghamshire Council IT Team and six-year-old Dougie who raised money by running a marathon over several weeks. A Big thank you to everyone who has supported us in 2021
3.2 EXPENDITURE
Total expenditure for 2021 was £60,233.04
This is broken down as follows
| This is broken down as follows | ||
|---|---|---|
| £ | % | |
| Employees (Including NI, Pension, Salary, and Tax) | £27,923.39 | 46.35% |
| Office Consumables | £363.78 | |
| Printing | £341.78 | |
| Warehouse Rent | £11,771.38 | 19.54% |
| Rates | £611.48 | |
| Facilities | £725.87 | |
| Phone / Internet | £1,021.74 | |
| Maintenance and Cleaning | £1,105.37 | |
| Utilities | £1,539.23 | |
| Warehouse Consumables | £208.80 | |
| Equipment | £2,928.33 | 4.86% |
| Food Purchases | £8,970.42 | 14.89% |
| Van Maintenance & Running Costs | £1,927.41 | 3.19% |
| Training, Conferences, Workshops | £480.00 | |
| TOTAL | £60,233.04 |
Key observations
Since 2016 we had been paying Business Rates when many of our neighbours did not pay anything.in 2021 we challenged this, and our rates were reassessed with a refund of £1,040.92
In 2020 it had become necessary We have set aside funds for the purchase of food when we are running short of items needed for the make-up of Food Parcels. We allocated £8,739 to food purchase in 2021 and this helped us to maintain supply.
The non-food costs of making boxes for the last year came to £914.42 (1.49%) This was low as we were holding residual boxes and building materials from 2020 expenditure
Taking the expenditure for the year less the figures for Equipment and Sundry payments puts our monthly running costs at £4,815 a month in 2021
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3.3 Performance of ACTS435
In November 2021 Aylesbury Foodbank signed up as an Advocate partner for Acts 435 (www.acts435.org.uk) We initially allocated £2,000 to this initiative with trustees prepared to risk this investment should we not be able to recover it from Acts 435 donations. Induvial requests for grants are paid by Aylesbury Foodbank at the time of distress. These requests are then posted online so that the public can make donations to support the individual grant requests. From launch to the end of December 2021 Aylesbury foodbank made grants totalling £520. All grants were recovered through donations.
3.4 Outcome
At the end of a successful year, we have been able to carry forward £86,834.01. This includes £20,000 set aside as Reserves.
We would like to extend a huge thank you to all our supporters and donors for giving us the security of knowing that we can continue to help those in need in Aylesbury into 2022.
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Aylesbury foodb Accounts Year Ending 3111212021
Aylesbury Foodbank is Situated at 44 Rabans Close Rabans Lane Industrial Estate Aylesbury Buckinghamshire HP19 8FJ This is a rented warehouse and offite, where donated food etc. is stored and packed into boxes for distribution from seven ntreS around the town. Its objertives are the lief of financi31 hardship amongst people in Aylesbury and the surrounding area or in other parts of the Untted Kingdom in such ways as the trustees from time-to-time think frt. In particular. but not exclusNely by- al providing emergency food. essential toiletries. and household items to individua15 and families in need andlor for distribution by charf(ies or other organisations working to prevent or relieve poverty bl such other means. including (but not limtted tol the provision of support or signposting to relevant infonnation and other advisory servi5 Aylesbury Foodbank was set up in October 2015 with the support of the Putnam House Trust as a franchise of The Trussell Trust and started working from a rented warehouse In Smeaton aose. Ayiesbury in April 2016. In September 2018 it moved into a larger warehouse premises to be able to meet the increasing demands brought atx)ut by the roll- out of Universal Credit. The Foodbank became a charity in August 2018. It has two part-time employees,. an Operations Manager, and a Finance & Fundraising Manager. and has been managed by an Operations Group of three people- Mr. Kevin Piper; Ms. Heather-joy Garrett,. Ms. Kim Hopping. who meet monthly. It has a Board of nine Trustees who meet every other month. The Trustees are Mr. Kevin Piper. IChairl- Mr. Simon Weaver. (Treasurerl.. Mrs. Anne Vujanic, (Secretaryl,. Ms. Jennet Dixon; Rev Peter Wheeler- Mr. Jeremy Holmes: Mr. Jake Crane. Mr. Tim Dixon. Mr. Christian Corbv. Durlng 2021. requests for help from the Foodbank continued to increase and although food donations did not drop off. they were not sufficient to make up all the emergency parcels needed. We were able to secure funding to allow us to set up a Designated Fund for the purpose of buying in food ourselves to ensure we were able to continue to meet all needs. ACTS435 - In November 2021 we signed up as a partner to ACTS435. https://www.acts435.org.uV . an allocation of £2.[ wa5 set aside to allow us to offer small grantsto some of our clients. Grants are posted on the ACTS435 website and donations are made by the public to cover the grants made. Five grants were made to the end of December totaling £520. All grants were recovered from donations.
Statement of Assets and Liabilities 2021 £58.871.43 £27,887.28 2020 £46,097.73 £15,703.10 £3.63 £1.37 £69.38 £61A75.21 Current Account1033142511 Holding Account1938462531 Old Putnarn Account193316696} Pre-paid Card Petty Cash Account Total £75.30 £86W4.01 General Fund Restrlcted fiind Designated Funds Reserves Totsl £62216.94 £175.18 £4,441.89 £46.078.97 £1.123.43 £4,672.81 £iO,000.DO £61,875.21 Foodbank Assets {Current Value) ADMI Desktop Computer ADM A4 6320 & 21.5" Monitor HP EliteBook 8470P 14" Notebcok LG 22M38A 22" Monitor HP Officejet Pro A3 Printer CHUWI Herobook Pro Laptop Mercedes Vito Van GF14 WVK Dell Inspiron 15 ICL 30CKJ Laptop Dell 24 monttor SE2422HX CHUWI Herobook Pro 14.1" Laptop Thermal Label Printer Tera 2D QR Barcode Scanner Wireless Warehouse Fixiures and Fittings (Shelvin& Dollies. Scales. Furniture etc.) £O.(KJ Purchased 0412016 Replaced 1112021 £SO.IKJ Purchased 0512018 £17.CQ Purchased 0512018 £50. Purchased 11/2018 £2tMJ.(Kl Purch35ed 0412020 £6.655.CKI Purchased 0912020 £449.CX) Purchased 2911112021 £99.98 Purchased 2911112021 £299. Purchased 3010412Q21 £109.1J) Purchased 1010212021 £64.IX) Purchased 2910612021 £5.819.W Purchased between 0412016 and 3VIV2021
Receipts & Payments Account Summary Brought forward from previous year 2021 £61.875.21 2020 £3.797.17 Total Incoming Resources £87.018.84 £123,019.74 Total Outgoing Resources £62.IAO.04 £64,941.70 Balance Carried FoNiard to next Veèr £86.834.01 £61,875.21 Receipts 2021 2020 Income frorn generated fvnd5- Voluntary Donations Donations (Recurring) Donations INon-Recurringl Grants i Gift Aid Refunds Totsl £18.864.16 £33.774.28 £22.126.58 £7,867.57 £81632.59 £12,553.93 £49,165.78 £47,149.81 £2,327.32 £111.196.84 Income from artivities for generatlngfvnds Fundraising Total £2.387.38 £2387.38 £10.612.10 £10,612.10 Income from Investments Bank Interest Totsl £2.45 £3.24 £3.24 Other incoming resource5 General Refunds 2 Sundries 3 Totsl £1.054.42 £422.IXI £IA76A2 £157.56 £1,050.00 £1.207.56 Acfs 4354 £520.(XI £0.00 Grand Total £87m8A4 £123,019.74
Payments 2021 2020 Cost of generatlng funds Fundraising Expenses Total EO.(M) £o.Tr) £0. £0. Investment Management Costs Bank Charges Total £0. £0. £0. £0. Charitsble Activit5 Employees 5 Office Consumables Printing Rent Rates 6 Facilities Phonesllnternet Maintenance & Cleaning 7 Utilities 8 Warehouse Consumables 9 Equipment Food Purchases li Van Maintenance 12 Van Running Costs 13 Annual SubslLicences 14 Training/ConferenceslWorkshops is Mileage Expenses Totsl £27,923.39 £363.78 £341.84 £11.771.38 £611.48 £725.87 £1,021.74 £1.105.37 £1.539.23 £208.80 £2.928.33 £8,970.42 £564.1)0 £991.09 £936.32 £480.] £o.(MJ £60,233.04 £28,342.46 £259.24 £370.38 £11,995.11 £159.12 £901.99 £966.69 £759.79 £1.246.(X) £2,543.21 £12,854.63 £0.00 £1.00 £1.180.89 £774.44 £0.00 £0.00 £62,354.95 Other resources used Sundry 16 Loan Repayments Totsl £677.00 £0.00 £677.iX £586.75 £2,000.00 £Z,586.75 ACTS 435 4 £0. Grand Totsl £62.060.04 £64,941.70
Note5 to accounts l. Grants- During the year grants were reIVed from the followng bodies: _ Bucks County Council- Food Support ESRI Trussell Trust Ex Gratia Anon via Heart of Bucks Rothschild Foundation Total £5,728.50 £2,000.00 £4,398.08 £5.0.00 £5,000.00 £22.126.58 The 2020 figure was larger as more grants were made available during the Covid pandemic. 2. General Refunds- Refunds were reIVed from Buckinghamshire Council for Rates. 1£1040.921 and there was a small refund from Morrisons. 3. Sundry income was in respect of monies paid by staff and volunteers for the Christmas meal. 4. ACT5435- In N<)vember 2021 we signed up as a partner to Acfs435, https..//www.acts435.org.ukl: an allocation of £2.tKKJ was set aside to allow us to offer small grants to some of our clients. Grants are posted on the ACT5435 website and donationsare made bythe publicto coverthegrants made. Fivegrants were madeto the end of December totsling £520. All grants were recovered from donations. 5. During the year there were two paid employees. The figure include5 payments of tax and NIC owed to St Marvs Church. who run the payroll. 6. Rates- Durlng 2020 no rates were paid for April and May due to the change of structure of Buckinghamshire Councils. In April 2021, our rates increased to pre-pandemic levels and went up to E79 per month. However, later in the yearthe rate5 were reassessed, and we received a refund of all rates paid since 201812019. Accounts show E611.48 being paid for 2021 and then a General Refund from Buckinghamshire Council of £1.040.92 being received. 15ee note 21 7. Maintenance & Cleaning- During 2021 we required some work to the elertrios and the back door lock. 8. Utilities- Gas pawnents morethan doubled during 2021. 9. Warehouse Consumables-Additional materials for building boxes and putting emergency parcels together were purchased from Covid emergency grants received in 2020. We were still using those supplies during 2021 $0 spending during the year was much lower. 10. Equipment- The totsl includes the cost of t)ollies £468.(X). Flags and Banners for our distribution centres £948.25, a laptop. label printer and barcode scanner to better control and monitor the trx)xes leaving the warehouse £471.98 and a new laptop and monitor tor the Operations Manager 548.98.
- Food Purch35e5- Mostly Click & Collect shops for fty)d to make up shortages in the warehouse.
- Van Maintenance-costs include the brandingof the newvan and the annual service.
- Van Running C05ts- Includes Insuran. Road Tax and diesel.
- The Foodbank bought a Zoom license to be able to hold meetings out of the warehouse.
- A staff member and volunteer did First Aid training with St John's Ambulance
- Sundry Expenses- includes the money for the Christrna5 Meal {see Sundry income- paid for by staff and volunteers attending)
- Assets- Current Value calculated after researching the current rnarket value of the van and applying 25% depreciation to the computers and other equipment. Fixtures & Fitting5- 2S% depreciation applied as per guidan from internet search
Basls of preparation The financial statements have been prepared in accordance with the Charities Att 1993. accounting standards and the Statement of Recomrnended Prartice°Accounting and Reporting by Charities" (revised 20051 The receipts and payments account shows the movement ofcash into and out of the charity during the 2020 financial year. Accountlng poli¢le5 Funds There is currently one unrestritted. general fund and one restricted fvnd relating to four grants and one designated fund he5d. Incoming resources All incoming resources are included in the accounts when the charity receives the income. Resources expended Expenditure is recognised when there is a legal or constructive obligation to pay for goods or services. All expenditure is shown inclusive of VAT. Kevin Piper, Chair................ Simon Weaver, Treasurer.. 11 Agreed on .............................................
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of esbu On accounts for the year endod 31st DeMber2o2l Charlty no (If any) 1179692 Set out on pages 3-7 (induding the notes) I report to the trustees on my examinatK)n of the accounts of the above charity (Ihe Trusf) for the year erKled 3111212021 Responsibilities and As the tharity trustees of the Trust, you are responsible for the preparation basis of report of the aco)unts in accordan ¥th the requirements of the Charities Act 2011 (Ihe Acr). I reFQrt in respect of my examination of the Trust's accA)unts carried out under section 145 of the 2011 Act and in rY7ng out my examination. I have followed the applicable Directions given by the Charity Commission uThJer section 145(5){b) of the ACL I have completed my examination. I confirm that no material matters have come to my attention in connection viith the examination which gives me cause to believe that in. any material respect: accounling records were not kept in aordan fjth section 130 of the Act or the ac(x)unts do rK)t accord with Ihe aCUnting records Independent examinerfs statement I have no ¢rns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understsnding of aco)unts to be reached. Date: 30.08.2022 Signed: Name: Paul C Vaughan Relevant professional qualification(s} or body {If any): CPFA (Retired) Address: 7 Mill Lane Wingrave Aylesbury HP22 4PL IER October 2018
Section B Disclosure Only rnplete rf the examiner needs to highlight matters of concem (see CC32, IndeperKlent examuiatr)n of chaiity accounts: directions and guidan for examiners). Give here brief details of any items that the examiner wishes to disclose. NOT APPLICABLE IER October 2018
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Aylesbury Foodbank members of On accounts for the year 31[st] December 2021 Charity no 1179692 ended (if any) Set out on pages 3-7 (including the notes) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/12/2021
- Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Act or
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the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
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Date: 30.08.2022
Signed:
Name: Paul C Vaughan
Relevant professional CPFA (Retired)
qualification(s) or body
(if any):
Address: 7 Mill Lane
Wingrave
Aylesbury HP22 4PL
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1
October 2018
IER
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
NOT APPLICABLE
2
October 2018
IER