## **Trustees’ Annual Report for the period**
**From 1st October 2023 To 30th September 2024**
## **Charity name: Mid-Sussex Open D of E Centre**
## **Charity registration number: 1179689**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To advance in life and help young
people aged fourteen to twenty-four**_,_**
in Mid Sussex through the provision of
adventure training, including
expedition training and expeditions for
young people working towards the
Duke of Edinburgh's Award, in order
to develop their skills, capacities and
capabilities to enable them to
participate in society as mature and
responsible individuals.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|The provision of adventure training,
including expedition training and
expeditions for young people working
towards the Duke of Edinburgh's
Award|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees are ensuring the purpose
is complied with and emphasis given
to voluntary contribution to the local
community. All trustees and staf are
volunteers.|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment
Para 1.38 Contribution made by volunteers Other
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The charity has consolidated initial work and
is now better known in the local community,
increasing demand for its services. It has
trained and supported beneficiaries in
developing life skills such as leadership,
confidence, self reliance, initiative, planning,
risk assessment, organisation, and an
awareness of the need to get involved in the
community, preparing them for employment.
Beneficiaries have given 1976 of hours of
voluntary work in their local community to a
value in excess of £10000, as well as being
supported in learning a skill and taking part
in physical activities. This has had a definite
physical and mental benefit for participants
and 67 have gained their award. Leaders
provided opportunity for expeditions and a
full programme is running, allowing all those
taking part to achieve. Currently training and
mentoring new young leaders in their staff
role.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|
Achievements against
objectives set|
Para 1.41||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
||||
Other
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|The charity is in a sound financial position
with a positive balance.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Positive balance is held in the current
account to cover licences, insurance,
general overheads with any excess used to
renew equipment used by beneficiaries.|
|Amount of reserves held|Para 1.22|Nil|
|Reasons for holding zero
reserves|Para 1.22|Trustees consider charity should run on
annual roll over with no separate reserve|
|Details of fund materially in
deficit|Para 1.24|N/A|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|None.|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
|
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47||
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46|Lack of suitable adults, qualified or not,
prepared to volunteer their time in support of
the beneficiaries and current staff.|
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO ( Association)|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|(1) At every annual general meeting
of the members of the CIO, one-
third of the charity trustees shall
retire from ofce. If the number of
charity trustees is not three or a
multiple of three, then the number
nearest to one-third shall retire
from ofce, but if there is only one
charity trustee, he or she shall
retire.
(2) The charity trustees to retire by
rotation shall be those who have
been longest in ofce since their
last appointment or reappointment.
If any trustees were last appointed
or reappointed on the same day
those to retire shall (unless they
otherwise agree among
themselves) be determined by lot.
(3) The vacancies so arising may be
flled by the decision of the
members at the annual general
meeting; any vacancies not flled at
the annual general meeting may be
flled as provided in sub-clause (4)
of this clause.
(4) The members or the charity
trustees may at any time decide to
appoint a new charity trustee,
whether in place of a charity trustee
who has retired or been removed in
accordance with clause 15
(Retirement and removal of charity
trustees), or as an additional charity
trustee, provided that the limit
specifed in clause 12(3) on the
number of charity trustees would
not as a result be exceeded.
(5) A person so appointed by the
members of the CIO shall retire in
accordance with the provisions of
sub-clauses (1) and (2) of this
clause. Apersonso appointed by|
the charity trustees shall retire at the conclusion of the next annual general meeting after the date of his or her appointment and shall not be counted for the purpose of determining which of the charity trustees is to retire by rotation at that meeting.
**Additional information (optional)** You may choose to include further statements where relevant about:
|
Policies and procedures
adopted for the induction and
training of trustees|
Para 1.51||
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|Mid-Sussex Open D of E Centre|
|---|---|
|Other name the charity uses|N/A|
|Registered charity number|1179689|
|Charity’s principal address|Albemarle Centre
Appledore Gardens
Haywards Heath
West Sussex
RH16 2AQ|
|||
**Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Sarah Baird-
Murray|Treasurer||Members or trustees|
||Susan Gadd||||
||Miriam
Hutchinson||||
||Terence
Heyward|Chair|||
||Mark Hutchinson||||
||Katherine King|Secretary|Resigned 07/04/2025||
||John Newnham||||
||Christina Peacock|Secretary|Appointed 23/04/2025||
||Christopher
Rampling||Appointed 23/04/2025||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
– Corporate trustees names of the directors at the date the report was approved
**Director name N/A**
Name of trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not for whole year**||
|---|---|---|
|**N/A**|||
||||
||||
||||
||||
||||
## **Funds held as custodian trustees on behalf of others**
Description of the assets N/A held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **N/A**
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** Susan Gadd **Full name(s)** Terence Peter Heyward
**Position (eg Secretary,** Chair Trustee **Chair, etc) Date** 23rd April 2025
## **MSODEC 1/102023 - 30/9/2024**
|**date**|**description**|**total**|**registrati expeditio**|
|---|---|---|---|
|**SANTANDER**|**ACCOUNT**|||
|**10/1/2022**|**Balance b/f**|**9627.76**||
|10/1/2023|John Gadd expenses|269.58|269.58|
||John Gadd expenses|40.00|40.00|
|||0.00||
|10/8/2023|Treetops Scout|134.40|134.40|
||K Foley expenses|43.20|43.20|
||K Foley expenses|21.15|21.15|
|||0.00||
|||0.00||
|||0.00||
|||0.00||
|||0.00||
|||0.00||
|||0.00||
|||0.00||
|||0.00||
|||0.00||
|||0.00||
|||0.00||
|||0.00||
|||0.00||
|||0.00||
|||0.00||
|||0.00||
|||0.00||
|||0.00||
|||0.00||
|||0.00||
|||0.00||
|||0.00||
|||0.00||
|||0.00||
|||0.00||
|||0.00||
|||0.00||
|||0.00||
|||0.00||
|||0.00||
|||0.00||
|||0.00||
|||0.00||
|||0.00||
|||0.00||
|||0.00||
|||0.00||
|||0.00||
|||0.00|||
|---|---|---|---|---|
|||0.00|||
|||0.00|||
|||0.00|||
|||0.00|||
|||0.00|||
|||0.00|||
|||0.00|||
|||0.00|||
|||0.00|||
|||0.00|||
|||0.00|||
|10/31/2023|Chichester Youth|100.00|100.00||
|11/4/2023|John Gadd expenses|83.74||83.74|
||John Gadd expenses|62.37||62.37|
|||0.00|||
|||0.00|||
|||0.00|||
|||0.00|||
|||0.00|||
|||0.00|||
|||0.00|||
|||0.00|||
|||0.00|||
|||0.00|||
|||0.00|||
|||0.00|||
|||0.00|||
|||0.00|||
|||0.00|||
|||0.00|||
|||0.00|||
|||0.00|||
|||0.00|||
|||0.00|||
|||0.00|||
|||0.00|||
|12/3/2023|Jonathan Hall refund|65.00|65.00||
|12/28/2023|Zurich Charities Insurance|466.42|||
|||0.00|||
|||0.00|||
|||0.00|||
|2/11/2024|WSCC Training|250.00|||
|||0.00|||
|||0.00|||
|||0.00|||
|1/31/2024|John Newnham internet|101.90|||
|||0.00|||
|||0.00|||
|2/12/2024|WSCC|2580.00|2580.00||
|2/20/2024|Access Expedition equipment|4440.08||4440.08|
|3/6/2024|T Heyward internet|21.00|||
|---|---|---|---|---|
||J Newnham internet|20.00|||
||A Field expenses|9.00||9.00|
|||0.00|||
|||0.00|||
|||0.00|||
|||0.00|||
|||0.00|||
|||0.00|||
|||0.00|||
|||0.00|||
|||0.00|||
|4/25/2024|4thDimension|356.40||356.40|
|||0.00|||
|5/7/2024|4thDimension|71.28||71.28|
||K Foley expenses|11.70||11.70|
|||0.00|||
|||0.00|||
|5/20/2024|Petworth Scouts campsite|105.00||105.00|
|6/4/2024|4thDimension|285.12||285.12|
||John Gadd expenses|479.56||479.56|
||West Sussex County|200.00|||
|6/21/2024|T Heyward|2322.11||2322.11|
||T Heyward|192.89||192.89|
|||0.00|||
|||0.00|||
|||0.00|||
|7/2/2024|J Gadd expenses|81.39||81.39|
||E Gadd expenses|56.35||56.35|
||K Foley expenses|19.80||19.80|
|||0.00|||
|||0.00|||
|||0.00|||
|||0.00|||
|||0.00|||
|7/7/2024|Brow Farm campsite|81.00||81.00|
||card fuel|77.72||77.72|
||card fuel|72.00||72.00|
|7/10/2024|A D Lawr|45.00||45.00|
||card fuel|26.50||26.50|
|7/12/2024|card fuel|73.01||73.01|
|||0.00|||
|||0.00|||
|||0.00|||
|7/22/2024|D Scott repay overpayment|60.00||60.00|
||Brow Farm campsite|81.00||81.00|
|7/31/2024|1p mobile|1.00||1.00|
|||0.00|||
|8/4/2024|J Gadd expenses|339.63||339.63|
||West Sussex County|220.00|220.00||
||Danyrogof Ltd|100.00||100.00|
|8/11/2024|card Sainsburys expedition food|249.99||249.99|
|---|---|---|---|---|
|||0.00|||
|8/21/2024|Chichester Youth|560.00||560.00|
|9/2/2024|123 internet|100.66|||
|9/8/2024|West Sussex County|2640.00|2640.00||
|||0.00|||
|9/24/2024|A D Lawr|45.00||45.00|
|9/25/2024|T Heyward expenses|990.15||990.15|
||M Hutchinson expenses|623.35||623.35|
||A Field expenses|90.70||90.70|
|||0.00|||
|||0.00|||
|||0.00|||
|||0.00|||
|||0.00|||
|||0.00|||
|||0.00|||
|||0.00|||
|||0.00|||
|||0.00|||
|||0.00|||
|||0.00|||
|||0.00|||
|||0.00|||
|||0.00|||
|||0.00|||
|||0.00|||
|||0.00|||
|9/29/2024|K Foley expenses|56.75||56.75|
|||0.00|||
|||0.00|||
|||0.00|||
|9/30/2024|Access Expedition equipment|397.44||397.44|
||Access Expedition equipment|378.00||378.00|
||1p mobile|20.00||20.00|
|||0.00|||
|||0.00|||
|||0.00|||
|||0.00|||
|||0.00|||
|||0.00|||
|||0.00|||
|||0.00|||
|||**20218.34**|**5605.00**|**13453.36**|
||**c/f**|**9387.73**|||
**income**
## **training other**
## **ref**
## **date description total**
1
|10/7/2023|k Sheldrake|100.00|
|---|---|---|
|||0.00|
|||0.00|
|||0.00|
|10/11/2023|E Lindfeld|130.00|
||E Winfeld|130.00|
||T Ruddock|130.00|
||O Hatchard|130.00|
||W Peck|130.00|
||E Billson|130.00|
||M Costello Saunders|130.00|
||E Woollard|130.00|
||C Pritchard Standford Smith|130.00|
||V Cochrane Luck|130.00|
||C Robinson|130.00|
||C Thurgood|130.00|
||F Gunnell|130.00|
|10/12/2023|B Chandler|130.00|
||E Barker|130.00|
||A Batney|130.00|
||E Howie|130.00|
||A Metcalfe|130.00|
||D Hogan|130.00|
||A Scutt|130.00|
||L Hopkins|130.00|
||I Farrant|130.00|
|10/13/2023|K McDonnell|130.00|
||A Greenwood|100.00|
||A Reed|130.00|
||J Rutter|130.00|
||L Hollis|130.00|
||Z Wheller|130.00|
||S Gleghorn|130.00|
|10/14/2023|M Grinham|130.00|
||G Anderson|130.00|
||L MacDonald|130.00|
||C Williams|130.00|
||B Ashton Jones|130.00|
||X mcCarthy|100.00|
||J Jones|130.00|
||J Thomas|130.00|
||M Lay|130.00|
||L Cumming|130.00|
|||||C Hamza|130.00|
|---|---|---|---|---|---|
|||||P Sparham|130.00|
|||||P Aarons|130.00|
||||10/18/2023|M Hall|130.00|
|||||C Stone|130.00|
|||||P Milford|130.00|
|||||L Humber|130.00|
|||||C Smith|130.00|
|||||H Tischendorf Boe|130.00|
|||||H Robbins|130.00|
|||||I Collins|130.00|
|||||O Llewellyn|60.00|
|||||E Grundy|100.00|
||||11/4/2023|E Gleghorn|60.00|
|||||P Habib|130.00|
||||11/10/2023|G Shortall|130.00|
|||||I Astara|130.00|
|||||E Spensley|130.00|
|||||N Connolly Herrod|130.00|
|||||A Crabb|130.00|
|||||Z Tully|130.00|
|||||G Smith|130.00|
|||||F Burbidge|130.00|
|||||A Earl Hulse|100.00|
|||||M Diamond|100.00|
|||||F Fearn Hug|100.00|
|||||F Firbank|130.00|
|||||I Fogarty|130.00|
|||||CHEQUE|130.00|
|||||A Cole|100.00|
|||||S Rajarajan|100.00|
|||||A Benzi|100.00|
|||||L Dalessio|130.00|
|||||M Hill Kiss|130.00|
||||11/24/2023|F Outen|130.00|
||||11/25/2023|G Windham Luck|100.00|
|||||Burgess Hill School|660.00|
|||5|12/3/2023|H Scott|60.00|
||466.42|6|12/19/2023|A Pryor|60.00|
||||1/2/2024|E Teesdale|130.00|
||||1/3/2024|D Wintergold|60.00|
||||1/9/2024|L Clark|130.00|
|250.00||7|1/18/2024|O Llewellyn|100.00|
||||1/19/2024|Atelier 21|910.00|
||||1/23/2024|E Hall|60.00|
||||1/26/2024|A Tollner|100.00|
||101.90|8|1/31/2024|A Pryor|100.00|
|||||E Hall|100.00|
|||||H Scott|100.00|
|||9|2/12/2024|Easy Fundraising|16.21|
|||10|||0.00|
||21.00|11|||0.00|
|---|---|---|---|---|---|
||20.00|11|||0.00|
|||12|3/23/2024|E Thurgood|100.00|
||||4/6/2024|A Greenwood|120.00|
|||||A Cole|120.00|
|||||A Hulse|120.00|
|||||E Grundy|120.00|
||||4/7/2024|G Windham-Luck|120.00|
|||||S Rajarajan|120.00|
|||||A Benzi|120.00|
||||4/23/2024|X McCarthy|120.00|
|||||F Fearn-Hug|120.00|
|||13|||0.00|
||||5/3/2024|BHSG|220.00|
|||14|||0.00|
|||15|||0.00|
||||5/14/2024|Easy Fundraising|21.33|
||||14-May|M Diamond|120.00|
|||16|||0.00|
|||17|||0.00|
|||18|||0.00|
|200.00||24|||0.00|
|||19|||0.00|
|||20|||0.00|
||||6/21/2024|O Llewellyn|120.00|
|||||A Tollner|60.00|
|||||A Tollner|120.00|
|||21|||0.00|
|||22|||0.00|
|||23|||0.00|
||||7/3/2024|K Sheldrake|120.00|
|||||cheque repayment from Count|417.27|
|||||donation Shakespeare Martin|250.00|
||||5/6/2024|H Scott|180.00|
|||||E Lucor|280.00|
||||||0.00|
||||||0.00|
||||||0.00|
||||||0.00|
||||||0.00|
||||7/10/2024|A Pryor|120.00|
||||7/13/2024|E Hall|220.00|
|||||D Wintergold|220.00|
|||||E Gleghorn|220.00|
|||25|||0.00|
||||||0.00|
||||||0.00|
||||8/3/2024|E Thurgood|180.00|
|||26|||0.00|
|||27|||0.00|
||||||0.00|
|||||0.00|
|---|---|---|---|---|
|||8/15/2024|V Olayinka|10.00|
|||||0.00|
|100.66||||0.00|
|||||0.00|
|||9/16/2024|V Olayinka|10.00|
|||||0.00|
||28|||0.00|
||29|||0.00|
||30|||0.00|
|||9/25/2024|R Lavelle|130.00|
||||A Greenwood|130.00|
||||R Holden|130.00|
||||D Beecroft|130.00|
||||k Rayner|130.00|
||||Atelier21|43.50|
||||A Hayes|130.00|
||||C Hord|130.00|
||||H Rodriguez|130.00|
||||L cole|130.00|
||||Z Keylock|130.00|
||||O Bryant|130.00|
||||R Glover|130.00|
|||9/28/2024|A Futter|130.00|
||||F Chubb|130.00|
||||Z Blore|130.00|
||||R Newton|130.00|
||||S Brown|130.00|
||31|||0.00|
|||9/29/2024|K Hindhaugh|130.00|
||||J Hudson|130.00|
||||B Watson|260.00|
||32|||0.00|
||33|||0.00|
|||||0.00|
|||9/30/2024|I Farrant|100.00|
||||E Bartholomew|130.00|
||||P Moir|130.00|
||||H Weir|130.00|
||||T Maxwell Grant|130.00|
||||T Smith|130.00|
||||M Lindsley|130.00|
||||R Booth|260.00|
**450.00 709.98**
**19978.31**
**registration & expedition other**
## **grant**
100.00
130.00 130.00 130.00 130.00 130.00 130.00 130.00 130.00 130.00 130.00 130.00 130.00 130.00 130.00 130.00 130.00 130.00 130.00 130.00 130.00 130.00 130.00 130.00 100.00 130.00 130.00 130.00 130.00 130.00 130.00 130.00 130.00 130.00 130.00 100.00 130.00 130.00 130.00 130.00
130.00 130.00 130.00 130.00 130.00 130.00 130.00 130.00 130.00 130.00 130.00 60.00 100.00 60.00 130.00 130.00 130.00 130.00 130.00 130.00 130.00 130.00 130.00 100.00 100.00 100.00 130.00 130.00 130.00 100.00 100.00 100.00 130.00 130.00 130.00 100.00 660.00 60.00 60.00 130.00 60.00 130.00 100.00 910.00 60.00 100.00 100.00 100.00 100.00
16.21
100.00 120.00 120.00 120.00 120.00 120.00 120.00 120.00 120.00 120.00 220.00 120.00
21.33
120.00 60.00 120.00
120.00 180.00 280.00
417.27 250.00
120.00 220.00 220.00 220.00
180.00
10.00
10.00
130.00 130.00 130.00 130.00 130.00 43.50 130.00 130.00 130.00 130.00 130.00 130.00 130.00 130.00 130.00 130.00 130.00 130.00 130.00 130.00 260.00
100.00 130.00 130.00 130.00 130.00 130.00 130.00 260.00
**19273.50 704.81**
**0.00**
## **1/10/23 - 30/9/24 Mid Sussex Open Duke of Edinbugh Award Centre**
||unrestricted|restricted|total|
|---|---|---|---|
|**Receipts**||||
|registration and expedition fees|19273.50|0.00||
|fundraising|287.54|0.00||
|grants|0.00|0.00||
|refunds and misc.|417.27|0.00||
|total|19978.31|0.00||
|||||
|**payments**||||
|registration and expedition|19058.36|0.00||
|training|450.00|0.00||
|insurance|466.42|0.00||
|website,internet, phones|243.56|0.00||
|rent and misc.|0.00|0.00||
|total|20218.34|0.00||
|||||
|cash fundsyear end|9387.73|0.00||
|||||
|other monetaryassets|0.00|0.00|0.00|
|||||
|investment assets|0.00|0.00|0.00|
|||||
|liabilities|0.00|0.00|0.00|
signed
print name Sarah Baird-Murray date 23.04.2025
signed
print name
date
Mark Hutchinson 23.04.2025
last year
16377.00 90.74 500.00 273.60 17241.34 13891.12 0.00 502.83 121.05 542.18 15057.18 9627.76 0.00 0.00 0.00