## **Trustees’ Annual Report for the period** # **From 1st October 2021 To 30th September 2022** **Charity name: Mid-Sussex Open D of E Centre** **Charity registration number: 1179689** ## **Objectives and Activities** **----- Start of picture text -----**
SORP reference
Summary of the purposes Para 1.17
To advance in life and help young
of the charity as set out people aged fourteen to twenty-four , in
in its governing
Mid Sussex through the provision of
document
adventure training, including
expedition training and expeditions for
young people working towards the
Duke of Edinburgh's Award, in order to
develop their skills, capacities and
capabilities to enable them to
participate in society as mature and
responsible individuals.
Summary of the main Para 1.17 and The provision of adventure training,
1.19
activities in relation to including expedition training and
those purposes for the expeditions for young people working
public benefit, in towards the Duke of Edinburgh's Award
particular, the activities,
projects or services
identified in the
accounts.
Statement confirming Para 1.18 The trustees are ensuring the purpose
whether the trustees is complied with and emphasis given to
have had regard to the voluntary contribution to the local
guidance issued by the community. All trustees and staff are
Charity Commission on volunteers.
public benefit
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## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** **----- Start of picture text -----**
SORP reference
The charity has consolidated initial
work and is now better known in the
Summary of the main local community, increasing demand
Para 1.20
achievements of the for its services. It has trained and
charity, identifying the supported beneficiaries in developing
difference the charity’s life skills such as leadership,
work has made to the confidence, self reliance, initiative,
circumstances of its planning, risk assessment,
beneficiaries and any organisation, and an awareness of the
wider benefits to society need to get involved in the community,
as a whole. preparing them for employment.
Beneficiaries have given hundreds of
hours of voluntary work in their local
community, as well as being supported
in learning a skill and taking part in
physical activities. This has had a
definite physical and mental benefit for
participants. Leaders provided
opportunity for expeditions and a full
programme is running, allowing all
those taking part to achieve.
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
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Investment performance Para 1.41 against objectives Other ## **Financial Review** **----- Start of picture text -----**
Review of the charity’s Para 1.21 The charity is in a sound financial
financial position at the position with a positive balance.
end of the period
Statement explaining the Para 1.22 Positive balance is held in the current
policy for holding account to cover licences, insurance,
reserves stating why they general overheads with any excess
are held used to renew equipment used by
beneficiaries.
Amount of reserves held Para 1.22 Nil
Reasons for holding zero Para 1.22 Trustees consider charity should run on
reserves annual roll over with no separate
reserve
Details of fund materially Para 1.24 N/A
in deficit
Explanation of any Para 1.23 None.
uncertainties about the
charity continuing as a
going concern
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
The charity’s principal
sources of funds Para 1.47
(including any
fundraising)
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
A description of the Para 1.46
principal risks facing the
charity
Other
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## **Structure, Governance and Management** **----- Start of picture text -----**
Description of charity’s
trusts:
Type of governing Para 1.25 Constitution
document
(trust deed, royal
charter)
How is the charity Para 1.25 CIO ( Association)
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25
(1) At every annual general
methods including details
meeting of the members of the CIO,
of any constitutional
one-third of the charity trustees
provisions e.g. election to
post or name of any shall retire from office. If the
person or body entitled number of charity trustees is not
to appoint one or more three or a multiple of three, then
trustees the number nearest to one-third
shall retire from office, but if there
is only one charity trustee, he or
she shall retire.
(2) The charity trustees to retire by
rotation shall be those who have
been longest in office since their
last appointment or reappointment.
If any trustees were last appointed
or reappointed on the same day
those to retire shall (unless they
otherwise agree among
themselves) be determined by lot.
(3) The vacancies so arising may be
filled by the decision of the
members at the annual general
meeting; any vacancies not filled at
the annual general meeting may be
filled as provided in sub-clause (4)
of this clause.
(4) The members or the charity
trustees may at any time decide to
appoint a new charity trustee,
whether in place of a charity
trustee who has retired or been
removed in accordance with clause
15 (Retirement and removal of
charity trustees), or as an
additional charity trustee, provided
that the limit specified in clause
12(3) on the number of charity
trustees would not as a result be
exceeded.
(5) A person so appointed by the
members of the CIO shall retire in
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accordance with the provisions of sub-clauses (1) and (2) of this clause. A person so appointed by the charity trustees shall retire at the conclusion of the next annual general meeting after the date of his or her appointment and shall not be counted for the purpose of determining which of the charity trustees is to retire by rotation at that meeting. ## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
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## **Reference and Administrative details** **----- Start of picture text -----**
Charity name Mid-Sussex Open D of E Centre
Other name the charity N/A
uses
Registered charity 1179689
number
Charity’s principal Albemarle Centre
address Appledore Gardens
Haywards Heath
West Sussex
RH16 2AQ
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## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
Sarah Baird- Treasurer Members or trustees
1
Murray
2 Susan Gadd
Miriam
3
Hutchinson
4 Terence Heyward Chair
5 Mark Hutchinson
6 Katherine King Secretary
7 John Newnham
8
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved **Director name N/A** Name of trustees holding title to property belonging to the charity **----- Start of picture text -----**
Trustee name Dates acted if not for whole
year
N/A
**----- End of picture text -----**
## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **N/A** ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees** **Signature(s)** Terence Peter Heyward **Full name(s)** Sarah Baird-Murray **Position (eg** Treasurer Chair **Secretary, Chair, etc)** **Date** 4th January 2023 |**MSODEC 1/10/21 - 30/9/22 expenditure**||||| |---|---|---|---|---| |**date**
**description**|**total**|**registrationexpedition training**|**other**|**ref**| |**SANTANDER ACCOUNT**||||| |**10/01/2021 Balance b/f**|**7457.23**|||| |11/01/2022 West Sussex C C|1120.00|1120.00||1| |11/09/2022 Viking|47.36|47.36||| |11/11/2022 Amazon|46.99|46.99||18| |11/19/2022 Access expedition|3694.07|3694.07||2| |12/19/2021|Aiguille|42.50||42.50|3| |---|---|---|---|---|---| |12/22/2021|Box Ltd|143.98||143.98|20| ||Cartridge People|88.99|||88.994| ||Zurich Insurance|499.08|||499.085| |01/16/2022|sainsburys|8.95||8.95|| ||west sussex cc|1680.00|1680.00||6| |02/03/2022|Access Expeditions|1160.64||1160.64||7| |---|---|---|---|---|---|---| ||West Sussex CC|540.00|540.00|||8| ||Guide Assoc|59.28||59.28||9| ||Guide Assoc|23.40||23.40||9| |03/10/2022|Hillside Scout|90.00||90.00||10| ||Kelly Cavanagh fuel|23.40||23.40||11| ||PC Ink Ofce Pad|65.54||65.54||12| |04/19/2022|Guide Assoc|93.60||93.60||9| |05/11/2022|Guide Assoc|237.12||237.12||9| ||Amazon|19.99||19.99||17| |06/13/2022|123 website|20.39|||20.39|| ||McColl|2.00||2.00||| ||Hillside|90.00||90.00||10| ||Sainsburys|7.80||7.80||13| |07/03/2022|Treetops Scout|64.60||64.60||| ||Cartridge People|87.99|||87.99|| ||West Sussex CC|325.00|325.00||||14| |---|---|---|---|---|---|---|---| |08/11/2022|The Award Scheme|45.00|||45.00||15| ||The Award Scheme|30.00|||30.00||16| |09/05/2022|123 website|100.66||||100.66|19| ||Benedict Foley expenses|64.51||64.51|||| |||**10522.84**|**3665.00**|**5985.73**|**75.00**|**797.11**|| **Santander bank c/f** **7443.60** |**income**||||||| |---|---|---|---|---|---|---| |**date**|**description**|**total**||**registration**|**other**|**grant**| |10/01/2022|registration||130.00|130.00||| ||registration||130.00|130.00||| ||registration||130.00|130.00||| ||registration||130.00|130.00||| ||registration||130.00|130.00||| ||registration||130.00|130.00||| ||registration||90.00|90.00||| ||registration||130.00|130.00||| ||registration||130.00|130.00||| ||registration||130.00|130.00||| ||registration||130.00|130.00||| ||registration||130.00|130.00||| ||registration||130.00|130.00||| ||registration||130.00|130.00||| ||registration||130.00|130.00||| ||registration||130.00|130.00||| ||registration||130.00|130.00||| ||registration||130.00|130.00||| ||registration||130.00|130.00||| ||registration||130.00|130.00||| ||registration||130.00|130.00||| ||registration||130.00|130.00||| ||registration||130.00|130.00||| ||expedition||390.00|390.00||| ||registration||130.00|130.00||| ||registration||260.00|260.00||| ||registration||130.00|130.00||| |11/01/2022|registration|130.00|130.00|| |---|---|---|---|---| ||registration|130.00|130.00|| ||registration|130.00|130.00|| ||registration|130.00|130.00|| |11/03/2022|registration|130.00|130.00|| ||Easy Fundraising|16.62||16.62| ||registration|130.00|130.00|| ||registration|130.00|130.00|| ||registration|130.00|130.00|| ||registration|130.00|130.00|| ||registration|130.00|130.00|| ||registration|130.00|130.00|| ||registration|130.00|130.00|| ||registration|130.00|130.00|| ||registration|130.00|130.00|| ||registration|130.00|130.00|| ||registration|130.00|130.00|| ||registration|130.00|130.00|| ||registration|130.00|130.00|| ||registration|130.00|130.00|| ||registration|130.00|130.00|| ||registration|130.00|130.00|| ||registration|130.00|130.00|| ||registration|130.00|130.00|| ||registration|130.00|130.00|| ||registration|130.00|130.00|| ||expedition|100.00|100.00|| ||registration|130.00|130.00|| ||registration|130.00|130.00|| ||registration|130.00|130.00|| ||expedition|50.00|50.00|| ||expedition|520.00|520.00||| |---|---|---|---|---|---| ||expedition|35.00|35.00||| ||registration|130.00|130.00||| |12/13/2022|Amazon credit|8.00||8.00|| |||0.00|||| |||0.00|||| |||0.00|||| |01/05/2022|registration|130.00|130.00||| ||registration|130.00|130.00||| ||expedition|180.00|180.00||| ||registration|130.00|130.00||| ||registration|130.00|130.00||| ||registration|130.00|130.00||| ||registration|130.00|130.00||| |02/03/2022|expedition|50.00|50.00||| ||Haywards Heath Town Council grant|250.00|||250.00| ||Easy Fundraising|24.44||24.44|| ||registration|130.00|130.00||| ||registration|130.00|130.00||| |03/06/2022|expedition|224.00|224.00||| |||0.00|||| |||0.00|||| |04/28/2022|expedition|100.00|100.00||| |05/09/2022|Amazon fund|5.00||5.00|| ||expedition|100.00|100.00||| |06/07/2022|Easy Fundraising|20.64||20.64|| |||0.00|||| |||0.00|||| |||0.00|||| |||0.00|||| |||0.00|||| |||0.00|||| |---|---|---|---|---|---| |08/23/2022|Easy Fundraising|29.11||29.11|| |||0.00|||| |09/07/2022|expedition|100.00|100.00||| ||expedition|100.00|100.00||| ||expedition|100.00|100.00||| ||expedition|100.00|100.00||| |||**10782.81**|**10429.00**|**103.81**|**250.00**| ## **Receipts and Payments Accounts Mid Sussex Open D of E Centre charity number 1179689 1/10/21 - 30/9/22** |**unrestricted**restricted **total**
**Receipts**
registration and expedition fees
**10429.00**
0**10429.00**
fundraising
**103.81**
0
**103.81**
grants
**250.00**
0
**250.00**
refunds and misc.
**0.00**
0
**0.00**
total
**10782.81**
0**10782.81**
**payments**
registration and expedition
**9650.73**
0
**9650.73**
training
**75.00**
0
**75.00**
insurance
**499.08**
0
**499.08**
website
**121.05**
0
**121.05**
rent and misc.
**176.98**
0
**176.98**
total
**10522.84**
0**10522.84**
cash funds year end
**7443.60**
0
**7443.60**
other monetary assets
0
**0.00**
investment assets
0
**0.00**
liabilities
0
**0.00**|last year
7502.50
31.39
0.00
13.23
7547.12
6052.91
1325.00
495.46
119.85
0.00
7993.22
7457.23
0.00
0.00
0.00| |---|---| signed print name date ## signed print name date