Trustees’ Annual Report for the period
From 1st October 2019 To 30th September 2020
Charity name: Mid-Sussex Open D of E Centre
Charity registration number: 1179689
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To advance in life and help young people aged fourteen to twenty four,in Mid Sussex through the provision of adventure training, including expedition training and expeditions for young people working towards the Duke of Edinburgh's Award, in order to develop their skills, capacities and capabilities to enable them to participate in society as mature and responsible individuals. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The provision of adventure training, including expedition training and expeditions for young people working towards the Duke of Edinburgh's Award |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees are ensuring the purpose is complied with and emphasis given to voluntary contribution to the local community. All trustees and staff are volunteers. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by
volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The charity has been consolidating initial work and is now better known in the local community. It has trained and supported beneficiaries in developing life skills such as leadership, confidence, self reliance, initiative, planning, risk assessment, organisation and an awareness of the need to get involved in the community, preparing them for employment. Beneficiaries have given an estimated 429 hours of voluntary work in their local community as well as being supported in 390 hours of learning a skill and 364 hours of physical activity. Covid-19 has had a devastating effect on completion of expeditions but provisions are in place to enable beneficiaries to achieve success in the coming months.. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity is in a sound financial position with a positive balance. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Positive balance is held in the current account to cover licences, insurance, general overheads with any excess used to renew equipment used by beneficiaries. |
| Amount of reservesheld | Para 1.22 | Nil |
| Reasons for holding zero reserves |
Para 1.22 | Trustees consider charity should run on annual rollover with no separatereserve |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | None. |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO ( Association) |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | (1) At every annual general meeting of the members of the CIO, one-third of the charity trustees shall retire from office. If the number of charity trustees is not three or a multiple of three, then the number nearest to one-third shall retire from office, but if there is only one charity trustee, he or she shall retire; (2) The charity trustees to retire by rotation shall be those who have been longest in office since their last appointment or reappointment. If any trustees were last appointed or reappointed on the same day those to retire shall (unless they otherwise agree among themselves) be determined by lot; (3) The vacancies so arising may be filled by the decision of the members at the annual general meeting; any vacancies not filled at the annual general meeting may be filled as provided in sub- clause (4) of this clause; (4) The members or the charity trustees may at any time decide to appoint a new charity trustee, whether in place of a charity trustee who has retired or been removed in accordance with clause 15 (Retirement and removal of charity trustees), or as an additional charity trustee, provided that the limit specified in clause 12(3) on the number of charity trustees would not as a result be exceeded; (5) A person so appointed by the members of the CIO shall retire in accordance with the provisions of sub- clauses (1) and (2) of this clause. A person so appointed by the charity trustees shall retire at the conclusion of the next annual general meeting after the date of his or her appointment, and shall not be countedforthe purpose of |
determining which of the charity trustees is to retire by rotation at that meeting.
Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and Para 1.51 training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other
Reference and Administrative details
| Charity name | Mid-Sussex Open D of E Centre |
|---|---|
| Other name the charity uses | N/A |
| Registered charity number | 1179689 |
| Charity’s principal address | Albemarle Centre Appledore Gardens Haywards Heath West Sussex RH162AQ |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Sarah Baird- Murray |
Treasurer | Members or trustees | ||
| Susan Gadd | ||||
| Miriam Heyward | ||||
| Terence Heyward | Chair | |||
| Mark Hutchinson | ||||
| Katherine King | Secretary | |||
| John Newnham | ||||
– Corporate trustees names of the directors at the date the report was approved Director name N/A
Name of trustees holding title to property belonging to the charity
| Trustee name | **Dates acted if not for whole year ** | |
|---|---|---|
| **N/A ** | ||
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
N/A
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Sarah Baird-Murray | Terence Peter Heyward | |
Treasurer |
Chair | |
| 20th January 2021 | ||
| 20th January 2021 |
Receipts and Payments Accounts Mid Sussex Open D of E Centre charity number 1179689 1/10/19 - 30/9/20
| unrestricted | restricted | total | lastyear | |
|---|---|---|---|---|
| Receipts | ||||
| A1 Receipts | ||||
| registration and expedition fees | 7136.05 | 0 | 7136.05 | 872.99 |
| fundraising | 5.00 | 0 | 5.00 | 121.86 |
| grants | 250.00 | 0 | 250.00 | 1750 |
| total | 7391.05 | 0 | 7391.05 | 2744.85 |
| Payments | ||||
| registration and expeditions | 3912.18 | 0 | 625.38 | |
| training | 0.00 | 0 | 365 | |
| insurance | 0.00 | 0 | 491.9 | |
| website | 119.85 | 0 | 91.05 | |
| rent and misc | 0.00 | 0 | 118.41 | |
| total | 4032.03 | 1691.74 | ||
| cash fundsyear end | 7903.33 | 0 | 4357.04 | |
| other monetaryassets | 0.00 | 0 | ||
| investment assets | 0.00 | 0 | ||
| liabilities | 0.00 | 0 | ||
signed print name Sarah Baird-Murray date 20th January 2021
signed
print name Terence Heyward date 20th January 2021