Seven Up Charity Charitable Incorporated Organisation
## FINANCIAL STATEMENTS
period ended 31 March 2021
Registered Charity Number 1179683
## **Seven Up Charity**
Charitable Incorporated Organisation
## **FOR THE PERIOD ENDED 31 March 2021**
## **CONTENTS**
||**Page**|
|---|---|
|Trustees Report|2 - 4|
|Independent Examiner's Report|5|
|Statement of Financial Activities|6|
|Balance Sheet|7|
|Notes to the Accounts|8 - 10|
1
## **Seven Up Charity**
Charitable Incorporated Organisation
## **REPORT OF THE TRUSTEES FOR THE FINANCIAL STATEMENTS period ended 31 March 2021**
The trustees present their Annual Report and Financial Statements for the year ended 31 March 2021. The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), effective 1 January 2019.
## **Structure, Governance and Management**
Seven Up Charity is a Charitable Incorporated Organisation (CIO) governed according to the Constitution dated 17 July 2018. It was established 28 August 2018.
|**Trustees**|Tracey Varnam - Chair|
|---|---|
||Louise Dacre|
||Joan Hayden|
||Shabila Khan|
||Maureen Rahman|
|**Registered Office**|All Saints Centre|
||2 Vicarage Road|
||Kings Heath|
||Birmingham|
||B14 7RA|
|**Bankers**|Unity Trust Bank|
||Nine Brindleyplace|
||Birmingham|
||B1 2HB|
## **Responsibilities**
The trustees are responsible for keeping sufficient accounting records, disclose with reasonable accuracy at any time the financial position of the charity, and enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of Seven Up Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Membership of the CIO is restricted to its trustees. There must be at least three charity trustees, although there is no maximum number of charity trustees that may be appointed to the CIO. Apart from the first charity trustees, every trustee must be appointed for a term of three years by a resolution passed at a properly convened meeting of the charity trustees. In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the
2
effective administration of the CIO. Trustees will induct new trustees with a copy of the constitution and the CIO’s latest Trustees’ Annual Report and statement of accounts.
Decisions are made by simple majority of votes at a meeting of trustees or by resolution made in writing or in electronic form and agreed by all trustees.
The trustees confirm that due regard has been given to the Charity Commission guidance on public benefit.
Day-to-day management of the Charity’s affairs is delegated to the Development Lead, Simbi Folarin.
## **Objectives and Activities**
The objectives of the Seven Up Charity are: For the public benefit, to help children and young people in Birmingham (and especially, but not exclusively, those who are disabled or who have mental health or other additional needs), in particular through providing inclusive play, youth and leisure time activities; so as to develop their capabilities, relationships and experience that they may grow as individuals, flourish and come to fulfil their potential as full and active members of society.
## **Achievements and Performance**
Like many organisations we have had a year of challenge and change. Adapting to new working practices and finding creative solutions to providing remote services for children and young people while in the midst of a global pandemic. While our offer of face-to-face services ceased we were able to provide fortnightly ‘play packs’ to isolated children and young people. These were well received and provided some relief during the first lockdown period. By August 2020 we were able to commence delivery of our summer programme, incorporating changes required to meet Government guidance on keeping children and families safe.
Our Annual General Meeting was online giving us the opportunity to talk about the challenges we have experienced and how families have been affected by the pandemic. There was much to share about the things that had gone well. A major highlight was a short video about our work, making it easier for organisations and families to understand the benefits of Seven Up. Feedback from families is that our services contribute significantly to the wellbeing of their children and young people.
Our second year of our major three-year funding grant from National Lottery Community Fund commenced in February 2021. A key aspect of this funding is the development of services for young people who are college leavers. Again our initial plans have been impacted by Covid 19 and the restrictions on the number of people who can be together indoors. Other key funders have been Short Breaks for Disabled and the second year of the Children in Need small grants programme.
Seven Up Charity continues to offer a range of accessible, inclusive services; including the delivery of alternate Saturdays (two per month), play (5-10 years) and youth (12-25 years) sessions; holiday youth and play schemes and three weekly term–time afterschool play sessions at Hamilton Special School. Daytime/weekday sessions for young adults who are NEET [Not in Employment, Education or Training] providing opportunities for volunteering, skills development and events. Working with young adults has required us to develop policy and procedures so we have a clear understanding of our role and responsibilities in Safeguarding Adults at Risk from Harm.
Our work is possible through the ongoing relationships, partnerships and support we receive from Dens of Equality, Children’s Quarter, Hamilton Special School, Spurgeons Charity, ATHAC (Access to Heritage Arts and Culture) and The Hive, Jewellery Quarter.
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This year’s challenges have shown us that we are able to adapt to changes, thanks to our Charity Trustees, a dedicated workforce, and partner organisations who have worked with us to find solutions.
## **Financial Review**
The results for the year and financial position are set out in the Statement of Financial Activities (page 6) and the Balance Sheet (page 7).
## **Trustee Remuneration & Related Party Transactions**
No members of the management committee or trustees have received any remuneration during the year.
No trustee or other person related to the charity had any personal interest in any contract or transaction entered into by the charity during the year.
## **Risk**
The trustees have assessed the major risks to which the Charity is exposed, in particular with regard to changing funding opportunities arising in the coming financial year.
## **Reserves Policy**
The trustees have agreed that funds should not be allowed to fall below the level of six months anticipated expenditure, deemed necessary to cover running costs in the event of a major variation in circumstances. Spare reserves and unrestricted funds are monitored quarterly.
## **Declaration**
This report was approved by the trustees 28 July 2021 and signed on their behalf by:
Trustee
Trustee
4
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF**
## **Seven Up Charity**
I have examined the accounts for the year ended 31 March 2021 on pages 6 to 9 following which have been prepared on the basis of the accounting policies set out on page 8.
## **Respective Responsibilities of Trustees and Examiner**
The charity's trustees are responsible for the preparation of the accounts.
The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the Charities Act,
- to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
- to state whether particular matters have come to my attention.
## **Basis of Independent Examiner's Statement**
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
## **Independent Examiner's Statement**
In connection with my examination, no matter has come to my attention
1 which gives me reasonable cause to believe that in, any material respect, the requirements:
- to keep accounting records in accordance with section 130 of the Charities Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
have not been met; or
2 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Mr Mahmud Kasu 13 July 2021 Independent Examiner
49 Bayswater Road Perry Barr Birmingham B20 3AJ
5
## **Seven Up Charity**
Charitable Incorporated Organisation
## **Statement of Financial Activities (Incorporating the Income and Expenditure Account) FOR THE PERIOD ENDED 31 March 2021**
|Note
**INCOMING RESOURCES**
_Incoming resources from generated funds_
Voluntary income
2
Investment income
Total Incoming Resources
**RESOURCES EXPENDED**
Charitable activities
3
Governance costs
4
Total Resources Expended
**Net Movement in Funds**
Fund balances at 31 March 2020
**Fund balances at 31 March 2021**|Unrestricted
Restricted
Total
Total
Funds
Funds
Funds
Funds
2021
2020
£
£
£
£
10,971
125,555
136,526
126,365
-
-
-
-
10,971
125,555
136,526
126,365
3,195
139,488
142,683
94,451
249
600
849
899
3,444
140,088
143,532
95,350
7,527
14,533
-
7,007
-
31,015
10,831
38,847
49,678
18,663
18,358
24,314
42,672
49,678|
|---|---|
The Statement of Financial Activities includes all gains and losses in the year and therefore a statement of total recognised gains and losses has not been prepared.
All of the above amounts relate to continuing activities.
6
## **Seven Up Charity**
Charitable Incorporated Organisation
## **Balance Sheet as at 31 March 2021**
**----- Start of picture text -----**
Note 2021 2020
£ £
FIXED ASSETS
Tangible assets 6 - -
CURRENT ASSETS
Debtors 7 - -
Cash at bank (inc. investment account) 8 89,008 50,208
89,008 50,208
CURRENT LIABILITIES
Liabilities falling due within one year 9 46,336 530
Net Current Assets 42,672 49,678
NET ASSETS 42,672 49,678
FUND BALANCES
Unrestricted funds
General Funds 10 18,358 10,831
Restricted Funds 10 24,314 38,847
42,672 49,678
**----- End of picture text -----**
These financial statements have been prepared in accordance with the Financial Reporting Standards for Smaller Entities (effective January 2015).
These financial statements were approved and signed on behalf of the trustees 28 July 2021.
Trustee Trustee
7
Charitable Incorporated Organisation
## **Seven Up Charity**
## **Notes to the Accounts FOR THE PERIOD ENDED 31 March 2021**
## **1 Accounting Policies**
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The accounts have been prepared in accordance with:
- the Statement of Recommended Practice: Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), effective 1 January 2019.
The following are the accounting policies which have been applied in dealing with material items:
- a) Accounts are prepared on a going concern basis.
- b) Donation and grant income
- Donated income and grants receivable are taken into account when received by the charity.
- c) Interest arising on cash balances is recognised when credited. d) The Charity is exempt from taxation on income. e) Funds Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the Charity. Restricted funds are subjected to restrictions on expenditure imposed by the donor/funder.
- e) Fixed assets and depreciation
Fixed assets acquired are capitalised and depreciated over their estimated useful life unless they cost less than £1000 when they are written off on purchase.
|**2 Voluntary income**
General donations
Grants receivable:
Short Breaks for Disabled Children
Children in Need - Small Grants
Children's Qtr (Healthy Happy Hols)
Heart of England (Coventry BS)
Big Lottery - Reaching Communities
Forest Schools - BCC
Other income:
Session donations
Invoiced services
Miscellaneous
**3 Charitable activities**
**Cost of charitable activities**
Staff wages / pensions & er's overheads
Other staff costs - DBS & training
Venue hire
Ground projects
Session equipment
Resources / workshops
Session transport
Project, Policy & Dev Consultancy
Insurance
Office rent and costs
Stationery / postage, IT & telephone
Printing, promotion & website
Bank charges
Other
**Charitable activity cost**|Unrestricted
Restricted
Total
Total
Funds
Funds
2021
2020
£
£
£
£
-
-
-
-
-
51,810
51,810
56,972
-
9,800
9,800
9,616
-
-
-
2,730
-
-
-
2,000
-
57,345
57,345
48,439
-
6,600
6,600
-
853
-
853
6,008
5,406
-
5,406
600
4,712
-
4,712
-
10,971
125,555
136,526
126,365
Unrestricted
Restricted
Total
Total
Funds
Funds
2021
2020
£
£
£
£
824
114,144
114,968
78,812
-
4,181
4,181
1,298
-
3,351
3,351
550
-
1,731
1,731
1,547
-
1,143
1,143
-
918
5,613
6,531
2,897
-
1,322
1,322
3,162
553
-
553
-
-
743
743
742
360
3,240
3,600
3,600
180
1,481
1,661
1,082
75
2,417
2,492
534
-
72
72
72
285
50
335
155
3,195
139,488
142,683
94,451|
|---|---|
8
## **Seven Up Charity**
Charitable Incorporated Organisation
## **Notes to the Accounts FOR THE PERIOD ENDED 31 March 2021**
|**4 Governance costs**
Unrestricted
Funds
£
Accounts and examination
125
Trustees management meetings
124
Legal expenses
-
249
**5 Paid employees**
Gross Wages (inc employer's NI/pension)
No employee received emoluments of more than £60,000 per an
Average number of full-time equivalent employees:
Direct charitable work
Co-ordination / Administration|Restricted
Total
Total
Funds
2021
2020
£
£
£
600
725
530
-
124
369
-
-
-
600
849
899
2021
2020
£
£
113,528
77,766
113,528
77,766
num.
2021
2020
5.00
3.00
1.50
1.00
6.50
4.00|
|---|---|
No members of the management committee received any remuneration during the year. No trustee or other person related to the charity had any personal interest in any contract or transaction entered into by the charity during the year.
|**6 Fixed Assets**
Equipment at cost
Accumulated depreciation
Add charge for year
Net book value
**7 Debtors and prepayments**
Debtors
Prepayments
Other (grants payable)
**8 Cash at bank and in hand**
Unity Trust Bank
Petty Cash
**9 Creditors: liabilities falling due within one year**
Grant funding 21/22 prepayment
Accuals
Accruals: Governance|2021
2020
£
£
-
-
-
-
-
-
-
-
-
-
2021
2020
£
£
-
-
-
-
-
-
-
-
2021
2020
£
£
88,934
49,969
74
239
89,008
50,208
2021
2020
£
£
44,532
-
1,079
-
725
530
46,336
530|
|---|---|
9
## **Seven Up Charity**
Charitable Incorporated Organisation
## **Notes to the Accounts FOR THE PERIOD ENDED 31 March 2021**
## **10 Funds**
The restricted funds represent amounts received for specific purposes and the movements in the year are as follows:
|Unrestricted & General Funds
Short Breaks for Disabled Children
Children in Need - Small Grants
Big Lottery - Reaching Communities
Forest Schools - BCC
The assets and liabilities represented by
Restricted funds
Unrestricted funds|Opening
Incoming
Outgoing
Transfers
Closing
balance
resources
resources
in the year
balance
£
£
£
£
£
10,831
10,971
3,444
-
18,358
-
51,810
48,627
-
3,183
-
9,800
4,692
-
5,108
38,847
57,345
80,169
-
16,023
-
6,600
6,600
-
-
49,678
136,526
143,532
-
42,672
the various funds are as follows:
Bank
Other net
Total
balances
assets
£
£
£
68,847
44,532
-
24,315
20,161
1,804
-
18,357
89,008
46,336
-
42,672|
|---|---|
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