## **Trustees’ Annual Report for the period**
**From Period start date 01/07/2020 To 30/06/2021 Period end date**
## **Charity name: Castleford and Pontefract District Lions Club**
**Charity registration number: 1179659**
## **Objectives and Activities**
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SORP reference
Summary of the Para 1.17 1. Advancement of citizenship
purposes of the charity 2. Promoting the voluntary sector for the
as set out in its public benefit
governing document 3. Promoting volunteering
4. The relief of poverty and the relief of
those in need
5. Providing humanitarian aid and
disaster relief
6. The advancement of health or the
saving of lives
7. Promoting for the benefit of the public
the conservation protection and
improvement of the physical and
natural environment
8. Promoting community participation in
health recreation
Summary of the main Para 1.17 and Castleford and Pontefract District Lions are
1.19
activities in relation to committed to serve. Due to unforeseen Covid-
those purposes for the 19 Pandemic it has not been possible to
public benefit, in continue with many of our community projects
particular, the activities,
and fundraising activities.
projects or services
These are some of the activities/services that
identified in the our club and our members have undertaken
accounts.
during the year:
Advancement of Citzenship
We believe that strong and inclusive
community groups are vital and we have forged
strong links with the local council, community
and youth groups. For example we have
donated food parcels and Christmas Shoe box
gifts to a local community kitchens and a youth
charity.
Promotng Volunteering. All our members are
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volunteers in that we make donations to Lions Clubs International to cover our administration costs. We believe every penny we raise should count towards fulfilling our objectives. Promoting volunteering is essential to our wellbeing and to achieve the maximum public benefit. We encourage our community groups to volunteer with us so that we can achieve more. Examples were the Pontefract Lantern Festival which went virtual this year due to Covid 19 restrictions. We engaged with the local community and provided free activity packs to make their own lantern and encouraged local individuals and groups to hold their own Lantern Festival in their gardens. Many locals got involved and over 400 kits were given out and photos posted of the decorated lanterns. Relief of Poverty/Those in Need . We donated mobility scooters to elderly people in need. We provided filled shoe boxes to a local community kitchen and also donated presents for teenagers via a local youth charity providing Christmas gifts to those who would not otherwise have received anything on Christmas day. We also provided food boxes to the local community kitchen for distribution to those in need, food being purchased from Real Junk Food project which intercepts food waste from major supermarkets therefore helping to reduce waste as well as feeding the hungry. We provided 300 children’s activity packs to a local charity for distribution free of charge at local community hubs that had been started during the pandemic. Our members supported the British Legion by selling Poppies and other merchandise at local supermarkets. Our volunteers regularly give their time to support local food banks and community kitchen to help provide food to those in need The advancement of health or the saving of lives. We raised funds for the Yorkshire Air Ambulance and we supplied Message in the Bottles free of charge to the elderly and people with health conditions so their health needs would be available to emergency services if they collapsed at home. Promotng the conservaton protecton and improvement of the physical and natural environment . We are in contact with local conservation groups to organize the planting of
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Trees and Hedgerows but this project is still on
hold due to Covid.
We are also an active member of Pontefract in
Bloom and sponsor a number of the Town
Centre Flower Troughs planting them twice a
year and maintaining them throughout the
year.
Promotng community partcipaton in
healthy recreaton.
We usually participate in the District N Disabled
Sports Day, which attracts people with
Disabilities to take part in various sporting
activities and competitions. Unfortunately this
event had to be cancelled due to Covid 19
restrictions.
Statement confirming Para 1.18 All trustees have been trained and provided
whether the trustees with guidance in terms of their responsibilities
have had regard to the
guidance issued by the
Charity Commission on
public benefit
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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SORP reference
The charity has a grant making policy for
Para 1.38 determining distribution of funds raised
Policy on grant making
N/A
Para 1.38
Policy on social
investment including
program related
investment
The charity is reliant on the work of its
Para 1.38 volunteers and could not function without their
Contribution made by dedication and support
volunteers
Other
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## **Achievements and Performance**
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SORP reference
Summary of the main Our activities highlighted above against our
achievements of the constitution have made a substantial difference
charity, identifying the to the lives of many people less fortunate and
difference the charity’s Para 1.20 improved the health and well-being and vitality
work has made to the
of our villages. The selfless service provided by
circumstances of its
our members has stimulated volunteers to help
beneficiaries and any
with our activities and take more active roles in
wider benefits to society
improving society as a whole.
as a whole.
Our main achievements were:
Pontefract Lantern Festival – an
inclusive community project which
went virtual in 2020 due to Covid 19
pandemic but we still managed to
involve the local community with over
400 lantern making kits being
distributed free of charge. Local
residents made and decorated the
lanterns at home and then decorated
their gardens and staged their own
mini parade with family posting
pictures on our social media sites.
Some club members staged a socially
distanced facebook live event watched
by local
Santa’s Grotto’s – We were not able to
hold our usual Grotto due to Covid 19
restrictions but that did not stop Santa
and our Naughty Elf recording
messages for local children which were
published on our social media site.
Message In A Bottle – whilst we may
not have been able to distribute the
same quantity of these life saving
bottles we have still provided them to
anyone who has asked for one. These
bottles are helping to save lives of the
elderly or individuals with health
conditions
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
The club has endeavoured to continue to meet Achievements against its objectives despite the restrictions placed objectives set Para 1.41 upon the club due to Covid 19 The club has been unable to carry out any fund raising activities this year due to Covid 19 Performance of restrictions
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fundraising activities Para 1.41
against objectives set
N/A
Investment performance Para 1.41
against objectives
N/A
Other
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## **Financial Review**
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Review of the charity’s Para 1.21 The charity is in good standing with £????K
financial position at the available to fund charitable causes. This is
end of the period considered to be a reasonable balance to cover
cashflow variances and to give the club the
capability to make donations should the need
arise.
Statement explaining Para 1.22 The charity has agreed to hold a reserve in the
the policy for holding activities fund to enable a donation to be made
reserves stating why should one be received. A reserve is also to be
they are held held in the accounts to enable the charity to
fund the annual Lantern Festival
Amount of reserves held Para 1.22 £500 for donations
£2000 for Lantern Festival
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially Para 1.24 N/A
in deficit
Explanation of any Para 1.23 Nil at this date. However, the CIO requires
uncertainties about the sufficient members to carry out its objectives
charity continuing as a and all reasonable steps are taken to attract
going concern new members to at least replace those
expected to leave
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Fundraising activities throughout the year
including galas, grottos.
The charity’s principal
sources of funds Para 1.47
(including any
fundraising)
N/A
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
Nil at this date. However, the CIO requires
sufficient members to carry out its objectives
A description of the Para 1.46 and is facing a membership with members of
principal risks facing the advancing age and steps need to be taken to
charity increase the number of younger members
within the club
Other
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## **Structure, Governance and Management**
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Description of charity’s
trusts:
Type of governing Para 1.25 Constitution and Byelaws
document
(trust deed, royal
charter)
How is the charity Para 1.25 CIO
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Trustees are appointed through election by
methods including club members. The procedures are specified in
details of any the Constitution and Byelaws documents
constitutional provisions
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Trustees and Club officers receive induction
training from the Lions accredited trainer
Policies and procedures
adopted for the Para 1.51
induction and training of
trustees
Part of Lions Clubs International District 105N
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
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## **Reference and Administrative details**
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Charity name Castleford and Pontefract District Lions Club CIO 1179659
Other name the charity
uses
Registered charity 1179659
number
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Charity’s principal 5 Eskdale Close
address Altofts
Normanton
WF6 2RF
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## **Names of the charity trustees who manage the charity**
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Name of person (or body)
Dates acted if not for whole
Trustee name Office (if any) entitled to appoint trustee
year
(if any)
Michelle Nicholson President Castleford & Pontefract District
1
Lions Club
Karen Heywood Vice President Castleford & Pontefract District
2
Lions Club
George W Morgan Treasurer Castleford & Pontefract District
3
Lions Club
J Keith Smalley Secretary Castleford & Pontefract District
4
Lions Club
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved **Director name**
N/A
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
N/A
## **Funds held as custodian trustees on behalf of others**
Description of the assets N/A held in this capacity
Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements N/A for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)**
**Position (eg Secretary, Chair, etc)**
**Date**
CHARITY COMMISSION
FOR ELAND AND WALES
Independent examinerfs report on the
accounts
Section A
Independent Examiner's Report
Report to th• truste081
mombern of
Castleford and Pontefract District Ln5 Club
On accounts for tho year
ondod
3 June 2021
Charlty no
{rf any)
1179659
8•t out on pages
I rert to the trustees on my examination of the accounts of the atThie
charity (Ihe Trust.) for the year ended 3110312021.
Responsibiliti and
basls of report
As the charivs trustees, you are respOnSk for the preparation of the
accounts in accudance with the requirements of the Charrties Act 2011
(h8 W.
I report in respect of my examination of the Tnffjfs sconts C8rri8d (Mrt
under seKtion 145 of the 2011 Act in carrying out my examinatlon, I
have follthyed all the applicab Direcn8 given by the Charity Commi8sk)n
under 8ttr)n 14515Mb) of the Act.
Independent I have cOMete my examinat*)n. I c¢)nfimi that no material matters have
oxamlnorfs slatemgnt come to my attention in connectkin wlth the examlnatK)n which gives me
cause to beliève that in. any material respect:
the accounting records Ire ncA keFt in accordance 8ectton 130
of the Charilies Act: of
the acc¢)unts dKI not xo)rd with the aco)unting records: or
the accounts not compty with the applicable requirements
concerning the fonn and contenl of accounts set out in the Chariti88
(Accounts and Repts) Regulations 2008 other than any r8quirem8nt
that the accounts gNe a Irue and fairf view which is not a matt8r
cOnSered as part of an irhlepwKknt exaMinatn.
I hav8 no cOncW and have c(xne a(xoss no other matters in connection
WFth the examination to which attention $hould be drawn in this report in
order to enable a proper understanding of the accounts to be rhe0.
8bte the in th8 brtht8 rfthey (b not 8ppIy.
Signad:
2911112021
Name:
Malcolm Hut
Relevant professional
quallficationls) or body
(rf any):
FMAAT
Addross:
Ropergate House. 43 Ropee,
Ponlefr&t
IER
Oct 2018
West Yorkshire, WF8 1JY.
## **Section B Disclosure**
**Give here brief details of any items that the examiner wishes to disclose** .
**Oct 2018**
2
**IER**
**Castleford and Pontefract District Lions Club c/o 5 Eskdale Close, Normanton, West Yorkshire. WF8 2RF**
## **Income and Expenditure Account for the year ended 30th June 2021**
## **Income**
|subscriptions
galas,fetes etc
fund raising, grottos etc
collections
members donations
grants
lioness club
**expenses**
activity prizes etc
licences and Insurances
rent
promotional
PPS
repairs and renewals
charitable gifts,donations
and asssistance
Incidental Expenses
Accountancy Charges
Surplus for the year
Retained Surplus Brought Forward
Retained Surplus Carried Forward|-13.17
0.00
571.77
228.56
60.00
1000.00
1847.16
0.00
1847.16
262.74
100.00
67.62
109.50
259.61
935.78
1816.35
220.47
240.00
4012.07
-2164.91
8268.71
6103.80|-13.17
0.00
571.77
228.56
60.00
1000.00
1847.16
0.00
1847.16
262.74
100.00
67.62
109.50
259.61
935.78
1816.35
220.47
240.00
4012.07
-2164.91
8268.71
6103.80|-13.17
0.00
571.77
228.56
60.00
1000.00
1847.16
0.00
1847.16
262.74
100.00
67.62
109.50
259.61
935.78
1816.35
220.47
240.00
4012.07
-2164.91
8268.71
6103.80|1847.16
0.00
1847.16
4012.07|
|---|---|---|---|---|
||||||
||||6103.80||
**Castleford and Pontefract District Lions Club c/o 5 Eskdale Close, Normanton, West Yorkshire. WF8 2RF**
## **Balance Sheet at 30th June 2021**
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Assets
Lions Bank Account
Activities 1458.44
Administration 1084.73 2543.17
Lioness bank account
Activities 3739.52
General 61.11 3800.63 6343.80
expenses accrued -240.00
6103.80
Reoresented by
Income and Expenditure Account 6103.80
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We have prepared the above accounts from the books and records provided and from the information and explanations received, and confirm they are in accordance therewith.We have not carried out an audit.
Ropergate House, Ropergate, Pontefract, WF8 1JY
_**Malcolm Hurst Accountants Ltd**_ 29th November 2021 _**Accountants**_