• CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From: 1 November 2023 Period start date To: 31 October 2024 Period end date Charity name: Slough Fort Preservation Trust Charfty r•gistration number: 1179652 Objectives and Activities Summary of the purp)ses of the charity as set out in tts goveming d(xum8nt P•4 1.17 The preservation. c#)nseTvation and management for tho public benefit of the historic fortifications known as Slough Fort. located in the parish of Allhallows. within the Medwa Unita authori In preserving and restoring Slough Fort, our team of volunteer5 and Trustses are gaining valuable knowledge and skills as well the personal benefits, development, welleing and grovrth that volunteering brings. Added to this leaming and understarKling about the history of the Fort, has benefits for the members of the public that visit the Fort and for future I generations. The main activities include | apptying for fundinglgrants, marketing the Fort. leaming about the History of the Fort and the ro it played, physical activities such as grounds maintenance, painting, decorating. cleaning, brick laying, lime washing. the list is endless. Also new incorne generating activities such as runnirrfJ events arKI the various tasks thk8 entails. Summary of the main actrvities in relation to those purposes for the publTrc benefit, in particular. the activities, projects or servicEs identified in the accounts. Para 1.17 1.19 Slalement confirming whether the trustees have had règard to the guidance issued by th8 Charity Commission on public b8nefil 1.18 The Trustees have regard for the guidance issued by the Charity Commission and have undergone a Trustee Health check training this yearto ensure we are undertaking the processes coeCY and how wè can develo as a TnJsL Additional infomiation (optional) You ma choose to include further statèments where relevant atK>Ut: Policy on grant making NIA Pgra 1.38
Policy on social Inv8strnent including program related investmerst Cor¢tribution made by volunteers NTL involv8m8nL community service help. Para 1.39 Workdays, projects and general maintenance and restoration completed by volunteers Companies and youth groups undertaking vthdays. Para 1.38 Other Achievements and Performance SORP r8férert8 Summary ofth8 main achievements of the charity. identifying the dbff8r8nce th8 charity's work has mad8 to the circumstances of its ben8ficiaries and any vder benefits lo society as a wholo. This last year has beèn busy again. Work continued to finish the westem roadway. replacing th8 missing concretè gulli8S, which had to be recast. We refurbish8d the staiThvells in the Fort. repairing, painting and limewashing them. Then following a grant from Veolia, we restored the old washrooms to an accessible toilet and shower rooTn. Thk8 was a long project. walls had to shot blasted, then the ceiling replaced with lathes and lime plaster. th8 doors repla(%d. a wall built and then finally the shower and toilet and accessories installed. Following a grant from Charfes Bumett111. we repainted the rwf ofthe Fort with spla1 weatherprcx)fing sealant, as it is 10 years sllice it was done before. It will h81p to keep tha Fort casemates and rooms dry. It also paMJ for the rest of windows and some doors in the Fort, which has h8lped make the Fort waterti ht a ain. Para 1.20 Addttional InfomMtion (optional) You ma choose to include further statements where relevant about: Achievements against Successful year as far as getting grants in objectives set and we finally found out we have been successful in our HLF Partnèrship grant Whose Hoo. This will start in 2025 and take ears to ¢om lete. Events: We heid a D-Day annNersary event this year on 6th June, which was very successful and well attended, we had r entOrS there and also a singing duo. A lot of local pp attended. We also had our Annual Open day, which was also very suc¢essful, wilh vehicles and re-enactors | on site. Lastly th8 tours have b8en successful with the help of a membor of the Haven staff undertaking all the Wednesday tours and Trustees running the Sunday tours. We have also have started lo have I Caravan rallies on the field, lo bring in more income, this has proved SUCssful l and we have 6 tJ)oked for 2025, the word P¥a 1.41 Perfom)ance of fundraising activities against objectiv8S P¥a 1.41
ts getting out, that we are a brilliant venue for this. Th8 Paranormal events continue to bring in. much needed in¢ome and we have had our most profftable year so far in 2024. We have had a few Scout groups stay with us as well and have a couple bookad in already for 2025. W8 ar8 always looking for different wayB to bring in incom8 but also brin in nN)re le to the Fort. Investment performance against objectives P*a 1.41 Other Financial Review Review of the charty's financial position at the end of the eriod Statement 8xpkining the policy for holding reserves statin are held Amount of reserves held Reasons for holding zero reserves Details of fund materially in d8ficit Explanation of any unrtaIntieS about the charity continuing as a going concem 1.21 Please see attached financial aLzounts Pwa 1.22 NIA Pwa 1.22 NIA NIA Pwa1. P¥a 1.24 NIA P¥a1TJ NIIA Addltlonal inforniatlon (optlonal) You ma choose to include further statements where relevant about: The charity's principal Various Grants and events. sources of funds (including any furKlraising) Pwa 1.47 Investment policy and objectives including any social investment policy adopted NIA ParB 1.46 A description of the principal risks facing the charity The main risk is lack of funding and Health and Safety on the Site. P8r8 1.46 Other Structure. Governance and Management Description of charity's trusts:
Typ8 of goveming docurrent Pwa 1.25 Constitution How is the charity constituted? Pwa 1.25 cio Trustee selection methods including details of any constitutional provisions e.g. el8Ction to post or name of any porson or bc#Jy entidad to appoint one or more trustees 1.25 The Trust looks at potential people that are interested in the Fort and we feel have skills that will bè complimentary and useful to Ihe dovelopment and running of thè Fort. Additional inforniatlon (optlonal) You ma choose to include fijrther statements where relevant about: Policies and procedures Provide them Vith Charity Commission adopted for the induction guidance and promote training and training of trustees P¥ 1.51 The charity's organisational structure and any wider neork wrth which the harity YrkS Trust comprising of 7 trustèes. We only have 6 at present. We work with Wheels of Time and also PalMetOne Fort Society as well as the Heritage Network. AIM. Involving Medway, MVA. Boume LeisurelHaven ovms the site and we have a 2&yeaf lease for the site. They i are extrem8ly supwrttve of the projecl. P¥a 1.51 Relationship with any related patties Pwa 1.51 Other Reference and Administrative details Chari name Other name the cha uses Re istered chari number Charity's prinPaI address Slou h Fort Preservation Trust 1179652 clo Vart Sted. Allhallows Road. Lower Stoke, Rochester Kent ME3 9SL.
Names of the Gharity trustees who manage the charity Dat•s rf not for whole Trust•• nam• Offlu (Many) N•me of per•on lor botyl •ntitl•d Int trutytee Ifan Colin Davis Keith Gulvin Chair SFPT SFPT Vice chair Daune Ashdown Secretarytrreasurer SFPT SFPT SFPT SFPT SFPT Neil Ross Michael Ashdown Carol Cook Paul Marchant Resigned in June 2024 CoThOPt&J in Septemb8r 10 11 12 13 14 15 16 17 18 19 20 rate truslees- names of the directors at the data the re rt was a Oir•ctor name Name of trustees holding tiue to property b8lorwJing lo the charity Tru¥t•e name D•tès aet¢d If not for whole Funds held as custodian trustees on behalf of others Descriplion of the assets Nla held in this capacity Name and objects of the charity on whose behalf the assets are held and how this Nla
falls within the custodian charity's objects Details of arrangernents for safe custody and segregation of such assets from the charity's ¢)Nn assets Nla Addltlonal infomiation (optional) Nam•s and addresses of advisers (Optional Inforniation Type of Name Address adviser Audltor ACCSYS Ltd. Will F391 Innovation Centre Medway I Chatham | Kent | ME5 9FD Name of chief executiw or names of niOr staff m•mbers (Optional inforniatlon) Exemptions from disclosure Reason for non-disclosure of k rsonn81 details Other o tional information Declarations The trustoes declare that they have approved the trustees. report above. Slgned on half of th• Charlty's trustees Signaturo(s) Full name{sl Posltlon (eg Secretsry, Chair, otc) Daune Ashdown Colin Dav SetsryreaSUrer[rrUstee Chai an Date 1611125
(HARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Indepandent Examinerfs Report Report to the trustees Slough Fort Preservalion Trust On accounts for the year ended 3111012024 Charity no {if any) 1179652 Set out on pages 9&10 I report to Ihe trustees on my examination of the accounts of the above charity l.the Trust.) for the year ended 31 sl October 2024. Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities AGI 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145{5){b) of the Act. Independent I have completed my examination. l Gonfirrn that no material mallers have axaminer's ststement come lo my atlenlion in connection with the exarnination (other than that disclosed below) which gives me cause to believe that in, any material respect.. the accounting records were nol kept in accordance with seclion 130 of the Charities Act., or the accounts did not accord with the accounting records., or Signed: Date.. 14th January 2025 Name: Mr William Wood FCA Relevant professlonal qualification(s) or body lif any): ICAEW- Member No. 9236144 Address: F39- F41 InnovatlDn Centre Medway Chalham, KENT ME5 9FD IER Oct 2018
Section B Dlsc103ure Only complete if the examiner needs lo highlight material Imalters of concern (see CC32, Independent examination of charity accounts.. direGtions and guidance for examiners). Give her2 brief detai13 of any items that the examiner wishes to disclose. IER Oct 2018
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Slough Fort Preservation Trust 1179652
Receipts and payments accounts CC16a
For the period 01/11/2023 31/10/2024
To
from
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Income - General Maintenance - - - 21,900
Income - Admin - - 153
Income - Donations 2,229 2,229 2,167
Income - Events 2,907 2,907 4,548
Income - Fort Hire 5,376 - 5,376 4,578
Income - Gift Aid 694 - 694 735
Income - Grant received - 67,980 - 67,980
Income - Merchandise - - - 84
Income - From Tour Box 518 518
Income - misc - 316
Income - Volunteer - - -
- -
Sub total (Gross income for AR) 11,724 67,980 - 79,704 34,481
A2 Asset and investment sales, (see
table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 11,724 67,980 - 79,704 34,481
A3 Payments
Expense - Restricted Admin - 6,665.94 6,666 4,359
Expense - Restricted General Maintenance - 12,231 12,231 3,777
Expense - Restricted Merchandise - - - 300
Expense - Restricted Marketing - 991 991 2,536
Expense - Restricted Restoration - 18,387 18,387 11,519
Expense - Restricted Events - 20 20
Expense - Restricted Volunteer - 1,265 1,265 793
Expense - Restoration 2,035 2,035 2,496
Expense - Admin 1,234 1,234 1,390
Expense - Events 140 140 527
Expense - General Maintenance 2,144 2,144 766
Expense - Marketing 349 349 140
Expense - Merchandise - - 1,066
Expense - Misc - - 577
Expense - Volunteer 283 283 552
-
-
-
Sub total [ 6,184 ] 39,561 - 45,745 30,798
A4 Asset and investment purchases, (see
table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 6,184 39,561 - 45,745 30,798
Net of receipts/(payments) 5,540 28,419 - 33,959 3,684
A5 Transfers between funds - - - - -
A6 Cash funds last year end 14,093 791 14,884 11,200
Cash funds this year end 19,633 29,210 - 48,843 14,884
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CCXX R1 accounts (SS)
31/01/2025
1
| Section B Statement of assets and liabilities at the end | Section B Statement of assets and liabilities at the end | of the period | of the period | |
|---|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use |
Details | Unrestricted funds to nearest £ |
Restricted funds to nearest £ |
Endowment funds to nearest £ |
| Bank balance | 18,072 | 29,210 | - | |
| Details Total cash funds (agree balances with receipts and payments account(s)) Petty Cash balance Details Details Details Signature |
1,561 - - - 19,633 29,210 OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Daune Ashdown Colin Davis |
- - |
||
| - | ||||
| OK | ||||
| Endowment funds to nearest £ - - - - - - Current value (optional) - - - - - Current value (optional) - - - - - - - - - When due (optional) Date of approval |
CCXX R2 accounts (SS)
31/01/2025
2