Docusign Envelope ID: E497910E-F47D-4A02-9B64-102F677401C7 Registered charity number 1179621 ## **SIKHS IN THE CITY** **TRUSTEES’ REPORT AND ACCOUNTS** **YEAR ENDED 31 AUGUST 2023** Docusign Envelope ID: E497910E-F47D-4A02-9B64-102F677401C7 ## **SIKHS IN THE CITY** ## **CHARITY INFORMATION** |Registered charity number|1179621| |---|---| |Address|47 Wellesley Road| ||Ilford, Essex| ||IG1 4JX| |Trustees|Harmander Singh – Chair| ||Sandhya Jobanputra| ||Ghanaya Singh Talewar| |Independent examiner|Integra Back Office Solutions Ltd| ||214 Grangewood House,| ||43 Oakwood Hill, Loughton, Essex,| ||IG10 3TZ| Docusign Envelope ID: E497910E-F47D-4A02-9B64-102F677401C7 ## **Trustees' Annual Report for the period** Period start date Period end date 01 September 2022 31 August 2023 **From To** ## Section A Reference and administration details **Charity name Other names charity is known by Registered charity number (if any)** 1179621 Sikhs In The City (SITC) N/A **Charity's principal address** 47 Wellesley Road Ilford Essex **Postcode IG1 4JX** ## **Names of the charity trustees who manage the charity** |1
2
3|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Harmander Singh|President/Chair||Lifetime members| ||Ghanaya Singh
Talewar|Secretary||Lifetime members| ||Sandhya
Jobanputra|Treasurer||Lifetime members| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document (eg. trust deed, constitution) How the charity is constituted Constitution CIO - (eg. trust, association, company) Elected by lifetime members Trustee selection methods (eg. appointed by, elected by) March **2012** **TAR** 1 Docusign Envelope ID: E497910E-F47D-4A02-9B64-102F677401C7 ## **Additional governance issues (Optional information)** SITC: You **may choose** to include additional information, where Has draft policies and procedures relevant to its activities that are being relevant, about: added to regularly and adopted at the AGM by its members. - policies and procedures adopted for the induction and training of trustees; - adopted for the induction and Only has three Trustees - President/Chair (male), Secretary (male) and Treasurer (female) – another six Trustees (three males and three females) - training of trustees; have been selected to join at the next AGM to complete the board of -  the charity’s organisational Trustees which will have representatives from four different faiths. structure and any wider network with which the charity Actively links up with several local running clubs on a regular basis whose works; - Actively links up with several local running clubs on a regular basis whose members participate in its events in addition to local community groups. - relationship with any related parties; - Trustees have a twenty plus year history of organising highly rated events - parties; that surpass the Local Authority’s Safety Advisory Group requirements. Is -  trustees’ consideration of Associate Member of Sporting Equals and partnership club with New major risks and the system Balance sportswear company. and procedures to manage them. - Trustees are all professionals, some of whom hold senior positions in financial, Local Government, Service industry and multi-national companies. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** The CIO’s objects (“the objects”) are the advancement of amateur sport and the advancement of health by encouraging and facilitating community participation in healthy recreation, in particular running. SITC organises Olympics related sporting events that improve the participants health and well being. All events aim to promote racial/religious harmony through sport. The events are open to all regardless of age, disability, ethnic background, social class or gender and includes non members. SITC works with other charities by organising fundraising events for them and leading on other initiatives that address health issues such as fighting obesity. **Summary of the main** fighting obesity. **activities undertaken for the** Some SITC members are Ambassadors for other charities e.g. Fauja **public benefit in relation to** Singh is an AGEUK Ambassador. This involves raising awareness of **these objects (include within** non-political social issues addressed by the charity sector. **this section the statutory** SITC members help train others on a small group basis for the TCS **declaration that trustees have** London Marathon, Vitality Big Half and the London 10,000m most of **had regard to the guidance** whom are from minority ethnic backgrounds and cater for people with **issued by the Charity** disabilities such as wheelchair users and providing guide runners for **Commission on public** people who are blind or with visual impairment. **benefit)** SITC aims to have an operating base by owning suitable premises that can further engage the local community by providing facilities to meet and work on addressing local initiatives. SITC has been representing the UK at international events such as the Luxembourg Marathon Relay for more than a decade where the Interfaith teams from the EU collaborate to build better understanding and peace. March **2012** **TAR** 2 Docusign Envelope ID: E497910E-F47D-4A02-9B64-102F677401C7 ## **Additional details of objectives and activities (Optional information)** You **may choose** to include All members of SITC are volunteers and provide their services for free. further statements, where relevant, about: SITC volunteers service the Charity’s own races and provides volunteers at other major running events such as the London Marathon,The Big Half  policy on grantmaking; and the London Landmarks Half Marathon. - policy programme related investment; STC members also volunteer at their local parkruns. - contribution made by volunteers. Section D Achievements and performance SITC is the club with the third largest number and most diverse **Summary of the main** (members from nine different religions) participants in Valentines Parkrun **achievements of the charity** making it the most multi-cultural Parkrun in the country. **during the year** SITC members age profile ranges from 18 to the oldest marathon runner in the world 113 year old Fauja Singh. SITC events also cater for younger participants in the annual intergeneration race involving Grandchildren and Grandparents Over 40% of members are women. SITC works with other charities by organising fundraising events for them and leading on other initiatives that address health issues such as fighting obesity. SITC also facilitates events for the local Mayor’s Appeal Fund, Some SITC members are Ambassadors for other charities e.g. Fauja Singh is an AGEUK Ambassador. SITC members help train others on a small group basis for the TCS London Marathon, Vitality Big Half and the London 10,000m most of whom are from minority ethnic backgrounds and cater for people with disabilities such as wheelchair users and providing guide runners for people who are blind or with visual impairment. SITC activities provide participants to overcome non-visible challenges such as loneliness and depression SITC organises a number of small 10km runs for local charities and SITC members take part in local races organised by other local charities to help with their fundraising. The Premiere event SITC organises on annually is the Dawn To Dusk Ultra (D2D) on the middle Sunday of December which comprises of four distances , namely 10km, 22km, marathon, Ultra marathon and a Team Ultra Relay. There is an equivalent event in June called the Summer Samosa Ultra – these events provides SITC with the vast majority of its annual funds from the entry fees from participants. Although SITC only became a registered charity in late 2018, the D2D has grown from 93 runners to 360 participants in the last eight years with participants coming from all over the UK and abroad. During the last year, SITC has progressed its discussions with the local authority (London Borough of Redbridge) to the signing off stage of an agreement to lease a parcel of land measuring 108 square metres so that SITC can build a clubhouse from where SITC will operate in the future. SITC has launched a GoFundMe appeal to raise £425,000 for this purpose and so far it has raised a total exceeding £26,000 although this has not yet been transferred to its bank account as yet. The link to the fundraising appeal is on the SITC website (www.sikhsinthecity.org). ## **Section E Financial review** March **2012** **TAR** 3 Docusign Envelope ID: E497910E-F47D-4A02-9B64-102F677401C7 ## **Brief statement of the** **charity’s policy on reserves** SITC does not have reserves policy at present as it is still raising funds towards the building of the Clubhouse. So in effect, all of it’s funds at the bank are reserves. **Details of any funds materially in deficit** SITC has no deficit ## **Further financial review details (Optional information)** SITC has launched a GoFundMe appeal to raise £425,000 to build an You **may choose** to include operational base (clubhouse) and so far it has raised a total of over additional information, where £26,000 although this has not yet been transferred to its bank account as relevant about: yet. The link to the fundraising appeal is on the SITC website the charity’s principal (www.sikhsinthecity.org). - the charity’s principal sources of funds (including any fundraising); - how expenditure has The entry fees from participants funds the SITC events – all but cash deposits transactions are done electronically for which SITC has monthly - supported the key objectives statements. - of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** SITC’s work on fighting obesity was measured by meeting a target of losing 500kg in weight in 10 months by 100 participants every year. The FAT MUMS CLUB had interim targets starting with being able to complete 5km without stopping, then to beat a 40 minute target and then to reach a six miles in an hour target. This has now been superceded by regular training for the major racess mentioned earlier. SITC facilitates the community entries to The Big Half of 100 participants and nearly over 20 to the London Marathon. This year, SITC has plans to have 30 runners take part in the London 10,000m. SITC also signposts participants to professionals offering advice on healthy living, including those who provide such support on pro-bono basis. All SITC events are advertised as open to all and SITC dedicates some events to the local Mayor’s Annual Appeal which benefit the Mayor’s chosen local charities. SITC organises races to raise funds for the local Mayor’s Appeal. It also organises smaller events on behalf of other local good causes. All these events raised funds for local charities.. All SITC lifetime members volunteer their time and expertise in organising and delivering the events. SITC members have experience of organising over 100 events the standard of which is acknowledged nationally leading them to be chosen by New Balance as one of their Run Clubs for the London Marathon and The Big Half. The Trustees have experience of coaching the elderly (Fauja Singh) and blind athletes (Louise Simpson – who is a double Paralympian). Louise has now run over 100 marathons. SITC events are considered by participants to be excellent value for money and noted by feedback from them on independent social media platforms – e.g. Runners World Race Reviews. SITC also incorporates concessions and discounts for children, those with hidden challenges such as Mental Health and pensioners where appropriate. ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** March **2012** **TAR** Docusign Envelope ID: E497910E-F47D-4A02-9B64-102F677401C7 **Signature(s)** H Singh **Full name(s)** Harmander Singh **Position (eg Secretary, Chair,** Club President/Chair **etc) Date** 28 October 2024 March **2012** **TAR** 5 Docusign Envelope ID: E497910E-F47D-4A02-9B64-102F677401C7 ## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF** ## **SIKHS IN THE CITY** I have examined the accounts of Sikhs In The City for the year ended 31st August 2023 as set out on pages 7 to 9. These accounts have been prepared on a receipts and payments basis. ## **Respective responsibilities of trustees and auditors** The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to: - examine the accounts under section 145 of the Charities Act, - to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and - to state whether particular matters have come to my attention. ## **Basis of independent examiner’s statement** My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. ## **Independent examiner's statement** In connection with my examination, no matter has come to my attention which gives me reasonable cause to believe that in, any material respect, the requirements: - a) to keep accounting records in accordance with section 130 of the Charities Act; and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or - b) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. **Mo Dedat** Chartered Accountant 28[th] October 2024 6 Docusign Envelope ID: E497910E-F47D-4A02-9B64-102F677401C7 ## **SIKHS IN THE CITY** ## **INCOME AND EXPENDITURE ACCOUNT YEAR ENDED 31 AUGUST 2023** |**Notes**
**Incoming Resources**
Activities for generating
funds
Grants
Donations
Membership fees
**Total Incoming Resources**
**Resources Expended**
Cost of generating funds
Donations made
Governance costs
Administration Costs
**Total Resources Expended**
**Net movement in funds**
**Fund balances Brought**
**forward**
**Fund balances Carried**
**forward**|**Unrestricted**
**Unrestricted**
**2023**
**2022**
**£**
**£**
10,551
10,227
7,665
‐
8,645
644
194
‐
27,055
10,871
(10,352)
(10,970)
(400)
‐
‐
(450)
(1,768)
(350)
(12,520)
(11,770)
14,535
(899)
11,743
12,642
26,278
11,743|**Unrestricted**
**Unrestricted**
**2023**
**2022**
**£**
**£**
10,551
10,227
7,665
‐
8,645
644
194
‐
27,055
10,871
(10,352)
(10,970)
(400)
‐
‐
(450)
(1,768)
(350)
(12,520)
(11,770)
14,535
(899)
11,743
12,642
26,278
11,743| |---|---|---| |||10,871| |||(10,970)
‐
(450)
(350)| |||(11,770)| |||(899)
12,642| |||11,743| 7 Docusign Envelope ID: E497910E-F47D-4A02-9B64-102F677401C7 ## **SIKHS IN THE CITY** ## **STATEMENT OF FINANCIAL POSITION** ## **31 AUGUST 2023** |**CURRENT ASSETS**
Cash at bank
Other debtors
**NET CURRENT AND TOTAL NET ASSETS**
**INCOME FUNDS**
Unrestricted Funds
The Accounts were approved by the trustees
on 28thOctober 2024
**H Singh**
Trustee
**G S Talewar**
Trustee|**2023**
**£**
26,278
‐
26,278
26,278
26,278|**2022**
**£**
11,243
500| |---|---|---| |||11,743| |||11,743| |||11,743| |||| 8 Docusign Envelope ID: E497910E-F47D-4A02-9B64-102F677401C7 ## **SIKHS IN THE CITY** ## **Notes to the Financial Statements** ## **YEAR ENDED 31 AUGUST 2023** ## **1. ACCOUNTING POLICIES** The financial statements have been prepared under historical cost convention, and in accordance with the Financial Reporting Standard for similar Entities ( effective April 2008),the Charities Act 2011 and the requirements of the Statement of Recommended (practice),Accounting and Reporting by Charities. ## **Incoming resources** All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be qualified with reasonable accuracy. ## **Resources expended** Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources. ## **Taxation** The charity is exempt from tax on its charitable activities. ## **Fund accounting** Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. ## **2. Grant Income** During the year grant income of £7,665 was received from Sporting Equals. ## **3. Trustees’ Remuneration And Expenses** No remuneration was payable to the trustees during the year and no trustee expenses have been incurred (2021‐22 ‐ £Nil). 9