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2024-01-31-accounts

YOUNG WOMEN'S FILM ACADEMY

REPORT AND FINANCIAL STATEMENTS For the year ended 31 January 2024

Charity Number 1179614

YOUNG WOMEN'S FILM ACADEMY

ANNUAL REPORT AND FINANCIAL STATEMENTS

For the year ended 31 January 2024

Contents Page
Trustees annual report 1 to 9
Independent examiners report 10
Statement of Receipts and Payments 11
Statement of Assets and Liabilities 12
Notes to the financial statements 13 to 19

Trustees’ Annual Report for the period

From 1 February 2023 to 31 January 2024 Charity name: The Young Women’s Film Academy CIO

Charity registration number: 1179614

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document
Para 1.17 To advance in life and relieve needs of girls and
young women aged 12 to 25 in the North East of
England or elsewhere as the trustees determine
through:
a) Providing support and activities which develop
their skills, capacities and capabilities to enable
them to participate in society as mature and
responsible individuals.
b) Promoting good mental health
c)Advancingeducation and training
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.
Para 1.17 and
1.19
The Young Women’s Film Academy offers a year-
round programme of filmmaking and drama
related educational activities which promote
positive wellbeing and mental health; a fortnightly
Saturday Club, an annual Summer School, school
holiday workshops, masterclasses and outreach
work in schools and youth centres. We also offer
an NCFE accredited Level 1 in Film and Media
Production.
Between 1st February 2023 and 31st January 2024,
a total of 539 young people identifying as women
or non-binary participated in our programmes,
across a total of 60 events and activities.
Through these activities we act in the public
benefit to:

Raise awareness of issues that affect
young women and non-binary people
growing up in the North East of England
and create opportunities for them to be
heard and take positive action.

Improve the wellbeing of young women
and non-binary people through
participation in a free creative film and
drama based activities, outside of formal
education.

Provide young women and non-binary
people with skills in various aspects of

1

filmmaking, nurture creativity and
develop talent to advance their
educational and vocational futures.

Address the inequalities and
representation of women and non-binary
people in the film and media industry.

Provide local employment opportunities
for women and non-binary people to
deliver and support our programme.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit
Para 1.18 In fulfilling our duties as trustees of the YWFA, we
have given consideration to the Charities
Commission guidance on public benefit in the
ongoing development of our charity and its
activities.

Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference
Policy on grant making Para 1.38 n/a
Policy on social investment
including program related
investment
Para 1.38 n/a
Contribution made by
volunteers
Para 1.38 Creating new pathways and development
opportunities for the young women and non-binary
people we work with over longer periods of time is
an important part of our work. Our young volunteer
role is adaptable to individuals interests and
currently enables around 4 young people to
contribute to our programme planning, digital
documentation of our activities, online marketing
and to also get involved in the recruitment of new
staff, ensuring that young people have a voice in
the development of our organisation.
Other

2

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.
Para 1.20 The Young Women’s Film Academy is a charity
based in Newcastle upon Tyne.
Our work supports challenging Child poverty
statistics in our region

The North East of England has the
second highest low income and
deprivation rate after inner London
(Bradshaw, J. (2020) Child poverty in
the North East Region, A Report for
the Child Poverty Strategy Group for
the North East.)

In 2021/22, almost 190,000 (35%)
babies, children and young people
across the North East were living
below the poverty line – this is an
increase of around 51,000 since
2014/15.

Almost all North East council areas
have seen some of the UK’s steepest
increases in child poverty since
2014/15, with the very highest child
poverty rates by local authority
being in Middlesbrough (40.6%),
Newcastle (37.9%), South Tyneside,
(35.6%), Sunderland (35.4%), Redcar
and Cleveland
(35.4%) and Hartlepool (35.3%)

In many wards of Newcastle upon
Tyne over 30% of children live in
poverty. The impact of poverty on
young people’s mental health,
educational/career aspirations,
unemployment and homelessness is
palpable in our city.
(_North East Child Poverty Commission_2021-
2022)
Our beneficiaries are living in increasingly
challenging circumstances, and through providing
free opportunities to explore creativity and
filmmaking in the city centre, outside of formal
education, we support disadvantaged young
women and non-binary people to develop their
potential and create pathways to advance their
creative careers.
We ensure that the young women and non-binary
people that we work with are supported and
developed by professional creative practitioners
and skilled youth workers with safeguarding
qualifications and competency in therapeutic
approaches,who can foster a trusting,safe,

3

supportive environment. supportive environment.
Our approach is underpinned by evidence
demonstrating that when we engage authentically
with vulnerable children and young people, their
‘narrative’ or ‘their story’ can be a pivotal way in
which they can safely explore their life, their
personal challenges and reframe their future.
We enable young women and non-binary people
to come together to share their interests and
lived experiences, finding commonality and
connections. They are supported to explore their
creativity in a safe environment, considerate of
the emotional needs of the participants, ensuring
their wellbeing is of primary importance.
Mental Health and young people data that
underpins our work:
In 2023, about 1 in 5 children and
young people aged 8 to 25 years
had a probable mental disorder.
This was 20.3% of 8 to 16 year olds,
23.3% of 17 to 19 year olds and
21.7% of 20 to 25 year olds.
Among 8 to 16 year olds, rates of
probable mental disorder were
similar for boys and girls,while for
17 to 25 year olds, rates were twice
as high for young women than
young men.
More than 1 in 4 children aged 8 to
16 years (26.8%) with a probable
mental disorderhad a parent who
could not affordfor their child to
take part in activities outside school
or college, compared with 1 in 10
(10.3%) of those unlikely to have a
mental disorder.
17 to 25 year olds with a probable
mental disorder were3 times more
likely to not be able to afford to
take part in activities such as
sports, days out, or socialising with
friends, compared with those
unlikely to have a mental disorder
(26.1% compared with 8.3%).
Just over half (54.8%) of young
people aged 17 to 25 years reported
being worried about the impact of
climate change.
Young women aged 17 to 23 years
were less likely to be optimistic
than young men about having
enough money (38.5% compared
with 60.5%) and about their health
(including mental health and
wellbeing) (51.4% compared with
67.8%).

4


In 2023, eating disorders were

In 2023, eating disorders were

In 2023, eating disorders were
identified in 12.5% of 17 to 19 year
olds,with rates 4 times higher in
young women(20.8%) than young
men (5.1%). 2.6% of 11 to 16 year
olds were identified with eating
disorders, with rates 4 times higher
in girls (4.3%) than boys (1.0%) and
(5.9%) of 20 to 25 year olds, were
identified with eating disorders with
no difference in rates evident
between women and men.
(Mental Health of Children and Young People
in England, 2023. NHS England, Leeds, UK)
The opportunities to learn industry standard
practice at the Young Women's Film Academy
create new pathways into the film industry for
disadvantaged young people of the North-East
and our growing community is actively working
to address the gender and socio-economic
inequalities that exist in the industry.
The Young Women’s Film Academy also
undertakes film commissions for the charitable
and statutory sector that aim to raise awareness
of issues affecting women and non-binary people,
whilst also providing employment opportunities.
Throughout 2023-2024 these are:
Tyne and Wear Archives and Museums
Workie Ticket Theatre Company
The Common Room

5

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period
Para 1.21 The end of the accounting period at
31/01/2024 shows unrestricted funds of
£24,098 and restricted funds of £2,123. This is
largely committed to core costs and ongoing
projects throughout 2024.
It should be noted that core funding of £25k
had previously been marked as unrestricted. In
23/24 it was designated by the funder as being
for the stated purpose of supporting core work
in Newcastle and therefore has been moved to
the restricted column. This affects the
allocation of income and expenditure but the
annual income remains steady.
Statement explaining the
policy for holding reserves
stating why they are held
Para 1.22 We are working towards 3 months of
operations and staff costs in reserves. To
protect and support staff contracts and
operational delivery.
Amount of reserves held Para 1.22 £26,221
Reasons for holding zero
reserves
Para 1.22 N/A
Details of fund materially in
deficit
Para 1.24 N/A
Explanation of any
uncertainties about the
charity continuing as a going
concern
Para 1.23 N/A

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal
sources of funds (including
any fundraising)
Para 1.47 In the period of 1 February 2023 to 31 January
2024, The Young Women’s Film Academy
received grant income through the Community
Foundation from Newcastle Cultural Investment
Fund, #iwill social action Funding through the
Community Foundation, The Barbour
Foundation (Curtain Parp, Vital Communities
Fund, Wellesley Foundation) Tesco Community
Grants
Investment policy and
objectives including any
social investment policy
adopted
Para 1.46
A description of the principal
risks facing the charity
Para 1.46

6

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)
Para 1.25 CIO Constitution
How is the charity
constituted?
(e.g unincorporated
association, CIO)
Para 1.25 CIO
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees
Para 1.25 (1) Apart from the first charity trustees,
every trustee must be appointed by a
resolution passed at a properly convened
meeting of the charity trustees.
(2) In selecting individuals for appointment
as charity trustees, the charity trustees
must have regard to the skills, knowledge
and experience needed for the effective
administration of the CIO.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures
adopted for the induction
and training of trustees
Para 1.51 All new trustees to the CIO are given a copy
of the YWFA constitution, handbook, most
recent accounts, annual trustees report and a
full set of policies and procedures.
The charity’s organisational
structure and any wider
network with which the
charity works
Para 1.51
Relationship with any
related parties
Para 1.51

7

Reference and Administrative details

Charity name The Young Women’s Film Academy CIO
Other name the charity uses YWFA
Registered charitynumber 1179614
Charity’s principal address Studio 12, Newcastle Arts Centre
67 Westgate Road, Newcastle upon Tyne
NE1 1SG

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
Trustee name Office (if any) Dates acted if not for whole
**year **
Name of person (or body) entitled
to appoint trustee (ifany)
Sarah Ralph-Lane
Lin Gatiss Treasurer
Cecilia Stenbom Chair
Sarah Lou Murray Secretary Left 31.10.2023
Nicola Young Left 31.5.2023
Ellie Land Left 31.5.2023
Denise Maria
Moura Da Silva
Lopes
Left 31.12.2023
Maria Caruana
Galizia

Additional information (optional)

Names and addresses of advisers (Optional information)

Additional information (optional)
Names and addresses of advisers (Optional information)
Additional information (optional)
Names and addresses of advisers (Optional information)
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of
adviser
Name
Address
Independent
Examiner
Lilian Hetherington Connected Voice Business Services
One Strawberry Lane
Newcastle upon Tyne
NE1 4BX

Name of chief executive or names of senior staff members (Optional information)

Clara Shield Chief Executive Officer

8

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Lin Gatiss Full name(s) Lin Gatiss Position (eg Secretary, Treasurer Chair, etc) Date 28/11/2024

9

YOUNG WOMEN'S FILM ACADEMY

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES

For the year ended 31 January 2024

I report on the financial statements of Young Women's Film Academy for the year ended 31 January 2024, which are set out on pages 11 to 19.

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 ("the Charities Act) and that an independent examination is needed.

Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:

Basis of independent examiner's statement

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:

I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Lilian Hetherington FCA Connected Voice Business Services One Strawberry Lane Newcastle upon Tyne NE1 4BX

Date: 29 November 2024

10

YOUNG WOMEN'S FILM ACADEMY

STATEMENT OF RECEIPTS AND PAYMENT

For the year ended 31 January 2024

5
6
Other trading activities
7
8
Payments on:
9
Net of receipts/payments
Transfers between funds
Cash carried forward
Reconciliation of funds
Cash funds brought forward
Notes
Total receipts
Donations and legacies
Receipts from:
Investments
Charitable activities
Grants and contracts
Operation of the charity
Total payments
Charitable activities
Net of receipts/payments
Unrestricted
Funds
£
755
-
9,400
64
10,219
6,611
6,611
3,608
( 59 )
3,549
20,549
24,098
Restricted
Funds
£
-
54,574
-
-
54,574
57,841
57,841

( 3,267 )
59
( 3,208 )
5,331
2,123
Total
2024
£
755
54,574
9,400
64
64,793
64,452
64,452
341
-
341
25,880
26,221
Total
2023
£
-
38,295
3,980
26
42,301
37,603
37,603
4,698
-
4,698
21,208
25,906

The Receipts and Payments Statement includes all gains and losses recognised in the year. All receipts and payments derive from continuing activities

The notes on pages 13 to 19 form an integral part of these financial statements.

11

Charity Number 1179614

YOUNG WOMEN'S FILM ACADEMY

STATEMENT OF ASSETS AND LIABILITIES

As at 31 January 2024

Cash funds
Cash at bank and in hand
14
Assets retained for Charity's own use
IT Equipment
Liabilities:amounts falling due within
one year
15
Notes
Unrestricted
Funds
£
24,098
Restricted
Funds
£
2,123
Total
2024
£
26,221
-
312
Total
2023
£
25,880
1,861
-

The notes on pages 13 to 19 form an integral part of these financial statements.

Treasurer
These financial statements were approved by the Board on:
and are signed on its behalf by:
Lin Gatiss
28/11/2024
Lin Gatiss

12

YOUNG WOMEN'S FILM ACADEMY

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 January 2024

1 Accounting Policies

The principal accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows:

2 Basis of accounting

2.1 Basis of preparation

The accounts have been prepared on the receipts and payments basis. An audit is not required by the charity's constitution and has not been requested by the trustees.

The accounts have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland.

Young Women's Film Academy meets the definition of a public benefit entity under FRS 102.

2.2 Preparation of the accounts on a going concern basis

The charity reported total unrestricted funds at the year end of £24,098 and has already secured a significant amount of funding for the current year. The trustees are of the view that the immediate future of the charity for the next 12 to 18 months is secure and that on this basis the charity is a going concern.

3 Receipts

3.1 Recognition of receipts

Receipts are recognised when the charity has received the resources, any performance conditions attached to the item(s) of receipt have been met.

3.2 Offsetting

There has been no offsetting of receipts and payments, unless required or permitted by SORP.

3.3 Grants and donations

Receipts from government and other grants, whether ‘capital’ grants or ‘revenue’ grants, is recognised when the charity has received the funds and any performance conditions attached to the grants have been met.

3.4 Volunteer help

The value of volunteer help received is not included in the accounts but is described in the trustees' annual report.

3.5 Interest receivable

Interest on funds held on deposit is included when received.

13

NOTES TO THE FINANCIAL STATEMENTS

YOUNG WOMEN'S FILM ACADEMY

For the year ended 31 January 2024

3.8 Fund accounting

Unrestricted funds are available to spend on activities that further any of the purposes of the charity. Designated funds are unrestricted funds of the charity which the trustees have decided at their discretion to set aside to use for a specific purpose. Restricted funds are donations which the donor has specified are to be solely used for particular areas of the charity's work or for specific projects being undertaken by the charity.

4 Expenditure and liabilities

4.1 Liability recognition

Liabilities are recognised when it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty.

4.2 Charitable activities

Payments on charitable activities includes the costs of work and other activities undertaken to further the purposes of the charity and their associated support costs.

4.3 Governance and support costs

Support costs have been allocated between governance cost and other support. Governance costs comprise all costs involving public accountability of the charity and its compliance with regulation and good practice.

Support costs are those functions that assist the work of the charity but do not directly undertake charitable activities. Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources.

4.4 Irrecoverable VAT

Irrecoverable VAT is charged as a cost against the activity for which the payment was incurred.

4.5 Liabilities

The charity has liabilities which are measured at settlement amounts less any trade discounts.

4.6 Provisions for liabilities

A liability is measured on recognition at its historical cost and then subsequently measured at the best estimate of the amount required to settle the obligation at the reporting date.

14

YOUNG WOMEN'S FILM ACADEMY

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 January 2024

Analysis of receipts

5
6
7
8
Donations and legacies
Charitable activities
Income from grants
Newcastle Youth Fund
Other trading activities
Receipts from investments
Donations and gifts
Services
Bank interest
#iwill
Barbour Trust
Curtin Parp
High Sheriff
Tesco Community Fund
Wellesley Trust
Quilter Foundation
Culture Investment Fund
Hadrians Wall Festival
Sir James Knott Trust
Bernicia Foundation
Unrestricted
Funds
£
755
755
-
-
-
-
-
-
-
-
-
-
-
-
-
9,400
9,400
64
64
Restricted
Funds
£
-
-
25,000
10,000
1,000
2,457
750
9,067
500
5,800
-
-
-
-
54,574
-
-
-
-
Total
2024
£
755
755
25,000
10,000
1,000
2,457
750
9,067
500
5,800
-
-
-
-
54,574
9,400
9,400
64
64
Total
2023
£
-
-
25,000
-
-
-
750
3,055
-
-
990
1,000
5,000
2,500
38,295
3,980
3,980
26
26

Receipts were £64,793 (2023: £42,275) of which £10,219 was unrestricted or designated (2023: £36,480) and £54,574 was restricted (2023: £5,795)

15

YOUNG WOMEN'S FILM ACADEMY

NOTES TO THE FINANCIAL STATEMENTS

YOUNG WOMEN'S FILM ACADEMY
NOTES TO THE FINANCIAL STATEMENTS
For the yearended 31January2024
Analysis of payments on charitable activities
9
Charitable activities
Direct costs
Support costs
Governance costs
Accreditation
Advertising and promotion
Legal and professional fees
Independent examiner's fees for reporting on
the accounts
Equipment
Rent and room hire
Office expenses
Insurance
Project management
Drama and youth workers
Freelance production staff
Refreshments and activities
Resources and materials
Grant returned to Newcastle City Council
Unrestricted
Funds
£
1,809
-
-
1,368
256
-
2,398
378
62
-
-
340
-
-
6,611
Restricted
Funds
£
7,500
26,044
5,844
2,724
3,941
3,930
2,852
591
658
2,000
1,037
720
-
-
57,841
Total
2024
£
9,309
26,044
5,844
4,092
4,197
3,930
5,250
969
720
2,000
1,037
1,060
-
-
64,452
Total
2023
£
10,077
15,726
78
793
1,533
-
1,790
1,038
689
2,000
1,098
920
1,861
-
37,603

Payments on charitable activities were £64,452 (2023: £37,603) of which £6,611 was unrestricted or designated (2023: £34,863) and £57,841 was restricted (2023: £2,740)

10 Fees for examination of the accounts

There were no other fees paid to the examiner (2023: nil)
Independent examiner's fees for reporting on the accounts
2024
£
312
312
2023
£
-
-

11 Analysis of staff costs and the cost of key management personnel

The key management personnel of the charity, comprise the trustees and the CEO. The total employee benefits of the key management personnel of the charity were £0.

16

YOUNG WOMEN'S FILM ACADEMY

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 January 2024

None of the trustees have been paid any remuneration or received any other benefits from an employment with their charity or a related entity.

Trustees' expenses

No trustee expenses have been incurred in the year.

Transaction(s) with related parties

The following detail the related party transactions in the reporting period.

Name of the trustee or related
party
Description
of the
transaction
Clara Shield
CEO
Fees
Relationship
to charity
Amount
£
10,209

13 Corporation Taxation

The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objectives.

14 Cash at bank and in hand

Cash at bank and in hand
Cash in hand
15
Accruals
Independent examination of accounts
Liabilities (payable within 1 year)
2024
£
26,221
-
26,221
2024
£
312
312
2023
£
25,850
30
25,880
2023
£
-
-

16 Events after the end of the reporting period

No events (not requiring adjustment to the accounts) have occurred after the end of the reporting period but before the accounts are authorised which relate to conditions that arose after the end of the reporting period.

17

YOUNG WOMEN'S FILM ACADEMY

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 January 2024

Analysis of movements in unrestricted funds

For the year ended 31 January 2024

Unrestricted funds
General unrestricted fund
Totals
Fund
balances
brought
forward
£
20,549
20,549
Incoming
resources
£
10,219
10,219
Resources
expended
£
( 6,611 )
(6,611)
Transfers
£
( 59 )
(59)
Fund
balances
carried
forward
£
24,098
24,098

Purpose of unrestricted funds

General unrestricted fund The 'free reserves' of the charity

Analysis of movement in restricted funds For the year ended 31 January 2024

Restricted funds
Culture Investment Fund
Newcastle Youth Fund
Barbour Trust
High Sheriff
#iwill
Curtin Parp
Tesco Community Fund
Wellesley Trust
Totals
Fund
balances
brought
forward
£
2,276
3,055
-
-
-
-
-
-
5,331
Incoming
resources
£
25,000
9,067
1,000
750
10,000
2,457
500
5,800
54,574
Resources
expended
£
( 25,153 )
( 12,122 )
( 1,000 )
( 772 )
( 10,010 )
( 2,457 )
( 500 )
( 5,827 )
(57,841)
Transfers
£
-
-
-
22
10
-
-
27
59
Fund
balances
carried
forward
£
2,123
-
-
-
-
-
-
-
2,123

Purpose of restricted funds

Restricted funds represent income resources used for a specific purpose within the charity as identified by the donor.

Culture Investment Fund Newcastle Youth Fund

Film activities Film activities

Barbour Trust High Sheriff #iwill Curtin Parp Tesco Community Fund Wellesley Trust

To develop talent and skills Travel costs Film activities Club activities Equipment purchase NCFE and accreditation costs

18

YOUNG WOMEN'S FILM ACADEMY

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 January 2024

UNG WOMEN'S FILM ACADEMY
ES TO THE FINANCIAL STATEMENTS
he yearended 31January2024
Transfers between funds
Between unrestricted and
restricted funds
To meet project expenditure
Reason for transfer
Amount
£
59

18 Capital commitments

As at 31 January 2024, the charity had no capital commitments (2023 -£nil)

19