2021-01-31-accounts

Trustees’ Annual Report for the period

From 01/02/2020 Period start date To 31/01/2021 Period end date Charity name: The Young Womens Film Academy CIO

Charity registration number: 1179614

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To advance in life and relieve needs of girls and young women aged 12 to 25 in the North East of England or elsewhere as the trustees determine through: a) Providing support and activities which develop their skills, capacities and capabilities to enable them to participate in society as mature and responsible individuals. b) Promoting good mental health c) Advancing education and training
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The YWFA offers a year-round programme of film related educational activities; a term-time Saturday Club, an annual Summer School plus holiday workshops, masterclasses and outreach work in schools and youth centres. In 2020 - due to the covid-19 pandemic - we adapted and continued our activities online where necessary. Though these activities we act in the public benefit to: ● Raise awareness of issues that affect women, provide support and relief for disadvantaged young women. ● Improve the wellbeing of girls and young women through a creative film and drama based experience, creating free access and enabling them to live fuller lives. ● Provide girls and young women with skills in filmmaking that they can use in their educational and vocational futures. ● Address the gender imbalance and representation of women in the film and media industry. ● Provide local employment opportunities for women to deliver and support ourprogramme.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	In carrying out our objectives and planning activities the trustees have given consideration to the Charities Commission guidance on public benefit.

Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:
	SORP reference
Policy on grant making	Para 1.38
Policy on social investment including program related investment	Para 1.38
Contribution made by volunteers	Para 1.38	Creating new pathways and development opportunities for the young women we work with over longer periods of time is an important part of our work. Our young volunteer role is adaptable to individuals interests and currently enables around 4 young women to contribute to our programme planning, digital documentation of our activities, online marketing and to also get involved in the recruitment of new staff, ensuring that young people have a voice in the development of our organisation.
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The Young Women’s Film Academy is a charity based in Newcastle upon Tyne, working across Tyne and Wear and Northumberland regions. We aim to improve the emotional well-being of disadvantaged young women through participation in film production. We ensure that the young women we work with are supported and developed by professional creative practitioners and skilled youth workers with safeguarding qualifications and competency in therapeutic approaches, who can foster a trusting, safe, supportive environment. Our approach is underpinned by evidence demonstrating that when we engage authentically with vulnerable children and young people, their ‘narrative’ or ‘their story’ can be a pivotal way in which they can safely explore their life, their personal challenges and reframe their future. We enable young women to come together to share their lived experiences, finding commonality and connections. They are supported to explore their creativityin a safe environment,considerate of the

emotional needs of the participants, ensuring their wellbeing is of primary importance. The opportunities to learn industry standard practice at the Young Women's Film Academy create new pathways into the film industry for disadvantaged young women of the North-East and help to address the gender and socio-economic inequalities that exist in the industry. The Young Women’s Film Academy also undertakes film commissions for the charitable and statutory sector that aim to raise awareness of issues affecting girls and women.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The end of the accounting period shows a surplus which is committed to ongoing projects through to April 2021.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22
Amount of reserves held	Para 1.22	Zero
Reasons for holding zero reserves	Para 1.22	We have not yet been in a position to create reserves but as the charity becomes more established we aspire to build reserves equivalent to 3-6 months of our operational costs.
Details of fund materially in deficit	Para 1.24
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	CIO Foundation Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	(1) Apart from the first charity trustees, every trustee must be appointed by a resolution passed at a properly convened meeting of the charity trustees. (2) In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO.

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Young Women's Film Academy
Other name the charity uses
Registered charity number	1179614

Charity’s principal address	The Young Women's Film Academy c/o Dockwray Ltd 64, Saville Street North Shields Tyne and Wear NE30 1AZ

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19	Trustee name	Office (if any)	Dates acted if not for whole year	Nam e of pers on (or body ) entitl ed to appo int trust ee (if any)
	Sarah Ralph-Lane
	Lesley Ann Rose		left 12/09/2020
	Fiona Scott
	Lin Gatiss
	Denise Maria Moura Da Silva Lopes
	Sarah Bouttell
	Catherine Boland
	Laura Brewis		left 16/11/2020
	Ellie Land		joined 16/12/2020
	Nicola Young		joined 16/12/ 2020
20

– Corporate trustees names of the directors at the date the report was approved Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

	Type of adviser Name Address	Type of adviser Name Address	Type of adviser Name Address
	Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Lin Gatiss Full name(s) Sarah Bouttell Position (eg Chair Treasurer Secretary, Chair, etc) Date 11/10/2021 8/10/2021

Charity Name No (if any) Young Womens Film Academy CIO 1179614 Receipts and payments accounts CC16a For the period Period start date Period end date To from 01/02/2020 31/01/201

Section A Receipts and payments	Section A Receipts and payments	Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £		Restricted funds to the nearest £		Endowment funds to the nearest £		Total funds to the nearest £		Last year to the nearest £
Grants	14,216		-		-		14,216		1,250
Services	1,970		-		-		1,970		9,035
Donations	57		-		-		57		270
Crowdfunder	-		-		-		-		5,173
Commissions	-		-		-		-		1,500
	-		-		-		-		-
	-		-		-		-		-
	-		-		-		-		-
Sub total(Gross income for AR)	16,243		-		-		16,243		17,228
A2 Asset and investment sales, (see table).
	-								-
Sub total	-								-
Total receipts A3 Payments
									17,228
Drama and Youth Workers	12,381		-		-		12,381		9,512
Refreshments	110		-		-		110		200
Resources and Materials	775		-		-		775		150
Training	148		-		-		148		36
Room Hire	252		-		-		252		907
Insurance	729						729		844
Project Management	3,000						3,000		-
Consultancy	3,951						3,951
Office expenses	1,008						1,008		42
Travel	279		-		-		279		623
Bank charges	63		-		-		63		75
Printingand Promotion	185		-		-		185		1,485
Accounting	540		-		-		540		420
**Sub total **	23,421		-		-		23,421		14,294
A4 Asset and investment purchases, (see table)
Office Equipment	1,235
	-
Sub total	1,235								-
Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end
									14,294
	- 8,413								2,934
	-								-
	18,608								-
	10,195								2,934

CCXX R1 accounts (SS)

01/07/2021

1

Section B Statement of assets and liabilities at the end of the period

Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds	Details Details Total cash funds (agree balances with receipts and payment account(s)) Bank Account Details Details Details Creditors Signature	Unrestricted funds Restricted funds to nearest £ to nearest £ 10,195 - - - - - 10,195 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Lin Gatiss Sarah Bouttell	Endowment funds to nearest £
			-
			-
			-
			-
			OK
			Endowment funds to nearest £
			-
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			-
			-
			-
			-
			When due (optional)
			Date of approval
		Sarah Bouttell	10/10/2021
		Lin Gatiss	11/10/2021

CCXX R2 accounts (SS)

01/07/2021

2