Trustees' Annual Report for the period
| Period start date | Period start date | Period end date | Period end date | ||||
|---|---|---|---|---|---|---|---|
| Day | Month | Year | Day | Month | Year | ||
| **From ** | 01 | 04 | 2024 | To | 31 | 03 | 2025 |
Section A Reference and administration details
Charity name ABBOTS HALL OUT OF SCHOOL CLUB Other names charity is known by
Registered charity number (if any) 1179588
Charity's principal address ABBOTS HALL CP SCHOOL OUT OF SCHOOL CLUB WINDMILL ROOM, DANESCOURT AVENUE Postcode IP14 1QF STOWMARKET
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| LEO COX | Chair | 5.7.2024 –present date | Members of the charity | |
| ANNE-MARIE SHORT |
Treasurer | Members of the charity | ||
| GILLIAN SHAW | Secretary | 5.7.2024-present date | Members of the charity | |
| PAUL MARTIN | ||||
| CHARMAINE MCCULLUM |
Left the committee 5.7.2024 |
|||
| MICHELLE SCOTT | ||||
| CAROLYNE PAINTER |
Accountant | |||
| JANIE ROSE | Vice Chair | 5.7.24-present date | ||
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Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Accountant | Carolyne Painter | 62 Bridge Street, Stowmarket IP14 1BP |
Name of chief executive or names of senior staff members (Optional information)
Catherine Martin (Operational Manager)
Section B Structure, governance and management
Description of the charity’s trusts
Constitution Type of governing document (eg. trust deed, constitution)
How the charity is constituted
CIO
- (eg. trust, association, company)
Nominated and voted in at the annual AGM via majority vote Trustee selection methods
(eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
General Charitable Purposes
All policies are available on the Club website https://abbotshallosc.co.uk/
-
the charity’s organisational structure and any wider network with which the charity works;
-
relationship with any related parties;
-
trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
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| Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) |
We provide child care for children aged 4-16 attending Abbots Hall Primary Community School, Stowmarket, Suffolk before and after school during term time and on all PD days but we are not open on Bank Holidays. |
|---|---|
| The Club aims at complementing the school by providing a daily Breakfast club before school from 7.15am and a daily afterschool club until 6pm during term time only. This offer is available to all parents in need of child care before and after school to enable extended working hours and more flexible working for parents to earn extra income or further their careers. The Club offers a wide range of activities to engage children of all ages but serves no educational purpose, i.e. home work or teaching. Children attending the Club are also provided with breakfast and a snack for tea if they wish so. This is of particular benefit to children who were not fortunate enough to start the day with a breakfast. On PD Days at Abbots Hall CP School, the club offers care from 7:30am to 6pm and follows a similar set up to the breakfast and after school club. The activities range across a wide variety of creative, mental and physical activities and games in and outdoors. Outdoor games (badminton, football, varieties of catch etc.), creative arts depending on season, guessing games, math games etc. This way the Club enables the children to change from their normal routine and mix with other children of all ages. The Club works in close partnership with Abbots Hall Primary School and regularly exchanges information and ideas. The Club declares that all members have read the guidance issued by the Charity Commission on public benefit. |
Additional details of objectives and activities (Optional information)
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You may choose to include further statements, where relevant, about:
-
policy on grantmaking;
-
policy programme related investment;
-
contribution made by volunteers.
Section D Achievements and performance
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Section D Achievements and performance
Summary of the main We, as a charity, manage to provide continuous support achievements of the charity to the parents of Abbots Hall CP School before and after during the year school as well as school PD Days. Due to the introduction of remote working for many parents, the popularity / need for the Holiday Club has slowed down throughout the year, coupled with increasing staff costs and running costs meant that we had to cease opening during the school holidays in September 2024 to ensure the longevity of the Club itself. However, the breakfast & after school clubs remain popular. During the PD Days the club has been attended well with up to 15 children per day. A variety of special events have been undertaken, for example our popular presentations of an ambulance crew, visits of a police officer and the police dog.
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Section E Financial review
The Charity aims at holding reserves funds to cover any potential staff Brief statement of the redundancies along with enough to cover outstanding running costs charity’s policy on reserves which should be an average of approx. 14k GBP. This has been achieved in the annual period. This reserve ensures that monthly fluctuations in income and expenditure can be dealt with without putting the charity at risk. Further this ensures that in the event that the charity had to be resolved ,all open items including redundancy payments can be done without problems.
Details of any funds materially in deficit
none
Further financial review details (Optional information)
Please see annual report of accounts You may choose to include additional information, where relevant about:
-
the charity’s principal sources of funds (including any fundraising);
-
how expenditure has supported the key objectives of the charity;
-
investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
none
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Anne-Marie Short Position (eg Secretary, Chair, Treasurer etc)
Date 24th November 2025
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TAR Mareh 2012
Abbot’s Hall Out of School Club
(Reg. No: 1179588)
Accounts for the year to 31[st] March 2025
Pages for the Charity Commission
Independent Examiners Report to the Trustees of Abbot’s Hall Out of School Club (reg. No: 1779588)
I report on the accounts of the charity for the year ended 31[st] March 2025 which are set out in the following pages.
Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under Section 144 (2) of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
-
Examine the accounts under Section 145 of the Charities Act;
-
To follow the procedures laid down in the general directions given by the Charity Commission under section 145 (5)(b) of the Charities Act; and
-
State whether particular matters have come to my attention
Basis of independent examiners’ report
My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In connection with my examination, no material matters have come to my attention which gives me cause to believe that in any material respect:
-
Accounting records were not kept in respect of the charity as required by section 130 of the Act; or
-
The accounts do not accord with those records; or
-
The accounts do not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn to in this report in order to enable a proper understanding of the accounts to be reached.
Carolyne Painter (ACMA) 62 Bridge Street Stowmarket Suffolk IP14 1BP
Date: 28.10.2025
Abbot’s Hall Out of School Club (Reg. No: 1179588) Notes to the Accounts
Year ended 31[st] March 2025
Abbot’s Hall Out of School Club (Reg. No: 1179588) Notes to the Accounts
Year ended 31[st] March 2025
Anne-Marie Short 24.11.2025
Treasurer
Abbot’s Hall Out of School Club (Reg. No: 1179588) Notes to the Accounts
Year ended 31[st] March 2025
Note
1 Accounting Policies
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 12) ‘Accounting and Reporting by Charities; Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)’. Financial Reporting Standard 102 ‘The Financial Reporting Standard applicable in the UK and Republic of Ireland’ and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
The financial statements have been prepared to give a ‘true and fair view’ and have departed from the Charities (Accounts and Reports) Regulations 2008 only in the extent required to provide a ‘true and fair view’. This departure has involved following the Accounting Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting for year ended 31[st] March 2024 in line with Government Guidance for Charity reporting and accounting post November 2016 (CC15d) updated (previous guidance March 2015 withdrawn on 10[th] October 2023)
The financial statements are prepared on a going concern basis under the historical cost convention, modified to include certain items at fair value. The financial statements are presented in sterling which is the functional currency of the charity and rounded to the nearest pound.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that all the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to that category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Endowment funds represent those assets which must be held permanently by the charity, principally freehold land and buildings.
Abbot’s Hall Out of School Club (Reg. No: 1179588) Notes to the Accounts Year ended 31[st] March 2025
Abbot’s Hall Out of School Club (Reg. No: 1179588) Notes to the Accounts Year ended 31[st] March 2025
Abbot’s Hall Out of School Club
(Reg. No: 1179588)
Accounts for the year to 31[st] March 2025
Pages for the Charity Commission
Independent Examiners Report to the Trustees of Abbot’s Hall Out of School Club (reg. No: 1779588)
I report on the accounts of the charity for the year ended 31[st] March 2025 which are set out in the following pages.
Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under Section 144 (2) of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
-
Examine the accounts under Section 145 of the Charities Act;
-
To follow the procedures laid down in the general directions given by the Charity Commission under section 145 (5)(b) of the Charities Act; and
-
State whether particular matters have come to my attention
Basis of independent examiners’ report
My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In connection with my examination, no material matters have come to my attention which gives me cause to believe that in any material respect:
-
Accounting records were not kept in respect of the charity as required by section 130 of the Act; or
-
The accounts do not accord with those records; or
-
The accounts do not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn to in this report in order to enable a proper understanding of the accounts to be reached.
Carolyne Painter (ACMA) 62 Bridge Street Stowmarket Suffolk IP14 1BP
Date: 28.10.2025
Abbot’s Hall Out of School Club (Reg. No: 1179588) Notes to the Accounts
Year ended 31[st] March 2025
Abbot’s Hall Out of School Club (Reg. No: 1179588) Notes to the Accounts
Year ended 31[st] March 2025
Anne-Marie Short 24.11.2025
Treasurer
Abbot’s Hall Out of School Club (Reg. No: 1179588) Notes to the Accounts
Year ended 31[st] March 2025
Note
1 Accounting Policies
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 12) ‘Accounting and Reporting by Charities; Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)’. Financial Reporting Standard 102 ‘The Financial Reporting Standard applicable in the UK and Republic of Ireland’ and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
The financial statements have been prepared to give a ‘true and fair view’ and have departed from the Charities (Accounts and Reports) Regulations 2008 only in the extent required to provide a ‘true and fair view’. This departure has involved following the Accounting Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting for year ended 31[st] March 2024 in line with Government Guidance for Charity reporting and accounting post November 2016 (CC15d) updated (previous guidance March 2015 withdrawn on 10[th] October 2023)
The financial statements are prepared on a going concern basis under the historical cost convention, modified to include certain items at fair value. The financial statements are presented in sterling which is the functional currency of the charity and rounded to the nearest pound.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that all the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to that category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Endowment funds represent those assets which must be held permanently by the charity, principally freehold land and buildings.