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2025-03-31-accounts

PETERSFIELD COMMUNITY ASSOCIATION

PETERSFIELD COMMUNITY ASSOCIATION REGISTERED CHARITY NUMBER 1179587

ACCOUNTS and TRUSTEES REPORT

FOR THE YEAR ENDED 31 MARCH 2025

Page 1 of 21

PETERSFIELD COMMUNITY ASSOCIATION REGISTERED CHARITY NUMBER 1179587

ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2025

Page CHARITY INFORMATION……………………………………………………………………………………………………………………3 TRUSTEES ANNUAL REPORT ........................................................................................................... .4 INDEPENDENT EXAMINERS REPORT ............................................................................................... 11 STATEMENT OF FINANCIAL ACTIVITIES…………………………………………………………………………………….…12-13 BALANCE SHEET ............................................................................................................................ 14 NOTES TO THE ACCOUNTS ........................................................................................................ 15-17 DEPARTMENTAL ANALYSES ...................................................................................................... 18-21

Page 2 of 21

PETERSFIELD COMMUNITY ASSOCIATION

CHARITY INFORMATION

Trustees: Mrs E (Liz) Moss – Chair
Mr Mike Park – Buildings Manager
Mrs Lyndsey Gilbey
Mrs Gill Jolly
Ms Liz Payze (retired 22.3.24)
Mr Roger Pendell (retired 22.3.24)
Mr Laurie Redstone – Temp Treasurer (Dec)
Mr Bill Organ
Mr John Williams (resigned 9.5.23)
Mr Luc Blais (resigned 11.12.23) – Treasurer
Ms Megan Sheeham (appointed 21.6.23)
Noel Thompson (appointed 9.10.23)
Treasurer: Mrs Jenny Broadhead
Charity Number: 1179587
Principal Office: Petersfield Community Association
The Centre
Love lane
Petersfield
Hampshire GU31 4BW
Independent Examiner: Mr G R Beer MA (Cantab) FCA
4, Chilgrove House, Marden Way
Petersfield
Hampshire
GU31 4PU
Bankers: Natwest Bank
250 Bishopsgate,
London,
EC2M 4AA

Page 3 of 21

PETERSFIELD COMMUNITY ASSOCIATION

TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2025

STRUCTURE, GOVERNANCE AND MANAGEMENT

Petersfield Community Association has existed as a charity since 25/5/71.

In 2018 the Charitable Trust was changed to a Charitable Incorporated Organisation (CIO) and given a new charity number 1179587

A committee of trustees elect all officers. The day-to-day management is delegated to a part-time manager.

The named Officers of the Association together with the Centre Manager form a Senior Management Team (SMT), which communicates when matters arise that cannot wait until a full committee meeting is convened.

Trustee Management meetings occurred on 31 May, 3 August, 1 November 2004 and 21 March 2005.

Outside representatives were Cllr L Bevan (EHDC) and Cllr Phil Shaw (PTC)

The AGM was held on 17 July 2024.

Objectives (public benefit)

The objectives of the Association, as laid out in the constitution are:

To promote the benefit of the inhabitants of Petersfield and the neighbourhood without distinction of sex, sexual orientation, race or of political, religious or other opinions, by associating together the said inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with object of improving the conditions of life for the said inhabitants.

To maintain and manage the Community Centre in furtherance of these objects.

Activities

The rooms of the community centre are hired out to groups and clubs from Petersfield and the surrounding area, in accordance with the objectives.

Staff and Volunteers

The office (open weekday mornings) was staffed by a salaried manager, centre assistant and a total of 4 volunteers during the year. A caretaker and assistant caretakers were also employed for cleaning and some maintenance.

Page 4 of 21

PETERSFIELD COMMUNITY ASSOCIATION

TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2025 (CONTINUED)

ACHIEVEMENTS AND PERFORMANCE

Usage of the centre

2024-25 2023-24
No. of Bookings taken for year
(4 roomsplus kitchen)		 3016 2869
Number of Hirers of Rooms in Centre 2024-25 2023-24
Regular (most weekly or more, all at least monthly) 48 69
Occasional(less than monthly) 14 18
Casual (once only) 36 35
Total No. of hirers 99 122

Groups Using the Centre

Petersfield Academy of Dance Health Visitors Advice Clinic Age Concern Lunch Club Hidden Hearing Altonian Care Ltd History Group Ancient Order of Foresters Hope Church Art Life Junior Phoenix Arts Society Kitbags Live On Beth Svarovska Pilates Kowasabi Japanese Community School Bjarnar Folk Kumon Maths & English Bobbie's Yoga Lion and Unicorn Players Bridge Practice Lions Bridge Competition Broadway Park Liss Forest Ballet Buriton Art Group Little City UK Canine Partners Love 4 Life CCADS Theatre Mini First Aid Charman Creation Ltd Mummy Matters Course Create Narcotics Anonymous Dog Training Society Nationwide Gold Ltd Draw with George Pact Christmas Dinner East Hants Conservative Association Papercraft East Hants Primary Care Network PERCH (Climate Group) EH Labour Party Petersfield & District Angling Club Entertainment Events Ltd Petersfield & District Beekeepers Assn Fairthorn Consultancy Petersfield & District Philatelic Society Friday Bridge Group Petersfield Bridge Club Friends of Petersfield Heath Petersfield Conservative Association Friends of Petersfield Hospital Petersfield Jazz & Blues Gaming Group Petersfield Photographic Society Gerald Pilkington First Aid Petersfield Stitchers Green A Team Petersfield Twinning Association Guide Dogs Petersfield Womans Institute Hampshire Farmers Market PHA Homes

Philatelic Federation

Pilates - Emma Cordingley Private Children's party x 5 Private Dance Lesson x 2 Private Dance Practice Private Photographic Sale Private Photography Session Private Session Private Wake Restorative Yoga Rural Refugee Network Sailors Linedanz Club Sam Taylor Private Booking Solent Stamps (for Panda Fairs) Southern Health NHS Foundation Springboard Speech Stop Domestic Abuse Stroke Support Tai Chi Group Tai Chi Practice The Creation Station The Grange Surgery The Square Strummers Townswomen's Guild U3A Upholstery Watercolour Improvers We Buy Vintage West Sussex Children's Services Winton House Young Farmers Clubs

Page 5 of 21

PETERSFIELD COMMUNITY ASSOCIATION

TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2024 (CONTINUED)

CHAIR’S REPORT: 2024-2025

This is my first term as the Chair of the Trustees after having recently taken over the role from our previous Chair, Liz Moss. I wish to thank Liz for all of the excellent work and time she has dedicated to the running of the PCA in the past years.

The PCA continues to be a well-used and respected community facility. Our wide range of groups and activities ensure a good level of income allowing us to keep room hire prices stable and probably the lowest in the area. Hire charges were frozen this year, but they will increase 2% from January 2026.

We have maintained an excellent level of building maintenance thanks to our very talented caretaker/handyman Richard. A ‘stitch in time’ approach rather than trouble shooting being our adopted mantra. Our next big project is to have the partition wall, between the Main Hall and the Club room replaced, hopefully within the next few months. Last years project to install solar panels on the flat roof has already started to benefit the Centre by lowering our energy costs.

Our trustees have benefitted from 2 new members recently although 4 longstanding trustees, Liz Moss, Laurie Redstone, Bill Organ, and Gill Jolly, have stood down in accordance with our constitution. We are currently seeking to further expand our number of Trustees by contacting not only our existing users but other local Community organisations to hopefully increase our numbers.

Emma continues to run a tight ship as PCA manager, her excellent people skills and knowledge of everything PCA related makes her invaluable to the Association. She is well supported by a brilliant team of volunteers and paid staff.

Page 6 of 21

PETERSFIELD COMMUNITY ASSOCIATION

MAINTENANCE OF PREMISES

Maintenance and improvements to the Centre and its land is the responsibility solely of the Petersfield Community Association and is carried out under the supervision of the House Manager, Mike Park, a member of the committee, along with the Centre Manager.

Comprehensive Risk Assessments and a Fire Risk Assessment of the building are carried out annually by the Manager under the supervision of the House Manager.

Minor day-to-day maintenance issues are handled by the Centre Manager and Caretaker.

In the year under report, the following repairs and improvements were carried out:

The building continues to need regular maintenance such as: Boilers servicing and repairs Annual checks on Fire Alarm, fire equipment and emergency lighting Annual checks on CCTV and security system Deep clean of carpets and flooring Annual hedge trimming

The CCTV system was upgraded with new cameras and recorder Solar panels were fitted to roof

Page 7 of 21

PETERSFIELD COMMUNITY ASSOCIATION

TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2025 (CONTINUED)

FUND RAISING

The Association has no regular revenue support from any Local Government body. Occasional donations and legacies provide welcome assistance when they occur but cannot be considered a reliable source of income. The Association depends on raising the necessary funding to meet all the running expenses of the centre through hire charges and internal fundraising activities.

The Community Fair is organised by the Stroke Support Group and run jointly with us. Most money raised goes to them, although table hire and some donations also come to us.

Fund Raising 2024-25

Misc Sales £105
EHDC Lottery £684
Easy Fundraising £16
Ink Cartridge Recycling £55
Books £773
Community Fair £50
Gift Aid £270
Card Sales £33

Total £1,986

----- Start of picture text -----
Fund Raising 2024-25
Card Sales, £33
Misc Sales, £105
Gift Aid, £270
Community Fair,
£50
EHDC Lottery,
£684
Books, £773
Easy Fundraising,
Ink Cartridge £16
Recycling, £55
Total £1986
----- End of picture text -----

Page 8 of 21

PETERSFIELD COMMUNITY ASSOCIATION

TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2025 (CONTINUED)

FINANCIAL REVIEW –

Overview

The financial results for 2024-25 show an income of £77,540, expenditure of £75,131 with an overall surplus of £2,049. The number of hirers who used the centre were 99 which is slightly down from the previous year but the total number of bookings were up at 3016.

The total Net Assets (excluding the value of the Building and Land) increased to £140,630.The cash reserves are now held with Flagstone and are invested in different length fixed term accounts chosen with the short and longer term in view. This way we can obtain the best interest rates on offer, currently averaging over 4%. Due to the change in investment policy during the previous financial year the interest received this year was significant totalling £7,141.

The level of Reserves is maintained in accordance with the Association’s policy of ensuring that it can continue to deliver its primary charitable function which is to serve the people of Petersfield and surrounding areas. It also ensures that we can undertake any structural repairs, renovation and improvements needed to keep the Centre building fully functional and fit for purpose.

The major project undertaken during the 2024-25 financial year was the installation of Solar Panels at a cost of £16650. We were most grateful to receive a generous donation of £1,000 towards this project from an anonymous donor. A grant of £8,000 from EHDC has been approved in principle but will not be shown in the accounts until it is actually received.

We are grateful to all those who support us through our fund raising activities and by giving us donations. All the money we receive goes towards keeping the level of room hire charges as low as we can achieve.

The estimated value of the Freehold Property remains at £1,253,385, an estimate as explained in the Accounting Policies Note 1 ( e). This would only be realised at such time as the PCA decides to cease its work and the property is sold. Even then the rules of the Charity Commission mean that any money realised from the sale would have to pass to any successor organisation with the same charitable rules.

We maintain our policy of paying staff at rates in line with local government salary scales and where appropriate at levels set by the National Living Wage.

I took over as Treasurer part way through the 2024-25 financial year and thank Laurie Redstone for his excellent work as Acting Treasurer up to that point. We must all be profoundly grateful to Emma Bunday and her colleagues together with the team of volunteers who help in the office. Thanks to them the Centre is run professionally and efficiently. The day to day accounts are kept scrupulously. Thanks must also go to Gordon Beer for his input and guidance as the Independent Examiner of our accounts.

In summary, the Petersfield Community Association is in a good financial state and well able to maintain the essential service it provides to our community, now and for the foreseeable future.

Mrs. Jenny Broadhead Treasurer

TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2025 (CONTINUED)

Page 9 of 21

PETERSFIELD COMMUNITY ASSOCIATION

Financial Review, Investment Policy and Reserves

Reserves Policy

Unrestricted funds are needed:

The trustees consider it prudent that unrestricted reserves should be sufficient:

Statement of trustees’ responsibilities

The trustees are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with the applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England and Wales require the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the income resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Page 10 of 21

PETERSFIELD COMMUNITY ASSOCIATION

INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES ON THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2025

I report to the trustees on my examination of the accounts of Petersfield Community Association for the year ended 31 March 2025.

Responsibilities and Basis of Report

As the trustees of the Charity you are responsible for the preparation of the accounts in accordance with the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed the applicable Directions given by the Charity Commission under section 145(5)b of the 2011 Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1.accounting records were not kept in respect of the Charity as required by section 130 of the Act; or

2 the accounts do not accord with those records; or

3.the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a “true and fair view” which is not a matter considered as part of an independent examination

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

G R Beer MA FCA 4, Chilgrove House Marden Way

Petersfield, Hampshire GU31 4PU 2025

Page 11 of 21

PETERSFIELD COMMUNITY ASSOCIATION

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2025

2025………………………………………………………………. 2024…………………………………………………………….

Note
Incoming Resources
Hiring
Storage
Vending
Fund Raising
Grants and other Income
Interest
Legacy & Donations
Damage Account
Total resources incoming
Resources Expended
Vending
Fund Raising
M & R Internal
M & R External
Projects
Licences & Subscriptions
Salaries & Wages
Overheads
Total resources expended		 Unrestricted
Funds
£
64,063
1,908
577
1,986
1,385
7,141
360
120
77,540
483
0
2,643
1,472
20,841
(1,212)
37,372
13,532
75,131		 Restricted
Funds
£
0
0
0
0
719
0
1,000
0
1,719
0
0
719
0
1,000
0
0
0
1,719		 Endowment
Fund
£
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0		 Totals
2025
£
64,063
1,908
577
1,986
2,104
7,141
1,360
120
79,259
483
0
3,362
1,472
21,841
(1,212)
37,372
13,532
76,850		 Unrestricted
Funds
£
57,777
1,872
520
2,465
1,277
1,291
257
120
65,579
344
13
2,685
2,294
7,755
1,561
34,289
10,771
59,712		 Restricted
Funds
£
0
0
0
0
1,000
0
0
0
1,000
0
0
1,000
0
0
0
0
0
1,000		 Endowment
Fund
£
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0		 Totals
2024
£
57,777
1,872
520
2,465
2,277
1,291
257
120
66,579
344
13
3,685
2,294
7,755
1,561
34,289
10,771
60,712

Page 12 of 21

PETERSFIELD COMMUNITY ASSOCIATION

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2025 (Continued)

2005--------------------------------------------------------------------------- 2005--------------------------------------------------------------------------- 2005--------------------------------------------------------------------------- 2005--------------------------------------------------------------------------- 2004……………………………………………………………………………………. 2004……………………………………………………………………………………. 2004……………………………………………………………………………………. 2004…………………………………………………………………………………….
Unrestricted Restricted Endowment Totals Unrestricted Restricted Endowment Totals
Note Funds Funds Fund 2025 Funds Funds Fund 2024
£ £ £ £ £ £ £ £
Net Incoming resources / 2,049 0 0 2,409 5,867 0 0 5,867
(resources expended)
Transfer between funds 0 0 0 0 0 0 0 0
Funds brought forward at 1 138,221 0 1,253,385 1,391,606 132,354 0 1,253,385 1,385,739
April 2023
Funds carried forward at 31
March 2024		 £140,630 0 £1,253,385 £1,394,015 £138,221 0 £1,253,385 £1,391,606

Page 13 of 21

PETERSFIELD COMMUNITY ASSOCIATION

BALANCE SHEET

AS AT 31 MARCH 2025
Note
Fixed Assets
Tangible Assets
2
Investments – Flagstone
Total Fixed Assets
Current Assets
Debtors and prepayments
Petty Cash
NatWest Current Account
Total Current Assets
CreditorsAmounts falling
due within one year
9
Net Current Assets
Net Assets
The Funds of the Charity:
Unrestricted Funds
8
Restricted Funds
Endowment Fund
8
Total Charity Funds		 2025……………………………………………………………………………………..
Unrestricted
Funds
£
Restricted
Funds
£
Endowment
Fund
£
Totals
2025
£
0
0
1,253,385
1,253,385
128,266
0
0
128,266
128,266
0
1,253,385
1,381,651
1,234
0
0
1,234
95
0
0
95
13,023
0
0
13,023
14,352
0
0
14,352
(1,988)
0
0
(1,988)
12,364
0
0
12,364
£140,630
0
£1,253,385
£1,394,015
140,630
0
0
138,221
0
0
0
0
0
0
1,253,385
1,253,385
£140,630
0
£1,253,385
£1,394,015		 2024…………………………………………………………………………………….
Unrestricted
Funds
£
Restricted
Funds
£
Endowment
Fund
£
Totals
2024
£
0
0
1,253,385
1,253,385
130,616
0
0
130,616
130,616
0
1,253,385
1,384,001
1,239
0
0
1,239
42
0
0
42
9,728
0
0
9,728
11,009
0
0
11,009
(3,404)
0
0
(3,404)
7,605
0
0
7,605
£138,221
£0
£1,253,385
£1,391,606
138,221
0
0
138,221
0
0
0
0
0
0
1,253,385
1,253,385
£138,221

£0
£1,253,385
£1,391,606		 2024…………………………………………………………………………………….
Unrestricted
Funds
£
Restricted
Funds
£
Endowment
Fund
£
Totals
2024
£
0
0
1,253,385
1,253,385
130,616
0
0
130,616
130,616
0
1,253,385
1,384,001
1,239
0
0
1,239
42
0
0
42
9,728
0
0
9,728
11,009
0
0
11,009
(3,404)
0
0
(3,404)
7,605
0
0
7,605
£138,221
£0
£1,253,385
£1,391,606
138,221
0
0
138,221
0
0
0
0
0
0
1,253,385
1,253,385
£138,221

£0
£1,253,385
£1,391,606
1,384,001
1,239
42
9,728
11,009
(3,404)
7,605
£1,391,606
138,221
0
1,253,385
£1,391,606

We approve the attached accounts and confirm that we have made available all relevant records and information for their preparation.

Mr M.Park - Chairman …………………………………….. 2025 Mrs.J.Broadhead – Treasurer …………………………………….. 2025 The notes on pages 14 to 17 form part of these accounts.

Page 14 of 21

PETERSFIELD COMMUNITY ASSOCIATION

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2025

1.Accounting Policies

(a) Basis of preparation and assessment of going concern

The financial statements have been prepared in accordance with the Statement of Recommended Practice (SORP):Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and the Charities Act 2011.

The financial statements have been prepared under the historical cost convention. The financial statements include all transactions, assets and liabilities for which the charity is responsible in law.

The charity constitutes a public benefit entity as defined by FRS 102

The trustees consider that there are no material uncertainties about the charity’s ability to continue as a going concern.

(b)Reconciliation with previous Generally Accepted Accounting Practice

In preparing the accounts, the trustees have considered whether in applying the accounting policies required by FRS 102 and the Charities SORP FRS 102 a restatement of comparative items was needed. No restatements were required.

(c)Income Recognition

All income and donations are recognized when received. Tax refunds are recognized when the incoming resource to which they relate is received. Grants and legacies are accounted for when the charity is legally entitled to the amounts due. Dividends are accounted for when receivable, interest is accrued. All other income is recognized when it is receivable. All incoming resources are accounted for gross.

( d ) Expenditure Recognition

Grants and donations are accounted for when paid over, or when awarded, if that award creates a binding or constructive obligation on the charity. All other expenditure is generally recognized when it is incurred and is accounted for gross.

Page 15 of 21

PETERSFIELD COMMUNITY ASSOCIATION

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2025 (Continued)

(e)Tangible Fixed Assets

The Freehold Property being The Centre in Love Lane, Petersfield and adjoining land was transferred at nil cost from PCA Land Trustees. The Trustees had revalued The Centre at its insurance value in 2020 and it is now included as an Endowment Fund in the Balance Sheet. The land adjoining The Centre has not been revalued as a value for it has been unobtainable.

The Trustees consider that as The Centre property and adjoining land has a high residual value there is no need to charge depreciation on it in the year. This position will be reviewed at each year end in future.

(f))Pensions

The Charity has registered with NEST and employees have joined the defined contribution “money purchase” scheme and the charity’s contributions are shown in Note 3.

2. Tangible Assets

Cost or estimated cost at 1 April 2024
Addition
Revaluation
At 31 March 2025
Accumulated depreciation at 1 April
2024
Charge for the year
At 31 March 2025
Net book value at 31 March 2025
Net book value at 31 March 2024		 Freehold
Property
£
1,253,385
0
0
1,253,385
0
0
0
£1,253,385
£1,253,385

3. Taxation

The Trust is a registered charity and accordingly is exempt from taxation on its income and gains where they are applied for charitable purposes.

Page 16 of 21

PETERSFIELD COMMUNITY ASSOCIATION

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2025 (Continued)

4.Analysis of employee costs

Salaries
Staff Pension costs
Social Security Costs
Total		 2025
£
37,158
214
0
£37,372		 2024
£
34,064
225
0
£34,289

No employee received emoluments of over £60,000 during the year (2024 – nil). Average number employees for the year was 4 (2024 - 4).

Average number of full-time equivalent employees for the year was 2 (2024 – 2).

5.Legal and Professional costs



Independent Examiner’s Fees
Licenses		 2025 2024
£. £
420
420
(1,648)
1.162

6.Donated Services

The trustees receive no remuneration for their services.

7.Commitments

The trustees have committed to and authorized a £14,000 capital purchase at the year end. (2024- nil)

8.Analysis of Fund Assets and Liabilities

lysis of Fund Assets and Liabilities
Tangible Fixed
Assets
Investments
Current Assets
Current Liabilities		 Unrestricted
Funds
£
0
128,266
14,352
(1,988)
£140,630		 Restricted
Funds
£
0
0
0
0
£0		 Expendable
Endowment
Fund
£
1,253,385
0
0
0
£1,253,385		 Total
£
1,253,385
128,266
14,352
(1,988)
£1,394,015

The unrestricted funds of the charity may be applied for any charitable purpose at the discretion of the trustees.

Page 17 of 21

PETERSFIELD COMMUNITY ASSOCIATION

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2025 (Continued)

9.Creditors: Amounts falling due within one year.

ditors:Amounts falling due within one year.
Trade Creditors
Key Money
Advance Bookings
Accruals		 2025
£
0
910
322
756
£1,988		 2024
£
1,298
985
378
743
£3,404

Page 18 of 21

PETERSFIELD COMMUNITY ASSOCIATION

DEPARTMENTAL ANALYSES FOR THE
YEAR ENDED 31 MARCH 2025
Hiring
Main Hall Community Hire
Main Hall Business Hire
Club Room Community Hire
Club Room Business Hire
Committee Room Community Hire
Committee Room Business Hire
Exhibition Room Community Hire
Exhibition Room Business Hire
Kitchen Hire
Fund Raising
East Hampshire Lottery
Music Evening
Easy Fund Raising
Eco Recycle
Inkjet Recycle
Amazon Smile
Card Sales
Books
Advertising TV Display
Community Fair
Other Income
Gift Aid Income
Less: Fund Raising expenses
Grants and other Income
EHDC Lottery Grant
EHDC Community Grant
Southern Water Grant
Tesco Community Fund
Petersfield Town Council Grant
Equipment Hire
Photocopying and Telephone
Cancellations
Wayleave
Commissions
Sound System		 2025
£
9,473
11,525
7,356
5,867
5,132
2,332
13,932
6,435
2,011
£64,063
684
0
16
0
55
0
33
773
0
50
105
270
1,986
0
£1,986
0
719
0
0
0
460
16
0
265
264
380
2,104		 2024
£
8,509
11,241
6,692
3,937
4,801
2,697
11,925
6,036
1,939
£57,777
816
371
118
245
79
20
17
692
25
52
0
30
2,465
(13)
£2,452
1,000
0
0
0
0
353
39
70
265
0
550
2,277

Page 19 of 21

PETERSFIELD COMMUNITY ASSOCIATION

DEPARTMENTAL ANALYSES FOR THE YEAR ENDED 31 MARCH 2025 (CONTINUED)

M & R Internal
Health & Safety
Window Cleaning
Contract Cleaning
Interior General
Committee Room Maintenance
Main Hall Maintenance
Exhibition Room Maintenance
Cleaning Materials
Toilets Maintenance
Boiler Maintenance
Cannon Hygiene
Electrical Legal
Electrical Spares & General
Equipment Specific
Kitchen Expenses
Sound System
M & R External
Exterior General
External Works Car Park
External Decoration
Gardening
Projects
Redecoration
Replacement Furniture
CCTV Replacement
Roof Repairs
Solar Panels
Tree Works		 2025
£
0
128
0
282
670
0
0
1,022

66
190
190
0
570
97
147
0
£3,362
73
0
0
1,399
£1,472
0
1,781
3,410
0
16,650
0
£21,841		 2024
£
28
96
46
259
181
18
230
873
322
612
179
72
183
486
94
6
£3,685
633
618
2
1,041
£2,294
5,877
0
0
558
0
1,320
£7,755

Page 20 of 21

PETERSFIELD COMMUNITY ASSOCIATION

DEPARTMENTAL ANALYSES FOR THE YEAR ENDED 31 MARCH 2025 (CONTINUED)

Salaries & Wages
Manager’s Salary
Clerical
Centre Assistant
Caretaker’s Salary
Assistant Caretaker’s Salary
Handyman and Casual Labour
Payroll Expenses
Pension Contributions
Licences & Subscriptions
Licences
Subscriptions
Overheads
Security
Kestrel Guards
CIA Intruder & Fire Alarms
Insurance
Post & Communication
Website
Postage & Carriage
Telephone and Broadband
Internet Protection
Office Expenses
First Aid
Printing & Stationery
Training Costs
Travelling
Office Expenses
Staff Refreshments
Hospitality
IT Software Costs
Electricity, Gas & Water
Electricity
Gas
Water Rates
Sundries
Council Tax
Independent Examiner’s Fee
Planning Fees
Bank Charges – Sum Up & CAF
Volunteers Expenses		 2025
£
366
1,047
1,708		 2025
£
13,367
2,059
5,590
10,123
4,882
87
1,050
214		 2024

£
274
901
1,417		 2024
£
13,734
1,750
3,371
9,500
4,824
45
840
225
£37,372 £34,289
(1,648)
436		 1,162
399
£(1,212) £1,561
3,121
954
1,095
7,212
1,150		 2,592
1,025
731
5,489
934
144
0
810
0		 144
3
878
0
0
142
166
23
15
134
67
184
2,074
894
2,521
81
420
0
214
219
30
233
37
49
169
101
78
398
2,272
2,598
2,342
86
420
310
61
273
£13,532 £10,771

Page 21 of 21