**PETERSFIELD COMMUNITY ASSOCIATION** ## **PETERSFIELD COMMUNITY ASSOCIATION** **REGISTERED CHARITY NUMBER 1179587** ## **ACCOUNTS and TRUSTEES REPORT** **FOR THE YEAR ENDED 31 MARCH 2024** ## **PETERSFIELD COMMUNITY ASSOCIATION REGISTERED CHARITY NUMBER 1179587** ## **ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024** **Page CHARITY INFORMATION……………………………………………………………………………………………………………………3 TRUSTEES ANNUAL REPORT ........................................................................................................... .4 INDEPENDENT EXAMINERS REPORT ............................................................................................... 10 STATEMENT OF FINANCIAL ACTIVITIES………………………………………………………………………………………11-12 BALANCE SHEET ............................................................................................................................ 13 NOTES TO THE ACCOUNTS ........................................................................................................ 14-17 DEPARTMENTAL ANALYSES ...................................................................................................... 18-21** Page 2 of 21 **PETERSFIELD COMMUNITY ASSOCIATION** ## **CHARITY INFORMATION** |Trustees:|Mrs E (Liz) Moss – Chair| |---|---| ||Mr Mike Park – Buildings Manager| ||Mrs Lyndsey Gilbey| ||Mrs Gill Jolly| ||Ms Liz Payze (retired 22.3.24)| ||Mr Roger Pendell (retired 22.3.24)| ||Mr Laurie Redstone – Temp Treasurer (Dec)| ||Mr Bill Organ| ||Mr John Williams (resigned 9.5.23)| ||Mr Luc Blais (resigned 11.12.23) – Treasurer| ||Ms Megan Sheeham (appointed 21.6.23)| ||Noel Thompson (appointed 9.10.23)| |Charity Number:|1179587| |Principal Office:|Petersfield Community Association| ||The Centre| ||Love lane| ||Petersfield| ||Hampshire GU31 4BW| |Independent Examiner:|Mr G R Beer MA (Cantab) FCA| ||4, Chilgrove House, Marden Way| ||Petersfield| ||Hampshire| ||GU31 4PU| |Bankers:|Natwest Bank| ||38 High Street| ||Alton| ||Hants| ||GU34 1BF| Page 3 of 21 **PETERSFIELD COMMUNITY ASSOCIATION** ## **TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2024** ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** Petersfield Community Association has existed as a charity since 25/5/71. In 2018 the Charitable Trust (301916) was changed to a Charitable Incorporated Organisation (CIO) and given a new charity number 1179587 A committee of trustees elect all officers. The day-to-day management is delegated to a part-time manager. The named Officers of the Association together with the Centre Manager form a Senior Management Team (SMT), which usually meets when matters arise that cannot wait until a full committee meeting is convened. Trustee Management meetings occurred on 21 April, 30 June, 6 October 2023 and 5 January, 22 March 2024. Outside representatives were Cllr B Bentley, East Hants District Town Council, Cllr J Deane, Petersfield Town Council until May, then Cllr L Bevan (EHDC) and Cllr Phil Shaw (PTC) The AGM was held on 21 July 2023. ## **Objectives (public benefit)** The objectives of the Association, as laid out in the constitution are: To promote the benefit of the inhabitants of Petersfield and the neighbourhood without distinction of sex, sexual orientation, race or of political, religious or other opinions, by associating together the said inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with object of improving the conditions of life for the said inhabitants. To maintain and manage the Community Centre in furtherance of these objects. ## **Activities** The rooms of the community centre are hired out to groups and clubs from Petersfield and the surrounding area, in accordance with the objectives. ## **Staff and Volunteers** The office (open weekday mornings) was staffed by a salaried manager, centre assistant and a total of 4 volunteers during the year. A caretaker and assistant caretakers were also employed for cleaning and some maintenance. Page 4 of 21 **PETERSFIELD COMMUNITY ASSOCIATION** ## **TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2024 (CONTINUED)** ## **ACHIEVEMENTS AND PERFORMANCE** ## **Usage of the centre** ||**2023-24**|**2022-23**| |---|---|---| |**No. of Bookings taken for year**
**(4 roomsplus kitchen)**|2869|2798| |||| |**Number of Hirers of Rooms in Centre**|**2023-24**|**2022-23**| |Regular (most weekly or more, all at least monthly)|69|55| |Occasional(less than monthly)|18|18| |Casual (once only)|35|40| |Total No. of hirers|122|113| ## **Groups Using the Centre** Age Concern Lunch Club Altonian Care Ltd Ancient Order of Foresters Art Life Arts Society Bereavement Counselling Charity Beth Svarovska Pilates Beth Svarovska Seated Pilates Bicycle Buddies Bjarnar Folk Bluebird Care Bobbie's Yoga Bowmen of Petersfield Bridge Practice Broadway Park Canine Partners Co Dependents Anonymous Create Creative Art Group D Hinds MP surgery Petersfield & District Dog Training Society Draw with George East Hants Conservative Association East Hants Primary Care Network Friday Bridge Group Friends of Petersfield Hospital Gaming Group Garden Furniture Sales Gerald Pilkington First Aid Petersfield Stitchers Petersfield Womans Institute Petersfield Youth Theatre Philatelic Federation Pilates - Emma Cordingley Private Booking - child's part x 9 Private Booking - adult events x 2 Private Dance Practice ## Green A Team Hampshire County Federation of WI Hidden Hearing History Group Holiday at Home Hope Church Junior Phoenix Kitbags Live On Kowasabi Japanese Community School Kumon Maths & English Lions Bridge Competition Liss Forest Ballet Little City UK Meritts Meadow Mini First Aid Mummy Matters Course Online Therapy Pact Christmas Dinner Papercraft PERCH (Climate Group) Private Tutor Restorative Yoga Rural Refugee Network Sailors Linedanz Club Smokefree Hampshire Solent Stamps (for Panda Fairs) Stop Domestic Abuse Stroke Support Tai Chi Group Tai Chi Practice The Creation Station The Grange Surgery Petersfield & District Angling Club Petersfield & District Beekeepers Association Trainmaster Petersfield & District Philatelic Society Travel Agency Petersfield Academy of Dance Petersfield Bridge Club Upholstery Petersfield Climate Action Network Petersfield Conservative Association Winton House Petersfield Jazz & Blues Petersfield Photographic Society The Square Strummers ## Travel Agency U3A (20 groups over the year) Upholstery Watercolour Improvers Winton House Women of This Town Young Farmers Club Page 5 of 21 **PETERSFIELD COMMUNITY ASSOCIATION** ## **TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2024 (CONTINUED)** ## **CHAIR’S REPORT: 2023-2024** The PCA continues to be a well-used and respected community facility. Our wide range of groups and activities ensure a good level of income allowing us to keep room hire prices stable and probably the lowest in the area. Hire charges did increase by 5% this year after a 5 year freeze, but they will not increase next year. ## **BUILDINGS** We have an excellent level of building maintenance thanks to our very talented caretaker/handyman Richard. A ‘stitch in time’ approach rather than trouble shooting being our adopted mantra. Our next big project is to have solar panels with batteries installed, hopefully within the next few months. ## **TRUSTEES** Our trustees have benefitted from 4 new members recently although 2 longstanding trustees, Liz Payze and Roger Pendell, have stood down in accordance of our constitution. We also said goodbye to the treasurer, Luc Blais, who held the position for the period Nov 2022 – Dec 2023. His lasting legacy was to safely invest our spare funds in a number of good interest accounts through Flagstone. They continue to achieve a good rate of interest. We continue to seek appropriate grants and funds towards big projects. Smaller amounts have been successfully gained from lottery fund enabling the purchase of such items as new chairs and a state-of-the-art cleaner. ## **STAFF & VOLUNTEERS** Emma continues to run a tight ship as PCA manager, her excellent people skills and knowledge of everything PCA related makes her invaluable to the Association. She is well supported by a brilliant team of volunteers and paid staff. New to us this year is Jenny and also the Centre Assistant, Rick. Coco has returned to duties from her sabbatical in Japan, so we have let go of the temporary cleaners. Richard has repainted much of the exterior of the building and has performed many money saving jobs around the centre, he is always an asset to the PCA. This is my final year as Chair, it has been an absolute honour and delight to have been allowed to serve for such a long time. Liz Moss Chair of Trustees Page 6 of 21 ## **PETERSFIELD COMMUNITY ASSOCIATION** ## **MAINTENANCE OF PREMISES** Maintenance and improvements to the Centre and its land is the responsibility solely of the Petersfield Community Association and is carried out under the supervision of the House Manager, Mike Park, a member of the committee, along with the Centre Manager. Comprehensive Risk Assessments and a Fire Risk Assessment of the building are carried out annually by the Manager under the supervision of the House Manager. Minor day-to-day maintenance issues are handled by the Centre Manager and Caretaker. In the year under report, the following repairs and improvements were carried out: The building continues to need regular maintenance such as: Boilers servicing and repairs Annual checks on Fire Alarm, fire equipment and emergency lighting – a new fire alarm panel was fitted. Annual checks on CCTV and security system Deep clean of carpets and flooring Annual hedge trimming The exhibition room was redecorated and chairs/chair trolley renewed, the exhibition room roof was cleared of moss The committee room was redecorated The bank was cut back and 4 rogue Sycamore trees removed from same Page 7 of 21 **PETERSFIELD COMMUNITY ASSOCIATION TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2024 (CONTINUED)** ## **FUND RAISING** The Association has no regular revenue support from any Local Government body. Occasional donations and legacies provide welcome assistance when they occur but cannot be considered a reliable source of income. The Association depends on raising the necessary funding to meet all the running expenses of the centre through hire charges and internal fundraising activities. The Community Fair is organised by the Stroke Support Group and run jointly with us. Most money raised goes to them, although table hire and some donations also come to us. Music evening £359 £12 expenses EHDC Lottery £816 Clothes Bank £245 2 payments (one relating to previous year) Easy Fundraising £118 Amazon smile £20 Final payment (now discontinued) Ink Cartridge Recycling £79 Books £692 Community Fair £52 Gift Aid £30 Card Sales £17 TV Advertising Income £25 Total £2,452 **----- Start of picture text -----**
Fund Raising 2023-24
Gift Aid, £30
TV Advertising
Card Sales, £17
Income, £25
Community Fair, £52
Music evening, £359
Books, £692
EHDC Lottery, £816
Ink Cartridge
Clothes Bank, £245
Recycling, £79
Amazon smile, £20
Easy Fundraising,
£118
Total £2452
**----- End of picture text -----**
Page 8 of 21 **PETERSFIELD COMMUNITY ASSOCIATION** ## **TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2024 (CONTINUED)** ## **FINANCIAL REVIEW –** ## **Overview** The financial results for 2023-24 showed a year of consolidation with both the number of hirers (122) and Bookings (2869) increasing from the previous year and an overall surplus of income (£66,579) over expenditure (£60,712) of £5,867. The total net Assets including reserves increased to £138,221. (This excludes the value of the building and land). The Reserves are deposited in interest bearing bonds managed through the Charities Aid Foundation which at current interest rates are giving a return of some 5% p.a. This compares favourably to the less than 1% interest paid while invested with National Savings. This level of reserves is maintained in accordance with the Association’s policy of ensuring that it can continue to function serving the people of Petersfield and surrounding areas – our primary charitable function. It also ensures that we can respond to any structural repairs, renovation, maintenance and improvements needed to keep the centre building fully functional and fit for purpose. Fundraising activities yielded £2452 in FY23/24. The detail is listed in the preceding page. While this represents only 3.7% of the total revenue, it is a welcome contribution to our funds. We are grateful to those who support these activities and encourage others to participate as every penny raised in this way goes towards keeping the level of room charges lower than might otherwise be necessary. The estimated value of the Freehold Property remains at £1,253,385 as an estimate, as explained in the notes to the accounts shown below. This cannot be realised until such time as the PCA decides to cease its work and the property is sold. Even then the rules of the Charity Commission mean that any money realised from the sale would have to pass to any successor organisation with the same charitable aims. We maintain our policy of paying our staff at rates in line with local government salary scales and where appropriate at levels set by the National Living Wage. As acting treasurer, I am profoundly grateful to the Centre Manager, Emma and the volunteers who man the office for the scrupulous, efficient and professional way they maintain the day-to-day accounts, and to our Examiner for the discharge of his responsibilities. In summary, The Petersfield Community Association is in a good financial state and well able to maintain the essential services it provides to our community, now and for the foreseeable future. Laurie Redstone Trustee and Acting Treasurer Page 9 of 21 **PETERSFIELD COMMUNITY ASSOCIATION** ## **TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2024 (CONTINUED)** Financial Review, Investment Policy and Reserves ## Reserves Policy Unrestricted funds are needed: - a. To provide funds which can be designated to specific projects to enable these projects to be undertaken at short notice and - b. To cover administration fund-raising and support costs without which the charity could not function. The trustees consider it prudent that unrestricted reserves should be sufficient: - a. To cover one year’s administration, fund-raising and support costs; - b. To provide a pool equal to 10% of the average charitable expenditure over the preceding years from which funds can be designated to specific projects. ## Statement of trustees’ responsibilities The trustees are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with the applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). The law applicable to charities in England and Wales require the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the income resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to: - Select suitable accounting policies and then apply them consistently; - Observe the methods and principles of the Charities SORP; - Make judgements and estimates that are reasonable and prudent; - State whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; - Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation. The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Page 10 of 21 ## **PETERSFIELD COMMUNITY ASSOCIATION INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES ON THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024** I report to the trustees on my examination of the accounts of Petersfield Community Association for the year ended 31 March 2024. ## **Responsibilities and Basis of Report** As the trustees of the Charity you are responsible for the preparation of the accounts in accordance with the Charities Act 2011 (“the Act”). I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed the applicable Directions given by the Charity Commission under section 145(5)b of the 2011 Act. ## **Independent examiner’s statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1.accounting records were not kept in respect of the Charity as required by section 130 of the Act; or 2 the accounts do not accord with those records; or 3.the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a “true and fair view” which is not a matter considered as part of an independent examination I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. G R Beer MA FCA 4, Chilgrove House Marden Way Petersfield, Hampshire GU31 4PU 2024 Page 11 of 21 ## **PETERSFIELD COMMUNITY ASSOCIATION** ## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2024** **2024………………………………………………………………. 2023…………………………………………………………….** |Note
**Incoming Resources**
Hiring
Storage
Vending
Fund Raising
Grants and other Income
Interest
Legacy & Donations
Damage Account
Total resources incoming
**Resources Expended**
Vending
Fund Raising
M & R Internal
M & R External
Projects
Licences & Subscriptions
Salaries & Wages
Overheads
Total resources expended|Unrestricted
Funds
£
57,777
1,872
520
2,465
1,277
1,291
257
120
65,579
344
13
2,685
2,294
7,755
1,561
34,289
10,771
59,712|Restricted
Funds
£
0
0
0
0
1,000
0
0
0
1,000
0
0
1,000
0
0
0
0
0
1,000|Endowment
Fund
£
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0|Totals
2024
£
57,777
1,872
520
2,465
2,277
1,291
257
120
66,579
344
13
3,685
2,294
7,755
1,561
34,289
10,771
60,712|Unrestricted
Funds
£
56,734
1,790
557
1,724
2,505
120
309
61
63,800
886
0
5,004
1,368
15,301
599
30.472
10,474
64,104|Restricted
Funds
£
0
0
0
0
1,600
0
0
0
1,600
0
0
1,599
0
20,757
0
0
0
22,356|Endowment
Fund
£
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0|Totals
2023
£
56,734
1,790
557
1,724
4,105
120
309
61| |---|---|---|---|---|---|---|---|---| |||||||||65,400| |||||||||886
0
6,603
1,368
36,058
599
30,472
10,474| |||||||||86,460| ## **PETERSFIELD COMMUNITY ASSOCIATION** ## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2024 (Continued)** |||**2004 ---------------------------------------------------------------------------**|**2004 ---------------------------------------------------------------------------**|**2004 ---------------------------------------------------------------------------**|**2004 ---------------------------------------------------------------------------**|**2003…………………………………………………………………………………….**|**2003…………………………………………………………………………………….**|**2003…………………………………………………………………………………….**|**2003…………………………………………………………………………………….**| |---|---|---|---|---|---|---|---|---|---| |||Unrestricted|Restricted|Endowment|Totals|Unrestricted|Restricted|Endowment|Totals| ||Note|Funds|Funds|Fund|2024|Funds|Funds|Fund|2023| |||£|£|£|£|£|£|£|£| |**Net Incoming resources /**||5,867|0|0|5,867|(304)|(20,756)|0|(21,060)| |**(resources expended)**|||||||||| |Transfer between funds||0|0|0|0|1|(1)|0|0| |Funds brought forward at 1||132,354|0|1,253,385|1,385,739|132,657|20,757|1,253,385|1,376,248| |April 2023|||||||||| |Funds carried forward at 31
March 2024||£138,221|0|£1,253,385|£1,391,606|£132,354|0|£1,253,385|£1,385,739| Page 13 of 21 ## **PETERSFIELD COMMUNITY ASSOCIATION** ## **BALANCE SHEET** |**AS AT 31 MARCH 2024**
Note
**Fixed Assets**
Tangible Assets
2
Investments – NS&I & CAF
Total Fixed Assets
**Current Assets**
Debtors and prepayments
Petty Cash
NatWest Current Account
Total Current Assets
**Creditors**Amounts falling
due within one year
9
**Net Current Assets**
**Net Assets**
**The Funds of the Charity:**
Unrestricted Funds
8
Restricted Funds
Endowment Fund
8
**Total Charity Funds**|**2024……………………………………………………………………………………..**
Unrestricted
Funds
£
Restricted
Funds
£
Endowment
Fund
£
Totals
2024
£
0
0
1,253,385
1,253,385
130,616
0
0
130,616
130,616
0
1,253,385
1,384,001
1,239
0
0
1,239
42
0
0
42
9,728
0
0
9,728
11,009
0
0
11,009
(3,404)
0
0
(3,404)
7,605
0
0
7,605
£138,221
0
£1,253,385
£1,391,606
138,221
0
0
138,221
0
0
0
0
0
0
1,253,385
1,253,385
£138,221
0
£1,253,385
£1,391,606|**2023…………………………………………………………………………………….**
Unrestricted
Funds
£
Restricted
Funds
£
Endowment
Fund
£
Totals
2023
£
0
0
1,253,385
1,253,385
129,032
0
0
129,032
129,032
0
1,253,385
1,382,417
973
0
0
973
95
0
0
95
4,871
0
0
4,871
5,939
0
0
5,939
(2,617)
0
0
(2,617)
3,322
0
0
3,322
£132,354
£0
£1,253,385
£1,385,739
132,354
0
0
132,354
0
0
0
0
0
0
1,253,385
1,253,385
£132,354

£0
£1,253,385
£1,385,739|**2023…………………………………………………………………………………….**
Unrestricted
Funds
£
Restricted
Funds
£
Endowment
Fund
£
Totals
2023
£
0
0
1,253,385
1,253,385
129,032
0
0
129,032
129,032
0
1,253,385
1,382,417
973
0
0
973
95
0
0
95
4,871
0
0
4,871
5,939
0
0
5,939
(2,617)
0
0
(2,617)
3,322
0
0
3,322
£132,354
£0
£1,253,385
£1,385,739
132,354
0
0
132,354
0
0
0
0
0
0
1,253,385
1,253,385
£132,354

£0
£1,253,385
£1,385,739| |---|---|---|---| ||||1,382,417| ||||973
95
4,871| ||||5,939
(2,617)| ||||3,322| ||||£1,385,739| ||||132,354
0
1,253,385| ||||£1,385,739| We approve the attached accounts and confirm that we have made available all relevant records and information for their preparation. Mrs E. Moss – Chairman………………..…………………………………….. The notes on pages 15 to 18 form part of these accounts. 2024 Mr Laurie Redstone – Treasurer…………….…………………………….. 2024 Page 14 of 21 **PETERSFIELD COMMUNITY ASSOCIATION** ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024** ## **1.Accounting Policies** ## **(a)** Basis of preparation and assessment of going concern The financial statements have been prepared in accordance with the Statement of Recommended Practice (SORP):Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and the Charities Act 2011. The financial statements have been prepared under the historical cost convention. The financial statements include all transactions, assets and liabilities for which the charity is responsible in law. The charity constitutes a public benefit entity as defined by FRS 102 The trustees consider that there are no material uncertainties about the charity’s ability to continue as a going concern. ## (b)Reconciliation with previous Generally Accepted Accounting Practice In preparing the accounts, the trustees have considered whether in applying the accounting policies required by FRS 102 and the Charities SORP FRS 102 a restatement of comparative items was needed. No restatements were required. ## (c)Income Recognition All income and donations are recognized when received. Tax refunds are recognized when the incoming resource to which they relate is received. Grants and legacies are accounted for when the charity is legally entitled to the amounts due. Dividends are accounted for when receivable, interest is accrued. All other income is recognized when it is receivable. All incoming resources are accounted for gross. ## **(** d **)** Expenditure Recognition Grants and donations are accounted for when paid over, or when awarded, if that award creates a binding or constructive obligation on the charity. All other expenditure is generally recognized when it is incurred and is accounted for gross. **PETERSFIELD COMMUNITY ASSOCIATION** ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024 (Continued)** ## (e)Tangible Fixed Assets The Freehold Property being The Centre in Love Lane, Petersfield and adjoining land was transferred at nil cost from PCA Land Trustees. The Trustees had revalued The Centre at its insurance value in 2020 and it is now included as an Endowment Fund in the Balance Sheet. The land adjoining The Centre has not been revalued as a value for it has been unobtainable. The Trustees consider that as The Centre property and adjoining land has a high residual value there is no need to charge depreciation on it in the year. This position will be reviewed at each year end in future. ## (f))Pensions The Charity has registered with NEST and employees have joined the defined contribution “money purchase” scheme and the charity’s contributions are shown in Note 3. ## 2. **Tangible Assets** |Cost or estimated cost at 1 April 2023
Addition
Revaluation
At 31 March 2024
Accumulated depreciation at 1 April
2023
Charge for the year
At 31 March 2024
Net book value at 31 March 2024
Net book value at 31 March 2023|Freehold
Property
£
1,253,385
0
0| |---|---| ||1,253,385| ||0
0| ||0| ||£1,253,385| ||£1,253,385| ## **3. Taxation** The Trust is a registered charity and accordingly is exempt from taxation on its income and gains where they are applied for charitable purposes. Page 16 of 21 **PETERSFIELD COMMUNITY ASSOCIATION** ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024 (Continued)** ## **4.Analysis of employee costs** |Salaries
Staff Pension costs
Social Security Costs
Total|2024
£
34,064
225
0
£34,289|2023
£
30,220
252
0| |---|---|---| |||£30,472| No employee received emoluments of over £60,000 during the year (2023 – nil). Average number employees for the year was 4.5 (2023 - 4). Average number of full-time equivalent employees for the year was 2 (2023 – 2). ## **5.Legal and Professional costs** |**al and Professional costs**|||| |---|---|---|---| ||2024|2023|| ||£|£|| |Independent Examiner’s Fees|420||400| |Licenses|1,162||212| ## **6.Donated Services** The trustees receive no remuneration for their services. ## **7.Commitments** The trustees have not committed to or authorized a capital purchase at the year end. (2023- nil) ## **8.Analysis of Fund Assets and Liabilities** |**lysis of Fund Assets and Liabilities**||||| |---|---|---|---|---| |Tangible Fixed
Assets
Fixed Asset
Investment
Current Assets
Current Liabilities|Unrestricted
Funds
£
0
130,616
11,009
(3,404)
£138,221|Restricted
Funds
£
0
0
0
0
£0|Expendable
Endowment
Fund
£
1,253,385
0
0
0
£1,253,385|Total
£
1,253,385
130,616
11,009
(3,404)| |||||£1,391,606| The unrestricted funds of the charity may be applied for any charitable purpose at the discretion of the trustees. Page 17 of 21 **PETERSFIELD COMMUNITY ASSOCIATION** ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024 (Continued)** ## **9.Creditors:** Amounts falling due within one year. |**ditors:**Amounts falling due within one year.||| |---|---|---| |Trade Creditors
Key Money
Advance Bookings
Accruals|2024
£
1,298
985
378
743
£3,404|2023
£
55
920
338
1,304| |||£2,617| Page 18 of 21 ## **PETERSFIELD COMMUNITY ASSOCIATION** |**DEPARTMENTAL ANALYSES FOR THE**
**YEAR ENDED 31 MARCH 2024**
**Hiring**
Main Hall Community Hire
Main Hall Business Hire
Club Room Community Hire
Club Room Business Hire
Committee Room Community Hire
Committee Room Business Hire
Exhibition Room Community Hire
Exhibition Room Business Hire
Kitchen Hire
**Fund Raising**
East Hampshire Lottery
Music Evening
Easy Fund Raising
Eco Recycle
Inkjet Recycle
Amazon Smile
Card Sales
Books
Advertising TV Display
Community Fair
Gift Aid Income
Less: Fund Raising expenses
**Grants and other Income**
EHDC Lottery Grant
EHDC Community Grant
Southern Water Grant
Tesco Community Fund
Petersfield Town Council Grant
Equipment Hire
Photocopying and Telephone
Cancellations
Wayleave
PAT Test Donations
Sanitary Vending Machine
Sound System|2024
£
8,509
11,241
6,692
3,937
4,801
2,697
11,925
6,036
1,939
£57,777
816
371
118
245
79
20
17
692
25
52
30
2,465
(13)
£2,452
1,000
0
0
0
0
353
39
70
265
0
0
550
2,277|2023
£
8,365
11,252
6,473
4,815
4,704
1,674
12,093
5,232
2,126| |---|---|---| |||£56,734| |||735
0
106
0
58
16
40
599
0
140
30| |||1,724
(0)| |||£1,724| |||1,600
218
1,000
500
0
309
23
10
265
0
0
180| |||4,105| Page 19 of 21 ## **PETERSFIELD COMMUNITY ASSOCIATION** ## **DEPARTMENTAL ANALYSES FOR THE YEAR ENDED 31 MARCH 2024 (CONTINUED)** |**M & R Internal**
Health & Safety
Window Cleaning
Contract Cleaning
Interior General
Committee Room Maintenance
Main Hall Maintenance
Exhibition Room Maintenance
Cleaning Materials
Toilets Maintenance
Boiler Maintenance
Cannon Hygiene
Electrical Legal
Electrical Spares & General
Equipment Specific
Kitchen Expenses
Sound System
**M & R External**
Exterior General
External Works Car Park
External Decoration
Gardening
**Projects**
Redecoration
Roof Repairs
Suspended Ceiling Replacement
Tree Works
|2024
£
28
96
46
259
181
18
230
873

322
612
179
72
183
486
94
6
£3,685
633
618
2
1,041
£2,294
5,877
558
0
1,320
£7,755|2023
£
30
160
0
376
306
112
0
916
209
227
166
378
527
2,965
231
0| |---|---|---| |||£6,603| |||0
0
0
1,368| |||£1,368| |||0
26,706
9,352
0| |||£36,058| Page 20 of 21 ## **PETERSFIELD COMMUNITY ASSOCIATION** ## **DEPARTMENTAL ANALYSES FOR THE YEAR ENDED 31 MARCH 2024 (CONTINUED)** |**Salaries & Wages**
Manager’s Salary
Clerical
Centre Assistant
Caretaker’s Salary
Assistant Caretaker’s Salary
Handyman and Casual Labour
Payroll Expenses
Pension Contributions
**Licences & Subscriptions**
Licences
Subscriptions
**Overheads**
**Security**
Kestrel Guards
CIA Intruder & Fire Alarms
Insurance
**Post & Communication**
Website
Postage & Carriage
Telephone and Broadband
Internet Protection
**Office Expenses**
First Aid
Printing & Stationery
Training Costs
Travelling
Office Expenses
Staff Refreshments
Hospitality
IT Software Costs
**Electricity, Gas & Water**
Electricity
Gas
Water Rates
**Sundries**
Council Tax
Independent Examiner’s Fee
Bank Charges – Sum Up & CAF
Volunteers Expenses|2024
£
274
901
1,417|2024
£
13,734
1,750
3,371
9,500
4,824
45
840
225|2023

£
350
980
1,226|2023
£
14,632
1,710
0
8,720
4,358
122
678
252| |---|---|---|---|---| |||£34,289||£30,472| |||1,162
399||212
387| |||£1,561||£599| |||2,592
1,025
731
5,489
934||2,556
727
843
5,631
718| ||144
3
878
0||72
(1)
656
0
1
447
8
0
35
83
57
212
2,493
1,936
1,202
154
400
11
153|| ||0
142
166
23
15
134
67
184|||| ||2,074
894
2,521|||| ||81
420
214
219|||| |||||| |||£10,771||£10,475| Page 21 of 21