**PETERSFIELD COMMUNITY ASSOCIATION**
## **PETERSFIELD COMMUNITY ASSOCIATION**
**REGISTERED CHARITY NUMBER 1179587**
## **ACCOUNTS and TRUSTEES REPORT**
**FOR THE YEAR ENDED 31 MARCH 2023**
## **PETERSFIELD COMMUNITY ASSOCIATION REGISTERED CHARITY NUMBER 1179587**
## **ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023**
**Page CHARITY INFORMATION……………………………………………………………………………………………………………………3 TRUSTEES ANNUAL REPORT ........................................................................................................... .4 INDEPENDENT EXAMINERS REPORT ............................................................................................... 10 STATEMENT OF FINANCIAL ACTIVITIES………………………………………………………………………………………11-12 BALANCE SHEET ............................................................................................................................ 13 NOTES TO THE ACCOUNTS ........................................................................................................ 14-17 DEPARTMENTAL ANALYSES ...................................................................................................... 18-21**
Page 2 of 21
**PETERSFIELD COMMUNITY ASSOCIATION**
## **CHARITY INFORMATION**
Trustees: Mrs E (Liz) Moss – Chair Mr Mike Park – Buildings Manager Mrs Lyndsey Gilbey Mrs Gill Jolly Ms Liz Payze Mr Roger Pendell Mr Colin Smith (Rtd 5.5.22) Mr Laurie Redstone – Temp Treasurer May Mr Bill Organ Mr John Edwards Mrs Emma Cordingley (Rtd 27.1.23) Mr Luc Blais (4.11.22) – Treasurer Charity Number: 1179587 Principal Office: Petersfield Community Association The Centre Love lane Petersfield Hampshire GU31 4BW Independent Examiner: Mr G R Beer MA (Cantab) FCA 4, Chilgrove House, Marden Way Petersfield Hampshire GU31 4PU Bankers: Natwest Bank 38 High Street Alton Hants GU34 1BF
Page 3 of 21
**PETERSFIELD COMMUNITY ASSOCIATION**
## **TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2023**
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
Petersfield Community Association has existed as a charity since 25/5/71.
In 2018 the Charitable Trust (301916) was changed to a Charitable Incorporated Organisation (CIO) and given a new charity number 1179587
A committee of trustees was set up under a foundation constitution. Trustees elect all officers. The dayto-day management is delegated to a part-time manager.
The named Officers of the Association together with the Centre Manager form a Senior Management Team (SMT), which usually meets when matters arise that cannot wait until a full committee meeting is convened.
Trustee Management meetings occurred on 5 May, 5 August, 4 November 2022 and 27 January 2023.
Outside representatives were Cllr B Bentley, East Hants District Town Council, Cllr J Deane, Petersfield Town Council.
The AGM was held on 23 September 2022.
## **Objectives (public benefit)**
The objectives of the Association, as laid out in the constitution are:
To promote the benefit of the inhabitants of Petersfield and the neighbourhood without distinction of sex, sexual orientation, race or of political, religious or other opinions, by associating together the said inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with object of improving the conditions of life for the said inhabitants.
To maintain and manage the Community Centre in furtherance of these objects.
## **Activities**
The rooms of the community centre are hired out to groups and clubs from Petersfield and the surrounding area, in accordance with the objectives.
## **Staff and Volunteers**
The office (open weekday mornings) was staffed by a salaried manager and a total of 4 volunteers during the year. A caretaker and assistant caretakers were also employed for cleaning and some maintenance.
Page 4 of 21
**PETERSFIELD COMMUNITY ASSOCIATION**
## **TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2023 (CONTINUED)**
## **ACHIEVEMENTS AND PERFORMANCE**
## **Usage of the centre 2022-2023**
||**2022-23**|**2021-22**|
|---|---|---|
|**No. of Bookings taken for year**
**(4 roomsplus kitchen)**|2798|2311|
||||
|**Number of Hirers of Rooms in Centre**|**2022-23**|**2021-22**|
|Regular (most weekly or more, all at least monthly)|55|68|
|Occasional(less than monthly)|18|19|
|Casual (once only)|40|28|
|Total No. of hirers|113|115|
## **Groups Using the Centre**
Age Concern Lunch Club Japanese Book Club Alitex Junior Phoenix Ancient Order of Foresters Kindwell Ltd Art Life Kitbags Live On Balance Therapy Kowasabi Japanese Community School Barnardos Kumon Maths & English Bereavement Counselling Charity Liss Forest Ballet Beth Svarovska Pilates Little City UK Bicycle Buddies Little First Aid Company Bluebird Care Meritts Meadow Bobbie's Yoga Migrant Help Bowmen of Petersfield Milly Grace Pilates Bridge Practice Mini First Aid Broadway Park Monkey Music Co Dependents Anonymous NFS Mediation Create Pact Christmas Dinner Dementia Friendly Petersfield Papercraft Dog Training Society Petersfield & Area Liberal Democrats Draw with George Petersfield & District Angling Club Petersfield & District Beekeepers East Hants Conservative Association Association Fiddlesticks Music Petersfield & District Philatelic Society Friday Bridge Group Petersfield Academy of Dance Friends of Petersfield Heath Petersfield Bridge Club Friends of Petersfield Hospital Petersfield Climate Action Network Gaming Group Petersfield Conservative Association Gerald Pilkington First Aid Petersfield Jazz & Blues Green A Team Petersfield Lions Hampshire County Federation of WI Petersfield Mens Shed Hampshire Healthy Families Petersfield Music Festival Hidden Hearing Petersfield Photographic Society History Group Petersfield Ramblers Hope Church Petersfield Society of Special Needs
Petersfield Photographic Society Petersfield Stitchers Petersfield Womans Institute Philatelic Federation Phoenix Friends Pilates Groups Private booking - child's party x 10 Private booking - adult events x 3 Private Dance Practice Regent Street Antiques Restorative Yoga Sailors Linedanz Club Smokefree Hampshire Solent NHS Pulmonary Rehab Solent Stamps Stop Domestic Abuse Stroke Support Surrey Community Action Tai Chi Groups (x 2)
Tapestry Chorus The Arts Society The Square Strummers TJays Fun 4 All U3A (21 groups over the year) UnluckyAtMidnight Upholstery Watercolour Improvers Weight Watchers Women of This Town WWA Studios Young Farmers Clubs Zumbathon
Page 5 of 21
## **PETERSFIELD COMMUNITY ASSOCIATION**
## **TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2023 (CONTINUED)**
## **CHAIR’S REPORT: 2022-2023**
It has been a very good year since re-opening after Covid (which has had a lingering impact upon the centre). Most of our customers returned although a few groups had to close. New groups were welcomed and our hiring income has improved although it has yet to reach pre Covid levels.
Our new Treasurer is actively in seeking a better rate of interest for our reserves. There seems to be a problem for Trustees of a Community Association to get a rate equivalent to personal investors. Hopefully this will be resolved shortly. In the meantime, our finances are healthy and well managed.
The Exhibition room ceiling was replaced early in the new year and is a great success being on one level, clean and bright. The Centre is well maintained with painting and decorating being carried out regularly. A new cleaning machine was purchased, this is a highly efficient piece of kit and the floors look very good. We are frequently praised for the appearance of the Centre.
We have improved our emergency equipment by fitting an external defibrillator to the building. We are also grateful to Broadway Park for donating an emergency wheelchair.
## **Staff.**
Our two temporary cleaners who job share have proved to be a success and will continue until Coco returns later this year. Richard continues to fulfil his role as caretaker and handyman, we are very lucky to have him and thank him for his work. He is responsible for the excellent appearance of the Centre.
Emma’s day to day running of the Centre is exemplary, her hard work and knowledge of all things Centre-based are much appreciated. It is her intention to reduce her hours by one half day which will give us an opportunity to train up a new deputy manager.
The volunteers are a valuable part of the Association, and help us run the Centre smoothly.
## **Committee Members.**
We had to say goodbye to Emma Cordingley whose commitments elsewhere unfortunately meant she had to resign.
Colin Smith stepped down after many years of service, our grateful thanks to him. Luc Blais joined us as Treasurer, his financial experience is enormous and he has made a huge impact already.
The Vice chair’s role remains unfilled. Succession has been discussed as several members are coming to the end of their service in the next year or so and cannot be re-elected. We are starting a recruitment campaign and encouraging volunteers from our larger hiring groups.
Committee meeting and AGMs have occurred as normal and are well attended.
It is with pride and pleasure that I can say our Centre and its staff is well organised and run with great efficiency. The activities and accommodation offered are wide and varied and attract many people from the local community.
Page 6 of 21
**PETERSFIELD COMMUNITY ASSOCIATION**
## **MAINTENANCE OF PREMISES**
Maintenance and improvements to the Centre and its land is the responsibility solely of the Petersfield Community Association and is carried out under the supervision of the House Manager, Mike Park, a member of the committee, along with the Centre Manager.
Comprehensive Risk Assessments and a Fire Risk Assessment of the building are carried out annually by the Manager under the supervision of the House Manager.
Minor day-to-day maintenance issues are handled by the Centre Manager and Caretaker.
In the year under report, the following repairs and improvements were carried out:
The building continues to need regular maintenance such as: Boilers servicing and repairs
Annual checks on Fire Alarm, fire equipment and emergency lighting – a new fire alarm panel was fitted. Annual checks on CCTV and security system Deep clean of carpets and flooring Annual hedge trimming
The roof on the main dome was replaced, as was the exhibition room ceiling.
An AED was fitted to the outside of the building (also for community use) and an emergency wheelchair provided.
Page 7 of 21
**PETERSFIELD COMMUNITY ASSOCIATION TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2023 (CONTINUED)**
## **FUND RAISING**
The Association has no regular revenue support from any Local Government body. Occasional donations and legacies provide welcome assistance when they occur but cannot be considered a reliable source of income. The Association depends on raising the necessary funding to meet all the running expenses of the centre through hire charges and internal fundraising activities.
The Community Fair is organised by the Stroke Support Group and run jointly with us. Most money raised goes to them, although table hire and some donations also come to us.
EHDC Lottery Easy Fundraising **Notes:** Ink Cartridge Recycling 1. Clothes Bank forgot to send payment for year Books but it is coming shortly Community Fair 2. Amazon Smile has now stopped donations Gift Aid though Easy Fundraising also gives % of online Card Sales sales to us (if used) Amazon Smile 3. A Tesco grant of £500 was also a factor since Total people had to vote for us but is not included in chart
**----- Start of picture text -----**
Fund Raising 2022-23
Gift Aid, £30 Amazon Smile , £16
Card Sales, £40
Community Fair,
£140
EHDC Lottery, £735
Books, £599
Easy Fundraising,
Ink Cartridge
£106
Recycling, £58
**----- End of picture text -----**
**----- Start of picture text -----**
Total £1724
**----- End of picture text -----**
Page 8 of 21
## **PETERSFIELD COMMUNITY ASSOCIATION**
## **TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2023 (CONTINUED)**
## **FINANCIAL REVIEW – LUC BLAIS**
## **Overview**
We have achieved a good financial year in 2022 - 2023. Our Total Income were still below the pre-covid levels at £65,400 compared to £80626 in 2019. Despite this lower revenue, our deficit was only £304 (before Unrestricted Funds), reflecting the tight financial control on expenditures. During the year, a thorough review of all financial and non-financial standard operating policies and procedures has been conducted. The conclusion is that they are complete, regularly updated and following the highest standards applicable to our organisation.
We really appreciate the support of the following organisations:
EHDC - grant of £1600 for an Automated External Defibrillator (AED) Tesco - grant towards a new commercial Hoover Southern Water - grant towards fuel costs U3A - grant towards the AED
And special thanks to our anonymous donor sending us £10 a month throughout the year.
## **Income**
The main source of income is from hiring, where we achieved £56,734 (£47,028 last year LY) from our valued customers. We also received £4,105 in Grants and Other Income (£17,181 LY mainly due to the support received during covid). All other incomes were in line with the previous year.
## **Expenditure**
Our expenditure totaled £65,703 (£47,430 LY). This large increase in expenses relates to major works completed during the year. We make sure our premises are kept in excellent condition and invested £36,058 towards roof repairs and refurbishing of the Exhibition room, using £20,757 of Restricted Funds reserves to mitigate the impact. Our salaries and wages were up by 8% to £30,472 (£28,212 LY) in line with the Civil Service pay scales.
## **Future Expenditure / Income**
After 5 years without increasing the room rates, the Trustees have decided to increase them by 5%. This was deemed necessary to compensate for the large energy costs we are facing. We are still planning additional major works for the roof, in future years, expected at around £50,000. We have sufficient reserves to fund this over the years to come.
## **Staff Pensions**
The centre continues to make the necessary contributions.
## **Reserves**
The Association is privileged to have Unrestricted Funds of £132,354 and to be the owner of the land and premises which should ensure its long-term stability.
## **Independent Examiner**
We are grateful for the excellent services from Mr GR Beer, our Chartered Accountant, who examined our accounts and certified that they are accurate.
Page 9 of 21
**PETERSFIELD COMMUNITY ASSOCIATION**
## **TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2023 (CONTINUED)**
## Financial Review, Investment Policy and Reserves
## Reserves Policy
Unrestricted funds are needed:
- a. To provide funds which can be designated to specific projects to enable these projects to be undertaken at short notice and
- b. To cover administration fund-raising and support costs without which the charity could not function.
The trustees consider it prudent that unrestricted reserves should be sufficient:
- a. To cover one year’s administration, fund-raising and support costs;
- b. To provide a pool equal to 10% of the average charitable expenditure over the preceding years from which funds can be designated to specific projects.
## Statement of trustees’ responsibilities
The trustees are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with the applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England and Wales require the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the income resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:
- Select suitable accounting policies and then apply them consistently;
- Observe the methods and principles of the Charities SORP;
- Make judgements and estimates that are reasonable and prudent;
- State whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
- Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Page 10 of 21
## **PETERSFIELD COMMUNITY ASSOCIATION INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES ON THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023**
I report to the trustees on my examination of the accounts of Petersfield Community Association for the year ended 31 March 2023.
## **Responsibilities and Basis of Report**
As the trustees of the Charity you are responsible for the preparation of the accounts in accordance with the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed the applicable Directions given by the Charity Commission under section 145(5)b of the 2011 Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1.accounting records were not kept in respect of the Charity as required by section 130 of the Act; or
2 the accounts do not accord with those records; or
3.the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a “true and fair view” which is not a matter considered as part of an independent examination
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
G R Beer MA FCA 4, Chilgrove House Marden Way Petersfield, Hampshire GU31 4PU 2023
Page 11 of 21
## **PETERSFIELD COMMUNITY ASSOCIATION**
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023**
**2023………………………………………………………………. 2022…………………………………………………………….**
|Note
**Incoming Resources**
Hiring
Storage
Vending
Fund Raising
Grants and other Income
Interest
Legacy & Donations
Damage Account
Total resources incoming
**Resources Expended**
Vending
Fund Raising
M & R Internal
M & R External
Projects
Licences & Subscriptions
Salaries & Wages
Overheads
Total resources expended|Unrestricted
Funds
£
56,734
1,790
557
1,724
2,505
120
309
61
63,800
886
0
5,004
1,368
15,301
599
30,472
10,474
64,104|Restricted
Funds
£
0
0
0
0
1,600
0
0
0
1,600
0
0
1,599
0
20,757
0
0
0
22,356|Endowment
Fund
£
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0|Totals
2023
£
56,734
1,790
557
1,724
4,105
120
309
61
65,400
886
0
6,603
1,368
36,058
599
30,472
10,474
86,460|Unrestricted
Funds
£
47,028
1,582
251
1,721
17,181
11
528
80
68,382
322
0
4,237
1,324
995
2,019
28,212
10,321
47,430|Restricted
Funds
£
0
0
0
0
5,500
0
6,257
0
11,757
0
0
2,158
0
0
0
0
0
2,158|Endowment
Fund
£
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0|Totals
2022
£
47,028
1,582
251
1,721
22,681
11
6,785
80|
|---|---|---|---|---|---|---|---|---|
|||||||||80,139|
|||||||||322
0
6,395
1,324
995
2,019
28,212
10,321|
|||||||||49,588|
## **PETERSFIELD COMMUNITY ASSOCIATION**
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023 (Continued)**
|||**2003 ---------------------------------------------------------------------------**|**2003 ---------------------------------------------------------------------------**|**2003 ---------------------------------------------------------------------------**|**2003 ---------------------------------------------------------------------------**|**2002…………………………………………………………………………………….**|**2002…………………………………………………………………………………….**|**2002…………………………………………………………………………………….**|**2002…………………………………………………………………………………….**|
|---|---|---|---|---|---|---|---|---|---|
|||Unrestricted|Restricted|Endowment|Totals|Unrestricted|Restricted|Endowment|Totals|
||Note|Funds|Funds|Fund|2023|Funds|Funds|Fund|2022|
|||£|£|£|£|£|£|£|£|
|**Net Incoming resources /**||(304)|(20756)|0|(21,060)|20,952|9,599|0|30,551|
|**(resources expended)**||||||||||
|Transfer between funds||1|(1)|0|0|(11,158)|11,158|0|0|
|Funds brought forward at 1||132,657|20,757|1,253,385|1,406,799|122,863|0|1,253,385|1,376,248|
|April 2022||||||||||
|Funds carried forward at 31
March 2023||£132,354|0|£1,253,385|£1,385,739|£132,657|20,757|£1,253,385|£1,406,799|
Page 13 of 21
## **PETERSFIELD COMMUNITY ASSOCIATION**
## **BALANCE SHEET**
|**AS AT 31 MARCH 2023**
Note
**Fixed Assets**
Tangible Assets
2
Investments – NS&I
Total Fixed Assets
**Current Assets**
Debtors and prepayments
Petty Cash
NatWest Current Account
Total Current Assets
**Creditors**Amounts falling
due within one year
9
**Net Current Assets**
**Net Assets**
**The Funds of the Charity:**
Unrestricted Funds
8
Restricted Funds
Endowment Fund
8
**Total Charity Funds**|**2023……………………………………………………………………………………..**
Unrestricted
Funds
£
Restricted
Funds
£
Endowment
Fund
£
Totals
2023
£
0
0
1,253,385
1,253,385
129,032
0
0
129,032
129,032
0
1,253,385
1,382,417
973
0
0
973
95
0
0
95
4,871
0
0
4,871
5,939
0
0
5,939
(2,617)
0
0
(2,617)
3,322
0
0
3,322
£132,354
0
£1,253,385
£1,385,739
132,354
0
0
132,354
0
0
0
0
0
0
1,253,385
1,253,385
£132,354
0
£1,253,385
£1,385,739|**2022…………………………………………………………………………………….**
Unrestricted
Funds
£
Restricted
Funds
£
Endowment
Fund
£
Totals
2022
£
0
0
1,253,385
1,253,385
118,155
20,757
0
138,912
118,155
20,757
1,253,385
1,392,297
1,868
0
0
1,868
272
0
0
272
16,190
0
0
16,190
18,330
0
0
18,330
(3,828)
0
0
(3,828)
14,502
0
0
14,502
£132,657
£20,757
£1,253,385
£1,406,799
132,657
0
0
132,657
0
20,757
0
20,757
0
0
1,253,385
1,253,385
£132,657
£20,757
£1,253,385
£1,406,799|**2022…………………………………………………………………………………….**
Unrestricted
Funds
£
Restricted
Funds
£
Endowment
Fund
£
Totals
2022
£
0
0
1,253,385
1,253,385
118,155
20,757
0
138,912
118,155
20,757
1,253,385
1,392,297
1,868
0
0
1,868
272
0
0
272
16,190
0
0
16,190
18,330
0
0
18,330
(3,828)
0
0
(3,828)
14,502
0
0
14,502
£132,657
£20,757
£1,253,385
£1,406,799
132,657
0
0
132,657
0
20,757
0
20,757
0
0
1,253,385
1,253,385
£132,657
£20,757
£1,253,385
£1,406,799|
|---|---|---|---|
||||1,392,297|
||||1,868
272
16,190|
||||18,330
(3,828)|
||||14,502|
||||£1,406,799|
||||132,657
20,757
1,253,385|
||||£1,406,799|
We approve the attached accounts and confirm that we have made available all relevant records and information for their preparation.
Mrs E. Moss - Chairman …………………………………….. 2023 Mr L.Blais – Treasurer …………………………………….. 2023
The notes on pages 14 to 17 form part of these accounts.
Page 14 of 21
**PETERSFIELD COMMUNITY ASSOCIATION**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023**
## **1.Accounting Policies**
## **(a)** Basis of preparation and assessment of going concern
The financial statements have been prepared in accordance with the Statement of Recommended Practice (SORP):Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and the Charities Act 2011.
The financial statements have been prepared under the historical cost convention. The financial statements include all transactions, assets and liabilities for which the charity is responsible in law.
The charity constitutes a public benefit entity as defined by FRS 102
The trustees consider that there are no material uncertainties about the charity’s ability to continue as a going concern.
## (b)Reconciliation with previous Generally Accepted Accounting Practice
In preparing the accounts, the trustees have considered whether in applying the accounting policies required by FRS 102 and the Charities SORP FRS 102 a restatement of comparative items was needed. No restatements were required.
## (c)Income Recognition
All income and donations are recognized when received. Tax refunds are recognized when the incoming resource to which they relate is received. Grants and legacies are accounted for when the charity is legally entitled to the amounts due. Dividends are accounted for when receivable, interest is accrued. All other income is recognized when it is receivable. All incoming resources are accounted for gross.
## **(** d **)** Expenditure Recognition
Grants and donations are accounted for when paid over, or when awarded, if that award creates a binding or constructive obligation on the charity. All other expenditure is generally recognized when it is incurred and is accounted for gross.
**PETERSFIELD COMMUNITY ASSOCIATION**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023 (Continued)**
## (e)Tangible Fixed Assets
The Freehold Property being The Centre in Love Lane, Petersfield and adjoining land was transferred at nil cost from PCA Land Trustees. The Trustees had revalued The Centre at its insurance value in 2020 and it is now included as an Endowment Fund in the Balance Sheet. The land adjoining The Centre has not been revalued as a value for it has been unobtainable.
The Trustees consider that as The Centre property and adjoining land has a high residual value there is no need to charge depreciation on it in the year. This position will be reviewed at each year end in future.
## (f))Pensions
The Charity has registered with NEST and employees have joined the defined contribution “money purchase” scheme and the charity’s contributions are shown in Note 3.
## 2. **Tangible Assets**
|Cost or estimated cost at 1 April 2022
Addition
Revaluation
At 31 March 2023
Accumulated depreciation at 1 April
2022
Charge for the year
At 31 March 2023
Net book value at 31 March 2023
Net book value at 31 March 2022|Freehold
Property
£
1,253,385
0
0|
|---|---|
||1,253,385|
||0
0|
||0|
||£1,253,385|
||£1,253,385|
## **3. Taxation**
The Trust is a registered charity and accordingly is exempt from taxation on its income and gains where they are applied for charitable purposes.
Page 16 of 21
**PETERSFIELD COMMUNITY ASSOCIATION**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023 (Continued)**
## **4.Analysis of employee costs**
|Salaries
Staff Pension costs
Social Security Costs
Total|2023
£
30,220
252
0
£30,472|2022
£
27,994
218
0|
|---|---|---|
|||£28,212|
No employee received emoluments of over £60,000 during the year (2022 – nil). Average number employees for the year was 4 (2022 - 4).
Average number of full-time equivalent employees for the year was 2 (2022 – 2).
## **5.Legal and Professional costs**
|**al and Professional costs**|||
|---|---|---|
||2023|2022|
||£|£|
|Independent Examiner’s Fees|400|400|
|Licenses|212|1,710|
## **6.Donated Services**
The trustees receive no remuneration for their services.
## **7.Commitments**
The trustees have not committed to or authorized a capital purchase at the year end. (2022- nil)
## **8.Analysis of Fund Assets and Liabilities**
|**lysis of Fund Assets and Liabilities**|||||
|---|---|---|---|---|
|Tangible Fixed
Assets
Fixed Asset
Investment
Current Assets
Current Liabilities|Unrestricted
Funds
£
0
129,032
5,939
(2,617)
£132,354|Restricted
Funds
£
0
0
0
0
£0|Expendable
Endowment
Fund
£
1,253,385
0
0
0
£1,253,385|Total
£
1,253,385
129,032
5,939
(2,617)|
|||||£1,385,739|
The unrestricted funds of the charity may be applied for any charitable purpose at the discretion of the trustees.
Page 17 of 21
**PETERSFIELD COMMUNITY ASSOCIATION**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023(Continued)**
## **9.Creditors:** Amounts falling due within one year.
|**ditors:**Amounts falling due within one year.|||
|---|---|---|
|Trade Creditors
Key Money
Advance Bookings
Accruals|2023
£
55
920
338
1,304
£2,617|2022
£
980
905
714
1,229|
|||£3,828|
Page 18 of 21
## **PETERSFIELD COMMUNITY ASSOCIATION**
|**DEPARTMENTAL ANALYSES FOR THE**
**YEAR ENDED 31 MARCH 2023**
**Hiring**
Main Hall Community Hire
Main Hall Business Hire
Club Room Community Hire
Club Room Business Hire
Committee Room Community Hire
Committee Room Business Hire
Exhibition Room Community Hire
Exhibition Room Business Hire
Kitchen Hire
**Fund Raising**
East Hampshire Lottery
Easy Fund Raising
Eco Recycle
Inkjet Recycle
Amazon Smile
Card Sales
Books
Community Fair
Gift Aid Income
Less: Fund Raising expenses
**Grants and other Income**
Furlough Grant
EHDC Retail and Leisure Grant
EHDC Lockdown Grant
EHDC Community Grant
Southern Water Grant
Tesco Community Fund
Petersfield Town Council Grant
Equipment Hire
Photocopying and Telephone
Cancellations
Wayleave
PAT Test Donations
Sanitary Vending Machine
Sound System|2023
£
8,365
11,252
6,473
4,815
4,704
1,674
12,093
5,232
2,126
£56,734
735
106
0
58
16
40
599
140
30
1,724
(0)
£1,724
0
1,600
0
218
1,000
500
0
309
23
10
265
0
0
180
4,105|2022
£
5,802
12,635
4,223
5,169
2,791
1,372
9,059
4,348
1,629|
|---|---|---|
|||£47,028|
|||959
149
94
12
8
0
446
0
53|
|||1,721
(0)|
|||£1,721|
|||2,382
9,167
8,000
0
0
0
1,500
264
26
10
1,260
8
4
60|
|||22,683|
Page 19 of 21
**PETERSFIELD COMMUNITY ASSOCIATION**
## **DEPARTMENTAL ANALYSES FOR THE YEAR ENDED 31 MARCH 2023 (CONTINUED)**
|**M & R Internal**
Health & Safety
Window Cleaning
Interior General
Committee Room Maintenance
Main Hall Maintenance
Cleaning Materials
Toilets Maintenance
Boiler Maintenance
Cannon Hygiene
Electrical Legal
Electrical Spares & General
Equipment Specific
Kitchen Expenses
**M & R External**
Exterior General
Gardening
**Projects**
Toilets Redecoration
Roof Repairs
Suspended Ceiling Replacement|2023
£
30
160
376
306
112
916
209
227
166
378
527
2,965
231
£6,603
0
1.368
£1,368
0
26,706
9,352
£36,058|2022
£
84
64
1,069
0
0
426
152
1,271
156
922
9
2,177
65|
|---|---|---|
|||£6,395|
|||129
1,195|
|||£1,324|
|||995
0
0|
|||£995|
Page 20 of 21
## **PETERSFIELD COMMUNITY ASSOCIATION**
## **DEPARTMENTAL ANALYSES FOR THE YEAR ENDED 31 MARCH 2023 (CONTINUED)**
|**Salaries & Wages**
Manager’s Salary
Clerical
Caretaker’s Salary
Assistant Caretaker’s Salary
Handyman and Casual Labour
Payroll Expenses
Pension Contributions
**Licences & Subscriptions**
Licences
Subscriptions
**Overheads**
**Security**
Kestrel Guards
CIA Intruder & Fire Alarms
Insurance
**Post & Communication**
Website
Postage & Carriage
Telephone and Broadband
Internet Protection
**Office Expenses**
First Aid
Printing & Stationery
Training Costs
Office Expenses
Staff Refreshments
Hospitality
Computer Replacements
**Electricity, Gas & Water**
Electricity
Gas
Water Rates
**Sundries**
Council Tax
Independent Examiner’s Fee
Bank Charges – Sum Up
Volunteers Expenses|2023
£
350
980
1,226|2023
£
14,632
1,710
8,720
4,358
122
678
252|2022
£
258
1,968
1,471|2022
£
13,512
1,470
8,048
4,136
86
742
218|
|---|---|---|---|---|
|||£30,472||£28,212|
|||212
387||1,710
309|
|||£599||£2,019|
|||2,556
727
843
5,631
718||3,697
819
942
4,431
432|
||72
(1)
656
0||72
66
599
82
24
413
0
382
39
49
35
1,842
1,877
712
79
400
(200)
153||
||1
447
8
35
83
57
212||||
||2,493
1.936
1,202||||
||154
400
11
153||||
||||||
|||£10,475||£10,321|
Page 21 of 21