**PETERSFIELD COMMUNITY ASSOCIATION** ## **PETERSFIELD COMMUNITY ASSOCIATION** **REGISTERED CHARITY NUMBER 1179587** ## **ACCOUNTS and TRUSTEES REPORT** **FOR THE YEAR ENDED 31 MARCH 2022** ## **PETERSFIELD COMMUNITY ASSOCIATION REGISTERED CHARITY NUMBER 1179587** ## **ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022** **Page CHARITY INFORMATION……………………………………………………………………………………………………………………3 TRUSTEES ANNUAL REPORT ........................................................................................................... .4 INDEPENDENT EXAMINERS REPORT ............................................................................................... 11 STATEMENT OF FINANCIAL ACTIVITIES………………………………………………………………………………………12-13 BALANCE SHEET ............................................................................................................................ 14 NOTES TO THE ACCOUNTS ........................................................................................................ 15-18 DEPARTMENTAL ANALYSES ...................................................................................................... 19-21** Page 2 of 21 **PETERSFIELD COMMUNITY ASSOCIATION** ## **CHARITY INFORMATION** |Trustees:|Mrs E (Liz) Moss – Chair| |---|---| ||Mr Les Mitchinson – Vice Chair (Rtd 24.8.21)| ||Mr Colin Smith| ||Mr Laurie Redstone| ||Mr Roger Pendell| ||Mr Bill Organ| ||Ms Liz Payze| ||Mrs Gill Jolly| ||Mrs Emma Cordingley (17.7.21)| ||Mr John Williams (24.8.21)| ||Mrs Lyndsey Gilbey (10.12.21)| ||Mr Mike Park – Buildings Manager (25.3.22)| |Charity Number:|1179587| |Principal Office:|Petersfield Community Association| ||The Centre| ||Love lane| ||Petersfield| ||Hampshire GU31 4BW| |Independent Examiner:|Mr G R Beer MA (Cantab) FCA| ||4, Chilgrove House, Marden Way| ||Petersfield| ||Hampshire| ||GU31 4PU| |Bankers:|Natwest Bank| ||38 High Street| ||Alton| ||Hants| ||GU34 1BF| Page 3 of 21 **PETERSFIELD COMMUNITY ASSOCIATION** ## **TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2022** ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** Petersfield Community Association has existed as a charity since 12/10/93. In 2018 the Charitable Trust (301916) was changed to a Charitable Incorporated Organisation (CIO) and given a new charity number 1179587 A committee of trustees was set up under a foundation constitution. Trustees elect all officers. The dayto-day management is delegated to a part-time manager. The named Officers of the Association together with the Centre Manager form a Senior Management Team (SMT), which usually meets to each meeting of the full committee or when matters arise that cannot wait until a full committee meeting is convened. The treasurer, whilst not a trustee, also attends most meetings. SMT did not meet at all in the year, due to the Coronavirus pandemic. The year under report was slightly disrupted by the Coronavirus pandemic. The Centre re-opened part way through May 2021 although many groups did not resume meeting until September 2021. Staff were furloughed in April and part of May. Trustee Management meetings occurred on 5 May, 24 August, 10 December 2021 and 25 March 2022. Outside representatives were Cllr B Bentley, East Hants District Town Council, Cllr J Deane, Petersfield Town Council. The delayed Annual General Meeting (re 2019-2020) was held ‘in house’ on 16 July 2021. The AGM for 2020-2021 was held on 24 September 2021. ## **Objectives (public benefit)** The objectives of the Association, as laid out in the constitution are: To promote the benefit of the inhabitants of Petersfield and the neighbourhood without distinction of sex, sexual orientation, race or of political, religious or other opinions, by associating together the said inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with object of improving the conditions of life for the said inhabitants. To maintain and manage the Community Centre in furtherance of these objects. ## **Activities** The rooms of the community centre are hired out to groups and clubs from Petersfield and the surrounding area, in accordance with the objectives. ## **Staff and Volunteers** The office (open weekday mornings) was staffed by a salaried manager and a total of 4 volunteers during the year. A caretaker and assistant caretaker were also employed for cleaning and some maintenance. Page 4 of 21 **PETERSFIELD COMMUNITY ASSOCIATION** ## **TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2022 (CONTINUED)** ## **ACHIEVEMENTS AND PERFORMANCE** ## **Usage of the centre 2021-2022** ||**2021-22**|**2020-21**| |---|---|---| |**No. of Bookings taken for year**
**(4 roomsplus kitchen)**|2311|463| |||| |**Number of Hirers of Rooms in Centre**|**2021-22**|**2020-21**| |Regular (most weekly or more, all at least monthly)|68|33| |Occasional(less than monthly)|19|3| |Casual (once only)|28|7| |Total No. of hirers|115|43| ## **Groups Using the Centre** Age Concern Lunch Club AGRA South Central Network Ancient Order of Foresters Art History Art Life Bereavement Counselling Bicycle Buddies Bobbie's Yoga Bowmen of Petersfield Bridge Practice Broadway Park Counselling Service (Petersfield) Create Dog Training Society Family Support Service (HCC) Fiddlesticks Music First Aid - Gerald Pilkington Friday Bridge Group Friends of Petersfield Heath Friends of Petersfield Hospital Green Party Hampshire Philatelic Federation Helena's Flamenco School History Group Hope Church Junior Phoenix Kowasabi Japanese Community Kumon Maths & English Lip Reading Liss Forest Ballet Little First Aid Company Meritts Meadow Pulmonary Rehab Milly Grace Pilates Sailors Linedanz Club Mini First Aid Small Shepherds Club Monkey Musi Steep Tennis Club MP surgery Stop Domestic Abuse PACT Christmas Dinner U3A Current affairs Papercraft U3A Cycling PartofaPlan U3A Environment & Climate Petersfield & District Angling Club U3A Family history Petersfield & District Beekeepers U3A Friendly duplicate Bridge Petersfield & District Philatelic Society U3A Health Matters Petersfield Academy of Dance U3A Jazz Appreciation Petersfield Bridge Club U3A Painting Petersfield Conservative Club U3A Science & Technology Petersfield Jazz & Blues U3A Scrabble Petersfield Men’s Shed U3A Watercolour Group Petersfield Music Festival U3A Welcome Group Petersfield Stitchers U3A Wine appreciation Groups x 4 Petersfield Woman’s Institute Upholstery Petersfield Youth Theatre Watercolour Class Phoenix Friends Weight Watchers Phoenix Stitchers Winton Player Photographic Society Yoga Pilates (Emma Cordingley) Young Farmers Club Pilates Beth Svarovska Private bookings x 6 Private booking - child's party x 8 Private Booking - Wake Private Booking - Wedding Private Dance Lessons x 2 Private Dance Practice Page 5 of 21 **PETERSFIELD COMMUNITY ASSOCIATION** ## **TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2022 (CONTINUED)** ## **CHAIR’S REPORT: 2021-2022** We were closed until May due to Covid restrictions. Our customer base in some cases was a little cautious about returning and some groups did not. However, by September we were mostly back to normal with some new groups and others returned. Our finances were good - helped by furlough payments, grants and a start up grant, thank you EHDC, PTC and the government for this. Also, thank you to Emma and Geoff for keeping their eyes on the ball regarding extra funding and appropriate applications. We have a £30K surplus from the year which is earmarked for re-felting the main hall barrel roof in 2022-23. Work to be completed in spring 2022. The Exhibition room ceiling is the next major project and we hope to initiate this work early in 2023. An amount of money left to the centre by a kind benefactor will go a long way in funding this. During this time, 2021-22 we had no major project but the toilets were redecorated thus keeping the centre in good order. ## **Staff.** Coco, the assistant caretaker, went off on leave to Japan in February and we appointed 2 ladies for a job share to cover her absence, this is working very well. ## **Committee members.** Sadly we said goodbye to Les Mitchinson who left in Aug. 2021. We welcomed 4 new members, Emma Cordingley in July 2021 John Williams in Aug 2021 Lyndsey Gilbey December 2021 Mike Park in March 2022 There is still a Vice Chair vacancy and the current Chair has only a few more months of service remaining until she must stand down not only from this position but from the committee as the constitution demands. Please consider offering yourselves as replacements. We managed 2 AGMs during this period which enabled us to catch up on business and planning information, gladly as life returns to ‘normal’ we can have our committee meetings and AGMs at their usual times. Thank you for your support and continued service to the PCA, we can proudly say that we have a welloiled machine that continues to offer a wide range of activities and accommodation for the community. Page 6 of 21 ## **PETERSFIELD COMMUNITY ASSOCIATION** ## **TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2022 (CONTINUED)** ## **MAINTENANCE OF PREMISES** Maintenance and improvements to the Centre and its land is the responsibility solely of the Petersfield Community Association and is carried out under the supervision of the House Manager, a member of the committee, along with the Centre Manager. Comprehensive Risk Assessments and a Fire Risk Assessment of the building are carried out annually by the Manager under the supervision of the House Manager. The House Manager position was filled in March 2022 when Mike Park joined the trustees. Until that point repairs and improvements were carried out under the supervision of the Manager and the Chair. Other maintenance issues were handled by the Centre Manager and Caretaker. In the year under report, the following repairs and improvements were carried out: The building continues to need regular maintenance such as: Boilers servicing and repairs Annual checks on Fire Alarm, fire equipment and emergency lighting – a new fire alarm panel was fitted. Annual checks on CCTV and security system Deep clean of carpets and flooring Annual hedge trimming The only project for the year was the redecoration of the toilets, although quotes were sought and a contract agreed for the re-roofing of the main dome to be started in April 2022. Page 7 of 21 **PETERSFIELD COMMUNITY ASSOCIATION TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2022 (CONTINUED)** ## **FUND RAISING** The Association has no regular revenue support from any Local Government body. Occasional donations and legacies provide welcome assistance when they occur but cannot be considered a reliable source of income. The Association depends on raising the necessary funding to meet all the running expenses of the centre through hire charges and internal fundraising activities. In the year under report, fundraising was limited by covid restrictions. The annual quiz, community fair and fundraising family history talks were all cancelled and books could not be sold from the foyer. The EHDC lottery was a new, and welcome, source of fundraising income. **----- Start of picture text -----**
EHDC Lottery £960
Clothes Bank £94
Easy Fundraising £149
Amazon smile £8
Ink Cartridge Recycling £12
Quiz
Books £446
Gift Aid £53
Total £1,721
Fund Raising 2021-22
Gift Aid, £53
Books, £446
Ink Cartridge EHDC Lottery,
Recycling, £12 £960
Amazon smile, £8
Easy Fundraising,
£149
Clothes Bank, £94
Total £1721
**----- End of picture text -----**
Page 8 of 21 **PETERSFIELD COMMUNITY ASSOCIATION** ## **TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2022 (CONTINUED)** ## **FINANCIAL REVIEW – GEOFF LAMBELL** ## **Overview** The accounts (page 12 onwards) show a surplus of £30,551 which is a welcome result as the Association emerged from the Covid restrictions. The surplus in 2020-21 was £2,996. Our income is driven mainly by Room Hire / Fundraising / Donations and grants. We are grateful to: . EHDC for a grant of £9,167 under the ‘Retail and leisure’ support. . EHDC for a ‘Lockdown’ grant of £8,000 . Petersfield Town Council for a grant of £1,500. . We also made use of the UK government furlough scheme £2,382. . The Association benefited from a legacy from Mrs J Pickering, £6,257. Our costs are carefully managed and we review our contracts when up for renewal to ensure we are getting the best deals for the centre. ## **Income** The income of £80,139 (c/w £47,199 in 2020-21), of this - £47,028 came from our room hire, which is a good result, in light of the long closure we had. We are grateful to all the centre users for their continuing support. We have been assisted by the available grants as mentioned above and our fundraising activities mainly via EH Community lottery this year. ## **Expenditure** The total expenditure of £49,588 (£44,203 in 2020-21), This is comprised mainly by .projects at the centre (£995) (refurbish of toilets) .general maintenance of (£7,719), .staff costs (£28,212) which rose by 8% - in line with the Civil Service pay scales. Reserves The reserves have been increased slightly this year to £132,711 which is a useful bridge against the risk of large unplanned / planned maintenance bills, necessary with a building of his age. ## **Future Expenditure / Income** The planned upgrading/ repairing the roof was completed in April 2022 the large cost (£25K) has been largely met out of our reserves. The ceiling in the Exhibition Room is planned to be replaced and quotations are being sought.. The Trustees have again taken the decision to hold room charges at the current rates for the rest of the financial year. ## **Staff Pensions** The centre continues to make the necessary contributions. ## **Independent Examiner** Mr GR Beer chartered accountant has certified these accounts as accurate. Page 9 of 21 **PETERSFIELD COMMUNITY ASSOCIATION** ## **TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2022 (CONTINUED)** ## Financial Review, Investment Policy and Reserves ## Reserves Policy Unrestricted funds are needed: - a. To provide funds which can be designated to specific projects to enable these projects to be undertaken at short notice and - b. To cover administration fund-raising and support costs without which the charity could not function. The trustees consider it prudent that unrestricted reserves should be sufficient: - a. To cover one year’s administration, fund-raising and support costs; - b. To provide a pool equal to 10% of the average charitable expenditure over the preceding years from which funds can be designated to specific projects. ## Statement of trustees’ responsibilities The trustees are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with the applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). The law applicable to charities in England and Wales require the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the income resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to: - Select suitable accounting policies and then apply them consistently; - Observe the methods and principles of the Charities SORP; - Make judgements and estimates that are reasonable and prudent; - State whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; - Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation. The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Page 10 of 21 ## **PETERSFIELD COMMUNITY ASSOCIATION INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES ON THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022** I report to the trustees on my examination of the accounts of Petersfield Community Association for the year ended 31 March 2022. ## **Responsibilities and Basis of Report** As the trustees of the Charity you are responsible for the preparation of the accounts in accordance with the Charities Act 2011 (“the Act”). I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed the applicable Directions given by the Charity Commission under section 145(5)b of the 2011 Act. ## **Independent examiner’s statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1.accounting records were not kept in respect of the Charity as required by section 130 of the Act; or 2 the accounts do not accord with those records; or 3.the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a “true and fair view” which is not a matter considered as part of an independent examination I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. G R Beer MA FCA 4, Chilgrove House Marden Way Petersfield, Hampshire GU31 4PU 2022 Page 11 of 21 ## **PETERSFIELD COMMUNITY ASSOCIATION** ## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2022** **2022………………………………………………………………. 2021…………………………………………………………….** |Note
**Incoming Resources**
Hiring
Storage
Vending
Fund Raising
Grants and other Income
Interest
Legacy & Donations
Damage Account
Total resources incoming
**Resources Expended**
Vending
Fund Raising
M & R Internal
M & R External
Projects
Licences & Subscriptions
Salaries & Wages
Overheads
Total resources expended|Unrestricted
Funds
£
47,028
1,582
251
1,721
17,181
11
528
80
68,382
322
0
4,237
1,324
995
2,019
28,212
10,321
47,430|Restricted
Funds
£
0
0
0
0
5,500
0
6,257
0
11,757
0
0
2,158
0
0
0
0
0
2,158|Endowment
Fund
£
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0|Totals
2022
£
47,028
1,582
251
1,721
22,681
11
6,785
80
80,139
322
0
6,395
1,324
995
2,019
28,212
10,321
49,588|Unrestricted
Funds
£
8,947
0
1
918
34,732
770
831
0
46,199
0
0
1,405
904
7,442
2,076
25,133
6,081
43,041|Restricted
Funds
£
0
0
0
0
1,000
0
0
0
1,000
0
0
718
444
0
0
0
0
1,162|Endowment
Fund
£
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0|Totals
2021
£
8,947
0
1
918
35,732
770
831
0| |---|---|---|---|---|---|---|---|---| |||||||||47,199| |||||||||0
0
2,123
1,348
7,442
2,076
25,133
6,081| |||||||||44,203| ## **PETERSFIELD COMMUNITY ASSOCIATION** ## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2022 (Continued)** |||**2002 ---------------------------------------------------------------------------**|**2002 ---------------------------------------------------------------------------**|**2002 ---------------------------------------------------------------------------**|**2002 ---------------------------------------------------------------------------**|**2001…………………………………………………………………………………….**|**2001…………………………………………………………………………………….**|**2001…………………………………………………………………………………….**|**2001…………………………………………………………………………………….**| |---|---|---|---|---|---|---|---|---|---| |||Unrestricted|Restricted|Endowment|Totals|Unrestricted|Restricted|Endowment|Totals| ||Note|Funds|Funds|Fund|2022|Funds|Funds|Fund|2021| |||£|£|£|£|£|£|£|£| |**Net Incoming resources /**||20,952|9,599|0|30,551|3,158|(162)|0|2,996| |**(resources expended)**|||||||||| |Transfer between funds||(11,158)|11,158|0|0|(162)|162|0|0| |Funds brought forward at 1||122,863|0|1,253,385|1,376,248|119,867|0|1,253,385|1,373,252| |April 2020|||||||||| |Funds carried forward at 31
March 2021||£132,657|20,757|£1,253,385|£1,406,799|£122,863|0|£1,253,385|£1,376,248| Page 13 of 21 ## **PETERSFIELD COMMUNITY ASSOCIATION** ## **BALANCE SHEET** |**AS AT 31 MARCH 2022**
Note
**Fixed Assets**
Tangible Assets
2
Investments – NS&I
Total Fixed Assets
**Current Assets**
Debtors and prepayments
Petty Cash
NatWest Current Account
Total Current Assets
**Creditors**Amounts falling
due within one year
9
**Net Current Assets**
**Net Assets**
**The Funds of the Charity:**
Unrestricted Funds
8
Restricted Funds
Endowment Fund
8
**Total Charity Funds**|**2022……………………………………………………………………………………..**
Unrestricted
Funds
£
Restricted
Funds
£
Endowment
Fund
£
Totals
2022
£
0
0
1,253,385
1,253,385
118,155
20,757
0
138,912
118,155
20757
1,253,385
1,392,297
1,868
0
0
1,868
272
0
0
272
16,190
0
0
16,190
18,330
0
0
18,330
(3,828)
0
0
(3,828)
14,502
0
0
14,502
£132,657
20,757
£1,253,385
£1,406,799
132,657
0
0
132,711
0
20,757
0
20,757
0
0
1,253,385
1,253,385
£132,657
20,757
£1,253,385
£1,406,799|**2021…………………………………………………………………………………….**
Unrestricted
Funds
£
Restricted
Funds
£
Endowment
Fund
£
Totals
2021
£
0
0
1,253,385
1,253,385
108,900
0
0
108,900
108,900
0
1,253,385
1,362,285
87
0
0
87
178
0
0
178
15,627
0
0
15,627
15,892
0
0
15,892
(1,929)
0
0
(1,929)
13,963
0
0
13,963
£122,863
0
£1,253,385
£1,376,248
122,863
0
0
122,863
0
0
0
0
0
0
1,253,385
1,253,385
£122,863
0
£1,253,385
£1,376,248|**2021…………………………………………………………………………………….**
Unrestricted
Funds
£
Restricted
Funds
£
Endowment
Fund
£
Totals
2021
£
0
0
1,253,385
1,253,385
108,900
0
0
108,900
108,900
0
1,253,385
1,362,285
87
0
0
87
178
0
0
178
15,627
0
0
15,627
15,892
0
0
15,892
(1,929)
0
0
(1,929)
13,963
0
0
13,963
£122,863
0
£1,253,385
£1,376,248
122,863
0
0
122,863
0
0
0
0
0
0
1,253,385
1,253,385
£122,863
0
£1,253,385
£1,376,248| |---|---|---|---| ||||1,362,285| ||||87
178
15,627| ||||15,892
(1,929)| ||||13,963| ||||£1,376,248| ||||122,863
0
1,253,385| ||||£1,376,248| We approve the attached accounts and confirm that we have made available all relevant records and information for their preparation. Mrs E. Moss - Chairman …………………………………….. 2022 Mr G. Lambell – Treasurer …………………………………….. 2022 The notes on pages 14 to 17 form part of these accounts. Page 14 of 21 **PETERSFIELD COMMUNITY ASSOCIATION** ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022** ## **1.Accounting Policies** ## **(a)** Basis of preparation and assessment of going concern The financial statements have been prepared in accordance with the Statement of Recommended Practice (SORP):Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and the Charities Act 2011. The financial statements have been prepared under the historical cost convention. The financial statements include all transactions, assets and liabilities for which the charity is responsible in law. The charity constitutes a public benefit entity as defined by FRS 102 The trustees consider that there are no material uncertainties about the charity’s ability to continue as a going concern. ## (b)Reconciliation with previous Generally Accepted Accounting Practice In preparing the accounts, the trustees have considered whether in applying the accounting policies required by FRS 102 and the Charities SORP FRS 102 a restatement of comparative items was needed. No restatements were required. ## (c)Income Recognition All income and donations are recognized when received. Tax refunds are recognized when the incoming resource to which they relate is received. Grants and legacies are accounted for when the charity is legally entitled to the amounts due. Dividends are accounted for when receivable, interest is accrued. All other income is recognized when it is receivable. All incoming resources are accounted for gross. ## **(** d **)** Expenditure Recognition Grants and donations are accounted for when paid over, or when awarded, if that award creates a binding or constructive obligation on the charity. All other expenditure is generally recognized when it is incurred and is accounted for gross. **PETERSFIELD COMMUNITY ASSOCIATION** ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022 (Continued)** ## (e)Tangible Fixed Assets The Freehold Property being The Centre in Love Lane, Petersfield and adjoining land was transferred at nil cost from PCA Land Trustees. The Trustees had revalued The Centre at its insurance value in 2020 and it is now included as an Endowment Fund in the Balance Sheet. The land adjoining The Centre has not been revalued as a value for it has been unobtainable. The Trustees consider that as The Centre property and adjoining land has a high residual value there is no need to charge depreciation on it in the year. This position will be reviewed at each year end in future. ## (f))Pensions The Charity has registered with NEST and employees have joined the defined contribution “money purchase” scheme and the charity’s contributions are shown in Note 3. ## 2. **Tangible Assets** |Cost or estimated cost at 1 April 2021
Addition
Revaluation
At 31 March 2022
Accumulated depreciation at 1 April
2021
Charge for the year
At 31 March 2022
Net book value at 31 March 2022
Net book value at 31 March 2021|Freehold
Property
£
1,253,385
0
0| |---|---| ||1,253,385| ||0
0| ||0| ||£1,253,385| ||£1,253,385| ## **3. Taxation** The Trust is a registered charity and accordingly is exempt from taxation on its income and gains where they are applied for charitable purposes. Page 16 of 21 **PETERSFIELD COMMUNITY ASSOCIATION** ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022 (Continued)** ## **4.Analysis of employee costs** |Salaries
Staff Pension costs
Social Security Costs
Total|2022
£
27,994
218
0
£28,212|2021
£
24,946
187
0| |---|---|---| |||£25,133| No employee received emoluments of over £60,000 during the year (2021 – nil). Average number employees for the year was 4 (2021 - 4). Average number of full-time equivalent employees for the year was 2 (2021 – 2). ## **5.Legal and Professional costs** |**al and Professional costs**||| |---|---|---| ||2022|2021| ||£|£| |Independent Examiner’s Fees|380|380| |Licenses|1,812|1,812| ## **6.Donated Services** The trustees receive no remuneration for their services. ## **7.Commitments** The trustees have not committed to or authorized a capital purchase at the year end. (2021- nil) ## **8.Analysis of Fund Assets and Liabilities** |**lysis of Fund Assets and Liabilities**||||| |---|---|---|---|---| |Tangible Fixed
Assets
Fixed Asset
Investment
Current Assets
Current Liabilities|Unrestricted
Funds
£
0
118,155
18,330
(1,983)
£132,657|Restricted
Funds
£
0
20,757
0
0
£20,757|Expendable
Endowment
Fund
£
1,253,385
0
0
0
£1,253,385|Total
£
1,253,385
138,912
18,330
(1,983)| |||||£1,406,799| The unrestricted funds of the charity may be applied for any charitable purpose at the discretion of the trustees. Page 17 of 21 **PETERSFIELD COMMUNITY ASSOCIATION** ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022(Continued)** ## **9.Creditors:** Amounts falling due within one year. |**ditors:**Amounts falling due within one year.||| |---|---|---| |Trade Creditors
Key Money
Hire Refunds
Advance Bookings
Accruals|2022
£
980
905
-
714
1229
£3,828|2021
£
129
795
404
-
601| |||£1,929| Page 18 of 21 ## **PETERSFIELD COMMUNITY ASSOCIATION** |**DEPARTMENTAL ANALYSES FOR THE**
**YEAR ENDED 31 MARCH 2022**
**Hiring**
Main Hall Community Hire
Main Hall Business Hire
Club Room Community Hire
Club Room Business Hire
Committee Room Community Hire
Committee Room Business Hire
Exhibition Room Community Hire
Exhibition Room Business Hire
Kitchen Hire
**Fund Raising**
East Hampshire Lottery
Easy Fund Raising
Eco Recycle
Inkjet Recycle
Amazon Smile
Card Sales
Books
Family History Talks
Community Fair
Gift Aid Income
Less: Fund Raising expenses
**Grants and other Income**
Furlough Grant
EHDC Retail and Leisure Grant
EHDC Lockdown Grant
Police Grant
Tesco Community Fund
Petersfield Town Council Grant
Equipment Hire
Photocopying and Telephone
Cancellations
Wayleave
PAT Test Donations
Sanitary Vending Machine
Sound System|2022
£
5,802
12,635
4,223
5,169
2,791
1,372
9,059
4,348
1,629
£47,028
959
149
94
12
8
0
446
0
0
53
1,721
(0)
£1,721
2,382
9,167
8,000
0
0
1,500
264
26
10
1,260
8
4
60
22,681|2021
£
827
2,588
794
1,328
230
102
1,162
1,507
409| |---|---|---| |||£8,947| |||626
66
87
33
8
3
0
0
0
87| |||918
(0)| |||£918| |||14,014
14,000
6,708
500
500
0
10
0
0
0
0
0
0| |||35,732| Page 19 of 21 **PETERSFIELD COMMUNITY ASSOCIATION** ## **DEPARTMENTAL ANALYSES FOR THE YEAR ENDED 31 MARCH 2022 (CONTINUED)** |**M & R Internal**
Health & Safety
Window Cleaning
Interior General
Cleaning Materials
Toilets Maintenance
Boiler Maintenance
Cannon Hygiene
Electrical Legal
Electrical Spares & General
Equipment Specific
Kitchen Expenses
**M & R External**
Exterior General
External Lights
Gardening
**Projects**
Toilets Redecoration
Drainage System Works
Corridor & Foyer Maintenance|2022
£
84
64
1,069
426
152
1,271
156
922
9
2,177
65
£6,395
129
0
1.195
£1,324
995
0
0
£995|2021
£
718
128
252
78
0
433
186
48
9
222
49| |---|---|---| |||£2,123| |||0
444
904| |||£1,348| |||0
5,097
2,345| |||£7,442| Page 20 of 21 ## **PETERSFIELD COMMUNITY ASSOCIATION** ## **DEPARTMENTAL ANALYSES FOR THE YEAR ENDED 31 MARCH 2022 (CONTINUED)** |**Salaries & Wages**
Manager’s Salary
Clerical
Caretaker’s Salary
Assistant Caretaker’s Salary
Handyman and Casual Labour
Payroll Expenses
Pension Contributions
**Licences & Subscriptions**
Licences
Subscriptions
**Overheads**
**Security**
Kestrel Guards
CIA Intruder & Fire Alarms
Insurance
**Post & Communication**
Website
Postage & Carriage
Telephone and Broadband
Internet Protection
**Office Expenses**
First Aid
Printing & Stationery
Training Costs
Office Expenses
Staff Refreshments
Hospitality
Computer Replacements
**Electricity, Gas & Water**
Electricity
Gas
Water Rates
**Sundries**
Council Tax
Independent Examiner’s Fee
Legal Fees
Volunteers Expenses|2022
£
258
1,968
1,471|2022
£
13,512
1,470
8,048
4,136
86
742
218|2021

£
250
579
1,470|2021
£
12,475
265
7,457
3,771
0
978
187| |---|---|---|---|---| |||£28,212||£25,133| |||1,710
309||1,812
264| |||£2,019||£2,076| |||3,697
819
942
4,431
432||2,299
662
521
2,089
510| ||72
66
599
82||72
0
590
0
1
119
80
310
11
0
817
710
562
0
380
0
130|| ||24
413
0
382
39
49
35|||| ||1,842
1.877
712|||| ||79
400
(200)
153|||| |||||| |||£10,321||£6,081| Page 21 of 21