**PETERSFIELD COMMUNITY ASSOCIATION** ## **PETERSFIELD COMMUNITY ASSOCIATION** **REGISTERED CHARITY NUMBER 1179587** ## **ACCOUNTS and TRUSTEES REPORT** **FOR THE YEAR ENDED 31 MARCH 2021** ## **PETERSFIELD COMMUNITY ASSOCIATION REGISTERED CHARITY NUMBER 1179587** ## **ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021** **Page CHARITY INFORMATION……………………………………………………………………………………………………………………3 TRUSTEES ANNUAL REPORT ........................................................................................................... .4 INDEPENDENT EXAMINERS REPORT ............................................................................................... 10 STATEMENT OF FINANCIAL ACTIVITIES………………………………………………………………………………………11-12 BALANCE SHEET ............................................................................................................................ 13 NOTES TO THE ACCOUNTS ........................................................................................................ 14-17 DEPARTMENTAL ANALYSES ...................................................................................................... 18-20** Page 2 of 20 **PETERSFIELD COMMUNITY ASSOCIATION** ## **CHARITY INFORMATION** Trustees: Mrs E (Liz) Moss – Chair Mr Les Mitchinson – Vice Chair Mr John Wigley (Rtd 28.10.20) Mr Colin Smith Mr L Redstone Mrs D Syms (Rtd 28.10.20) Mr R Pendell Mr Bill Organ Ms L Payze Mrs G Jolly Mrs E Cordingley (co-opted 28.10.20) Charity Number: 1179587 Principal Office: Petersfield Community Association The Centre Love lane Petersfield Hampshire GU31 4BW Independent Examiner: Mr G R Beer MA (Cantab) FCA 4, Chilgrove House, Marden Way Petersfield Hampshire GU31 4PU Bankers: Natwest Bank 38 High street Alton Hants GU34 1BF Page 3 of 20 **PETERSFIELD COMMUNITY ASSOCIATION** ## **TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2021** ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** Petersfield Community Association has existed as a charity since 12/10/93. In 2018 the Charitable Trust (301916) was changed to a Charitable Incorporated Organisation (CIO). This was registered with the Charity Commission on 21/08/2018 and given a new charity number 1179587 A committee of trustees was set up under a foundation constitution. Trustees elect all officers. The dayto-day management is delegated to a part-time manager. The named Officers of the Association together with the Centre Manager form a Senior Management Team (SMT), which usually meets to each meeting of the full committee or when matters arise that cannot wait until a full committee meeting is convened. The treasurer, whilst not a trustee, also attends most meetings. SMT did not meet at all in the year, due to the Coronavirus pandemic. The year under report was greatly disrupted by the Coronavirus pandemic. Lockdowns closed the centre from April-June 2020, November 2020, and January-April 2021. During these periods, staff were furloughed. The planned 23 April meeting was cancelled, and a report circulated and agreed by all trustees in lieu of meeting in person. Subsequently, the management meetings occurred on 19 June, 14 August, 28 October, and 9 December 2020 (generally between lockdowns) Outside representatives were Cllr B Bentley, East Hants District Town Council, Cllr P Shaw, Petersfield Town Council, although they were unable to attend most meetings due to the reduced room capacity. The Annual General Meeting was postponed and was held ‘in house’ on 16 July 2021. ## **Objectives (public benefit)** The objectives of the Association, as laid out in the constitution are: To promote the benefit of the inhabitants of Petersfield and the neighbourhood without distinction of sex, sexual orientation, race or of political, religious or other opinions, by associating together the said inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with object of improving the conditions of life for the said inhabitants. To maintain and manage the Community Centre in furtherance of these objects. ## **Activities** The rooms of the community centre are hired out to groups and clubs from Petersfield and the surrounding area, in accordance with the objectives. ## **Staff and Volunteers** The office (open weekday mornings) was staffed by a salaried manager and a total of 4 volunteers during the year. A caretaker and assistant caretaker were also employed for cleaning and some maintenance. Page 4 of 20 **PETERSFIELD COMMUNITY ASSOCIATION** ## **TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2021 (CONTINUED)** ## **ACHIEVEMENTS AND PERFORMANCE** ## **Usage of the centre 2020-2021** ||**2020-21**|**2019-20**| |---|---|---| |**No. of Bookings taken for year**
**(4 roomsplus kitchen)**|463|3313| |||| |**Number of Hirers of Rooms in Centre**|**2020-21**|**2019-20**| |Regular (most weekly or more, all at least monthly)|33|64| |Occasional(less than monthly)|3|18| |Casual (once only)|7|27| |Total No. of hirers|43|106| ## **Groups Using the Centre** Age Concern Lunch Club Art History Art Life Baby Sensory Bowmen of Petersfield Casual Art Crop Circle Lecture Dog Training Society Family History Group History Group Hope Church Junior Phoenix Kumon Maths & English Lip Reading Liss Forest Ballet Meritts Meadow Monkey Music MP Surgery NCS Youth Programme Papercraft Petersfield & District Angling Club Petersfield & District Philatelic Society Petersfield Academy of Dance Petersfield Gardeners Club Petersfield Stitchers Phoenix Stitchers Pilates Pilates Summer School Private Dance Practice Sailors Linedanz Club Steep Tennis Club Tai Chi Group Tai Chi Practice The Arts Society The Square Strummers TK Trading Trevor John Band U3A U3A Bookclub Upholstery Watercolour Class Weight Watchers Yoga (SL) Page 5 of 20 ## **PETERSFIELD COMMUNITY ASSOCIATION** ## **TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2021 (CONTINUED)** ## **CHAIR’S REPORT: 2020-2021** The year was punctuated by Covid 19. For 8 of the 12 months we were closed. However, even during that time the Centre was being carefully monitored and cared for and re-opening procedures put in place ready to welcome our users when allowed. This happened on May 17th. We said farewell to Diana Syms and John Wigley who stepped down as trustees. We thank them for their invaluable contributions to the PCA. I apologise for the brevity of this report however let us hope for considerably more action during the next financial year. ## **MAINTENANCE OF PREMISES** Maintenance and improvements to the Centre and its land is the responsibility solely of the Petersfield Community Association and is carried out under the supervision of the House Manager, a member of the committee, along with the Centre Manager. Comprehensive Risk Assessments and a Fire Risk Assessment of the building are carried out annually by the Manager under the supervision of the House Manager. The House Manager position remained unfilled during the year so repairs and improvements were carried out under the supervision of the Manager and the Chair. Other maintenance issues were handled by the Centre Manager and Caretaker. In the year under report, the following repairs and improvements were carried out: The building continues to need regular maintenance such as; Boilers servicing and repairs Annual checks on Fire Alarm, fire equipment and emergency lighting Annual checks on CCTV and security system Deep clean of carpets and flooring Annual hedge trimming The major project for the year was work to the drains alongside the right of the building (when facing it). This became necessary after heavy rain caused a small lake outside the exhibition room. The soakaway was found to have failed and the drains had to be dug up and re-run outside the main hall and kitchen. This work caused little disruption since the centre was closed at the time, due to Covid. The corridor & foyer were also redecorated at this time, and rub rails fitted along the corridor to protect the walls. Page 6 of 20 **PETERSFIELD COMMUNITY ASSOCIATION** ## **TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2021 (CONTINUED)** ## **FUND RAISING** The Association has no regular revenue support from any Local Government body. Occasional donations and legacies provide welcome assistance when they occur but cannot be considered a reliable source of income. The Association depends on raising the necessary funding to meet all the running expenses of the centre through hire charges and internal fundraising activities. In the year under report, fundraising was limited by covid restrictions. The annual quiz, community fair and fundraising family history talks were all cancelled and books could not be sold from the foyer. The EHDC lottery was a new, and welcome, source of fundraising income. |**Source**|| |---|---| |EHDC Lottery|£626| |Clothes Bank|£87| |Easy Fundraising|£66| |Amazon smile|£8| |Ink Cartridge Recycling|£33| |Gift Aid|£87| |Card & Plant Sales|£3| |TV Advertising Income|£8| |Total|£918| **----- Start of picture text -----**
Card & Plant Fund Raising 2020-21
Sales, £3
Ink Cartridge
Recycling, £33
Gift Aid, £87 TV Advertising
Amazon smile, £8 Income, £8
Easy Fundraising,
£66
EHDC Lottery,
£626
Clothes Bank, £87
Total £918
**----- End of picture text -----**
Page 7 of 20 **PETERSFIELD COMMUNITY ASSOCIATION** ## **TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2021 (CONTINUED)** ## **FINANCIAL REVIEW – GEOFF LAMBELL** A copy of the Association’s approved Annual Finance Report for the period 1st April 2020 to 31st March 2021, is attached for reference and more details. ## **Overview** The accounts show a surplus of £2,996 which is a welcome result as the centre was closed for most of the year due to the impact of Covid regulations. The surplus in 2020 was £12,471. Our income is driven mainly by Room Hire / Fundraising / Donations and grants. We are grateful to . Tesco for a Community fund donation of £500 to assist in our re-start after lockdown. . EHDC for a grant of £14,000 under the ‘Retail and leisure’ support. . EHDC for a ‘Lockdown’ grant of £6,708 . Hampshire Police for improvements to our security lighting £500. . We also made use of the UK government furlough scheme £14,014 Our costs are carefully managed and we review our contracts when up for renewal to ensure we are getting the best deals for the centre. ## **Income** The income of £47,199 (£75,533 in 2019/20), of this - £8,947 came from our room hire, which is a good result, in light of the long closure we had. We are grateful to all the centre users for their continuing support. We have been sustained primarily by the grants made available by UK government and our fundraising activities mainly via EH Community lottery this year. ## **Expenditure** The total expenditure of £44,203 (£63,062 in 2019/20), This is comprises mainly .projects at the centre (£7,442) including drain repairs @£5,097, .general maintenance of (£3,471), .staff costs (£25,133) which rose by 3% - in line with the Civil Service pay scales. ## **Reserves** Unrestricted Funds have been increased slightly this year to £122,863 which is a useful bridge against the risk of large unplanned / planned maintenance bills, necessary with a building of his age. ## **Future Expenditure / Income** There are no planned maintenance projects of a large cost currently scheduled though we are aware of the need to keep a watch over the building fabric. The Trustees have taken the decision that room charges will be held at the current rates for the next financial year. Changes in income as groups come and go is also a risk we are mindful of. ## **Staff Pensions** The centre continues to make the necessary contributions. ## **Independent Examiner** Mr GR Beer chartered accountant has certified these accounts as accurate. Page 8 of 20 **PETERSFIELD COMMUNITY ASSOCIATION** ## **TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2021 (CONTINUED)** Financial Review, Investment Policy and Reserves ## Reserves Policy Unrestricted funds are needed: - a. To provide funds which can be designated to specific projects to enable these projects to be undertaken at short notice and - b. To cover administration fund-raising and support costs without which the charity could not function. The trustees consider it prudent that unrestricted reserves should be sufficient: - a. To cover one year’s administration, fund-raising and support costs; - b. To provide a pool equal to 10% of the average charitable expenditure over the preceding years from which funds can be designated to specific projects. ## Statement of trustees’ responsibilities The trustees are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with the applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). The law applicable to charities in England and Wales require the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the income resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to: - Select suitable accounting policies and then apply them consistently; - Observe the methods and principles of the Charities SORP; - Make judgements and estimates that are reasonable and prudent; - State whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; - Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation. The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Page 9 of 20 **PETERSFIELD COMMUNITY ASSOCIATION** ## **INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES ON THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021** I report to the trustees on my examination of the accounts of Petersfield Community Association for the year ended 31 March 2021. ## **Responsibilities and Basis of Report** As the trustees of the Charity you are responsible for the preparation of the accounts in accordance with the Charities Act 2011 (“the Act”). I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed the applicable Directions given by the Charity Commission under section 145(5)b of the 2011 Act. ## **Independent examiner’s statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1.accounting records were not kept in respect of the Charity as required by section 130 of the Act; or 2 the accounts do not accord with those records; or 3.the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a “true and fair view” which is not a matter considered as part of an independent examination I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. G R Beer MA FCA 4, Chilgrove House Marden Way Petersfield, Hampshire GU31 4PU 2021 Page 10 of 20 ## **PETERSFIELD COMMUNITY ASSOCIATION** ## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2021** |Note
**Incoming Resources**
Hiring
Storage
Vending
Fund Raising
Grants and other Income
Interest
Legacy & Donations
Damage Account
Total resources incoming
**Resources Expended**
Vending
Fund Raising
M & R Internal
M & R External
Projects
Licences & Subscriptions
Salaries & Wages
Overheads
Total resources expended|Unrestricted
Funds
£
8,947
0
1
918
34,732
770
831
-
46,199
0
0
1,405
904
7,442
2,076
25,133
6,081
43,041|Restricted
Funds
£
0
0
0
0
1,000
0
0
0
1,000
0
0
718
444
0
0
0
0
1,162|Endowment
Fund
£
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0|Totals
2021
£
8,947
0
1
918
35732
770
831
0
47,199
0
0
2,123
1,348
7,442
2,076
25,133
6,081
44,203|Unrestricted
Funds
£
67,744
1,783
598
2,894
847
793
744
130
75,533
318
564
8,340
1,620
13,577
2,069
25,396
11,178
63,062|Restricted
Funds
£
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0|Endowment
Fund
£
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0|Totals
2020
£
67,744
1,783
598
2,894
847
793
744
130| |---|---|---|---|---|---|---|---|---| |||||||||75,533| |||||||||318
564
8,340
1,620
13,577
2,069
25,396
11,178| |||||||||63,062| ## **PETERSFIELD COMMUNITY ASSOCIATION** ## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2021 (Continued)** |||Unrestricted|Restricted|Endowment|Totals|Unrestricted|Restricted|Endowment|Totals| |---|---|---|---|---|---|---|---|---|---| ||Note|Funds|Funds|Fund|2021|Funds|Funds|Fund|2020| |||£|£|£|£|£|£|£|£| |**Net Incoming resources /**||3,158|(162)|0|2,996|
12,471|0|0|12,471| |**(resources expended)**|||||||||| |Transfer between funds||(162)|162|0|0|0|0|0|0| |Extraordinary item – Gain||0|0|0|0|0|0|1,253,385|1,253,385| |on Revaluation of Fixed|||||||||| |Assets|||||||||| |Funds brought forward at 1||119,867|0|1,253,385|1,373,252|107,396|0|0|107,396| |April 2020|||||||||| |Funds carried forward at 31
March 2021||£122,863|0|£1,253,385|£1,376,248|£119,867|0|£1,253,385|£1,373,252| Page 12 of 20 ## **PETERSFIELD COMMUNITY ASSOCIATION** ## **BALANCE SHEET** ## **AS AT 31 MARCH 2021** |Note
**Fixed Assets**
Tangible Assets
2
Investments – NS&I
Total Fixed Assets
**Current Assets**
Debtors and prepayments
Petty Cash
NatWest Current Account
Total Current Assets
**Creditors**Amounts falling
due within one year
9
**Net Current Assets**
**Net Assets**
**The Funds of the Charity:**
Unrestricted Funds
8
Restricted Funds
Endowment Fund
8
**Total Charity Funds**|Unrestricted
Funds
£
0
108,900
108,900
87
178
15,627
15,892
(1,929)
13,963
£122,863
122,863
0
0
£122,863|Restricted
Funds
£
0
0
0
0
0
0
0
0
0
0
0
0
0
0|Endowment
Fund
£
1,253,385
0
1,253,385
0
0
0
0
0
0
£1,253,385
0
0
1,253,385
£1,253,385|Totals
2021
£
1,253,385
108,900
1,362,285
87
178
15,627
15,892
(1,929)
13,963
£1,376,248
122,863
0
1,253,385
£1,376,248|Unrestricted
Funds
£
0
108,130
108,130
1,465
82
14,120
15,667
(3,930)
11,737
£119,867
119,867
0
0
£119,867|Restricted
Funds
£
0
0
0
0
0
0
0
0
0
0
0
0
0
0|Endowment
Fund
£
1,253,385
0
1,253,385
0
0
0
0
0
0
£1,253,385
0
0
1,253,385
£53,3851,2|Totals
2020
£
1,253,385
108,130| |---|---|---|---|---|---|---|---|---| |||||||||1,361,515| |||||||||1,465
82
14,120| |||||||||15,667
(3,930)| |||||||||11,737| |||||||||£1,373,252| |||||||||119,867
0
1,253,385| |||||||||£1,373,252| We approve the attached accounts and confirm that we have made available all relevant records and information for their preparation. Mrs E. Moss - Chairman …………………………………….. 2021 Mr G. Lambell – Treasurer …………………………………….. 2021 The notes on pages 14 to 17 form part of these accounts. Page 13 of 20 **PETERSFIELD COMMUNITY ASSOCIATION** ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021** ## **1.Accounting Policies** ## **(a)** Basis of preparation and assessment of going concern The financial statements have been prepared in accordance with the Statement of Recommended Practice (SORP):Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and the Charities Act 2011. The financial statements have been prepared under the historical cost convention. The financial statements include all transactions, assets and liabilities for which the charity is responsible in law. The charity constitutes a public benefit entity as defined by FRS 102 The trustees consider that there are no material uncertainties about the charity’s ability to continue as a going concern. ## (b)Reconciliation with previous Generally Accepted Accounting Practice In preparing the accounts, the trustees have considered whether in applying the accounting policies required by FRS 102 and the Charities SORP FRS 102 a restatement of comparative items was needed. No restatements were required. ## (c)Income Recognition All income and donations are recognized when received. Tax refunds are recognized when the incoming resource to which they relate is received. Grants and legacies are accounted for when the charity is legally entitled to the amounts due. Dividends are accounted for when receivable, interest is accrued. All other income is recognized when it is receivable. All incoming resources are accounted for gross. ## **(** d **)** Expenditure Recognition Grants and donations are accounted for when paid over, or when awarded, if that award creates a binding or constructive obligation on the charity. All other expenditure is generally recognized when it is incurred and is accounted for gross. **PETERSFIELD COMMUNITY ASSOCIATION** ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021 (Continued)** ## (e)Tangible Fixed Assets The Freehold Property being The Centre in Love Lane, Petersfield and adjoining land was transferred at nil cost from PCA Land Trustees. The Trustees had revalued The Centre at its insurance value in 2020 and it is now included as an Endowment Fund in the Balance Sheet. The land adjoining The Centre has not been revalued as a value for it has been unobtainable. The Trustees consider that as The Centre property and adjoining land has a high residual value there is no need to charge depreciation on it in the year. This position will be reviewed at each year end in future. ## (f))Pensions The Charity has registered with NEST and employees have joined the defined contribution “money purchase” scheme and the charity’s contributions are shown in Note 3. ## 2. **Tangible Assets** |Cost or estimated cost at 1 April 2020
Addition
Revaluation
At 31 March 2021
Accumulated depreciation at 1 April
2020
Charge for the year
At 31 March 2021
Net book value at 31 March 2021
Net book value at 31 March 2020|Freehold
Property
£
1,253,385
0
0| |---|---| ||1,253,385| ||0
0| ||0| ||£1,253,385| ||£1,253,385| ## **3. Taxation** The Trust is a registered charity and accordingly is exempt from taxation on its income and gains where they are applied for charitable purposes. Page 15 of 20 **PETERSFIELD COMMUNITY ASSOCIATION** ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021 (Continued)** ## **4.Analysis of employee costs** |Salaries
Staff Pension costs
Social Security Costs
Total|2021
£
24,946
187
0
£25,133|2020
£
25,211
185
0| |---|---|---| |||£25,396| No employee received emoluments of over £60,000 during the year (2020 – nil). Average number employees for the year was 4 (2020 - 4). Average number of full-time equivalent employees for the year was 2 (2020 – 2). ## **5.Legal and Professional costs** |**al and Professional costs**||| |---|---|---| ||2021|2020| ||£|£| |Independent Examiner’s Fees|380|380| |Licenses|1,812|1,621| ## **6.Donated Services** The trustees receive no remuneration for their services. ## **7.Commitments** The trustees have not committed to or authorized a capital purchase at the year end. (2020- nil) ## **8.Analysis of Fund Assets and Liabilities** |**lysis of Fund Assets and Liabilities**|||| |---|---|---|---| |Tangible Fixed Assets
Fixed Asset Investment
Current Assets
Current Liabilities|Unrestricted
Funds
£
0
108,900
15,892
(1,929)
£122,863|Expendable
Endowment
Fund
£
1,253,385
0
0
0
£1,253,385|Total
£
1,253,385
108,900
15,892
(1,929)| ||||£1,376,248| The unrestricted funds of the charity may be applied for any charitable purpose at the discretion of the trustees. Page 16 of 20 **PETERSFIELD COMMUNITY ASSOCIATION** ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021(Continued)** ## **9.Creditors:** Amounts falling due within one year. |**ditors:**Amounts falling due within one year.||| |---|---|---| |Trade Creditors
Key Money
Hire Refunds
Advance Bookings
Accruals|2021
£
129
795
404
-
601
£1,929|2020
£
29
840
-
1,464
1,597| |||£3,930| Page 17 of 20 ## **PETERSFIELD COMMUNITY ASSOCIATION** |**DEPARTMENTAL ANALYSES FOR THE**
**YEAR ENDED 31 MARCH 2021**
**Hiring**
Main Hall Community Hire
Main Hall Business Hire
Club Room Community Hire
Club Room Business Hire
Committee Room Community Hire
Committee Room Business Hire
Exhibition Room Community Hire
Exhibition Room Business Hire
Kitchen Hire
**Fund Raising**
Advertising TV Display
Quiz
East Hampshire Lottery
Easy Fund Raising
Eco Recycle
Inkjet Recycle
Amazon Smile
Card Sales
Books
Family History Talks
Community Fair
Gift Aid Income
Less: Fund Raising expenses
**Grants and other Income**
Furlough Grant
EHDC Retail and Leisure Grant
EHDC Lockdown Grant
Police Grant
Tesco Community Fund
Waitrose Community Fund
Equipment Hire
Photocopying and Telephone
Cancellations
Late Payment Penalty
Sound System|2021
£
827
2,588
794
1,328
230
102
1,162
1,507
409
£8,947
8
0
626
66
87
33
8
3
0
0
0
87
918
(0)
£918
14,014
14,000
6,708
500
500
0
10
0
0
0
0
35,732|2020
£
6,987
14,990
6,684
6,411
4,781
2,848
11,783
10,815
2,445| |---|---|---| |||£67,744| |||20
1,534
0
102
62
57
0
34
715
229
110
31| |||2,894
(564)| |||£2,330| |||0
0
0
0
0
282
360
27
15
3
160| |||847| Page 18 of 20 ## **PETERSFIELD COMMUNITY ASSOCIATION** ## **DEPARTMENTAL ANALYSES FOR THE YEAR ENDED 31 MARCH 2021 (CONTINUED)** |**M & R Internal**
Health & Safety
Window Cleaning
Interior General
Cleaning Materials
Club Room Maintenance
Exhibition Room Maintenance
Main Hall Maintenance
Committee Room Maintenance
Toilets Maintenance
Boiler Maintenance
Cannon Hygiene
Electrical Legal
Electrical Spares & General
Equipment Specific
Kitchen Expenses
**M & R External**
Exterior General
External Lights
Gardening
**Projects**
Buildings Signage
Drainage System Works
Corridor & Foyer Maintenance
Main Hall/Club Room Decorations|2021
£
718
128
252
78
0
0
0
0
0
433
186
48
9
222
49
£2,123
0
444
904
£1,348
0
5,097
2,345
0
£7,442|2020
£
9
160
614
1,044
164
904
1,064
716
66
351
335
144
860
1,787
122| |---|---|---| |||£8,340| |||27
0
1,593| |||£1,620| |||1,649
0
0
11,928| |||£13,577| Page 19 of 20 ## **PETERSFIELD COMMUNITY ASSOCIATION** ## **DEPARTMENTAL ANALYSES FOR THE YEAR ENDED 31 MARCH 2021 (CONTINUED)** |**Salaries & Wages**
Manager’s Salary
Clerical
Caretaker’s Salary
Assistant Caretaker’s Salary
Handyman and Casual Labour
Payroll Expenses
Pension Contributions
**Licences & Subscriptions**
Licences
Subscriptions
**Overheads**
**Security**
Kestrel Guards
CIA Intruder & Fire Alarms
Insurance
**Post & Communication**
Website
Postage & Carriage
Telephone and Broadband
Internet Protection
**Office Expenses**
First Aid
Travelling
Printing & Stationery
Training Costs
Office Expenses
Staff Refreshments
Hospitality
**Electricity, Gas & Water**
Electricity
Gas
Water Rates
**Sundries**
Council Tax
Independent Examiner’s Fee
Legal Fees
Consultancy Fees
Volunteers Expenses|2021
£
250
579
1,470|2021
£
12,475
265
7,457
3,771
0
978
187|2020

£
279
1,525
1,402|2020
£
12,317
1,494
7,238
3,653
174
335
185| |---|---|---|---|---| |||£25,133||£25,396| |||1,812
264||1,621
448| |||£2,076||£2,069| |||2,299
662
521
2,089
510||3,206
627
904
5,281
1,160| ||72
0
590
0||72
63
465
27
9
42
479
0
272
67
35
1,431
2,101
1,749
303
380
200
120
157|| ||1
0
119
80
310
11
0|||| ||817
710
562|||| ||0
380
0
0
130|||| |||||| |||£6,081||£11,178| Page 20 of 20