## **Trustees’ Annual Report for the period** **From 30[th ] July 2021 Period start date To 30[th] July 2022 Period end date** **Charity name:** Medway African and Caribbean Association ## **Charity registration number:** 1179545 ## **Objectives and Activities** **----- Start of picture text -----**
SORP reference
Summary of the Para 1.17 To advance any charitable purpose for
purposes of the charity the benefit of the inhabitants of Kent
as set out in its and Medway, in particular, but not
governing document exclusively, persons of the African-
Caribbean community, in particular
advancing education and/or assisting
in the provision of facilities for
recreation and other leisure-time
activities in the interests of social
welfare with the object of improving
the condition of life for said
inhabitants.
Summary of the main Para 1.17 and The main activities carried out during
1.19
activities in relation to the year include the following:
those purposes for the 1. senior citizens activities
public benefit, in 2. Events, arts, heritage
particular, the activities, 3. Work with young people
projects or services 4. Work with partners
identified in the 5. Fundraising
accounts. 6. Media
7. MACA development
Statement confirming Para 1.18 The trustees of MACA can confirm that
whether the trustees we had had due regard to the
have had regard to the guidance issued by the Charity
guidance issued by the Commission on public benefit We
Charity Commission on further confirm that all the activities
public benefit undertaken are for public benefit.
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
SORP reference
NA MACA does not make any grants
Para 1.38
Policy on grant making
NA MACA does not make any social
Para 1.38 investments
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Policy on social
investment including
program related
investment
Volunteers make up a substantial
Para 1.38 contribution to the work of MACA.
Contribution made by All of the trustees are volunteers, and
volunteers all take part in the work of the charity.
This includes applying for funding for
the charity
Organising events and activities for
the public
Attendance at partnership meetings
Volunteers also plan and facilitate the
weekly senior citizens group, in
addition young people and a
volunteer youth coordinator
developed activities for young people
Other
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## **Achievements and Performance** **----- Start of picture text -----**
SORP reference
Ths past year saw us return to putting
Summary of the main on .
achievements of the Our achievements for the year
charity, identifying the include the following:
Para 1.20
difference the charity’s
work has made to the 1. senior citizens activities
circumstances of its
beneficiaries and any The senior citizens programme
wider benefits to society continues to grow, with an increase in
as a whole. numbers attending the weekly drop
in, in addition the project coordinator
has developed additional activities to
promote well being on additional
days, these includes trips to places of
interest, exercise classes, we received
funding to train hypertension heroes,
who carry out blood pressure checks.
Activities resumed in person during
the spring of 2021 when lockdown
restrictions eased.
We sadly lost a number of elders
during the past year, including Louis
Franklin, Ruben Archer (Archie), Peter
Archer.
Several the senior citizens have had
health challenges across the year,
and we have strived really hard to
continue to provide support to those
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who need it, which includes liaising with health and social care professionals The group has had regular visits from CLO Bob Mahay, as well as funding and talks from Public Health and Kent Sports, Dulverton Trust, Phillip and Connie to fund activities such as, visits to museums, Afternoon tea, books and resources The senior citizens has received over £11, 600 in grants, and we are busy applying for funding for 22/23. ## **2. Events** We continued to run events over the past year, when restrictions lifted. These included our annual Black achievers awards, we received a grant from Medway Council to commission a play telling the story of William Cuffay, as well as funding from Kent Community Foundation to deliver an event to celebrate the Queen’s platinum jubilee. The event sold out of free tickets within 24 hrs, which was a record for any MACA event MACA were very honoured to be selected as a finalist for Pride of Medway awards, and attended a gala event at Mid Kent college. Although we did not win, it was an honour for our achievements to be recognised. We were also finalists in the Kent Healthwatch awards, jointly with our partners from Public Health Medway We worked with Public Health Medway to host Move Well and Eat well, an event to encourage people who are less active to engage in health and well being activities . Our annual Black achievers awards, ,saw us give out over 53 awards last year. We also had an amazing Christmas meal, with food from Olbys Soul Café. ## **3. Work with young people** This last year has seen significant growth in our work with young people. We have been awarded over £92,000 to support our work with young people. The funding has enabled us to develop and deliver a Youth music programme, which resulted in young people producing and writing their own music, which they performed at Rochester Cathedral, a martial arts programme, dance workshops, and a grant from Children in Need to get a minibus, ICT equipment, books, sports equipment. The young programme has been delivered under the leadership of Ola Owolabi, with support from Yeni Fadiya, Sage Walsh, Shylo Malone, Uchan Hatari, Harper Martial arts. We have had in kind support from Medway Council Youth Service. The young people were selected as winners in a Levi's music competition, and were able to meet Mabel online. They have also performed publicly at Gulbenkian, as part of a youth fest, Rochester Christmas market Three of our young people were nominated to take part in a project with Ideas Test, where they were given free training on project management and took part in work experience. We have also some budding entrepreneurs who have launched their own fashion label. **4. Work with partners** MACA has continued to grow our relationships with local partners, including Medway Council, the chair and vice chair have quarterly meetings the Chief Executive of Medway Council, meetings with the Chief Executive of the Chatham Historic Dockyard and the CDHT team, Medway Council Arts team, Public Health, Kent Police, , CVS, Faith forums, Medway food partnership. MACA has contributed to the Medway Cultural strategy and is a member of Creative Medway, we have been working with the Education department on the diversity curriculum MACA has also been supporting Medway Culture Club in the development of a cultural programme for young people, one of the trustees is a volunteer and trustee on their board. Our work with Public Health was recognised in the Healthwatch awards MACA is a member of Kent Police IPAG and over the past year has been supporting members who continue to experience racism. We have continued our work with the University of Kent and the chairperson sits on the advisory board for the University of Kent Public Engagement and external relations. The chair is also an Ambassador for the Chatham Historic Dockyard. ## **5. MACA in the news** MACA continues to be a regular feature in the local media. BBC radio Kent have featured the youth music project, and we have also taken part in interviews about topical issues that impact on the Black community. ITV Meridian did a feature on the charity, as part of a story about local people ## **Additional information (optional)** You may choose to include further statements where relevant about: ||Achievements against
objectives set|Para 1.41|We set the following objectives last
year of which most of them have been
achieved
**Business plan**
**Increase our fundraising activity:**
We have been successful in receiving
funding for a number of projects, to
enable us to deliver key activities
during the year.
These funds include

BBC Children in Need

Kent Community Foundation

The Dulverton Trust

Phillip and Connie

Kent Community Foundation
and The Brook Trust

Kent Sports, Sports England
and National Lottery

Public Health Medway

Heritage Lottery funding

We continue to receive regular
donations from the public

Medway Council Arts team
We also receive in kind funding from

Mid Kent College

The Chatham Historic Dockyard

Medway Council Arts team and|| |---|---|---|---|---| Youth service  The University of Kent  Public Health We have manged to increase the number of volunteers, who have assisted with our activities throughout the year MACA reviewed and revised policies on safeguarding, financial controls, equality and diversity, risk assessments, GDPR Performance of fundraising activities Para 1.41 against objectives set Other ## **Financial Review** **----- Start of picture text -----**
Review of the charity’s Para 1.21 Balance carried forward Closing
financial position at the balance
end of the period £18, 196.50
Income
£141,265
Expenditure
£94,057
Closing balance 30/3/2022
£65,304.32
Statement explaining Para 1.22 MACA does not have a policy on
the policy for holding reserves as yet.
reserves stating why
they are held
Amount of reserves held Para 1.22 0
Reasons for holding zero Para 1.22 Not applicable
reserves
Details of fund materially Para 1.24 Not applicable
in deficit
Explanation of any Para 1.23 As part of our business planning, we
uncertainties about the are seeking to develop a
charity continuing as a sustainability plan, which will include
going concern this.
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## **Additional information (optional)** You may choose to include further statements where relevant about: The charity’s principal The majority of the funds received during the year derived from the following sources **----- Start of picture text -----**
sources of funds Para 1.47 Grants: this constituted over 80% of
(including any the income
fundraising) The remaining income was from
donations, and income from events
Investment policy and NA
objectives including any
social investment policy
adopted Para 1.46
A description of the MACA has developed its business plan
principal risks facing the and sustainability plan, we are
charity Para 1.46 working with partners to undertake a
feasibility study to secure long term
funding for our own building and our
long term objectives.
Other
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## **Structure, Governance and Management** **----- Start of picture text -----**
Description of charity’s
trusts:
Type of governing Para 1.25 Constitution
document
(trust deed, royal
charter)
How is the charity Para 1.25 CIO
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Individuals who wish to be a trustee
methods including need to submit a written application,
details of any the form of which is available on the
constitutional provisions MACA website
e.g. election to post or
name of any person or Applicants are then interviewed by
body entitled to appoint existing trustee members which
one or more trustees include the Chairperson, a board
member, a representative of the
senior citizens and young people’s
group.
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Policies and procedures Safeguarding policy
adopted for the Data protection policy
induction and training of Privacy policy
trustees Para 1.51 Trustee recruitment pack
Financial controls procedure
MACA has a board of trustees who are
all volunteers.
The charity’s We engage staff on a self employed
organisational structure Para 1.51 basis when we receive funding for
and any wider network specific projects.
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with which the charity Our strategic partners include
works Medway Council, Chatham Historic
Dockyard Trust, Mid Kent College, The
University of Kent, , Medway CVS,
Public Health Medway, Kent Police
Relationship with any Para 1.51 None
related parties
Other
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## **Reference and Administrative details** **----- Start of picture text -----**
Charity name Medway African and Caribbean Association
Other name the charity MACA
uses
Registered charity 1179545
number
Charity’s principal CO
address The Sunlight Development Trust
105 Richmond Rd
Gillingham
Kent
ME7 1LX
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## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Carol Stewart Chairperson 2018-2022 MACA trustees
2 Patricia Gayle Vice Chairperson 2018-2022 MACA trustees
3 David Murray Treasurer 2018-2022 MACA trustees
7 Amanda Halpin Trustee 2018-2022 MACA trustees
8 Wendell Henry Trustee 2018-2022 MACA trustees
9 Patricia Cooper Trustee 2018-2022 MACA trustees
10 Carol Valentine Trustee 2020-2022 MACA Trustees
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Corporate trustees – names of the directors at the date the report was approved **Director name** ## **NA** Name of trustees holding title to property belonging to the charity **----- Start of picture text -----**
Trustee name Dates acted if not for
whole year
NA
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## **Funds held as custodian trustees on behalf of others** Description of the assets NA held in this capacity Name and objects of the NA charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements NA for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **----- Start of picture text -----**
Type of Name Address
adviser
Business Eli Thompson
advisor
Commercia Michael
l advisor Cheesman
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**Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **NA** ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Trish Gayle **Full name(s)** Carol Stewart **Position (eg** Chairperson Vice Chairperson **Secretary, Chair, etc)** **Date** 23/8/2021 **Medway African and Caribbean Association 1179545 Receipts and payments accounts** **CC16a** **For the period** Period start date Period end date **To from** 04/01/2021 03/31/2022 ## **Section A Receipts and payments** |**Section A Receipts and payments**|**Section A Receipts and payments**|**Section A Receipts and payments**| |---|---|---| |**Total funds**
**Last year**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**A1 Receipts**
Kent Sports (restricted)
**11,310**
**-**
**11,310**
**-**
Youth Music (restricted)
**-**
**25,537**
**-**
**25,537**
**-**
**-**
**3,000**
**-**
**3,000**
**-**
Medway Council arts Grants
**35,997**
**-**
**-**
**35,997**
**-**
Senior citizens subscriptions
**-**
3300
**-**
**3,300**
**-**
Children in Need
**-**
**47,815**
**-**
**47,815**
**-**
Phillip and Connie grant
**5,000**
**5,000**
**-**
grants
**2,740**
**2,740**
**-**
event donations
**1,566**
**1,566**
**84,764**
**-**
**5,000**
**-**
**5,000**
**-**
**-**
**-**
**-**
**-**
**-**
**40,303**
**100,962**
**-**
**141,265**
**84,764**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**to the nearest**
**£**
Kent Community Foundation Senior Citizens
Medway Grant ( Restricted)
Kent Community Foundation Youth project
( Restricted)
**_Sub total_**_(Gross income for AR)_||| |Kent Sports (restricted)||**-**| |Youth Music (restricted)|**-**|**-**| |Kent Community Foundation Senior Citizens
Medway Grant ( Restricted)|**-**
|**-**| |Medway Council arts Grants|**35,997**|**-**| |Senior citizens subscriptions|**-**|**-**| |Children in Need|**-**|**-**| |Phillip and Connie grant||**-**| |grants|**2,740**|**-**| |event donations|**1,566**|**84,764**| |Kent Community Foundation Youth project
( Restricted)|**-**|**-**| |**_Sub total_**_(Gross income for AR)_|**-**|**-**| ||**40,303**|**84,764**| **----- Start of picture text -----**
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total [ - ] - - - -
Total receipts 40,303 100,962 - 141,265 84,764
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**A3 Payments** Youth Music **13,389 - 13,389 -** **----- Start of picture text -----**
Kent Sports - 9,802 - 9,802 -
Children in Need - 38,168 - 38,168 -
Senior Citizens - 10,689 - 10,689
MACA operational costs 888 - - 888
- - -
project activites and events 21,121 - - 21,121 76,158
- - - - -
- - - - -
Sub total 22,009 72,048 - 94,057 76,158
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A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total - - - - -
Total payments 22,009 72,048 - 94,057 76,158
Net of receipts/(payments) -
A5 Transfers between funds - - - - -
A6 Cash funds last year end - - - - -
Cash funds this year end 18,295 28,914 - 47,208
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## **Section B Statement of assets and liabilities at the end of the period** **Unrestricted Restricted Endowment Categories Details funds funds funds to nearest £ to nearest £ to nearest £ B1 Cash funds** Bank balance at 1/04/22 **12,148 - 611 - - 5,000 -** _**Total cash funds**_ **£47,545.32 17,759 -** (agree balances with receipts and payments account(s)) **Unrestricted Restricted Endowment funds funds funds Details to nearest £ to nearest £ to nearest £ B2 Other monetary assets** None **Fund to which Current value Cost (optional) Details asset belongs (optional) B3 Investment assets** None **0 - - - - Fund to which Current value Cost (optional) Details asset belongs (optional)** ## **B4 Assets retained for the charity’s own use** ## **B5 Liabilities** Signed by one or two trustees on behalf of all the trustees **----- Start of picture text -----**
0 - -
minibus Children in Need 30,245 30,245
ICT equipment and resources Children in Need 8,131 8,131
music equipment Youth Music 3,344 3,344
- -
- -
- -
- -
- -
Fund to which Amount due When due
Details liability relates (optional) (optional)
None -
-
-
-
-
Date of
Signature Print Name
approval
Carol Stewart 08/21/2022
Patricia Gayle 08/21/2022
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##