## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year 01 04 2022 **To** 31 03 2023 **From** ## Section A Reference and administration details Dementia Together Wirral **Charity name** Dementia Together Wirral **Other names charity is known by Registered charity number (if any)** 1179533 **Charity's principal address** 9 Redcar Road Wallasey Merseyside **Postcode CH45 8LY** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Allan Grogan|Chair||| ||Helen White|Treasurer|To 30 September 2022|| ||AnthonyBoote|||| ||Sharon Bird|||| ||Sam Mannion||To 31 October 2022|| ||TonySmith||From 1 November 2022|| ||Leah Morris||From 1 November 2022|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** March **2012** 1 |**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**| |---|---|---| |||| |||| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** Colette Crofts - Secretary ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document - (eg. trust deed, constitution) > [Constitution ] How the charity is constituted (eg. trust, association, company)[Charitable Incorporated Organisation] Trustee selection methods - (eg. appointed by, elected by)[Selective interview followed by Board election with simple majority ] ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - Existing documents are available in both digital and printed format. - policies and procedures adopted for the induction and Prospective Trustee is familiarised with charity structure and personnel and given induction pack prior to election to Board/ - training of trustees; - • the charity’s organisational Organisational chart showing structure at December 2922 is enclosed as structure and any wider attachment. network with which the charity works; - • relationship with any related relationship with any related No formal relationships are in place, any requirement is usually ad hoc and informal. - relationship with any related relationship with any related parties; - trustees’ consideration of A full risk assessment system for audit and is in place and rigorously major risks and the system followed. and procedures to manage them. ## **Section C Objectives and activities** The object of Dementia Together Wirral is: **Summary of the objects of the** ‘To relieve the needs of those living with dementia, their carers and **charity set out in its** former carers in the Wirral by providing activities and services directed at **governing document** supporting them in maintaining their social life within the community.’ **TAR** March **2012** 2 Dementia Together Wirral continues to offer a wide range of events, activities, and services throughout the Wirral Peninsula region. Events include theatre visits and similar one-off entertainments. Activities offer a range of memory cafes, activity groups, music and singing groups, a walking group and day outings such as narrowboat and coach trips. Services include the continuation of the activity box loan scheme that was introduced for home-based users (Friends) and has expanded to being available to a wider audience since the pandemic. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** Some activities and events have been changed to reflect the changes noted in demand and the retirement of some volunteers following the pandemic. Trustees are aware of Charity Commission guidance in respect of having regard for the public benefit. Management is focussed on ensuring that ‘services’ offered are in line with the object declared in the constitution of Dementia Together Wirral. Monitoring is undertaken by use of attendance sheets; feedback being encouraged and audit system in place of events and activities reporting to quarterly Board meeting. All trustees are ‘hands-on’ concerning the running of the charity. ## **Additional details of objectives and activities (Optional information)** As Dementia Together Wirral expands, it was agreed to recruit a parttime fundraising consultant to introduce a more professional approach to the charity rather than the hitherto ad hoc attempts at securing funds by grant. You **may choose** to include further statements, where relevant, about: During the subject year, a formal reserve policy was introduced based on coverage of part-time salary staff of three months equivalent. No investment policy was introduced as not believed necessary at time. - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. Being volunteer-led, Dementia Together Wirral trustees decided to recruit and employ a part-time Volunteer Coordinator to manage the day-to-day aspect of arranging the who, where and what cover for events and activities. A lone worker policy was introduced during the pandemic and was decided to be maintained for all the charity’s offerings. The Coordinator was given authority for recruitment and induction of new volunteers later extended to arranging training courses for first-aid, safeguarding and dementia care, all being introduced successfully. It is noted by the trustees that thanks are due to suppliers and providers of venues for events and activities without whose generosity the charity would incur unmanageable costs to provide the same level of service. **TAR** March **2012** 3 Section D Achievements and performance **Summary of the main achievements of the charity during the year** The main achievement during the subject year was that of recovery following the resumption of services allowing users (Friends) to return to a semblance of norm within the community by way of sharing time and experience together in warm, controlled, sociable environment. Additional café venues were introduced to spread the wider reach of the charity and help more people. Closer ties with other bodies, both charity and official, were used to publicise Dementia Together Wirral as all having memory issues are welcome. Membership increased during the year. Social media became a more prominent method for advertising the offerings by the charity resulting in more attendees for the activities which are advertised by an issued monthly calendar, both on-line and postal for those not familiar with the internet. The possible high spot for the year was the Christmas Lunch resulting in some 48 diners enjoying a festive three course meal in decorous surroundings. Attractions included raffle, draw for hampers and other items. **TAR** March **2012** 4 ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** As mentioned above in response to ‘investment policy’. Dementia Together Wirral has a general reserve of £6,000 based on the approximate sum required to cover the three part-time employees’ salaries. A formal reserves policy is being prepared. **Details of any funds materially in deficit** None ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); Dementia Together Wirral receives no funding from any official source. Income is reliant on grants along with collections, and public and in memoriam donations. - how expenditure has Income from funding has enabled Dementia Together Wirral to expand services and support its beneficiaries. Having no assets and low - supported the key objectives overhead costs allows most of any funding to be used for the betterment - of the charity; of the lot of those affected by dementia. - investment policy and objectives including any ethical investment policy adopted. No investment policy is in place at present. ## **Section F Other optional information** No reportable incidents occurred during the subject year, April 2022 to March 2023. ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** ## **Signature(s)** **Full name(s)** Allan Gerald Grogan **Position (eg Secretary, Chair, etc)**[Chair ] **Date** 28th December 2023 **TAR** March **2012** 5 ## **Organisational structure** **----- Start of picture text -----**
as at December 2022
Allan Grogan
Dementia
Tony Boote
Together Wirral Sharon Bird
Leah Morris
Board of Trustees
Tony Smith
Management (Strategic)
Operational (Reporting)
Fundraiser Bookkeeper
Janet Helen
Administrator
Colette
Coordinator
Sian
Lead Volunteers
Education Document Website & Memory Activity Box Music Arts & Craft Walking
Day Trips Fundraising
& Training Control Media Cafes Scheme Groups Groups Group
Sharon Allan Colette Alan David Barbara Karen Carol Janet Barbara
Sian Sharon Mark Various Various Sarah Joan S. Joan C. Colette Rosie
Volunteers
**----- End of picture text -----**
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