**Make Every Move Count Registered charity (England & Wales) number: 1179529**
## **Trustees’ annual report & statement of financial activity for the year ended 31 March 2023**
## **Trustees**
Amrish Shah Anant East Pradeep Kumar Shah Kaushik Shah
_Make Every Move Count: Trustees’ Annual Report & Financial Statements_
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## **Trustees’ Annual Report & Statement of Financial Activity for the year ended 31 March 2023**
## **Contents**
|**1**|**Reference and administration details ............................................................... 3**|**Reference and administration details ............................................................... 3**|
|---|---|---|
||1.1|Charity name & registration .............................................................................. 3|
||1.2|Charity address and contact details .................................................................. 3|
||1.3|Names of the Trustees who manage the Charity ............................................. 3|
||1.4|Names of advisors & senior members of staff .................................................. 3|
||1.5|Bank................................................................................................................... 3|
|**2**|**Structure, governance & management ............................................................. 3**||
||2.1|Type of governing document ............................................................................ 3|
||2.2|Charitable objects ............................................................................................. 3|
||2.3|Trustee selection methods................................................................................ 4|
|**3**|**Activities .......................................................................................................... 4**||
||3.1|Statutory declaration ........................................................................................ 4|
|**4**|**Achievements & performance .......................................................................... 4**||
||4.1|Outputs and outcomes for the Charity’s beneficiaries ..................................... 4|
||4.2|How the public have benefitted ....................................................................... 4|
||4.3|Contributing to activities run by other organisations ....................................... 4|
||4.4|Trustee development ........................................................................................ 4|
|**5**|**Financial review ............................................................................................... 5**||
||5.1|Details of any funds materially in deficit .......................................................... 5|
||5.2|Policy on reserves ............................................................................................. 5|
||5.3|Principal sources of funding and outgoings ...................................................... 5|
||5.4|Remuneration of trustees ................................................................................. 5|
||5.5|Financial status .................................................................................................. 5|
||5.6|Statutory statements on liabilities .................................................................... 5|
||5.7|Independent examiner’s report on the accounts ............................................. 5|
|**6**|**Statement of financial activity .......................................................................... 6**||
||6.1|Receipts & payments accounts for the year ended 31 March 2023 ................. 6|
||6.2|Statement of assets and liabilities as at 31 March 2023 .................................. 7|
||6.3|Notes to the accounts ....................................................................................... 8|
||6.4|Approval of the Board of Trustees .................................................................... 8|
|**7**|**Independent Examiner’s Report to the Trustees of Make Every Move Count .... 9**||
_Make Every Move Count: Trustees’ Annual Report & Financial Statements_
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## **Trustees Annual Report & Statement of Financial Activity**
**for the year ended 31 March 2023**
## **1 Reference and administration details**
## 1.1 Charity name & registration
## **Small charity support**
The Charity is a Charitable Incorporated Organisation, number 1179529, registered with the Charity Commission for England Wales on 13 August 2018.
The Charity was previously called ‘Friends Against Poverty Charitable Foundation’ and was renamed ‘Make Every Move Count’ (also known as ‘MEMC’) on 24 January 2021.
The Charity is registered with HM Revenue & Customs to reclaim Gift Aid.
## 1.2 Charity address and contact details
|**Address:**|5 Aspens Place,Hemel Hempstead,Hertfordshire,HP1 2TY,England|
|---|---|
|**Email:**|trustees@memc.org.uk|
|**Website:**|memc.org.uk|
## 1.3 Names of the Trustees who manage the Charity
|**Name**|**Role**|**Appointed**|**Resigned**|
|---|---|---|---|
|Amrish Shah|Treasurer|23 October 2020||
|Anant East|Secretary|23 October 2020||
|PradeepKumar Shah||23 October 2020||
|Kaushik Shah||01 February2021||
|_Mila Shah_|_Chair_|_23 October 2020_|_14 October 2022_|
|_Dhimant Shah_||_01 February 2021_|_14 October 2022_|
## 1.4 Names of advisors & senior members of staff
The Charity does not have any advisors or employ any staff.
## 1.5 Bank
Metro Bank Plc, One Southampton Row, London WC1B 5HA, UK.
## **2 Structure, governance & management**
## 2.1 Type of governing document
Constitution – based on the Charity Commission’s model governing document for Foundation Charitable Incorporated Organisations, where the Trustees are the only Members of the Charity.
## 2.2 Charitable objects
As defined in the Charity’s Constitution (governing document), the Charity’s objects are: _The provision of donations, services, equipment or items to individuals, charities and organisations in need in the UK, Indian sub-continent or Africa and concerned with the:_
- _a) Prevention or relief of poverty; or_
- _b) Education and training of members of economically disadvantaged communities to meet their own needs, generate a sustainable income and become self-sufficient; or_
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- _c) Relief of sickness and preservation of health of people who are sick, convalescent, disabled or infirm; or_
- _d) Provision of nutritious meals and food, access to healthcare and activities that have a proven beneficial effect on health; or_
- _e) Conservation of flora, fauna, the environment generally or in particular geographical areas; or_
- _f) Relief of the effects of old age or disability._
## 2.3 Trustee selection methods
There must be at least three Charity trustees. The maximum number of trustees is 12.
In accordance with the Constitution, Trustees are appointed or re-appointed for a term of three years by a resolution passed at a properly convened meeting of the Charity trustees.
In appointing Trustees due consideration is given to ensuring that the Trustees have, between them, the skills and experience necessary to manage the Charity effectively and in accordance with charity law.
## **3 Activities**
## 3.1 Statutory declaration
The Trustees confirm that they have paid due regard to the guidance issued by the Charity Commission on public benefit in deciding what activities the Charity should undertake.
## **4 Achievements & performance**
## 4.1 Outputs and outcomes for the Charity’s beneficiaries
No trustees were appointed during the year. The former Chair and another trustee resigned during the year, on 14 October 2022. The Charity remains quorate and the remaining Trustees have not appointed a new Chair.
During the year, the trustees focused on fund-raising and spending those funds on activities to further the Charity’s objects. The Trustees of MEMC are also voluntary members of The Desi Ramblers, a hiking group. The Desi Ramblers organises charity fund-raising walks, with funds raised being donated to MEMC. MEMC received donations during the year raised by the following Desi Ramblers charity fund-raising walks:
- May 2022 – Dartmoor Charity Challenge
- September 2022 – The West Highland Way Charity Challenge
- May 2023 – Shropshire Charity Challenge
## 4.2 How the public have benefitted
The Charity did not engage in any activity during the year.
## 4.3 Contributing to activities run by other organisations
MEMC donated £36,000 during the year to Shishukunj International Projects, the international charity arm of Shisuhkunj, a registered UK charity (charity no. 284206).
## 4.4 Trustee development
Trustees are encouraged to participate in development opportunities as and when appropriate.
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## **5 Financial review**
## 5.1 Details of any funds materially in deficit
The Charity has no funds which are materially in deficit.
## 5.2 Policy on reserves
The Charity’s policy on reserves is to generate and maintain a balance which is sufficient:
- _a)_ to preserve the financial viability of the Charity in the event that unforeseen and/or unavoidable circumstance precipitate a short-term fall in its income;
- _b)_ to enable the Charity, in the interests of meeting its objectives, to undertake from time to time the setting up of new and innovative projects on a pilot basis to demonstrate the viability and potential benefits of such activities as a precursor to securing the external funding necessary to maintain such projects on an on-going basis.
For these purposes the Charity will endeavour to generate and maintain reserves which are at least 0% of its annual turnover.
## 5.3 Principal sources of funding and outgoings
The Charity’s principal sources of funding are donations from individuals. The Trustees aim to hold annual and ad-hoc fundraising events, as well as seeking corporate sponsorship and donations.
The Charity’s outgoings will primarily be on charitable activity in line with its objects as set out in clause 2.2. The Charity seeks to be highly efficient and, asides from unavoidable card charges and fees of the Independent Examiner, aims to spend less than 1% of its income on administration overhead.
## 5.4 Remuneration of trustees
All Trustees act in a voluntary capacity and receive no remuneration or other material benefits from their services to the Charity.
Out-of-pocket expenses necessarily and reasonably incurred by Trustees in promoting the purposes of the Charity are reimbursed at cost. No Trustees claimed any expenses during the year.
## 5.5 Financial status
MEMC’s current resources from unrestricted donations are more than sufficient to meet its outgoings for at least next year.
All the indications are that this will remain the case for the foreseeable future.
## 5.6 Statutory statements on liabilities
The Trustees declare that:
- ✔ The Charity has given no guarantees where potential liability under the guarantee is outstanding at the date of this statement ( _e.g._ any outstanding/ongoing contract or legal undertaking to buy or provide specific services); and
- ✔ The Charity has no debt outstanding at the date of this statement which is owed by the CIO and which is secured by an express charge on any assets of the CIO ( _e.g._ a mortgage on property owned by the Charity).
## 5.7 Independent examiner’s report on the accounts
The Charities income exceeded £25,000 for the first time and has appointed Chirag Malde of Malde & Co. as the independent examiner to review these accounts.
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## **6 Statement of financial activity**
## 6.1 Receipts & payments accounts for the year ended 31 March 2023
## Section A - Receipts and payments
**----- Start of picture text -----**
Unrestricted Restricted Endowment Total Total funds
All amounts to the nearest £
funds funds funds funds last year
A1 Receipts
Donations received 16 42,060 - 42,076 4,123
Interest received 33 - - 33 2
Sub total (Gross income for AR) 49 42,060 - 42,109 4,125
A2 Asset and investment sales
Nil - - - - -
Sub total - - - - -
Total receipts 49 42,060 - 42,109 4,125
A3 Payments
Charitable activity - 36,000 - 36,000 10,000
Administration expenses - - - - -
Sub total - 36,000 - 36,000 10,000
A4 Asset & investment purchases
Nil - - - - -
Sub total - - - - -
Total payments - 36,000 - 36,000 10,000
Net of receipts/(payments) 49 6,060 - 6,109 - 5,875
A5 Transfers between funds - - - - -
A6 Cash funds last year end 1,667 2,074 - 3,741 9,616
Cash funds this year end 1,716 8,134 - 9,850 3,741
**----- End of picture text -----**
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## 6.2 Statement of assets and liabilities as at 31 March 2023
## Section B - Statement of assets and liabilities at the end of the period
**----- Start of picture text -----**
Unrestricted Restricted Endowment
Categories Details funds funds funds
B1 Cash funds Metro Bank Plc 1,716 8,134 -
Total cash funds - 31/03/2023 1,716 8,134 -
Total cash funds - 31/03/2022 1,667 2,074 -
Unrestricted Restricted Endowment
funds funds funds
B2 Other monetary assets Nil - - -
Fund to which Cost Current value
Details asset belongs (optional) (optional)
B3 Investment assets Nil - - -
Fund to which Cost Current value
Details asset belongs (optional) (optional)
B4 Assets retained for charity’s -
Nil - -
own use
Fund to which Amount due When due
Details liability relates (optional) (optional)
B5 Liabilities Nil - -
Si gnature Print name Date of a pproval
Signed by one trustee on
Amrish Shah 02/11/2023
behalf of all the trustees
**----- End of picture text -----**
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## 6.3 Notes to the accounts
- a) Accounting policies
The financial statements have been prepared in accordance with the Charities Act 2011 Section 133, using the receipts and payments basis available to small charities and the Charity’s own simple accounts spreadsheet.
- b) Reimbursement of out-of-pocket expenses
Out-of-pocket expenses incurred necessarily, reasonably and incidentally in the course the Charity’s activities are reimbursed at cost. No Trustees received any reimbursement of out-ofpocket expenses in the financial year.
- c) Salaries & professional fees
- No trustee receives any payments for the services they provide to the Charity. In the current financial year, the Charity employed no staff or external contractors.
- d) Fixed assets
The Charity has not purchased or disposed of any fixed assets in the current financial year.
- e) Creditors & debtors
Cheques for goods or services purchased, or invoices for goods or services delivered, which are issued prior to the end of the financial year but not appearing in the end of financial year bank statement are reported as outstanding creditors or debtors respectively.
- f) Rounding discrepancies
All amounts are recorded to the penny, but in these accounts are shown as digitally rounded to the nearest pound. This can occasionally result in a total apparently not being the sum of its constituent amounts. All individual amounts, and their totals, are nevertheless correct.
## 6.4 Approval of the Board of Trustees
The Trustees declare that they have approved the above Annual Report & Statement of Financial Activity.
## **Signed on behalf of the Trustees by:**
Amrish Shah (Treasurer)
Date: 02 November 2023
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## **7 Independent Examiner’s Report to the Trustees of Make Every Move Count**
## **Year ended 31 March 2023**
I report to the trustees on my examination of the financial statements of Make Every Move Count (‘the charity’) for the year ended 31 March 2023.
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the 2011 Act’).
I report in respect of my examination of the Trustee’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act; or
2. the financial statements do not accord with those records; or
3. the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
## **Chirag Malde Independent Examiner**
99 Kenton Road Kenton Harrow Middlesex HA3 0AN
- .….. November 2023 02
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