## Trustees’ Annual Report for the Period: ## **1 January - 31 December 2023** ## **Charity name:** Hospital Radio Lynn **Charity registration number:** 1179523 ## Introduction The Charity still faces difficulties with fund-raising mainly due to restrictions introduced during the COVID-19 pandemic and a lack of volunteers. We have been able to reintroduce broadcasting from our studio and plan to resume ward visiting. We continue to provide most of our output remotely whilst volunteers undertake mandatory training and follow procedures set out by the Queen Elizabeth Hospital King’s Lynn NHS Foundation Trust (QEH). We still need to recruit more volunteers. This will be a priority in the coming year. The Trustees would like to thank all its volunteers and supporters for all they do to help the Charity provide a broadcasting service to the patients in the Queen Elizabeth Hospital King’s Lynn NHS Foundation Trust (QEH) and the wider community of West Norfolk. ## Objectives and Activities The Charity’s purposes remain as set out in its governing document, the Constitution which are: 1. the relief of sickness, poor health and old age amongst people living in the King’s Lynn and West Norfolk area by providing a local broadcasting service for hospitals, residential homes, and similar institutions, and for patients receiving community care; and 2. the advancement of health and prevention or relief of sickness for the public benefit through the promotion of the benefits of living a healthy lifestyle, and the importance of maintaining good personal mental and physical health by (mainly, but not exclusively) the means of broadcasting health education messages to people living in King’s Lynn and West Norfolk. The charity’s ”main actives” undertaken for public benefit include: - We provide a hospital radio and ward visiting service which addresses the psychological and social needs of those who are ill and in hospital, residential homes and similar institutions, and patients receiving community care. The radio service offers a welcome distraction to its listeners through music, sports, comedy, news, current affairs, and other programming of interest. The ward visiting service provides an opportunity for chat and to take record requests which will be heard on the radio service, again diverting listeners’ attention from their worries - We broadcast features extolling the virtues of good mental and physical wellbeing and offering advice on how to maintain a healthy lifestyle. The service also broadcasts health and safety messages advising on ways for people to stay safe at home. The service will from time-to-time broadcast programmes featuring both professionals and non-professionals with knowledge and expertise of various health issues along with also publicising health advice and awareness meetings run by the hospital trust. The Trustees use health features and informational messages prepared for broadcast by national agencies and local health authorities. The Trustees confirm that they have had regard to the guidance issued by the Charity Commission on public benefit. ## Summary of Main Achievements Although our volunteers are able to access the studios at QEH we continued to broadcast most of our content remotely. We have continued to expand our “as live” service to patients. We have continued to provide a platform for other organisations to broadcast to a wider audience in West Norfolk. This continues to include a regular Sunday service provided by the Chaplaincy team at QEH. The Charity continues to improve its broadcast equipment to ensure robust services both on the QEH and online. ## Financial Review The Charity’s finances have come under pressure with inflation-linked increases in software, licences, streaming and broadcast licences. This coupled with challenges in fundraising has seen the Charity drawing on its reserves. The Trustees have embarked on a review of costs and increased efforts to attract donors and sponsors. ## Structure, Governance and Management Hospital Radio Lynn is a Charitable Incorporated Organisation (CIO) and is governed by its Constitution. Trustees are elected by members on a rotational basis annually as detailed in the Constitution. ## Reference and administrative details Hospital Radio Lynn’s principal address is: The Queen Elizabeth Hospital King’s Lynn NHS Foundation Trust, Gayton Road, King’s Lynn, Norfolk PE30 4ET ## **The Trustees are:** David Llewellyn - Chairman Alex Neal - Treasurer Carrie Ingram-Gettins - Secretary Wayne Fysh - Studio Manager Stephen Kirman - Personnel Manager ## Declarations The Trustees declare that they have approved the Trustee’s report above. Signed on behalf of the Trustees: David Cenydd Morgan Llewellyn **Chairman** Date: 10 March 2024 HOSPITAL RADIO LYNN REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2023 Charity Registration: 1179523 HOSPITAL RADIO LYNN STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 31 DECEMBER 2023 2023 2022 RECEIPTS Restricted Unrestricted Total Arn320n Smile Donations Fundraising Membership Fees Gift Aid 73.29 1.917.00 413.00 420.00 436.00 73.29 1,917.00 413.00 420.00 436.00 53.89 1,539.88 650.55 394.59 949.96 3,259.29 3,259.29 3,588.87 PAYMENTS Computer and Software Accountancy Telephone Printing, Postage & Stationerv subscriptions Repair5 and Maintenance 1nsurance Music and Voicetsvers H8A Radio New5 Hub Studio Consumable5 Sundry Expenses Depreciatlon 1,838.00 282.00 1,838.00 28?. rio 1,277.88 27n.00 518.90 28,19 432.94 39.85 293.87 637.38 50.00 119.99 12.34 15.00 639.00 702.00 53.00 847.( 503.00 319.00 18.00 50.00 169.00 702.00 53.00 847.00 503.00 319.00 18.OQ 50.00 169.00 480.00 480.00 5,261.00 5,261.00 4,335.34 NET INCOMEIIEXPENDITUREI TOTAL FUNDS BROUGHT FORWARD TOTAL FUNDS CARRIED FORWARD 12,001.711 12,001.711 7,905.71 7,905.71 5,904.00 5,904.00 1746.471 8,652.18 7.905.71 HOSPITAL RADIO LYNN BALANCE SHEET YEAR ENDED 31 DECEMBER 2023 2023 2022 FIXED ASSETS Tangible Fikpd A**pts 1.439.00 1.917.69 1,439.00 1,917.69 CURRENT ASSETS Cash at Bank Natwe5t Current Account Cash 4,465.00 5,988.02 4,465.00 5,988.02 CURRENT LIABILITIES Accru31s Net current assetslliabilitle$ 5,904.00 7,905.71 FUNnsoF THE CHARITY UNRESTRicfED FUNDS General Funds RESTRICTED FUNDS 5,904.00 7,905.71 5,904.00 7,905.71 Approved by the Board of Trustees on.. ..14-.l.a.LF... and signed on its behalf bv,. Signed.. Mr D Llewellyn - Trustee 5+AT44+......................... HOSPITAL RADIO LYNN NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2023 l. Printipal Accounting Poliues 1.1 Ba515 of Preparatlon These accourits have been prepared under the historical c05t convention with item5 rÈco8nised at C05t or transaction value unle55 Otherwise stated in the relevant notelsl to these accounts. The accounts have been prèpared In accordante wlth.. the Statement of Recommended Practice.. Accounting ènd Reporting by Charitles preparing their atcounts in accordan¢e with the Financial RÈporting Stand3rd opplic8ble In the UK and Republic of Ireland IFRS 1021 issued on 16 July 2014 and with the Financial Reporting Standèrd applicable in the United Kingdom and Republlc ol Irel3nd IFRS 1021 and with the Charities Act 2011. The charity constitutes a public benefit entity as defined by FRS 102. 1.2 Change in ba515 ijf accoL*ntinE There has been no change to the accounting policles slnce last year. 1.3 Changes to previous account5 No changes havo beèn m3d• tn Arrniints fnr prpvious years. 2. Acrourttlng Pollcle5 2.1 Incomlng Resourtes Incoming resources are Included when received. Grants and local authority fees ère reco8nised in full in the Staternent of Financial Activities in the year in which they are receivable. Capital grants specificallyfor capital expenditure are Converted by annu31 inter-fund transfer in line with the rate of the relèted assets depreci3tion as recognised ès expendlture in the Statement of Flnancial Activities. No income 15 Shown net of expenditure. 2.2 Fund Accounting GenÈral funds are unrestricted which are available for use as the discretion of the trustees iri furtherance of Eeneral oblectlves ol the charity and which have not been designated for other purposes. Restricted fund5 are fund5 which are to Used in accordance with spetific restriction5 imposed by donors or which have been raised by the chèrity for particulaf purpose5 The cost of raisinE and 3dtninisterln8 such funds are charged against th? specific fund. The èim and use of eath iestrlcted fund is set out in the notes to the financial 5tatement5. 2.3 ResourcÈs Expended All expenditure 15 intluded on a cash basis and Is recognised when paid. The rharity is not registered for VAT and accordingly expenditure 15 shown gross ol irrecoverable VAT. Expenses ère apportioned where necessary. Fundraising costs are those inturred in seeking voluntary contributions and do ncii Include thp rnRtR nf dl%.Epmin3ting informatlon in support of rharitable activitie5. HOSPITAL RADIO LYNN INDEPENDENT EXAMINER'S REPORTTOThETRUSTEES YEAR ENDED 31 DECEMBER 2023 I report on thÈ£tcounts ol ihe Trust for ihe yearended 31 Oecetnbei 2023, whlch are set out on pa8e5 1 to 2. Thls report Is made solely io the charrtWs trustees. a5 a bDdy. In aicordante With section 154 of the Charities Act. Mv Independeni examinerfswork ha5 been undertaken so that I might state to the charity'5 IWSte25 those mètters I bm required 10 State to them in an independent ex¥minerfs report and fof no other purpose. To the fullest extent perrnitted by law. I do nDI ￿￿ept or assume rÈsponsibility io anyone Diher than the charity. the ¢hirity's member5 35 a body 3Dd thE charity'5 triJ5tee5 a5 a ￿￿¥ for rny indepertdent examinerfs worK forth15 repoffj orfoi the opinion51 have formed. Re5pectlve Responslbilitie5 oltrustees and eK¥miner Indep¢ndent examlnatlon is needed. examlne the accounts under section 145 of the Charitie5 Act.. -to followthe procedures lald down the 8ener31 Direction5 given by Ihe ChariiyCotnmis5ion (under io stale whether partlcular mattershave come to rny attention. Basisof IDdependen¢eMaMlner's report examination intludes a review Df the 3CCOUniln8 record5 kept by the chirityand i comparlson of the accounts nd 5eekingeiplanations Irom YOU as trustees concernlng any such matters. The procedures undertaken do not provide all the evidence thai wovld be ￿QuIred In an audit and Consequent￿ no opiThi¢n isgiven as to whetherthe account5 preseDt a'true fair view, and the report15 Ilmiied to those matters set ovt in the siitement below. I￿ependent examiner'5 Statement In connertion 4Vith my exarnination, no matterha5 Cotne to my attention.. -to keep accounting re(ords in accordance ￿th sectlon 130of the Charities Act,. and io prepa