## Trustees’ Annual Report for the Period: ## **1 January - 31 December 2021** ## **Charity name:** Hospital Radio Lynn **Charity registration number:** 1179523 ## Introduction This year has been extremely challenging with the restrictions of COVID19 severely limiting the Charity’s ability to perform its main activities and to carry out its usual fundraising activities. For another year we have had no access to our studio or to visit patients in hospital. The Trustees would like to thank all its volunteers and supporters for all they do to help the Charity provide a broadcasting service to the patients in the Queen Elizabeth Hospital King’s Lynn NHS Foundation Trust (QEH) and the wider community of West Norfolk. ## Objectives and Activities The Charity’s purposes remain as set out in its governing document, the Constitution which are: 1. the relief of sickness, poor health and old age amongst people living in the King’s Lynn and West Norfolk area by providing a local broadcasting service for hospitals, residential homes, and similar institutions, and for patients receiving community care; and 2. the advancement of health and prevention or relief of sickness for the public benefit through the promotion of the benefits of living a healthy lifestyle, and the importance of maintaining good personal mental and physical health by (mainly, but not exclusively) the means of broadcasting health education messages to people living in the King’s Lynn and West Norfolk. The charity’s main actives undertaken for public benefit include: - We provide a hospital radio and ward visiting service which addresses the psychological and social needs of those who are ill and in hospital, residential homes and similar institutions, and patients receiving community care. The radio service offers a welcome distraction to its listeners through music, sports, comedy, news, current affairs, and other programming of interest. The ward visiting service provides an opportunity for chat and to take record requests which will be heard on the radio service, again diverting listeners’ attention from their worries - We broadcast features extolling the virtues of good mental and physical wellbeing and offering advice on how to maintain a healthy lifestyle. The service also broadcasts health and safety messages advising on ways for people to stay safe at home. The service will from time-to-time broadcast programmes featuring both professionals and non-professionals with knowledge and expertise of various health issues along with also publicising health advice & awareness meetings run by the hospital trust. The Trustees use health features and informational messages prepared for broadcast by national agencies and local health authorities. The Trustees confirm that they have had regard to the guidance issued by the Charity Commission on public benefit. The Trustees are grateful to all its volunteers who give their time freely to enable the charity to perform all its activities for public benefit especially patients at QEH. ## Summary of Main Achievements This year, our volunteers were unable to access the studios at QEH, so we continued to broadcast content remotely. We have invested in further software to improve presenter’s ability to produce programmes from home. We have continued to expand our “as live” service to patients. We have continued to provide a platform for other organisations to broadcast to a wider audience in West Norfolk. This continues to include a regular gospel show, and Chaplaincy service by the team at QEH. ## Financial Review The Charity’s finances continue to remain strong despite to challenges of the COVID-19 pandemic. This is primarily due to generous donations. The Trustees continue to maintain a cautious approach to expenditure ensuring the charity keeps adequate reserves for critical equipment replacement. ## Structure, Governance and Management Hospital Radio Lynn is a Charitable Incorporated Organisation (CIO) and is governed by its Constitution. Trustees are elected by members on a rotational basis annually as detailed in the Constitution. ## Reference and administrative details Hospital Radio Lynn’s principal address is: The Queen Elizabeth Hospital King’s Lynn NHS Foundation Trust, Gayton Road, King’s Lynn, Norfolk PE30 4ET ## **The Trustees are:** David Llewellyn - Chairman Alex Neal - Treasurer Carrie Ingram-Gettins - Secretary Wayne Fysh - Studio Manager Stephen Kirman - Personnel Manager ## Declarations The Trustees declare that they have approved the Trustee’s report above. Signed on behalf of the Trustees: David Cenydd Morgan Llewellyn **Chairman** Date: 16 March 2022 HOSPITAL RADIO LYNN REPORT ANO ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2021 Charlty Registration: 1179523 HOSPITAL RADIO LYNN STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 31 DECEMBER 2021 2021 2020 RECEIPTS Restricted Unrestricted Total Amazon Smile B&M Donations Friday Foyer Fundraising Membershlp Fees Gift Aid 73.38 73.38 14.05 52.02 1,912.54 142.87 1,069.13 350.00 2.944.36 2.944.36 1,019.38 330.00 1,019.38 330.00 1,467.85 1,467.85 5,834.97 5,834.97 3,540.61 PAYMENTS Computer ond Stsftw8re Accountancy Telephone Subscriptions Repairs and Maintenance Insurance My Station & Stats Music and Voiceovers HBA Radio News Hub Studio Consumables Depreciation 863.88 863.B8 5B4.86 144.00 851.36 144.00 851.36 491.If) 220.10 893.50 654.00 138.00 491.10 220.10 880.14 880.14 803.68 11-, 227.99 297.69 50.00 227.99 297.69 50.00 286.52 62.92 213.00 525.36 50.IX> 163.12 26.66 286.52 62.92 213.00 4,588.70 4,588.70 3,839.18 NET INCOMEIIEXPENDITUREI TOTAL FUNDS BROUGHT FORWARD TOTAL FUNDS CARRIED FORWARD 1,246.27 7,405.91 8,652.18 1,246.27 7,405.91 8,652.18 1298.571 7,704.48 7,405.91 HOSPITAL RADIO LYNN BALANCE SHEET YEAR ENDED 31 DECEMBER 2021 2021 2020 FIXED ASSETS Tangible Fixed A55ets 636.69 636.69 CURRENT ASSETS Cash at Bank Natwest Current Account Cash 8.015.49 7,405.91 8,015.49 7.405.91 CURRENT LIABILITIES Accruals Net current assetslllablllries 15,6"52.15 7,405.91 FUNDS OFTHECHARITY UNRESTRICTED FUNDS General Funds RESTRICTED FUNDS 8,652.18 7,405.91 8,652.18 7,405.91 Approv e Board of Trustee5 on.. nd signed on it5 behalf bv,. Signe Mr D Llgwé1iyn - Trustee HOSPITAL RADIO LYNN NOTES TO THE FINANCIAt STATEMENTS YEAR ENDED 31 DECEMBER 2021 l. Principal Accountln8 Polltles 1.1 Basis ol Preparation ThÈse accounts have been prepared underthe historical cost convention with itÈms recognised at cost or transaction value unless otherwise stated in the relevant notelsl to these accounts. The account5 have been prepa￿d in accordance wlth.. the Statement of Recommended Practlce.. Accounting and Reportlng by Charities preparing thelr ccount- in accordancc with the financial Aeporting 5tondord &pplicablv ill Lliv UK TlepubllL uf Ireland IFRS 1021 issued on 16 July 2014 and with the Financial Reporting Standèrd applicable in the United Kingdom and Republic of Irel4nd IFRS 1021 and with the Charities A¢t 2011. The charity constitutes 8 publlc benefit entity as defined by FRS 102. 1.2 Change in basi5 of accountlng There has been no change to the accounting policies since last year. 1.3 Changes to previous accounts No chan8eJ have been Inode to aciyuiil> fvi yievluus ye6r5. 2. Accountlng Policie5 Z.1 Incoming Resources Incoming ￿SourceS are included when received. Grant$ 3nd local authority fee5 are recognSsed in lull in the Statement of Finzncial Actlvitie5 in the year in which they are receivable. Capital srants specifically forcapit81 expenditure are converted by annual inter-fund transfer in line with the rate of the related assets depreciation a5 recognised as expenditure in the St3tefflent of Financial Acrivitles. No income is shown net of expenditu￿. 2.2 Fund Accounting General funds are unrestricted which ale available for use Bs the discretlon of the trustee5 in furtherance of general objective5 of the charity and which have not been designated for other purpose5. Restricted funds are fund5 which are to Used in zccordance with specific restrictlons imposed by donors or which have been raised by the charity for partlcular purposes. The cost of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund 15 Set out In the notes to the financial statements. 2.3 ResoLtrtes E¥pended All expenditure 15 Included on 3 cash basis and is recognised when paid. The charity Is not registered for VAT and accordingly expenditure 15 shown gross of irrecoverable VAT. Expenses a￿ apportioned where necessary. Fundraising costs are those incurred in seeking voluntary contributions and do not include the costs of di55eminating information in support of charitable activitie5. HOSPITAL RADIO LYNN INDEPENDENT EXAMINER'S R£PORT TOTHE TRUSTEES YEAR ENDED 31 DECEMBER 2021 I report on ihe accounis of the TIu5tforthe yearended 31 December 2021, which are set out on pages I to 2. Thi5 report is made s¢lelyto the charity's trustees. as a body, in accord3nce wlth secrion 154 of the Charities Act. Mv independeni examiner's work has been undertaken so thai I miEht Slile to the charit¢strustees those matrers l arn required to St3te to them In an indepEndont eNaminer'5 report and for no other purpose. To the fullest extent pcrmitted by law, I do not accepior assume responsibilrty to anyone Other than the chariiy. the charity's members a5 a bodyand Ihe chariivs trustee5 a5 a body formy Independent examinerfs work. for this report, or for the opinions I have forme£l. Respective Re5ponslbllltles of trustees and examlner Independent exarninalion 15 needed. examine the accounts under sEction 145 of lh& Charities Act., to follow the procedures laid down In the general DirectiQn5 8iven by the Charlty Commissvjn (under to state whether partKular maiters have ¢ometo my attention, 8asls of Indepertdentexaminer's report My examination was carried Out in accordance with the general Oireclions 8iven by the Ch3rilyCommi55ion. An examination includes a review of the accounting re¢orc15 kept bythe charity and a compari50n of the accounts presented with those records. 1¢ also intludes consideration of aDV Unusual Items or disclosures ITr the account5, and seeking expl?nationsfrom you a5 trustees concerning any such matters The Pro￿dureS undertaken do not provide all Ihtr evidenie thai would be required in an audit and consÈquently no opinion is given a5 to whether the account5 present a'irue and fail view, and Ihe ieport 15 limited to ihose matters set out in the statement below. Independent examlner's ststement In connection Wifh myexamination. no matter has come to my attention.. -10 keep 3¢countln8 records in a¢c¢rdallce wrth section 130 01 the Charitie5 Act., and to prEpare accounts wh￿h accord with ihe accountlng records and cornplywith the accotsntlng requirements ol rhe Charitie5 Act have noi been met., or 121 to which, in Yny opinlon. atientlon 5houkl be drawn in orderto enable a proper understanding of ihe accounts to bp reached. We did not complete or prepare an independent exatninalion on the previous ye3rsfigure5, therefore we are unable to form an opinion on the openings balance5, ènd comparative fi8ure5. Kezia Benefer FCCA Hayhow & Co Chartered Certlfied A¢¢ountants and 8uSine55 Advi5er5 19 King Street King's Lyt)n Norfolk PE30 IHB Date.. AP￿ aa