LANGLEY COMMUNITY CENTRE AND SPORTS TRUST ANNUAL REPORT AND ACCOUNTS FOR THE PERIOD ENDED 30 JUNE 2021
LANGLEY COMMUNITY CENTRE AND SPORTS TRUST REFERENCE AND ADMINISTRATION DETAILS FOR THE PERIOD ENDED 30 JUNE 2021
Charity Number 1179505
Principal Address Three Elms, Langley Lower Green Saffron Walden Essex CB11 4SD
Trustees Elected Trustees: Anne Rivett David Gaillard Steven Whitehead Robyn Vallance
Userbody Trustees:
Andy Clark – Langley Parish Council Sue Smith – Langley WI Liz Cable – Langley Church Parochial Church Council Co-opted Trustees: Philip Rouse Jane Knight Building Advisor : Bill Bampton
Elected Officers
Chairman: Andy Clark Treasurer: Steve Whitehead Secretary: Liz Cable
Accountant Williams & Co. Accountants Pochards House Barnards Yard Saffron Walden Essex CB11 4EB
LANGLEY COMMUNITY CENTRE AND SPORTS TRUST TRUSTEES ANNUAL REPORT FOR THE PERIOD ENDED 30 JUNE 2021
Structure, governance and management
The Langley Community Centre and Sports Trust Trustees present their report and receipts and payments accounts as a charitable incorporated organisation (CIO) for the charity’s period ended 30 June 2021.
The charity is constituted as a Charitable Incorporated Organisation registered with the Charity Commission since 9 August 2018.
The charity trustees are responsible for the general control and management of the charity. The trustees give their time freely and receive no remuneration or other financial benefits. The trustees usually meet together on a monthly basis and are responsible for decisions taken in relation to the community facilities and activities provided by the charity, but also seek the views of volunteers. Given the extraordinary year meetings were postponed following the outbreak of Covid19 but Trustees, elected officers and advisors communicated electronically and via telephone over the fiscal, following government guidelines. Our next Annual General meeting is scheduled for the 6th September 2021, when we will be electing Trustees and Officers for the next fiscal .
Objectives and activities
The objects of the CIO are to establish and run a village hall and to promote it for the benefit of the inhabitants of the parish of Langley ("area of benefit") without distinction of sex, sexual orientation, age, disability, nationality, race or political, religious or other opinions the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the conditions of life of the said inhabitants.
In planning our activities for the year we kept in mind the Charity Commission’s guidance on public benefit at our trustee meetings.
The main activities are as follows:
-
To run and maintain the village hall
-
To promote and arrange social activities
-
To raise funds
The charities main objective is to run, maintain and promote its facilities for the benefit of the community. Providing a safe and welcoming environment where people can meet socially, improves the quality of life and welfare of villagers in what is a very rural and sometimes isolated village. Our main activities throughout the year have supported these aims.
We are grateful for the many hours volunteers have given. Without this valuable contribution of time, energy and expertise we would not have been able to achieve so much.
LANGLEY COMMUNITY CENTRE AND SPORTS TRUST TRUSTEES ANNUAL REPORT continued FOR THE PERIOD ENDED 30 JUNE 2019
Achievements and Performance
2020-2021 has been a very challenging year with the pandemic affecting the entire financial year. Income had dried up prior to the start of the year and didn’t resume until May 2021 but on a positive note, the income we did generate has proved to us that the New Hall will be very popular with the local and surrounding communities.
Whilst the Pandemic has created many challenges, the support we have had from local government in the way of financial grants have bridged the gap in operating income, allowing us to cover our overheads and also complete the fit out of the hall.
Consequently the management team, supported by ongoing volunteering support have been able to fully complete the New Hall project, giving the community a facility to be proud of.
Practical completion was achieved on the 24th November 2020, which triggered the start of the defects and liability period which ends on the 23rd November 2021 .
Financial Review
At the end of the period the cash at bank in unrestricted funds sat at £11,454 including a small petty cash reserve events float.
The New Village Hall fund sits at £5,670.82 at the period end.
The final completion of the hall was completed with the help of loans pledged by committee members to the value of £8,000 that were repaid following receipt of the Covid support grants.
Total expenditure for the build amounts to £223,722, of which £42.655 was incurred in this year with the outstanding spend on the cleaners sink to be made in the next fiscal.
The 100 Club account stands at £2,152.93, although end of year prize monies and the final split between the community centre and church has yet to be made. These adjustments will now be made in the next years accounts.
Operating income, whilst showing positive signs of recovery fell well short of operating expenses to the tune of £3,566 but thankfully this was compensated for by Covid business support grants of £19,456 received during the year.
Fundraising
Due to the restrictions imposed by the Pandemic, no fundraising activities took place throughout the year.
Gifts and Donations (including regular givers & donations) £900 100 Club – to be carried forward to next year HMRC Gift Aid - £282 Grants – Covid Support - £19,456
LANGLEY COMMUNITY CENTRE AND SPORTS TRUST TRUSTEES ANNUAL REPORT continued FOR THE PERIOD ENDED 30 JUNE 2021
Declaration
The trustees declare that they have approved the trustee's report above.
Signed on behalf of the charity's trustees
Andrew Alfred Clark (Chair) August 2021
LANGLEY COMMUNITY CENTRE AND SPORTS TRUST INDEPENDENT EXAMINER'S REPORT FOR THE PERIOD ENDED 30 JUNE 2021
I report to the trustees on my examination of the accounts for the period ended 30 June 2021.
Responsibilities and basis of report
As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the Charities Act 2011 ("the Act").
I report in respect of my examination of the Trust's accounts carried out under s145 of the Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under s124(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
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accounting records were not kept in accordance with section 130 of the Act; or
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the accounts do not accord with the accounting records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Mike North ACIB Wildacre Langley Upper Green Saffron Walden Essex CB11 4RU
August 2021
LANGLEY COMMUNITY CENTRE AND SPORTS TRUST RECEIPTS AND PAYMENTS ACCOUNTS FOR THE PERIOD ENDED 30 JUNE 2021
Unrestricted Restricted Endowment Total funds Last year funds funds funds
to the nearest £
to the nearest £ to the nearest £ to the nearest £ to the nearest £
| Unrestricted funds to the nearest £ |
Unrestricted funds to the nearest £ |
Restricted funds to the nearest £ |
Restricted funds to the nearest £ |
Endowment funds to the nearest £ |
Endowment funds to the nearest £ |
Total funds to the nearest £ |
Total funds to the nearest £ |
Last year to the nearest £ |
|
|---|---|---|---|---|---|---|---|---|---|
| A1 Receipts | |||||||||
| Hall and Equipment Hire | 780 | - | - | 780 | 1,986 | ||||
| Grants and Legacies | 19,457 | - | - | 19,457 | 148,536 | ||||
| Interest | - | - | - | - | 5 | ||||
| FundraisingActivities | - | - | - | - | 6,444 | ||||
| Regular Giving | 900 | - | - | 900 | 18,584 | ||||
| HMRC Gift Aid Claim Repayments | 283 | - | - | 283 | 2,432 | ||||
| LCC&ST 100 Club | - | - | - | - | 2,530 | ||||
| Sub total(Gross income for AR) |
21,419 | - | - | 21,419 | 180,517 | ||||
| A2 Asset and investment sales, (see table). |
|||||||||
| - | |||||||||
| - | - | ||||||||
| Sub total | - | - | |||||||
| Total receipts A3 Payments |
|||||||||
| 180,517 | |||||||||
| Cost of fundraising events | - | 1,496 | |||||||
| Insurance | 634 | 434 | |||||||
| Water &Sewage | 312 | 131 | |||||||
| Electricity | 1,423 | 920 | |||||||
| Waste disposal | 318 | ||||||||
| Repairs & Maintenance | 354 | 93 | |||||||
| Printing, Stationary & computer supplies |
409 | 111 | |||||||
| Share of fundraising activities to Church |
- | 286 | |||||||
| Legal expenses | - | 320 | |||||||
| Accountancy | 240 | 240 | |||||||
| Cleaning Services | 31 | 543 | |||||||
| Membership Fees | 66 | 96 | |||||||
| Kitchen Supplies | 816 | ||||||||
| Refreshments | - | ||||||||
| Miscellaneous | 1,187 | - | |||||||
| New Hall Project Expenses | 42,656 | 181,066 | |||||||
| **Sub total ** | 48,446 | 185,735 |
LANGLEY COMMUNITY CENTRE AND SPORTS TRUST RECEIPTS AND PAYMENTS ACCOUNTS continued FOR THE PERIOD ENDED 30 JUNE 2021
| A4 Asset and investment purchases, (see table) |
- - 48,446 |
- - - |
- - - |
- - - |
|
|---|---|---|---|---|---|
| - | - | ||||
| Sub total **Total payments ** |
- | - | |||
| 48,446 | - | - | - | 185,735 |
LANGLEY COMMUNITY CENTRE AND SPORTS TRUST STATEMENT OF ASSESTS AND LIABILITIES FOR THE PERIOD ENDED 30 JUNE 2021
| B5 Liabilities B4 Assets retained for the charity’s own use B3 Investment assets B2 Other monetary assets B1 Cash funds |
Marquee Crockery Outstanding creditors Details Casino Tables Tables and Chairs Electrical Crockery Projector Screen Kitchen equipment Lawnmower Details Details Details OutstandingDebtors Details Total cash funds (agree balances with receipts and payments account(s)) OperatingAccount LCC&ST 100 Club Balance New Village Hall Account Balance Cash&Cheques to be banked Petty Cash&Float |
Unrestricted funds to nearest £ 3,312 2,153 5,671 240 78 11,454 Agreement Error Unrestricted funds to nearest £ - - - - Fund to which asset belongs Fund to which asset belongs Unrestricted funds Unrestricted funds Unrestricted funds Unrestricted funds Unrestricted funds Unrestricted funds Unrestricted funds Unrestricted funds Unrestricted funds Fund to which liability relates Unrestricted funds |
Restricted funds to nearest £ - - - - - OK Restricted funds to nearest £ - - - - Cost (optional) - - - Cost (optional) 500 3,800 500 500 100 1,000 500 750 500 Amount due (optional) - |
Endowment funds to nearest £ |
|---|---|---|---|---|
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| OK Endowment funds to nearest £ |
||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| Current value (optional) |
||||
| - | ||||
| - | ||||
| - | ||||
| Current value (optional) |
||||
| 500 | ||||
| 3,800 | ||||
| 500 | ||||
| 500 | ||||
| 100 | ||||
| 1,000 | ||||
| 500 | ||||
| 750 | ||||
| 500 | ||||
| When due (optional) |
||||
| Outstanding creditors | Unrestricted funds | - |
LANGLEY COMMUNITY CENTRE AND SPORTS TRUST STATEMENT OF ASSESTS AND LIABILITIES continued FOR THE PERIOD ENDED 30 JUNE 2021
The trustees confirm, in accordance with the Charitable Incorporated Organisations (General) Regulations 2012, that at year end the CIO did not have any outstanding guarantees to third parties nor any debts secured on assets of the CIO.
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Signed by one or two
Date of
trustees on behalf of Signature Print Name
approval
all the trustees
ANDREW ALFRED CLARK
STEVEN WHITEHEAD
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