Registered Charity Number 1179499 EAsf YORKSHIRE PARE CARER FORUM (A Charitable Incorporated Organisation) FINANCIAL srATEMErS Year ended 31 MARCH 2025 PHOENE< ACCOUNTANCY AND BUSINESS CONSULTANCY LINED
EAST YORKSHIRE PAREW CARER FORUM Charity Number: 1179499 Contents to the Financial Ststements For the period ended 31 March 2025 Page Trustees Annual Report Independent Examiners, Report 12 Receipts and Payments Account 13 Statement of Assets and Liabilities 14 Notes to the Financial Statements 15-18
YORKSHIRE PAREW CARER FORUM Charity Number: 1179499 Trustees Annual Report For the period ending 31 March 2025 The Trustees present their report with the financial statements of the charity for the period ended 31 March 2025. Reference and Administrative Details of the Charity, its Trustees and Advisers me fch East Yorkshire Parent Carer Forum Ch Re istrati n Number: 1179499 Corres ndence Address: 7 Piper Road Hutton Driffield East Yorkshire Y025 9YY Prlnci ratin Address: Office F13 Bevedey Enterprise Centre Beck View Road Beverfey East Yor1Ghire HU17 OJT Trustees: Names of Trustees who served during the period and since the year end were as follows: Samantha Bassett TreaSUr Naveen Judah Dr Sally-Ann Pindar Chairperson Graham Tait Chairperson Karen Gaut Rowena Shanks Martin Cox Resigned 01.10.24 - Appointed 11.07.24 Appointed 11.07.24 Chair from 08.10.24 Appointed 23.06.23 Resigned 25.09.24 Resigned 11.07.24 Resigned 11.07.24 - Appointed 25.08.24
EAsf YORKSHIRE PARE CARER FORUM Charity Number: 1179499 Trustees Annual Report For the period ending 31 March 2025 Inde ent Ex miner: Rebecca Triffitt MAAT Phoenix Accountancy and Business Consultsncy Limtted 4-6 Robert street Scunthorpe North Lincolnshire DN15 6NG Virgin Money 10-12 Pardgan Street Hull East Yorkshire HUI 3ND Govemin Document.. East Yorkshire Parent Carer Forum is a Charitable Incorporated Organisation, registered with the Charity Commission, govemed by its Constitution. The CIO was registered on 9th August 2018 amended 26 June 2023. Recruitsnent and a ointment of Trustees: The Trustees form the Management Committee of the charity. There must be at least three charity Trustees. The MamuM number of charity Trusts is 12. The members of the Management Committee are elected at the Annual General Meeting and one third of the charity Trustees retire at each AGM. Retiring Trustees are eligible for relection, All members are circulated with inwtstions to nominate Trustees in advance of the AGM. There is a provision for the co-option of additional Trustees as long as the maximum number of Trustees ha5 been reached. Three Trustees are required to make a quorum.
EAsf YORKSHIRE PARENT CARER FORUM Charity Number: 1179499 Trustees Annual Report For the period ending 31 March 2025 Tr Tr inin Ordinarily new Trustees then undergo induction training provided by the other Trustees including the activities, aims and objectives of the charity, the structure of the organisation, general procedures of the organization. They are also provided with the Charity Commissions 'Roles and Responsibilities of Trustees,, the Constitution, the latest statutory financial ststements, Annual Report, and financial pOrts provided to Trustees. As the boards of trustees resigned at the end of this financial year, the training of new trustees will need to be undertaken by the Management Team. anisational Structure: The Trustees are responsible for the overall management and control of the Charity. Trustees are aware that any conflict of interest is declared and minuted. The board meets monthly. Board of Trustees The Board of Trust*s is the goveming body resFrf)nsible for the overall direction, strategy, and govemance of the charity. Trustees are volunteers and are legally responsible for ensuring the charity operates in compliance with levant laws and regulations. Key Responsibilities: Setting the charity's strategic direction. Ensuring financial stability and integrty. Ensuring compliance with legal and regulatory requirements. Safeguarding the charity's assets. Monitoring and evaluating the charity's perfomian Chair of the Board The Chair leads the Board of Trustees, ensuring effective governance and representing the charity externally when needed. Key Responsibilities: Leading Board meetings. Ensuring the Board funttions effectively Senior Mana ement Team teerin Grou The Steering Group consists of senior members of the Charity who manage different functions such as finance, operations, programs, and fvndraising. Key Responsibilities: Leading specific funttions. Implementing strategy within their areas of ponsIbIlIty.
EAsf YORKSHIRE PARE CARER FORUM Charity Number: IL79499 Trustees Annual Report For the period ending 31 March 2025 Staff and Volunte Staff and volunteers cary out the operational work of the charity, deliverlng services and activities that support the charitys mission. Key Responsibilities: Delivering programs and services. Supporting fundraising and awareness campaigns. The structure Is designed to ensu that the charity is governed effectivelyi Wlth clear lines of responsibilty and accountability, enabling it to fulfil its mission whilst complying with legal and regulatory quIrernents. The Board of Trustees is ntral to this structure, settlng the strategic direction and overseeing the charitys acbvities. Objectives and Actlvltles The charity's objectives and principal artivities are the promotion of social inclusion among parents of chlldren and young people with SEND (Special Educational Needs and Disabilities) who are socially excluded from society, or parts of society, as a result of their special educational needs and disability by: l. providing education and infOatiOn to support and enable parents to maximise educational opportunities for their children. 2. raising public awareness of the issues affecting families With children and young people young people and families with SEND, both generally and in relation to their social exclusion; 3. providing workshops, forums and general support. The East Yorkshire Parent Car Forum (EYPCF) is a group of volunteers who are representative of its community, ensuring pan disability representation. This means that a forum representative will always represent the views of all the EYPCF membership at a meeting, and not their own views. Steering Group meetings and training embed this along wlth co-productive prattices. Regular steering group meetings, communications and training offer the opportunity for all representatives to expand their knowledge, question and understand the feedback from the parents and carers so they can properly reflect the communities, views in the area they are representing. Any parent or carer of a child or young person (0-25years old) wlth an additional need can be a member and apply to be on the steering group or become a Trustee, if there are vacancies, they m*t the criteria and they successfully complete the training. As a voluntary representstive organisation for families with additional needs this has advantages and disadvantages.
EAsf YORKSHIRE PARENT CARER FORUM Charity Number: 1179499 Trustees Annual Report For the period ending 31 March 2025 'Partners' is used as a tem in this report to describe one or more of the follovving groups (this list is not exhaustive), parent and carer members, the local authority (East Riding of Yorkshire Council - ERYC), Health Services NHS Humber, North Yorkshire & Humber Teaching NHS Foundation Trust, Integrated Care Boards (ICB'S), Social Care (ERYC), National NeOrk of Parents & Carers (NNPCF), Contact a Family (Contact), Hull and East Yorkshire Hey Smile Foundation. Achievements Continuing contribution to the PINS project including: monthly drop ins, updates to ER schools, pSentstions to parents at schools involved in the project, workshops on specific topics such as PDA, development of PCF colleagues to deliver the projett and on-going monitoring meetings with the ICB, NHS and other projett stakeholders Regular meeting of the SG to discuss deliveryi continuity, succession, infrastructure and events planning. 'Check in and chats,, hosted in Bridlington, Bevertey, Market Weighton, support brunch events at the Red Sails and other locations, stsll holders at various'fairs'_ Beverley Grammar Sch(K)I, Worklink Summer Fair, Blackburn Leisure Centre, Brough Exploration of the development of supported internships Attending the Yorks and Humber Regional PCF meetings Developing a questionnaire to assess the cuent SENDIASS Service Delivering Send KIS Workshops in Pocklington. Goole, Bridlington, Beverley. PfA event Training and information sessions have been delivered throughout the region on topics such as Disagreement Resolution and Mediation, Early Help and Intervention, Identifying Need Providing Support and EHCPS, Working with Professionals, PDA. Meetings with the L¢xal Offer officers to update on changes and improvements to website Attendan at EP and SENCO ts7ining and the SENCO Forum and Conference Meetings with Partner Services: Autism Board, Heatth and ca Partnership, Leaming Disability Board, Hull Neurodiversity meetings, 0-25 Team, HEY Smile, SEND and Inclusions Board, EBSA, SALT Operational meetings: AGM, SLA/grant, liaison with Kids The formulation and development of the latest ER approach to SEND has involved multiple workstreams and meeting with the authority and also with parents to disseminate this approach and receive feedback. The themes, workshops and areas of discussion have covered:
EAST YORKSHIRE PAREW CARER FORUM Charity Number: 1179499 Trustees Annual Report For the period ending 31 March 2025 Strategy co-production The Big Listen RISE The VANS library proiettlshort breaks statement QA Framework Sufficiency Overview and Scrutiny SEND Improvement Plan Voice and Engagement SEND Inspection Tactical Group SEND workforce Primary to Secondary Transition And working parties have been arrdnged around the followlng themes: strategic Performance Integrated Development Voice Transitions Full Board Gatherlng Feedback l. Feedback is gathered from d1ct contact with parents and carers at coffee mornings, breakfast rntings, information sessions, questionnai and evaluation form5, the PCF Facebook page, emails, PCF website. 2. PCF representation has been invited to attend and deliver a presentation at the local authority's special educational needs crdinatorS (SENCO) conference, 3. Representstion at schoollcollege parents, evenings. Also, indirectly through the links with many voluntsry sector groups through their collective voice group. Including groups for children and young people Tyler. 4. The forum is also aware of the national picture, through attending national neIOrk parent carer forum events throughout the year, fa to face and online. Using Feedback l. Communicating parents and carers opinions and needs with partners is undertaken through work stream meeting5 a5 part of the 10-point plan. 2. Meetings with health and social care take place such as the Neurodiversity group and Futures plus, education other than at school (EOTAS), these meetings have recently increased to look at transition into adulthocQ, also alternative provision. 3. The forum will contart whichever service is required depending upon the parent carer feedback.
EASf YORKSHIRE PAREW CARER FORUM Charity Number: 1179499 Trustees Annual Report For the period ending 31 March 2025 Feedback to parents l. This is undertaken at face to face at events listed ab)ve. 2. Through the ERYC Bulletin. 3. On the Local Offer 4. EYPCF emails and news bulletins. 5. EYPCF Facebook page. 6. Mailchimp. 7. Collective Vol$ and Tyler Risks and Advantages to the Charity The forum ha5 worked hard to feedback about seNices and provision to all parties. It is overall a well met challenge to have the capacity of volunteers to ensure information is gathered and fed Risks and Advantages to the Charity The forum has worked hard to feedback about services and provision to all parties. It is overall a well met challenge to have the capacity of volunteers to ensure information is gathered and fed back to the relevant services, with outcomes fed back to parents and carers. These actions enable a circle of monitoring and are the constant aim. Continuity and communication: Due to the makeup of the organisation, it being a forum of volunteers who are parents or carers, often required to take some downtime from the forum to manage their personal commitments. Communication is very important, to share and disseminate, to ensure if a volUntr is absent the information is still shared appropriately. The great advantage of this is, volunteers a often able to ask pertinent questions, understand through lived eXperIenS those of the parent carers they listen to and awareness of the seNices available in the local authority. This is a valuable resource to aid commissioning of services for our children and young people as they often experience the unintentional consequences of services. Main 'ectives f r t e followin In developing the main objectives for the following year the Trustees have given regard to the Charity Commission guidance on public benefit. Our main objectives for the 2025126 year are:
EA YORKSHIRE PAREr CARER FORUM Charity Number: 1179499 Trustees Annual Report For the period ending 31 March 2025 Internal Completion of the induction of the Engagement Officer and the Administrative co- ordinator Recruitment and expansion of the number of Trustees wtth expertise in particular areas Recruilment and expansion of steering group members Strengthen the relationship with voluntary and support groups in the East Riding The continued improvement in the IT infrastructure of the Forum Creating capacity to meet parental requests for support Extern To expand the grant funding streams for the PCF Participation in the Local Authority's SEND Review To explore ways to access funding and participate in the completion of the PINS project Flnanclal Review Reserves Poli Due to the current funding strutture of the Charity which mostly restsicted funds. We do not have a reserves policy at this time. We will look at implementing a reserves policy in 2025126. Independent Examiner We appointed Phoenix Accountanry and Business Consultsncy Limited, a trading subsidiary of Communty Vision CIO to carry out the Independent Examination for the charity for this accounting period. A resolution to reappoint Phoenix Accountancy and Business Consultancy will be proposed at the forthcoming annual general meeting. ststement of Trustees responsibilities The Trustees are responsible for preparing a Trustees, Annual Rewrt and Financial Statements in accordance with applicable law and United Kingdom Accounting Standards. East Yorkshire Parent Car Forum has income below £250,000 and has therefore elected to prepare the financial statements on a Receipts and Payments basis in line with the Charities Att 2011. The Trustees are resp)nsible for keeping proper accounting records that disclose with reasonable accufficy at any time the financial position of the charity. They are also responsible for safeguarding the assets of the charity and hence tsking reasonable steps for the prevention and detection of fraud and other irregLJlarities. io
EAST YORKSHIRE PAREW CARER FORUM Charity Number: 1179499 Trustees Annual Report For the period ending 31 March 2025 statement of disclosure of inforniation to Independent Examiner We, the Trust*s of the Charity who held office at the date of approval of these financial tements, each confim so far as we are aware, that: ¢ there is no relevant information of which the Charity's Independent Examiner Is unaware. and we have taken all the steps that we ought to have taken as Trustees in order to make ourselves aware of any relevant information and to establish that the Charivs Independent Examiner is aware of that information. Declaration The Trustees of the charity are pleased to present their report together with the accounts for the period ended 31 March 2024. The accounts comply with current statutory requirements, the governing document and Charity Commission guidance. Approved by the Trustees and signed on its behalf by: Dr Sally-Ann Pindar Chairperson Date: 019PS
EAsf YORKSHIRE PARE CARER FORUM Charity Number: 1179499 Independent Examiner's Report to the Members of East Yorkshire Parent Carer Forum I report on the accounts of East Yorkshire Parent Carer Forum for the year ended 31 March 2025, which are set out on pages 13 to 18. Respective responsibilities of Trustees and examiner The charity's Trustees are responsible for the pParation of the accounts. The charity's Trustees consider that an audit is not required for this year (under section 144(2) of the Charlties Act 2011 (the 2011 Act)) and that an independent examination is needed. It is my responsibility to: examine the accounts (under section 145 of the 2011 Att). to follow the procedures laid down in the General Directions given by the Charity Commi10nerS (under section 145(5)(b) of the 201L Act), and to state whether particular matters have come to my attention. Basis of independent examinerfs report My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts present&J with those records, It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as Trustees Conrning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts, Independent examiner's statement In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Charities Act or the accounts do not accord with the accounting records I have come across no matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Rebecca Triffitt, MAAT Practice Accountant Employee of, Phoenix Accountancy and Business Consultancy Limited +6 Robert Street, Scunthorpe, North Lincolnshire, DNL5 6NG Date: 8191a£ 12
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EAST YORKSHIRE PAREW AND CARER FORUM Charity Number: 1179499 ststement of Assets and Liabilities As at 31 March 2025 Notes 2025 2024 Monetsry Assets CurrerTt Account Total Monetary Assets Compri51ng'. Unrestricted Funds Restricted Funds 26,647 2,260 2,257 Non-monetsry Assets Flxed Assets for the Charity's use HP 17" Laptop x2 32" Curved Monitors x2 1,374 Debtors Sundry Debtors Creditors Accounts Fees 480 (480) 480 (480) These financial ststements were approved by the committee on (date) and signed on its behalf by: Dr Sally-Ann Pindar (Chairperson) The notes on page 15 to 18 form part of these financial ststements. 14
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EAsf YORKSHIRE PARENT AND CARER FORUM Charity Number: 1179499 Notes to the Financial Statements For the period ended 31 March 2025 Staffing Costs 2025 2024 Employed Stsff Subcontratted staff HMRC & NEsf Pension Payroll Fees Other sub-contratted staff 21,990 13,564 Trustee Remuneration No MUneratIon direttly or indirecty out of the funds of the Charity was paid or payable for the accounting period to any Trust. There was reimbursement of travel & other expens of £163 (2024: £2,227) during the year, this has been categorised as travel, parenvcarer expenses or office costs depending on the activity undertaken by the Trustee. Travel expenses for staff, Trustees, volunteers and parentslcarers are paid at HMRC approved mileage rates. Two trustees resigned during the year, so expenses paid prior to resigning is class as Trustee expen*s, after the date volunteer expenses. Restricted Funds Balance at 01104124 Receipts Payments Transfers Balance at 31103125 DtE ERYC ERYC - (24-27) ERYC - Priority Grant ERYC - Families EHWB Fund HEY Smile Foundation, HEY Smile Foundation,2 Two Ridings CF NHS England Joyona Charitable Trust 7,457 22,300 7,457 23,223 10,629 688 2,000 26,151 (1,077) (15,522) 192 192 52 52 (17,500) (17,500) 6,667 2,208 (7,023) (2,208) (356) 30,691 37,026 (43,330) 24,387 16
EAST YORKSHIRE PARE CARER FORUM Charity Number: 1179499 Notes to the Financial Statements For the period ended 31 March 2025 Restricted Funds (continued) A brief description of the restritted funds is shown below, Department for Education (DfE) Restricted funding was provided by the Department for Education for the development of the forum and associated running costs. East Riding of Yorkshire Council - £2,000 Restritted funding was provided by East Riding of Yorkshire Council for the development of the forum and associated running costs. East Riding of Yorkshire Council - £26,151 Restritted funding was provided by East Riding of Yorkshire Council to pay towards a participation worker and admin worker at East Yorkshire Parent Carer Forum. East Riding of yorkshi Council- Families EHWB Fund Restritted funding was provided by the East Riding of Yorkshire Council. This projett paid for the resources to support the wellbeing and mental health of children and young people. The funding was to provide the opportunity for parents and carers to apply for resources to help them engage in attivities at home or in the community. East Riding of Yorkshire Council - Priority Grant £8,000 of restritted funding was provided by the East Riding of Yorkshire Council. This projett paid for the resources to support the frdmilies with disabled children within the community. HEY Smile Foundation £2,000 of restricted funding was provided by the HEY Smile Foundation. This funding was used to support communities to download & maximise the use of the NHS App. HEY Smile Foundation 2 £17,500 of restrirted funding was provided by the HEY Smile Foundation. This funding was to be spent on Pant and Carerfs Participation during period 24125. Funding was received after the year end. The Joyona Charitsble Trust £2,208 of restricted funding was provided by The Joyona Charitable Trust. This funding was spent on putting on a workshop to give support, knowledge & Information on Special Educational needs arKI disabilities within the East Riding area. 17
EAsf YORKSHIRE PARE CARER FORUM Charity Number.. 1179499 Notes to the Financial Statements For the period ended 31 March 2025 NHS England £6,667 of restricted funding was provided by the NHS England. This funding is to be spent on proving training in schools about Neurodiversity. Additional funding was received after the year end. Fixed Assets East Yorkshire Parent Carer Forum maintain a register of fixed assets. Fed assets transferred from the unincorporated association do not have a monetary value attached. A list of fixed assets transferred to the Charity are shown below.. 3 x Laptops 2 x Printers Iphone4 Backup equipment Scanner Projector BT Business HUB3 r Freelance Phone 2 x Ipad's Shredder Laminator Screen for projector Related Party Transactions Grant l Other funding received to: Related party & relationship Amount Details Joyona Charitable Trust Trustee Sheena Withers from The Joyona Charitable Trust, was previously a trustee at Easl Yorkshire Parent Carer Forum but not at the same Time. £2.208 Grant Taxation East Yorkshire Parent and Carer Forum is a registered charity. All the charities, income is applied to its charitsble objecbves and the ass¢xiation is therefore exempt under current legislation from most foms of tsxation. The charity is not VAT registered and all expenditure Includes irrecoverable VAT. 18