**Charity number: 1179468**
**Company number: CE014815**
## **Borth Community Hub**
**Trustees' Report and Financial Statements**
**for the year ended 31 March 2022**
## **Borth Community Hub**
## **Contents**
||Page|
|---|---|
|Trustees’ report|
2 – 6|
|Independent examiner’s report|7|
|Receipts and payments accounts|8|
|Statement of assets and liabilities|9|
|Notes to the accounts|9 - 10|
1
**BORTH COMMUNITY HUB**
## **REPORT OF THE TRUSTEES**
## **FOR THE YEAR ENDED 31 MARCH 2022**
The trustees present their report with the financial statements of the charity for the year ended 31 March 2022.
## **REFERENCE AND ADMINISTRATIVE DETAILS**
## **Registered Charitable Incorporated Organisation (CIO)**
Charity number: 1179468 Company number: CE014815
**Registered Office** Borth Community Hub Clarach Road Borth Ceredigion SY24 5LW
**Trustees**
Mrs Joy Cook Mr Roy Walford Jones Mrs Rona Dalton Mr Ray Quant Mr Hugh Hughes Mrs Margaret Haynes Ms Carol Bainbridge Ms Jackie Bat-Isha (appointed July 2022)
## **Community Hub Manager**
Mrs Helen Williams
**Bankers** Barclays Bank Plc 9 – 10 Guildhall Square Carmarthen Carmarthenshire SA31 1PW
## **Independent Examiner**
Mark Baker FCCA Davies Lewis Baker Ltd 31 Bridge Street Aberystwyth SY23 1QB
2
**BORTH COMMUNITY HUB REPORT OF THE TRUSTEES - continued FOR THE YEAR ENDED 31 MARCH 2022**
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
Borth Community Hub (formerly Borth Family Centre) is a charitable incorporated organisation (CIO registered number 1179468) governed by its constitution. It was registered as a CIO on 06.08.18. In January 2021 the CIO changed its name to Borth Community Hub as this better reflects the wider work of the charity across the community.
The aims and objects of the charity are in Borth and surrounding districts in the North of Ceredigion.
## **Appointment of Trustees**
Trustees are appointed as set out in the constitution of the charity. Professionals and service users within the community, who have a personal interest in the charity, are invited to join the management committee. Nomination forms are completed and applicants are voted onto the committee as appropriate. Committee members can also be co-opted when appropriate.
## **Trustee Induction and Training**
As part of induction all trustees are DBS checked and shown the relevant documentation regarding the running of the Community Hub.
## **Organisation Structure**
Trustees are consulted on all aspects of accounting, policies and procedures and involved in the decision-making regarding the day-to-day running of the centre and funding applications and the long term vision for the centre. The Manager is responsible for keeping order of files, office work and over-seeing all other day-to-day activities at the centre as well as the management of staff, accounts, funding applications and strategic planning.
## **Risk Management**
Borth Community Hub conducts risk assessments before undertaking any activities or events and ensures that appropriate DBS checks are undertaken for those working with children or vulnerable adults. Financial risks have been reviewed and procedures put in place accordingly. A reserves policy has been established in line with the identified risks.
## **OBJECTIVES AND ACTIVITIES**
The object of the charity is about prevention and early intervention. The constitution states the objective is –
To advance education and protect and preserve emotional and psychological health by the provision of a community hub { including a family centre } for the support of those in need of such facilities. To establish the community hub and to maintain and manage the same { whether alone or in co-operation with any local authority or other person or body} in furtherance of these objects.
3
## **BORTH COMMUNITY HUB REPORT OF THE TRUSTEES - continued FOR THE YEAR ENDED 31 MARCH 2022**
The aims of the Community Hub are to reduce loneliness and isolation, foster a sense of belonging and provide support sessions and meaningful activities which have a positive impact on health and wellbeing. The hub also provides a sign posting service for those who require additional support beyond the scope of Borth Community Hub.
The objectives for the next year are to continue to:-
- provide activities and advice in a suitable way depending on the needs of the community.
- Enhance the Youth Club focusing on young people’s health and wellbeing.
- Enhance our activities and services for older adults particularly reducing isolation and loneliness for those who are physically unable to access the Hub and promoting health and wellbeing through a range of advice sessions and activities
- Continue to deliver and develop our Men’s Shed Group
- Continue to deliver and develop our Family Centre sessions and services.
- Continue to deliver our Community Café and our Warm Welcome Space for as long as it is needed by the community.
## **Public Benefit**
The charity serves the public by providing a service -
- to families with children aged 0-4 years (0-11 during school holidays) through Borth Family Centre activities.
- To young people aged 11 to 17 through Borth Youth Club
- To older adults through Borth Caring Community including our Dementia Friendly Group, Creative Older adult group and Walking4Wellbeing.
- To men through our Men’s Shed group
- To the whole community through our weekly community café.
The centre also works closely with other like-minded organisations and therefore is able to sign-post families and individuals of all ages in need to other professionals. By providing this service we preserve and protect health and relieve stress within family relationships and households.
4
**BORTH COMMUNITY HUB REPORT OF THE TRUSTEES - continued FOR THE YEAR ENDED 31 MARCH 2022**
## **ACHIEVEMENT AND PERFORMANCE**
This financial year Borth Community Hub received funding for a first full year from a People and Places National Lottery 3 year Grant.
An Awards4All Grant provided funds to continue with our additional support for older adults which we began during the pandemic. A grant from Moondance enabled us to recruit a financial and admin support worker/ volunteer co-ordinator for the first time.
We received funding from the Welsh Government as part of the Summer of Fun and Winter of Wellbeing projects. Funding was also received as part of the Welsh Government Pathfinder pilot project and from the W.G. Food Poverty Grant and from Young People Emotional Health and Wellbeing Grant.
Additional amounts of funding were also received from Families First, CAVO Small grants Recovery, CAVO Youth Led Grant and Cambrian Railways.
During this year we were able to undertake significant improvements to the Hub both inside and outside to improve accessibility reflecting the change from a Family Centre to a Community Hub. We were able to deliver additional services the need for which had come about as a result of the pandemic. Examples of this were our community Café came about to combat loneliness and isolation exacerbated by COVID restrictions and our Children’s Clothes Bank.
We continued to deliver book and clothes bundles and food surplus as well as issuing Food Bank Vouchers. Older adults who were unable to access the Hub continued to receive Afternoon Tea at Home Cake Boxes.
Towards the end of the financial year we were allocated a Dolen Teifi Minibus in Borth. We also partnered with the Outdoor Partnership to provide activities for our Youth Club.
The charity continued to be managed by a team of Trustees drawn from a wide range of professions and backgrounds. The charity employed a Family Centre Manager, a Family Support Worker, Youth Workers, a Men’s Shed Co-ordinator, Play Workers, an admin and financial support worker, cleaner and a Community Café leader and assistant.
## **Volunteers**
We continued to expand our volunteer base building on our Walking4Wellbeing volunteer walk leaders and our MIDAS trained Minibus drivers.
5
## **BORTH COMMUNITY HUB REPORT OF THE TRUSTEES - continued FOR THE YEAR ENDED 31 MARCH 2022**
## **FINANCIAL REVIEW**
## **Reserves Policy**
The trustees have reviewed the risks facing the organisation and have determined that reserves of between 3 – 6 months should be held in order to protect against the sudden/unexpected loss of funding or other unanticipated problems. This would equate to between £34,000 and £68,000. Reserves of £45,652 are held at present. Since the year end the trustees have designated £20,000 for the improvements to the insulation of the building and the insulation of more sustainable and affordable heating systems. The work is planned to take place over the next couple of years. Trustees review the reserves level at least annually and whenever new services are introduced.
The trustees approved this report on 9 January 2023. It is signed on their behalf by –
**R Quant Chair of Trustees**
6
## **Borth Community Hub**
## **Independent Examiner’s Report to the Trustees of Borth Community Hub**
I report on the accounts of Borth Community Hub Charitable Incorporated Organisation (the charity) for the year ended 31 March 2022, which are set out on pages 8 to 10.
## **Responsibilities and basis of report**
As the charity trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Trustees’ accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1) accounting records were not kept in respect of the charity as required by section 130 of the Act; or
- 2) the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mr Mark Baker FCCA BSc (Econ.) Davies Lewis Baker Chartered Certified Accountants 31 Bridge Street, Aberystwyth, Ceredigion, SY23 1QB
Date: 26 January 2023
7
## **Borth Community Hub**
## **Receipts and Payments Account for the year ended 31 March 2022**
|**Receipts**
Donations and gifts
Grants
Covid support
Centre hire
Charitable activities
_Total receipts_
**Payments**
Staff costs
Training
Travel and meetings
Other staff expenses
Creche and sundry sessions
Fun day costs
Lunch club
Outreach
Rent on leased premises
Hire of venue
Resources
Improvements to premises
Building repairs and maintenance
Utilities
Cleaning
Gardening
Professional fees
Accountancy
Insurance
Telephone
Stationery, computer and internet
General expenses
Asset purchases - defibrillator
_Total payments_
_Net of receipts/payments_
**Cash funds at 1 April 2021**
_Cash funds at 31 March 2022_|**_31 March_**
**Unrestricted**
**Restricted**
**Total**
**_2021_**
**£**
**£**
**£**
**_£_**
4,165
1,128
**5,293**
_-_
2,833
130,827
**133,660**
_114,165_
-
-
**-**
_23,000_
330
-
**330**
_100_
73
-
**73**
_706_
**year ended 31 March 2022**|
|---|---|
||**7,401**
**131,955**
**139,356**
**_137,971_**|
|||
||36
105,772
**105,808**
_57,251_
-
3,973
**3,973**
_1,228_
-
101
**101**
_124_
-
25
**25**
_-_
-
520
**520**
_3,347_
-
1,543
**1,543**
_746_
-
450
**450**
_433_
-
175
**175**
_421_
-
3,000
**3,000**
_5,164_
-
773
**773**
_350_
-
5,546
**5,546**
_8,802_
-
16,283
**16,283**
_-_
-
1,581
**1,581**
_4,790_
-
2,065
**2,065**
_2,429_
-
170
**170**
_123_
-
998
**998**
_292_
-
537
**537**
_919_
-
4,241
**4,241**
_2,973_
-
1,563
**1,563**
_1,111_
-
1,496
**1,496**
_1,503_
-
2,133
**2,133**
_1,213_
32
-
**32**
_12_|
||68
152,945
**153,013**
_93,231_
1,212
-
**1,212**
_-_|
||1,280
152,945
**154,225**
_93,231_|
||6,121
( 20,990) **( 14,869)**
_44,740_
42,630
51,984
**94,614**
_49,874_|
||48,751
30,994
**79,745**
_94,614_|
8
## **Borth Community Hub**
## **Statement of Assets and Liabilities as at 31 March 2022**
||**2022**|**2022**|**2022**|**_2021_**|
|---|---|---|---|---|
||**Unrestricted **|**Restricted**|**Total**|**_Total_**|
||**£**|**£**|**£**|**_£_**|
|**Assets**|||||
|Cash funds|48,751|30,994|**79,745**|_94,614_|
|**Other monetary assets**|||||
|Debtors for hall hire|700|359|**1,059**|_-_|
|Grants receivable|-|14,872|**14,872**|_-_|
|**Fixed assets**|||||
|Equipment (estimated market value)|15,000|-|**15,000**|_4,500_|
|**Liabilities**|||||
|Creditors|-|(2,773)|**(2,773)**|_(10,731)_|
The financial statements were approved by the trustees on 9 January 2023 and signed on their behalf by
## **H Hughes Treasurer**
## **Notes to the Accounts**
**for the year ended 31 March 2022**
## **1. Summary of funds**
|**Unrestricted funds**
Youth, Emotional Health & Wellbeing
Youth Cymru Reachout
General fund|**Opening**
**Balance**
**Receipts for**
**the year**
**Payments for**
**the year**
**Closing**
**Balance**
**1.4.21**
**2022**
**2022**
**31.3.22**
**£**
**£**
**£**
**£**
-
2,000
-
2,000
-
600
(36)
564
42,630
4,801
(1,244)
46,187|
|---|---|
||**42,630**
**7,401**
**(1,280)**
**48,751**|
9
## **Borth Community Hub**
## **Notes to the Accounts**
## **for the year ended 31 March 2022**
## **1. Summary of funds (continued)**
|**Restricted funds**
Big Lottery
Awards 4 All
Families First
Child development fund
Comic relief
Winter of wellbeing
Pathfinder
CCC additional funding
CAVO youth led grant
CAVO small grants
Dementia Friendly Group
Summer of fun
TAF course
Food Poverty
Moondance
Caring communities
Underspend 2022 CCC
Youth, Emotional Health & Wellbeing
Friend in Need
Lottery Covid
Cambrian Railways
Other|**Opening**
**Balance**
**Receipts for**
**the year**
**Payments for**
**the year**
**Closing**
**Balance**
**1.4.21**
**2022**
**2022**
**31.3.22**
**£**
**£**
**£**
**£**
40,909
55,982
(82,194)
14,697
-
9,976
(5,412)
4,564
3,528
4,000
(5,616)
1,912
-
5,828
(5,828)
-
878
-
-
878
-
2,030
(2,030)
-
551
2,500
(2,500)
551
-
1,553
(1,553)
-
869
700
(691)
878
-
3,250
(3,250)
-
207
-
-
207
-
6,341
(6,341)
-
-
-
(262)
(262)
-
9,497
(24,107)
(14,610)
-
18,368
(5,312)
13,056
2,814
-
-
2,814
-
322
-
322
-
10,000
(7,332)
2,668
47
-
(37)
10
2,181
-
-
2,181
-
480
(480)
-
-
1,128
-
1,128|
|---|---|
||**51,984**
**131,955**
**(152,945)**
**30,994**|
Funds in deficit are on projects which receive grant funding in arrears of expenditure. The amount of the deficit represents expenditure not yet claimed or received from the grantor at the year end.
## **2. Trustee expenses**
No remuneration was paid to the trustees, nor were any expenses reimbursed to them during the year to 31 March 2022 (2021: NIL).
## **3. Financial commitments**
The charity has leased the premises of Borth Community Hub from Ceredigion County Council for a period of 25 years from 14 March 2018. As at 31 March 2022 the annual rent was £3,000 per year, subject to periodic rent reviews.
10