**Charity number: 1179468**
**Company number: CE014815**
## **Borth Community Hub**
**Trustees' Report and Financial Statements**
**for the year ended 31 March 2021**
## **Borth Community Hub**
## **Contents**
||Page|
|---|---|
|Trustees’ report|2 – 6|
|Independent examiner’s report|7|
|Receipts and payments accounts|8|
|Statement of assets and liabilities|9|
|Notes to the accounts|10|
1
**BORTH COMMUNITY HUB**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021**
The trustees present their report with the financial statements of the charity for the year ended 31 March 2021.
## **REFERENCE AND ADMINISTRATIVE DETAILS**
## **Registered Charitable Incorporated Organisation (CIO)**
Charity number: 1179468 Company number: CE014815
**Registered Office**
Borth Community Hub Clarach Road Borth Ceredigion SY24 5LW
**Trustees**
Mrs Joy Cook Mr Roy Walford Jones Mrs Rona Dalton Mr Ray Quant Mr Hugh Hughes Mrs Margaret Haynes Rev Rebecca Evans – resigned 16 November 2020 Ms Carol Bainbridge – appointed 10 December 2020
## **Community Hub Manager**
Mrs Helen Williams
**Bankers** Barclays Bank Plc 9 – 10 Guildhall Square Carmarthen Carmarthenshire SA31 1PW
## **Independent Examiner**
Mark Baker FCCA Davies Lewis Baker 31 Bridge Street Aberystwyth SY23 1QB
2
**BORTH COMMUNITY HUB REPORT OF THE TRUSTEES - continued FOR THE YEAR ENDED 31 MARCH 2021**
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
Borth Community Hub (formerly Borth Family Centre) is a charitable incorporated organisation (CIO registered number 1179468) governed by its constitution. It was registered as a CIO on 06.08.18. In January 2021 the CIO changed its name to Borth Community Hub as this better reflects the wider work of the charity across the community.
The aims and objects of the charity are in Borth and surrounding districts.
## **Appointment of Trustees**
Trustees are appointed as set out in the constitution of the charity. Professionals and service users within the community, who have a personal interest in the charity, are invited to join the management committee. Nomination forms are completed and applicants are voted onto the committee as appropriate. Committee members can also be co-opted when appropriate.
## **Trustee Induction and Training**
As part of induction all trustees are DBS checked and shown the relevant documentation regarding the running of the Community Hub.
## **Organisation Structure**
Trustees are consulted on all aspects of accounting, policies and procedures and involved in the decision-making regarding the day-to-day running of the centre and funding applications and the long term vision for the centre. The Manager is responsible for keeping order of files, office work and over-seeing all other day-to-day activities at the centre as well as the management of staff, accounts, funding applications and strategic planning.
## **Risk Management**
Borth Community Hub conducts risk assessments before undertaking any activities or events and ensures that appropriate DBS checks are undertaken for those working with children or vulnerable adults. Financial risks have been reviewed and procedures put in place accordingly. A reserves policy has been established in line with the identified risks.
## **OBJECTIVES AND ACTIVITIES**
The object of the charity is about prevention and early intervention. The constitution states the two objects as
- I. The preservation and protection of health and the relief of distress within family relationships by the provision of a resource and advice centre and by the education of the public in good parenting skills.
- II. The provision of facilities for recreation and other leisure time activities for and in the interests of social welfare with a view to improving conditions of life.
The charity works in partnership with parents and carers. It empowers them in order to better cope with family life and therefore gives their children and teenagers a better start in life.
3
## **BORTH COMMUNITY HUB REPORT OF THE TRUSTEES - continued FOR THE YEAR ENDED 31 MARCH 2021**
The aims of the Community Hub are to ensure children and young people:-
- Have a flying start in life
- Have a range of education and learning opportunities
- Enjoy the best possible health, free from abuse
- Have access to play, leisure and cultural activities
- Are listened to and respected and have their identity recognised
- Have a safe home and community
- Are not disadvantaged by poverty
- Older adults:-
- Have access to meaningful activities to enhance their quality of life, promote a sense of community and to promote good physical and mental health.
The objectives for the next year are to continue to:-
- provide activities and advice in a suitable way depending on the pandemic restrictions
- Enhance the Youth Club focusing on young people’s health and wellbeing.
- Develop further outdoor sessions for all.
- Expand into a wider range of activities including a Men’s Shed and a Dementia Friendly Group.
## **Public Benefit**
The charity serves the public by providing a service to families with children aged 0-4 years (0-11 during school holidays) with free access to a wide variety of play activities, free accredited training/courses on parenting skills, free trips and outings, and an open door policy promoting equal opportunities for all families **.**
The centre also works closely with other like-minded organisations and therefore is able to sign-post families in need to other professionals. By providing this service we preserve and protect health and relieve stress within family relationships. Borth Community Hub also runs Borth Youth Club supporting health and wellbeing and Borth Caring Community supporting older adults including those with dementia.
4
**BORTH COMMUNITY HUB REPORT OF THE TRUSTEES - continued FOR THE YEAR ENDED 31 MARCH 2021**
## **ACHIEVEMENT AND PERFORMANCE**
This financial year Borth Community Hub received funding for a third year from a People and Places National Lottery Grant.
Additional amounts of funding were also received from Families First, CAVO COVID Recovery, Caring Communities Protect and Repair, Friend in Need, Healthy Pre Schools, National Lottery Covid recovery, CAVO Youth Led Grant. Donations were also received from WAG Period Poverty and Aber Food Surplus. We also received generous donations from members of the community towards book bundles and clothes bundles for children and Christmas Boxes for elderly members of our community.
During this year we had to quickly adapt to the changing restrictions as a result of the pandemic. We moved many of our existing groups on line into virtual WhatsApp and Zoom groups. We also delivered a wide range of resources, actif packs, art activity packs, planters and bird feeders to families and elderly people.
As restrictions allowed we started to run outdoor sessions for older adults, young people and families. These consisted of -
- family beach play, forest school sessions as well as walk and talk sessions for new parents.
- youth club beach and walk and talk sessions
- Get together group for older adults under the Hub shelter.
Whilst at the same time continuing with delivery packs and on line courses and groups.
The Community Hub’s fundraising was curtailed for the most part due to the pandemic but we did receive some donations from individuals. These also included the donations of toys, craft materials, books and children’s clothes.
The charity continued to be managed by a team of Trustees drawn from a wide range of professions and backgrounds. The charity employed a Community Hub Manager, two Family Support Workers as well as two Youth Workers.
## **Volunteers**
We expanded our volunteer base building on the emergency evacuation volunteer wardens. Volunteers have been invaluable in delivering the weekly Aber Food Surplus packs as well as the monthly Afternoon Tea at Home and other activity packs. Young Volunteers signed up to Wales Volunteering received some of the first certificates in Ceredigion.
5
## **BORTH COMMUNITY HUB REPORT OF THE TRUSTEES - continued FOR THE YEAR ENDED 31 MARCH 2021**
## **FINANCIAL REVIEW**
## **Reserves Policy**
The trustees have reviewed the risks facing the organisation and have determined that reserves of between 3 – 6 months should be held in order to protect against the sudden/unexpected loss of funding or other unanticipated problems. This would equate to between £17,060 and £34,121. Reserves of £41,286 are held at present. Part of these reserves are to be designated for the renovation of the building, car park area and forecourt area. This work is planned to take place over the next couple of years. Trustees review the reserves level at least annually and whenever new services are introduced.
The trustees approved this report on 9[th] January 2022. It is signed on their behalf by –
## **H Hughes**
**Treasurer**
6
## **Borth Community Hub**
## **Independent Examiner’s Report to the Trustees of Borth Community Hub**
I report on the accounts of Borth Community Hub Charitable Incorporated Organisation (the charity) for the year ended 31 March 2021, which are set out on pages 8 to 10.
## **Responsibilities and basis of report**
As the charity trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Trustees’ accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1) accounting records were not kept in respect of the charity as required by section 130 of the Act; or
- 2) the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mr Mark Baker FCCA BSc (Econ.) Davies Lewis Baker, 31 Bridge Street Aberystwyth, Ceredigion, SY23 1QB
Date: 28[th] January 2022
7
## **Borth Community Hub**
## **Receipts and Payments Accounts for the year ended 31 March 2021**
|**Receipts**
Donations and gifts
Grants
Covid support
Centre hire
Charitable activities
_Total receipts_
**Payments**
Staff costs
Training
Travel and meetings
Creche and sundry sessions
Fun day costs
Lunch club
Outreach
Rent on leased premises
Hire of venue
Resources
Equipment renewals and maintenance
Building repairs and maintenance
Utilities
Cleaning
Gardening
Professional fees
Accountancy
Insurance
Telephone
Stationery, computer and internet
General expenses
_Total payments_
_Net of receipts/payments_
**Cash funds at 1 April 2020**
_Cash funds at 31 March 2021_|**31 March**
**Unrestricted**
**Restricted**
**Total**
**2020**
**£**
**£**
**£**
**£**
-
-
**-**
3,683
373
113,792
**114,165**
97,004
23,000
-
**23,000**
-
100
-
**100**
515
233
473
**706**
290
**year ended 31 March 2021**|
|---|---|
||**23,706**
**114,265**
**137,971**
**101,492**|
|||
||-
57,251
**57,251**
67,427
-
1,228
**1,228**
397
-
124
**124**
833
-
3,347
**3,347**
264
67
679
**746**
494
-
433
**433**
1,398
-
421
**421**
647
-
5,164
**5,164**
2,106
-
350
**350**
607
-
8,802
**8,802**
1,851
-
-
**-**
79
300
4,490
**4,790**
9,603
-
2,429
**2,429**
2,504
-
123
**123**
284
-
292
**292**
52
-
919
**919**
879
-
2,973
**2,973**
302
-
1,111
**1,111**
1,139
-
1,503
**1,503**
1,002
-
1,213
**1,213**
120
12
-
**12**
126|
||379
92,852
**93,231**
92,114|
||23,327
21,413
**44,740**
9,378
19,303
30,571
**49,874**
40,496|
||42,630
51,984
**94,614**
49,874|
8
## **Borth Community Hub Statement of Assets and Liabilities as at 31 March 2021**
||**2021**|**2021**|**2021**|**2020**|
|---|---|---|---|---|
||**Unrestricted **|**Restricted**|**Total**|**Total**|
||**£**|**£**|**£**|**£**|
|**Assets**|||||
|Cash funds|42,630|51,984|**94,614**|49,874|
|**Other monetary assets**|||||
|Debtors for hall hire|-|-|**-**|80|
|Grants receivable|-|-|**-**|2,365|
|**Fixed assets**|||||
|Equipment (estimated market value)|4,500|-|**4,500**|3,500|
|**Liabilities**|||||
|Creditors|-|(10,731)|**(10,731)**|(6,514)|
The financial statements were approved by the trustees on 9[th] January 2022 and signed on their behalf by
## **H Hughes Treasurer**
9
## **Borth Community Hub Notes to the Accounts**
## **for the year ended 31 March 2021**
## **1. Summary of funds**
|**Restricted funds**
Sport Wales
Big Lottery
Families First
Comic relief
Pathfinder
CAVO youth led grant
Dementia Friendly Group
Communities for work
Caring communities
Men's shed
Flying Start
Friend in Need
Lottery Covid
Other|**Opening**
**Balance**
**Receipts for**
**the year**
**Payments for**
**the year**
**Closing**
**Balance**
**1.4.20**
**2021**
**2021**
**31.3.21**
**£**
**£**
**£**
**£**
225
-
(225)
-
24,278
83,755
(67,124)
40,909
3,257
4,538
(4,267)
3,528
878
-
-
878
552
2,500
(2,501)
551
878
1,788
(1,797)
869
207
-
-
207
(141)
141
-
-
-
7,519
(4,705)
2,814
437
-
(437)
-
-
6,699
(6,699)
-
-
2,218
(2,171)
47
-
4,907
(2,726)
2,181
-
200
(200)
-|
|---|---|
||**30,571**
**114,265**
**(92,852)**
**51,984**|
Funds in deficit are on projects which receive grant funding in arrears of expenditure. The amount of the deficit represents expenditure not yet claimed from the grantor.
## **2. Trustee expenses**
No remuneration was paid to the trustees, nor were any expenses reimbursed to them during the year to 31 March 2021 (2020: NIL).
## **3. Financial commitments**
The charity has leased the premises of Borth Community Hub from Ceredigion County Council for a period of 25 years from 14 March 2018. As at 31 March 2021 the annual rent was £3,000 per year, subject to periodic rent reviews.
10