Rufford Village Hall CIO Registered Chanty No 1179466 Trustees. Annual Report 1st April 2023 to 31 st March 2024 Secretary to the Trustees Mrs Carol T*K)mpson Cross House , 118 Brick Kiln Lane, Rufford, L40 ISZ Tel: 01704821188 E-mail: Caz￿mpSQn￿rnaI1.corn Tnbsleos Mrs Karen Ashcroft Mrs Carc4 Thompsf Kfjr Peter Hall *lrs Joyce Carrick Mrs Ita Hicks Chairman Secretary Treasurer Health and Safety Sourus of Advice and Support Bank: Santander Ormkirk Rufford Parish Counc Acre Community Fulures, Bren1w￿d HC￿Se, w￿torIa Road. Fu￿o0d,PfeS10n, PR2 8PS Governa•Ke Ruffcrt Willgge Hall Cornmittee were gifted land under a conveyance dated the 27th September 1968 by the Parish Council. on the underslanding that a viuage hall would be builL The original building was constructed for the use of the inhabitants of Rufford and surroundiThJ neighbourhood. The building has been extendèd creating the premi58S On Ihe 6th August 2018 a new charity wa5 registered, creaiing the Rufford Villase Hall Charitable Incorp)rated Organisalion. The new CIO began in March 2019. The goveming document, 'Rufford Village Hall Constitution., has allowed the Tfustees to run the village ttall in accordance with modern day legislation and r8gulations. Appo5ntment of Trustees The Constitution governs the appjintrnent of truslees and the management of Ihe chaiily. At every subsequent annual general meeting of the CIO. charty trustees will retir8 on a three yearly basis starttng fri>rn the latest appointment date. Should there only be t>ne charity trustee he or she shall retire. If 3ny trustees were last ap￿inted or reappointed on the sarne day those to rotire shall (un18ss they otherwise agree amorKJ thernselves) be d8t8rmined by lot. Any person who rets'res as 8 charity trustee by rotation or by giving notice to the CIO is eligible reappointrnenL Polkies and Procedures To guide the Trustees in the management of the Village Hal and duty of care to the members, volunteers arKI users of the hall. tha following p)licy statements I procedures have l￿en ad(pted. Constitution Health and Safety Risk Assessment Fire Safety Awareness Staternent Hirers Documentalion CCTV Policy GDPR PolLy Hiring Agreement Use of Ihe vlllage hall Is subj'ect to a Hiring Agreen*nt; the automated booking system. Hallmaster, provides this and all documents relating to the hiring of the building. The hiring agreernoni sets out the condiiions of hire and identifies the respective responsibilities of each paty to the agreemeni. This agreement has recenlly bèen reviewed to m8et all necessary requirernentS. Licensing The Hall is licensed under PPLIPRS LTD for the pUrE￿35e of music, Businesses (ie those taking payment for activilies). require their own licen￿. Rlsk Managemant InsurarKe village hall is insured with respect to Fxoperty damage (buildings insurance) by Ecclesiastical Insurance {£1135,828 cover). It is insured with the same company wilh respect to contents (£59,420) public liability {£10,000,000) employers, liability (£10,orx),000). Legal expenses are covered by OAS (250,c￿). The Management Committee recognises Ihat it is under a 5egal obligation to wotect the building, rts Users and employees through adequate and appropriate insurance. Bulldlng Malntenance Programme Gas appliance5 and portable ehectrical appliances are tesled by qualif￿j personnel annually. The mains electrical installation is checked by a qualified engineer every 5 years. Fire fighting appliances and emergency lights arè inspected annually under contract with Ihe suppliw. Repairs and maintenance is monitored weekly ard the general condilion of Ihe structure of the building is annually Checked by the caretaker. All item5 are recorded and added lo the maintenance schedule which is moniiored by the Trustees. Objectives of the Charlty The objects of the CIO afe: The provisK)n and maintenance of a village h811 for the use of the inhabitants of Rufford and the neighbourho(>J without distinclion of political. religious or other opinicfis, induding use lor. a) Meetings, lectures and classes, and b) Other forms of recreation and leisure-tine occupation, with Ihe object of improving the corKlitions of life for the inhabitanls, The Trustees consider these obj'ectives lo be consislent with Charity Cornmission guidance on providing for the wblic benefit and these objectives have been pursued in the activi￿S of the charity this year. Prlnciple Activilies In Pursult of Objectives The hall is in use most d8ys of the week for a variety of activities Includlng: Yoga, Wl MeetirKJs, Tai Chi, Marshall Arts, Zumba Class, Music Classes for babies, Children's Library, Coffee aThJ Chat Aftemoon. Bowllng Club. monthly Antiques Fair, Artisans Fair and Sewing Group. Also First AKJ Training available to businesses and the community and Home Schooling. The hall is available for hire for private fUncti￿S induding chldren's parlies. wedding receptK)ns. funer81 teas. villag8 social functions and occasional fundraisiry fairs.. Funding Strategy It is Ihe stralegy of th6 Trustees to manage the revenue budget on a self financing basis. The ￿ntrIt)u￿.OThs made by users of the hall are set 10 achieve this. The Trustee's Report The Trustees are pleased to report that the hall has provided a variety of activities throughout the year which meet the needs of the local communty- We have sadly lost Scftr)ol of Dance. Line Dancing and Ballet Fit but have been able to attract new dients through our social rnadia exposure. We now have Zumba Classes, which have proved very SLKcessful and a Bowling Club which is very popular. regularly having four teams playing. This equipment is also available use by ot￿r5 f(Y one off events. Due ta the success of our Warm arKJ Snug sessions we have continued lo open aur doors one afternoon a week The cDmmunity Tractor Parade was held again in June and was well atterKled. il is set to become a yearly event is ever growing. It was also an opportunity to display our Rufford Through Ihe Years photograph colW"on, a historical record of the villa9e, which has attracted much interest. The Grants Sub - Comrnittee has been gathering inlormation and preparing grant arf)lications for projects idents'ried lo improve the fabric of the building, examples being: Toilet refurbishins Renovation of the original wooden sprurKJ dance knr Replacement of window stage curtaining Upgrading and repair of the outside lighting Smoke alarm system Upjrade of the CCTV equiprnenl and replacement of all outside cameras Developmenl of an oulside coutyard area Suitable grants have been idenlified, some have been successful and some have not, others are presentky being considered. One of our main projects is the refurbishrnent of the toilets, hopefully our application will be successful as this wtll be a major improvement to the premises. The sub- committee is continually wrskirKJ on finding awopriate grants available to us and preparing applicatior￿. In order to provide a rnore efficient envronmerrt for the admintslration of the hall a refurbishrnent of the office has teen carried out. UnfOrtUT￿telY there was a m8j(x leak in the roof of the n*y created snug which required costly repair5. the roam is almost ready for use again. The Trustees and Clean and Care Team work t(yJether lo rnaintain Ihe hall and improve the facilities as a priority to ff￿et the needs of the comrnunity and provlde a pleasant envIronn￿nt for all The Trustees declare that they havo approved the trustees. réport abov•. Signed on behalf o the Charity's Trustees Signatu Full name k+¥W i)￿(￿￿Karen Dawn Ashcroft Posiiion &f L Chairman Dalo 2(hh May 2024 CHARITY COMMISSIO FOR fNfjIAND AND WALE Receipts and payments accounts CC16a For th• p•rtod 01fj)1123 To 31AW24 Section A Receipts and payments Unr¢$tri¢i•d fv+KI• R•Jbisi¢l•d fvnd lund• T4X•l lunth A1 R•c•lpl• r• ol nai P4Mh L￿c. Cniy. (hwtl52l￿ Sub to1•1(Gn￿8 in¢(xM forAR) A2 A•••t ind InTrt•lm￿ •al••, 14,912 Phon•i. DID R4bo• M) 11 2.142 11.M1 14• 14• Upvad• LI￿. Cnty. Grn¢y*11(m￿I tTh4Jl Sub tst• I1￿1 A4 A•Mt 4nd Inv••tm•rt rch•••s, Sub tots 2•.•31 bY•t OIr•c•￿t￿P•Yffl*nts) . AS Tran*l•rn b•tw••n A6 Ca¥h fvnds l•si yt•f end C•sh fund5 this ye 1.0 34,607 28,$87 29.067 Section B Statement of assets and Ilabilities at the end of the perlod Unr•strict•d lunda Resirlcted lunds Endowme tund¥ h••f••tt 81 C#*h lund• 17 Tot*1 cash fun¢ts Endtswrnnt fund• nd• fvnd• D•¢•lS• D¢tails . ••40 D•l¥il• 84 A•••ts r•tsln•d for th• ¢h•rlty'• ¢)wn u D￿all* loptson￿) 85 Llabllltl•• Dale 01 approval bÈhaW olall truths aos. C).5.