## **The Trustees’ Report** Following the difficulties created by the pandemic the Trustees are happy to report that most of our hirers are back with us and we have successfully come through the difficulties together. Much effort has been put into recruiting more users through our varied social media exposure and we now have additional activities for our community to enjoy including Tai Chi, Sewing Group, Diabetes Prevention, Artisan Markets and the return of the Antiques Fair. We have had an increase in private bookings which is very pleasing. It is hoped that by September 2023 we will have a bowling club at the hall and that the equipment could be used by others for one off events. In April 2022 we embarked on a new online booking system which is working very well for all, especially making it more efficient for our bookings clerk. One of our rooms has been refurbished creating a small private area for informal meetings or other uses which may be required by ourselves and our users. The main store room has been repurposed as a storage area for use by our hirers to store their equipment. The hall has been host to warm and snug sessions each week which, we are delighted to say, has been beneficial to members of our community. A joint community event was held in June 2022 involving a parade of tractors from our local farming community; the hall has acquired a treasure chest of local photographs from Rufford Through the Years, a local history of the village, for display at such events which has been welcomed by the community. There is a sub- group looking at possible grants to assist with a number of improvements including: refurbishment of the toilets, new curtaining to the stage and windows, improvements to the CCTV equipment and fire alarm system, adaptation of the outside courtyard to a usable area and the repair and repolishing of the main halls wooden floor. The Trustees and clean and care team are constantly working to maintain the hall and to improve the facilities for use by our community. Improvements since the last report: Internal repainting (touching up) Creation of the snug Store room floor covering Office refurbishment 5 year Electrical Inspection, all works have been carried out in accordance with the report. ## **The trustees declare that they have approved the trustees’ report** **above.** ## **Signed on behalf of the Charity’s Trustees** **Signature Full name** Karen Dawn Ashcroft **Position** Chairman **Date** 14th August 2023 **----- Start of picture text -----**
s No (if any)
Rufford Village Hall 1179466
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01/04/22 31/03/23
Section A Receipts and payments
Unrestricted Endowment
Restricted funds Total funds Last year
funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Hire of hall 9,647 - - 9,647 -
Bank interest 24 - - 24 -
Br. Gas refund 208 - - 208 -
Parish Council grant 1,500 - - 1,500 -
Lanc. Env. Fund grant 6,490 - 6,490 -
- - - -
- - - -
- - - -
11,378 6,490 - 17,868 -
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 11,378 6,490 - 17,868 -
A3 Payments
Heat, elec. water & drainage D/D 4,648 - - 4,648 -
**----- End of picture text -----**
CCXX R1 accounts (SS) 11/3/2023 1 |Telephone/Broadband D/D|**675**||**-**||**-**||**675**||**-**| |---|---|---|---|---|---|---|---|---|---| |Insurance|**2,106**||**-**||**-**||**2,106**||**-**| |Rates D/D|**292**||**-**||**-**||**292**||**-**| |Household, Mtce & booking support|**6,265**||**-**||**-**||**6,265**||**-**| |Lanc.Env. Fund grant spend|||**6,490**||**-**||**6,490**||**-**| |Furniture|**565**||**-**||**-**||**565**||| |Int. painting|**1,089**||**-**||**-**||**1,089**||**-**| |Electrical improvements|**2,076**||**-**||**-**||**2,076**||**-**| |Laptop & Hallmaster system|**626**||**-**||**-**||**626**||**-**| |**_Sub total_**|**18,342**||**6,490**||**-**||**24,832**||**-**| ||||||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||||||| ||**-**||**-**||**-**||**-**||| ||**-**||**-**||**-**||**-**||| |**_Sub total_**
**_Total payments_**
**_Net of receipts/(payments)_ **
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|**-**||**-**||**-**||**-**||| ||||||||||| ||**18,342**||**6,490**||**-**||**24,832**||**-**| ||||||||||| ||**-**
**6,964**||**-**||**-**||**-**
**6,964**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**41,047**||**-**||**-**||**41,047**||**-**| ||**34,083**||**-**||**-**||**34,083**||**-**| ||||||||||| |**Section B Statement of assets and liabilities at the end of the period**|||||||||| |**Categories**
**B1 Cash funds**|**Details**
Current a/c
Savings a/c
Petty cash||||**Unrestricted**
**funds**
**to nearest £**
**22,689**
**11,365**
**29**||**Restricted funds**
**to nearest £**
**-**
**-**||**Endowment**
**funds**
**to nearest £**| ||Current a/c||||**22,689**||||| ||Savings a/c||||**11,365**||**-**||| ||Petty cash||||**29**||**-**||| ## **Section B Statement of assets and liabilities at the end of the period** ||||||**Unrestricted**|||**Restricted funds**|||**Endowment**| |---|---|---|---|---|---|---|---|---|---|---|---| ||**Categories**|**Details**|||**funds**||||||**funds**| ||||||**to nearest £**|||**to nearest £**|||**to nearest £**| |**B1**|**Cash funds**|Current a/c|||**22,689**||||||| |||Savings a/c|||**11,365**|||**-**|||| |||Petty cash|||**29**|||**-**|||| CCXX R2 accounts (SS) 11/3/2023 2 |**B2 Other monetary assets**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**|**_Total cash funds_**
(agree balances with receipts and payments account
(s))
**Details**
**Details**
**Details**|**34,083**|**34,083**|**-**| |---|---|---|---|---| |||||OK| |||**Unrestricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which asset**
**belongs**
**Fund to which asset**
**belongs**|**Restricted funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to nearest £**| |||||| |||||| |||||| |||||| |||||| |||||| |||||**Current value**
**(optional)**| |||||| |||||| |||||| |||||| |||||| |||||**Current value**
**(optional)**| ||||**-**|| ||||**-**|| ||||**-**|| ||||**-**|| ||||**-**|| CCXX R3 accounts (SS) 11/3/2023 3 **Fund to which Amount due When due (optional) Details liability relates (optional) B5 Liabilities - - - - -** Signed by one or two trustees on behalf of all the trustees Signature Print Name Date of approval Signed by one or two trustees on behalf of all the trustees CCXX R4 accounts (SS) 11/3/2023 4