The Trustee’s Report
As this is the first AGM of the CIO it would seem appropriate to give information from the start. In February 2018 the Committee decided it was necessary to update systems for the running of the hall and in particular enable us to meet modern day legal and health and safety laws and regulations. The existing Trust deed dated 27th September 1968 was no longer suitable to meet present day requirements.
To do this we recruited the assistance of ACRE, Action with Communities in Rural England. We were firstly advised to change our charity status to a CIO, Charitable Incorporated Organisation, and to create a full constitution . This was a long process with contributions from all Trustees. The Rufford Village Hall Committee was wound up and the new CIO became effective from the 1st March 2019. The Trustees wish to thank ACRE for their continual help and advice.
The First twelve months of the new CIO was dominated by the modernisation of the administration and running of the Hall. In October 2019 Rufford Play Group moved from the Hall which created a loss of income, (the group used the hall every day), and a need to market the hall and attract new hirers. The Trustees worked hard to recruit a variety of users which have enriched the services to the community. The Hall has an almost full calendar of bookings and has increased the number of private bookings through our media advertisements .We had our first wedding in September 2021.
As with all organisations the effect of the Covid 19 pandemic has been a huge challenge, however with the commitment of the Trustees and the clean and care team the hall has survived these. Again we are grateful for the guidance given by ACRE , the CIO has worked tirelessly to meet all requirements and to enable our hirers to return with confidence that the premises are safe and clean. We would also thank our hirers for working together with us to ensure that the hall could remain open in these very trying times.
Since the creation of the CIO there have been a number of improvements made to the hall, these include:
Internal repainting
Reroofing of the main hall (from grant money) Work on external door (from grant money) New Blinds throughout (from grant money) Installation of WIFI
New CCTV equipment New safety railings to external ramps Programmable Central heating control New Notice Board and signes
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the Charity’s Trustees
Signature Full name Karen Dawn Ashcroft Position Chairman Date 9th May 2022
Independent examinerf5 report to the trustees of Rufford Village Hall I report to the trustees on my examination of the accounts of Rufford Village Hall for the year ended 31 March 2022 Responsibilities As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 1.the Act"). Independent examinerfs statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect- I, Accounting records were not kept in respect of the Trust as required by section 130 of the Act: or 2. The accounts do not accord with those record5. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: .... Name.. J4nathan S Armita8e FCA Address.. 20 New Road, Rufford, Lancs L40 ISR th Date.. 13 January 2023
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