Calne Wordfest. 1179429 nancial Report Yr Ending 5th April 2023 Year 2022123 B/Fwd Grants Balance £9,355 £11,285 £750 £11.285 £750 £0 Donations Projects Costs Expenses Other Grnnd Total £0 £12,780 £374 EO £0 £0 £0 £12,035 -£12,780 -£374 £0 £8.235 £ts, Calne Wordfest Charity No 1179429 Audit Report Year to 5th April 2023 The accounts have been prepared and audited by myself. Information has b￿n provided to me (e.g., copy transattions) as well as requested items (e.g., copy bank statements) in order to maintain my independence from day-to-day operdtions when making checks on integrty of the infomiation and the end of year balances. Attivities undertaken were in conf0Man￿ with Calne Wordfesys mission statement as filed wth the Charities Commission. All expense items have been recorded; no Trust￿ received any benefts in the year. No Trustee notified me of there being any related party trdnsactions and there were no trdnsattions seen that caused me to requ& addttional information in this ￿ard. In summary the yearfs results were: Year 2022123 8IFwd Grants Donations Income Expenses Balance £9,355 £11,285 £750 12.780 4374 £11.285 £750 £0 £0 £0 £12.035 £13,154 £0 £12.780 £374 Projects Costs Expenses Other £0 £0 Total £8,235 Although no T￿aSurer is in position, payments from the bank account a￿ required to be authorised be a second person. The dcKumentstion of approval is better and is expected to improve further in fvture. I confimi my willingness to assist arKJ audit the accounts in the next financial year. Mark S(Kombe ACMA, GCMA Iith July 2023 Calne Wordfest AGM 2710712023 19.30 Calne Springs Showroom. Tesco Present: Ruth Hill (Chair), Nicola Heales (frustee), Helen Bradley ffrustee), Louise Godwin (Trustee), Steve Walters (frustee}. Mark Slocombe {Audttor) rim Havenith, Brian Gardner. Jane Vau han, Mary Waters, Leanne Hames Apologies: Sam Pea[￿Kea[neY ffrustee). Loma Waran-Kin Hen , Angle Belcher. David Hapiey. , Fiona Cam bell, StaoJ 1. Trustee and OFficers re4lections and changes A. Louise is stepping down from her role as Trustee. The m￿ting offered thanks ft)r her efforts, especially during the pandemic, when she had helped to get things on line. She was presented with gifts to mark the ¢)ccasion. B. Ruth is stepping down as Chair. He￿n VRS proposed as her repla￿ment by Ruth, Nicola seconded and she was duly elected. C. David is willing to continue as Secretary. D. The position of treasurer remains vacant. although the work is being undertaken by Mark as it offers no conflict with his role as auditor. Ruth annoUn￿d that she may have found someone to fill the role. She Helen and Mark will confer wÈth the possible candidate to ensure continuity. 2. Actions From Last AGM Year in Review- Successes Ruth highlighted the Suc￿$ of the year with thanks to those involved. They were: A. Leam to Read Programme- completed and all payments made. Ivhether this is continued next year will depend on a review of current provision from other b(￿￿leS. B. PoGket Park- thanks to Fiona for help fundraisin ro ect as well as the oint trail and bid writin for the comed C. Comedy Project- thanks to comedian Angle Belcher and staff from the Rise Trust as well as to Helen and others involved. Evaluation now completed. A valuable documentation of Suc￿sS and usefijl eviden￿ of WF'S abilty to cary ￿throU h such projects. D. Strategic Review- Thanks to Thea for her help with these meetings. See below for the outcome as outlined in Priorities. E. Tale TraiJs- thanks to the team invohied ffim, Ruth. Mamie, Steve and Craig). Two new trails added (Heritage Trail and Art Trail) each of which also represents cooperation with other community groups {Calne Pocket Park and Active Calne). A fourth trail is in prospect with a project in cooperation with Calne in Photographs and members of the Writers. Group underway. sin￿ the Art Trail was added. a week or so before the M￿ting. there have b￿n around 70 different visitors. many of whom have visited more than one part of the stle. F. Finance - Thanks to Mark for his work as Treasurer and to A]astsir for his fund- raising efforts. G. Wnters. group - has seen significant active growth with the introduction of topic- based m&tings with ￿SSIonS led by members and to ics posted well in advance. H. Writers group - Anthology. Brian outlined the progress. Proof copies are being fine tuned with publication expected earty September. Price of copies TBD. AI prO￿edS to WF. Writerfs Group - Calne Music and Arts Festival. Members of the group will be reading some of their own works at the festTval on 11 October. A free event. All welcome. WF will also be staging an event as part of the Family Day. J. Local Autho￿ Shelf- in the library remains a work in progress. K. Schools links - The KGA partnership continues, although there no follow-up to the work experien￿ session because of a lack of capacty. A very successful drama performan￿ took place at Heddington Primary School. Thanks to Brian for his work on anal sin the data created. L. Bookswap - Leanne commented on positsve cooperation with the Men's Shed leading to a simpler and better design. Health Charities have shown interest by donating bookmarks. g possible sites for further swaps have been suggested and Nicola and Liane are seeking pemiissions. There has also b￿n a link with the Westbury Men's Shed. sharing ideas. M. Social Media - Jess has been very active with a greater presence in eviden￿.. l￿F blog is featuring other local organisations. Jess is aiming for 8 -9 posts per month. N. Newsletter- remains a work in progress active SOCAal media and website u ates. erha ssu erseded at resent b more O. Town Crier Competibon- VIF was asked to provide a judge for their National Competttion held in Calne in July. Thanks to Steve for re resentin Wordfest. 3. Prionties for Coming Year. Helen outlined the priorities identified for the coming year through the strategic sessions run over the pre￿dIng few months. They are: A. Better organisation- to consolidate intemal organisation and to coordinate aims and funding. B. To increase the volunteer base and general support C. To determine what the needs of the communiiy are that VIF can serve D. To be more strategic and coordinated about funding. Steve, Ruth and Nicola are to meet to start this discussion in August. E. Promotion and engagement. To become more of a known presen￿ in the communty. F. To use the Tale Trail a as a flagship project to hinge other developments off. Tim pointed out that greater support would be needed on the technical side if this is to go ahead. G. The idea of running a Festival as in earlier years of is under consideration in the longer term. 4. Auditorfs Report This was r￿1ved with thanks. Mark noted that Wordfest is in Complian￿ with the Charity Commission requirements that no Trustees received anything other than out of pocket expenses and no payments were made to any parties. 5. AOB A. Ruth informed the meeting that she would be s&king approval for a number of publicity ttems: free standing banners and banners for e.g. Town railings. to publicise WF and the Trails. B. Jess and Ruth are in the process of investigating the value of Wltshire Together. a website which appears to link voluntary organisations. The meeting closed at 20.40.