SWAHILI COMMUNITY OF WEST MIDLANDS 88 RYLAND ROAD. SPARKHILL BIRMINGHAM, BII 3NR CHARITY NO 1179421 TRUSTEES. REPORT And financial report for the year ended 31st March 2023
SWAHILI COMMUNITY OF WEST MIDLANDS 88 RYLAND ROAD, SPARKHILL BIRMINGHAM, BII 3NR CHARITY NO 1179421 Part2: TABLE OF CONTENTS l. Table of Contents...................................... .Page 02 2. Administrative & References.,............................... Page 03 5. Organisation's Proflle Page 04 6. Achievements and Performance..................................... .Page 05-06 7. Plans for the future.................................... Page 07 8. Trustees Statements of Responsibilities...........................-..... .Page 08 10. Independent Examlner Reports.................. ..Page 09 11. Statement of Financial activities.......................................... Page 10 12. Charity Balance Sheet..................................-. Page 11 13, Notes to the financial statements...................................... Page12-17
SWAHILI COMMUNITY OF WEST MIDLANDS 88 RYLAND ROAD, SPARKHILL BIRMINGHAM, BII 3NR CHARITY NO 1179421 Part3: REFERENCE & ADMINISTRATIVE Charity Name: Swahili Community of West Midlands. Charity Registration No. 1179421 Principle Office.. 8 Ryland Road, Birmingham, Bll 3NR Email Address: theswahili@yahoo.co.uk Website.. WWW.SCOWM.ORG Trustees,. Effective from 0210512023: Zahir Said Al kharusi Chairman Rashid Ali Sagaf Secretary Othman Ali Deputy Secretary ' Yusuf Ramadhan Khamis Treasury Mussa Mango Deputy Treasury Twaha Ahmed Salim Non-Executive Bankers HSBC Bank Lloyds Bank Independent Examiner Suleiman Ali 29 Clinton Road, Coventry, CV6 7AJ
SWAHILI COMMUNITY OF WEST MIDLANDS 88 RYLAND ROAD, SPARKHILL BIRMINGHAM, BII 3NR CHARITY NO 1179421 Part4. ORGANISATION PROFILE. Organisation Objective: The principal objectives of the charity as set out in the Governing Document, which is among others including to advance the Islamic faith and Muslim community. Our aims are to provide facilities and to render services to the Muslim population across Birmingham City. Above all, to educate them about their faith based upon the teachings of the Qur an and the Sunnah as understood by the companions of the Prophet (S.A.W) and by those that followed them. Structure, Governance & Management: The Board of Trustee is appointed by General meeting for a term of 2years. They are responsible for the day-to-day management and administration. Trustees determine the general policy of running of the organisation. To assist with smoothly running of the charity, trustees have authority to delegate its power to sub-committees on various functions and activities. There is no remuneration receive. Risk Management: Trustees have moral and legal obligation to exercise their duties in delicate care and skills by identifies potential threats of charity objectives and mitigate those threat appropriate and proportional. In reference to risk management, we have up and running complaints handling procedure and managing conflict of interest policies. Vision & Mission: Our vision is to build a vibrant Islamic centre that caters to the religious, education and social needs of wider Muslim Community. Our mission is to develop, support and promote a comprehensive Islamic way of life as delineated in the Holy Quran and Sunna. In addition, we would love to continue to provide positive contribution to Birmingham City, British Society and make a positive global impact. Area of Operation.. West Midland Swahili Community operates within England and Wales. However, governing document does not restrict to extend its services beyond this boundary. Volunteers: Volunteers are paramount mechanisms and vigorous tool to move this institution forward and achieve community objective. Apparently, we have than 6 people's men and women devoting their time and wealth for community and faith related activities. Their work is vibrating for the organisation. Public benefit: The trustees frequently review the activities of the charity to ensure that they continue to reflect the objectives and aims of the charity and provide an overall benefit to the public.
SWAHILI COMMUNITY OF WEST MIDLANDS 88 RYLAND ROAD, SPARKHILL BIRMINGHAM, BII 3NR CHARITY NO 1179421 Part5. ACHIEVEMENT & PERFORMANCE During the year under review, community has successfully performed many of its core objectives, some of which are mentioned here below: a) We continue to render spiritual services during Ramadhan including orginise and supervise tarawih prayers, Iftar, Itkaf, etc. b) Performing visiting whenever practical possible sick colleagues either at their homes or in hospitals. c) Performed and supervise marriage reMonIeS and divorce counselling. d) Performed funeral services including washing, burial and comforted the bereaved. Education Centre (Madrasah): We have stop offering this core services to our youngster during Covid pandemic and still on hold. We are working hard to restore this service which backbone for any active community. Eid Congregation Prayer & Eid Celebration in the Park: We have successfully organised the Eid prayer congregational prayers in the park in collaboration with another masjid across Birmingham. In addition to that, Eid Celebrations are conducted at Highfield Community Hall in Birmingham to allow even non-muslims to join in celebrations on most important Muslim calendar. Community Cohesion: Actively engaged with local authority and community organisations aims to bring together people in diverse neighbourhood making our Birmingham City better place to live and work. In making these ideas ticking, we're currently working together with West Midland Police force, Birmingham City Council, and other ethics minorities community. Youth Engagements Youths are backbone of many communities. We're grateful to have good number of juveniles who are full involved on religious and community activities, It is our morale duties to ensure these crops of youngsters are protected against intolerable behaviours and enjoy their juvenile span wisely. Events and Talks The Mosques has hosted a series of events and talks to the local community and delivered by prominent UK scholars, community leaders and emerging ustadh of modern day.
SWAHILI COMMUNITY OF WEST MIDLANDS 88 RYLAND ROAD. SPARKHILL BIRMINGHAM, BII 3NR CHARITY NO 1179421 Part6. AcfIvITIES AND ACHIEVEMENTS Pra Lr Congregation on the left and coininuiiil ¥ellin ittai. on the l'ight j1111 On left, Trustee members are on their executive meeting and on right, some delegate members outside Birmingham paylrng special visits to our community for exchanging ideas.
SWAHILI COMMUNITY OF WEST MIDLANDS 88 RYLAND ROAD, SPARKHILL BIRMINGHAM, BII 3NR CHARITY NO 1179421 Part7: PLANS FOR THE FUTURE 6: 1. Madrasah.. Community is planning to resurrect Quran school, but also want to improve teachers, welfare. In long term, among other thing we plan: a) To provide help and suptK)rt on circular eduoition. b) Youth group activities i.e., sports events, c) Health and fitness activities. d) Crèche and Nursery. e) To promote mother tongue Swahlll language 6.. 2. Innovation of new fund-raising avenues for Islamic Centre Project.. We're pleased to announTr that we have lunch an Islamic Centre project.it will be merely a meeting point for Muslim community for daily worship deeds and other Islamic related artivities. Above all, a centre will be hub for protecting our youngsters under one rmf against intolerable haviours and extending religious of their forefather. The work at this preliminary stage including to identified potential donor and support for our project. The second stage is to draw time scale and way forward on how to reach tho* donors for their financial and moral support towards this noble Islamic Centre Project. 6,.3. Administration and Management affairs: As young community we intend to invest heavily on Management and Administration including delivering inhouse training in particularly how to run charity in itter way not only will suite regulator requirement but also to will suite the way Allah will pleased the most and make our community as tEtter institution to engage on. New trustees were appointed to serves for two years. Namely: a) Othman Ali as deputy secretary b) Mussa Mango as deputy treasurer c) Twaha Ahmed Salim Nonexecutive trustee 6..4. Working with other charities: Our success depend how we are going to work with our slster charity acri)ss UK with similar objective. Next few years we are intended to go up and down across UK to seek help and support from our fellow Muslim brother to support in our Islamic Centre Project. 6.. 5. Risk Management New trustees will have rEriodlc trainings to briets their legal obligation under charity law. Which including areas on Decision Makingi Declaration Trust and Financial supervision. Insurance on Building need to be arranged as part of risk mitigation scenario.
SWAHILI COMMUNITY OF WEST MIDLANDS 88 RYLAND ROAD, SPARKHILL BIRMINGHAM, BII 3NR CHARITY NO 1179421 Part8: STATEMENT OF RESPONSIBILITIES: The Trustees are responsible for preparing the Trustees. Report and the financial statements in accordan with applicable law and regulations. Charity law requires the trustees to prepare financial statements for each financial year in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards) and applicable law. Under charity law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the 51tuation of the charity and of its net outgoing resources for that period. In preparing these financial statements, the trustees are required to.. a) Selert suitable accounting policies and then apply them consistently. b) Make judgments and estimates that are reasonable and prudent. c) State whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the finanual statements. d) Prepare the financial statements on the going concern basis unless It is inappropriate to presume that the charity will continue to operate. The trustees are responsible for keeping proper accounting records that are sufficient to show and explain the charity's transactions and disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial staternents comply with the Charities Act 2011, the Charity (accounts and Reports) regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for takn'ng reasonable steps for the prevention and detection of fraud and other irregularities. On behalf of Trustees Board, we hebY satisfied that Trustee report give a True and fair view of the situation of the charity and of its net outgoing resources for the period under review. Zahir Al Kharusi (Chairmanj On behalf of Trustees Rashid Ali Sagaf {Secretary) On behalf of Trustees
SWAHILI COMMUNITY OF WEST MIDLANDS 88 RYLAND ROAD, SPARKHILL BIRMINGHAM, 8113NR CHARITY NO 1179421 Independent Examiner's Report to the trustees of THE SWAHILI COMMUNITY OF WEST MIDLANDS (UK) I report on the accounts of the charity for the year ended 31 March 2023 whh are set out on pages 12 to 18. Respective responsibilities of trustees and examiner The trustees are restX>nsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to.. examine the accounts under section 145 of the 2011 Act.. to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) af the 2011 Act.. and to state whether particular matters have come to my attention. Basis of independent examiner's report My examination was carried out in accordan with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the eviden that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view,, and the report is limited to those matters set out in the next statement. Independent examiner's statement I have not identified matters of COnrn, In connection with my examination, apart from the matter referred above indicating that the accounts are not fully compliant with the accounting requirements of section 396 of the Companies Act and with the methods and principles of the Statement of Recommended Practice.. Accounting and Reporting by Charities, no matter has come to my attention.. l) which gives me reasonable cause to believe that in any material respect the requirements: to keep accounting records in accordance with section 130 of the Charities Art 2011. and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Art have not been met; or 2) to which, in my opinion, attention should be drawn to enable a proper understanding of the accounts to be reached. Independent Examiner's Name Suleiman Ali 29 Clinton Road, Coventry, CV6 7A].
SWAHIU COMMUNITY OF WEST MIDLANDS 88 RYLAND ROAD, SPARKHILL BIRMINGHAM, BII 3NR CHARITY NO 1179421 THE SWAHILI COMMUNITY OF WEST MIDLANDS UK Statement of Financial Activities for the ear ended 31, March 2023. Incoming Resources Funds 2023 4,742 7,587 12,329 Funds 2022 442 6,201 6,643 Unrestricted Restrlcted 4,742 800 Activities from generated Fund5 Resources from Charitable Activities Total Incoming Resources lal 6,787 6,787 5,542 Resources Expensed Governance Costs Charitable Activities Total Resources Expended Ibl 578 5,200 5,778 578 S,200 5,778 927 664 1591 Net Resourced la-b) 1,009 5,542 6,551 5,052 Funds Reconciliation. Total Funds Brought forward Net Resources during the year la-b) Total Funds Carried forward 6,718 1,009 7.727 22,445 5,542 27,987 29,163 6,551 35,714 24,111 5.052 29,163 All incoming resources and expended are derive from continue activities. Charity has no recognize gains or losses for the year other than the result above. Signed off on behalf of Trustee of the charity Rashid A Sagaf Charity Secretary) Y.R. Khamis j Charity Treasury
SWAHILI COMMUNITY OF WEST MIDLANDS 88 RYLAND ROAD, SPARKHILL BIRMINGHAM, 8113NR CHARITY NO 1179421 THE SWAHILI COMMUNITY OF WEST MIDLANDS Balance Sheet As at 31il March 2023. UK Notes Funds 2023 Funds 2022 Fixed Assets Tangible Assets Current Assets Debtors Cash on Hand & Bank 35,914 35,914 29,663 29,663 Creditor5.' Falling due in a year Creditors: Due more than a year Net Assets 200 500 35,714 29,163 Total Funds of Charity Restricted Funds Unrestricted Funds Total Funds of Charitv 7,727 27,987 35,714 6,718 22,445 29,163 Signed off on behalf of Trustee of the charity 73 Y.R Khamis (Charity Treasury Rashid A. Sagaf (Charity Secretary
SWAHILI COMMUNITY OF WEST MIDLANDS 88 RYLAND ROAD, SPARKHILL BIRMINGHAM, BII 3NR CHARITY NO 1179421 CHAR THE SWAHILI COMMUNITY OF WEST MIDLANDS UK Notes to the Financial Statements for the Year Ended 31 March 2023 1 Accounting policies Statement of compliance The financial statements have been prepared in accordance with Accounting and Reporting by Charities.. Statement of Recommended Practi¢e applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 102} (effective 1 January 2015) - (Charities SORP IFRS 102)), the Financial Reporting standard applicable in the UK and Republic of Ireland {FRS 1021 and the Charities Act 2011. Basis of preparation THE SWAHILI COMMUNIYTY OF WEST MIDLANDS (UK) meels the definition of a public beneffit erstity under FRS 102. Assets and liabilities are initially recognised at historical cost or Iransaction value unless otheNise stated in the relevant accounting policy notes. Exemption frorn preparing a cash flow statement The charity exempted from preparing a cash flow statement as early adopts Bulletin 1 published on 2 February 2016. However. SCWM decide to include a cash flow statement in Ihese financial statements for more transparency. Golng concern The trustees Consider that there are no material uncertainties about the Charity's ability to continue as a going concern. Income and endowments Voluntary income including donations. gifts, legacies, and grants that provide core funding or are of a general nature is recognised when the charity has entitlement to the income. il is probable that the in¢ome will be received. and the amount can be measured with Sufficient reliability. Gifts in kind Gifts in kind are recognised in different ways dependent on how Ihey are used by the charity.. (i) Those donated for resale produce income when they are sold. They are valued al the amount realised. lil) Those donaled for onward transmission to beneficiaries are included in the Statement of Financial Activities as incoming resources and resources expended when they are distributed. They are valued at the amount the charity would have had to pay to a¢quire them. lili) Those donated for use by the charity itself are included when receivable. They are valued at the amount the charity would have had to pay to acquire them. Expenditure AIS expenditure is recognised once there is a legal or constructive obligation to that expenditure, il is probable settlement is required and the amount can be measured reliably. All costs are allocaled lo the applicable expenditure heading those aggregate similar costs lo that category. Where costs cannol be directly attributed to particular headings, they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset's use. Other support costs are allocated based on the spread of s18ff costs.
SWAHILI COMfvIUNITY OF WEST MIDLANDS 88 RYLAND ROAD, SPARKHILL BIRMINGHAM, BII 3NR CHARITY NO 1179421 THE SWAHILI COMMUNITY OF WEST MIDLANDS UK Notes lo Ihe Financial Statements for the Year Ended 31 March 2023 Raising funds These are costs incurred in attracting voluntary income. the management of investments and those incurred in trading activities that raise funds. Charitable activities Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activilies and those costs of an indirect nature necessary to support them. Support ¢o$t$ Support costs include central functions and have been allocated to activity cost categories on a basis consislenl with the use of resources, for example. allocating property costs by floor areas, or per capila, staff costs by the lime spent and other costs by their usage. Governance costs These include the costs attributable to the charity's compliance with constitutional and slatutory requirements, including audit, strategic management and Irustees, meetings and reimbursed expenses. Taxation The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation lax purposes. Accordingly, the charity is potentially exempl from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of Ihe Taxation of Chargeable Gains Act 1992, lo the extent thal 5u¢h income or gains are applied exclusively to charitable purposes. Tangible flxed assets Individua5 fixed assets costing £500.00 or more are initially recorded at cosl, less any subsequent accumulated depreciation and subsequent a¢cumulaled impairment losses. Depreclation and arnortisation Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows.. Asset class Fixtures and Fittings Depreciation method and rate Slraight line - 33.33 /0 Trade debtors are amounts due from customers for merchandise sold or services performed in the ordinary course of business are recognised initially at the transaction price. They are subsequently measured at amortised cost using the effective interest method, less provision for impairment. A provision for the impairment of is established when there is objective evidence that they will not be able to collect all amounls due according to Ihe original terms of the receivables.
SWAHILI COMMUNITY OF WEST MIDLANDS 88 RYLAND ROAD, SPARKHILL BIRMINGHAM, BII 3NR CHARITY NO 1179421 THE SWAHILI COMMUNITY OF WEST MIDLANDS UK Notes to the Financial Statements for the Year Ended 31 March 2023 Cash and cash equlvalents Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value. Borrowings Interesl-bearing borrowings are initially recorded at fair value, net of transaction costs. Interest- bearing borrowings are subsequently carried at amortised cost. with the difference between the proceeds. nel of transadion costs, and the amount due on redemption being recognised as a charge to the Statement of Financial Activities over the period of the relevant borrowing. Interest expense is recognised on the basis of the effective interest method and is included in interest payable and similar charges. Borrowings are classified as current liabilities unless the charily has an unconditional right to defer settlement of the liability for at least twelve months after the reporting date. Fund structure Unrestricted income funds are general funds thal are available for use at the trustees, discretion in furtherance of the objeclives of the charity. Restricted income funds are those donated for use in a particular area or for specific PUTPOS8S, the use of which is restricted to that area or purpose. Flnancial instrument$ Classification Financial assets and financial liabilities are recognised when the charily becomes a party lo the conlraclual provisions of the instrument. Financial liabilities and equity instruments are classified according to the substan¢e of the contractual arrangements entered. An equily instrument is any contract that evidenoes a residual interest in the assets of the charity after deducting all ils liabilities. 2. Actlvlties from generatlng funds Funds 2023 Funds 2022 Unrestricted Restricted Bereavement Receipts Madrasah Receipts Others 4,742 4,742 4,926 Subtotal 4,742 4,742 4,926
SWAHILI COMMUNITY OF WEST MIDLANDS 88 RYLAND ROAD, SPARKHILL BIRMINGHAM, BII 3NR CHARITY NO 1179421 (HaTry THE SWAHILI COMMUNITY OF WEST MIDLANDS UK Notes to Ihe Financial Statements for the Year Ended 31 March 2023 3. Resources Charitable Activities Funds 2023 Funds 2022 Unrestricted Restricted Community & Public donation 20Q 800 1,000 442 Fund5 Raising Receipts Others 6,587 6,587 1,275 Sub-total 6,787 800 7,587 1,717 4. Total Resources Expended Dlrect Costs Funds Raising costs 5,000 5,000 727 Accountancy fees Iprovlsion 2023 200 200 200 legal and professional Sub-total 5,200 5.200 927 rt Costs Rents & Rates Council Tax Stationaries Telephone& internet Charlty Donation lincludinB Fitr 450 450 625 Governing costs 128 128 39 Sub-total 578 578 664 Grand total 5,778 5,778 1,591 4. Creditors.. due within a year Accountancy fee5 200 200 500 200 200 500
SWAHILI COMMUNITY OF WEST MIDLANDS 88 RYLAND ROAD, SPARKHILL BIRMINGHAM, BII 3NR CHARITY NO 1179421 5. Analysis of funds Fund5 2023 Funds 2022 Incoming Expendlng Generated Funds Unrestricted funds 6,718 6,787 5,778 7.727 Charltable Funds Bereavement funds 22,445 4,742 27,187 Islamic Centre Projecl Ilengol 800 800 Total Fund5 29,163 12,329 5.778 35.714 6. Net Assets by Funds Funds 2023 Funds 2022 Unrestricted Restricted Tanglble Assets Add.. Currents Assets 7,911 28,003 35,914 29,663 Less: Creditors.. due withln a year 200 200 500 Les5.' Creditors: due more than a year Net Assets 7.711 28,003 35,714 29.163 7. Fixed Assets Funds 2021 Funds 2020 Flhold land Furn&equip Balance brought forward Additions Accumulated De reciation Balance brought forward Charge for the year Net Book Value
SWAHILI COMMUNITY OF WEST MIDLANDS 88 RYLAND ROAD. SPARKHILL BIRMINGHAM, BII 3NR CHARITY NO 1179421 THE SWAHILI COMMUNITY OF WEST MIDLANDS UK Notes to the Financial Statements for the Year Ended 31 March 2023 8. Cash on Hand & Bank Funds 2023 Funds 2022 Lloyds Bank 27,203 22,461 HSBC Bank 8,711 7,202 Sub total 35,914 29,663 9. Cash Flow statement Cash at beginning of the year add.. Cash inflow.. 29.663 Receipts from Bereavement Donation Fund raising 4742 200 6,587 Receipts from Jengo 800 12,329 Less.. Cash Outflow Rents & Rates Fund raising costs Creditor5 Payment (Accountancy Stationerie5 Charity Donatlon Governlng costs 5000 5(X) 450 128 Others 6,078 Cash at the end of the year 35,914