## **Trustees’ Annual Report for the period** **From 1[st] September 2023 To 31[st] August 2024** ## **Charity name: Nicolaus Copernicus Peterborough Polish School** ## **Charity registration number: 1179402** ## **Objectives and Activities** SORP reference Summary of the purposes of Para 1.17 the charity as set out in its To advance education (including social and governing document physical training) of people under the age of 25 years in such ways as the charity trustees shall think fit. To provide learning opportunities for students attending PPS via both structured activities and after school clubs To work in partnership with other agencies and organisations with similar objectives Summary of the main Para 1.17 and 1.19 activities in relation to those During the course of this financial year, the purposes for the public following activities took place to fulfil the benefit, in particular, the Charity’s objectives: activities, projects or services identified in the accounts. **1. Advancement of Education:** This is satisfied by the offering of weekly classes, during term time, in the Polish language to children and young adults ranging from 3-18 years. Please see below for more details. **2. Providing learning activities via structured activities and after school clubs** This objective is satisfied in the following ways: **(a) Weekly classes** Children aged 3-11 primarily receive instruction in reading, writing and speaking Polish as well as music. Children aged from 11-18 receive instruction in reading, writing and speaking Polish and also receive instruction in Polish geography and history as well as religious education. The School regularly runs classes to prepare students for both GCSE and A’ Level examinations in the Polish Language. There is also one class teaching Polish as a second language. **(b) School assemblies** All students are expected to attend school assemblies from time to time which take place at specific times of year such as Polish Independence Day and Christmas. **(c) After School Clubs** During the school year the following after |||school clubs took place:
(i)
Arts and crafts
(ii)
Football
(iii)
Dance group
These sessions take place each Saturday
for one hour after the end of the normal
school day and are well attended by
students.
**(d) Children with special educational**
**needs**
During the school year a total of 18 children
with special educational needs received
assistance.
q
Of these, four children were assisted on a
full-time basis by members of staff with one
working entirely outside of the classroom.
Seven children participated regularly in 1:1
learning on a part time basis. A further
seven children were monitored by the
teacher in charge of SEN – many of these
children were previously receiving 1:1
teaching but were subsequently able to be
incorporated into the classroom on a full-
time basis.
The school received a grant in the sum of
**£3,499.00**from the Cambridgeshire
Community Foundation in August 2021
which was designated for use in special
educational needs teaching. This was
spent in the financial year 2023-24.
Part of the grant was used to purchase
essential educational items to create a
more welcoming environment for the| |---|---|---| children. **3. Working in partnership with other agencies** This objective is satisfied in the following ways: **(a) Relationship with other Polish Saturday Schools** Once a year, students and employees of the School attend a festival organised at Laxton Hall in Northamptonshire. This festival, which showcases Polish culture and tradition, brings together representatives of many Polish Saturday Schools and each school is encouraged to participate in various competitions. **(b) Building Bridges** This local organisation sponsored events at our annual sports day. Statement confirming Para 1.18 whether the trustees have The trustees have had regard to the had regard to the guidance guidance issued by the Charity issued by the Charity Commission on public benefit Commission on public benefit ## **Additional information (optional)** ## You may choose to include further statements where relevant about: SORP reference The Charity does not make grants to other |Policy on grant making|Para 1.38|bodies.| |---|---|---| |Policy on social investment
including program related
investment|Para 1.38|The Charity does not have a policy on
social investment.| |Contribution made by
volunteers|Para 1.38|The Charity actively encourages
contributions from volunteers and during
this financial year a total of**14 volunteers**
contributed to the life of the School in the
following capacities:
●Fundraising
●Classroom assistance
●Marketing
●Website management
●Operation of Parent Community
Café| |Other||| ## **Achievements and Performance** SORP reference **1. Education** |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|During the School year, which ran from
16th September 2023 to 06ndJuly 2024,a
total of**493**children and young people
received regular education on a Saturday
morning during term time.
The School was open for face to face
teaching for a total of 30 Saturdays so that
each child and young person was able to
access a total of 120 hours of education.
Pupils ranged in age from 3-18 years and
were taught in 24 classes by a total of 26
teachers supported by 16 teaching
assistants.
Pupils aged 3-11 were taught a curriculum
based on speaking, reading and writing in
Polish together with some additional music
lessons.
Pupils aged 11-18 were taught reading,
writing and speaking in Polish as well as
receiving lessons in Polish history and
geography and religious education.
18 students with special educational needs
were taught by one teacher and four
teaching assistants.
One ‘Polish as a second language’ class
was also taught.
A total of 25 students were prepared for
public examinations with the following
results:
GCSE – 25 students – grades ranged from
7-9|| |---|---|---|---| |A level – 10 students – grades ranged| |---| |from B to A*| |**2. Assemblies**| |The following assemblies took place during| |the course of the year:| |●End of Year Assembly| |●Independence Day| |●National Education Day.| |**3. Classroom based activities**| |●Grandparents' Day| |●Independence Day| |●Teddy Bear Day| |●Easter| |**4. After School Clubs**| |During the school year the following after| |school clubs took place:| |●
Arts and crafts| |●
Football| |These sessions take place each Saturday| |for one hour after the end of the normal| |school day and are well attended by| |students.| **5. Extra-curricular activities** The following activities took place: ● 09[th] December – Christmas fair ● 18[th] May Sports Day / Open Day **6. Liaising with other organisations** The School participated in the annual WOSP fundraising event in January 2024. Parents, students and staff participated in the annual fun day held at Laxton Hall referred to above. **7. Parent Community Café** The Parent Community Café operated throughout the school year. During the course of the year the school received a grant in the sum **of £2000** towards the café’s running costs from the Cambridgeshire Community Foundation **8. Children’s University** The School continued to participate in this programme during this financial year. **Additional information (optional)** You may choose to include further statements where relevant about: Achievements against objectives set Para 1.41 Performance of fundraising activities against objectives |set|Para 1.41|| |---|---|---| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|During this financial year income exceeded
expenditure in the sum of £27692| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The Charity had a formal reserves policy in
place during this financial year on the basis
of a figure equivalent to three months’
expenditure.| |Amount of reserves held|Para 1.22|| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
The Charity’s principal source of funding
comes from the monthly fees paid by
parents. In the financial year funding was
obtained from the following sources:
‘Wspolnota Polska’ organisation which
operates under the auspices of the Polish
Foreign Ministry -**£31838.20 (partly used**
**for 2023/24)**
Cambridgeshire Community Fund - £2000
(spent in this financial year). These monies
were designated to support the work of the
Parent Community Café.
The monies raised in this way have been| |---|---|---| |||used to further the key objectives of the
Charity by:
●hiring suitable premises
●providing a parent community café
●employing staff
●purchasing teaching materials and
textbooks| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|N/A| |A description of the principal
risks facing the charity|Para 1.46|There are five main issues that we have
identified and our approach to addressing
them is set out below:
**(i)**
**Compliance Issues**
As with any comparable organisation we
have certain requirements in terms of
putting policies and procedures in place.
The most important of these are in respect
of:
●Safeguarding
●Data protection
●Equal opportunities
These policies are reviewed on a regular
basis and update training is delivered to
staff at regular intervals.| |We also have a series of policies in place| |---| |relating to employment matters.| |**(ii)**
**Communication Issues**| |Given that we have nearly 500 students,| |who are taught via 25 classes, it is| |imperative that we communicate clearly| |with parents. This is done primarily using| |the Parentmail communication tool and via| |our school website and facebook page.| |**(iii)**
**Financial Issues**| |In terms of finances, we have put in place a| |reserves policy and have reserved funds to| |cover unexpected expenses or shortfalls in| |income.| |Parents pay a monthly fee to the school| |and this is collected via the School Money| |payment platform which allows us to| |manage this aspect of our finances more| |effectively.| |**(iv)**
**Legal Issues**| |In terms of employment considerations,| |each role has a detailed job description and| |employees benefit from a contract of| |employment that provides the usual| |protections. With the exception of our| |supply teachers, we do not use zero hours| |contracts.| |We also have an annual contract for hire in| |place with the school on whose premises| |we operate.| |||**(v)**
**Governance Issues**
The school employs a Headteacher and
Deputy Headteacher on a part time basis
and they are responsible for day-to-day
management issues. The trustees meet
formally with the HT and DHT not less than
six times a year and are regular visitors to
the school on Saturday mornings. Each
trustee also has certain specific
responsibilities depending on their role.| |---|---|---| |Other||| ## **Structure, Governance and Management** Description of charity’s trusts: Type of governing document Para 1.25 Constitution, approved at an AGM on 9[th] June 2018. How is the charity Para 1.25 constituted? CIO Trustee selection methods Para 1.25 including details of any Elected by members at the AGM for a constitutional provisions e.g. period of two years election to post or name of any person or body entitled to appoint one or more trustees Appointed by trustees on a co-opted basis – maximum term two years ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The Charity runs a Polish Saturday School
(the School’) which provides education in
Polish language, traditions, history,
geography and culture for four hours on a
Saturday morning during term time. The
School began in 1951 and was recognised
as a charity by HMRC on 15thJuly 2015
and converted to CIO status with effect
from 1stSeptember 2019. Teaching takes
place on the premises of the St. John
Fisher School secondary school in
Peterborough which are hired for these
purposes.| The total number of students for the financial year 23/24 was 493 making the School the largest Polish Saturday School in the United Kingdom outside of London. Students attending the School are almost entirely of Polish heritage and are resident in the greater Peterborough area although some students do come from further afield. Day to day management of the Charity is delegated by the Trustees to the School’s Management Team which consists of a part time Head Teacher, and Deputy Head Teacher. The Trustees meet with the School Management Team not less than six times a year to ensure that the School is being run in accordance with the objects set out in the Charity’s constitution. The Trustees also regularly visit the School during its hours of operation to liaise with the School Management Team and other members of staff as appropriate. The Trustees, together with the School Management Team, have put in place appropriate policies in those areas of greatest risk for the Charity, namely Safeguarding, Health and Safety and Data Protection. Training in respect of these areas is also provided on a regular basis. Relationship with any related parties Para 1.51 Other ## **Reference and Administrative details** |Charity name|Nicolaus Copernicus Peterborough Polish School| |---|---| |Other name the charity uses|Peterborough Polish School| |Registered charity number|1179402| |Charity’s principal address|c/o St. John Fisher Catholic High School
Park Lane
Peterborough
PE1 5JN| ||| ## **Names of the charity trustees who manage the charity** |1
2
3|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee (if**
**any)**| |---|---|---|---|---| ||Natasza Zastawna|Chair||AGM / Other trustees via
co-option| ||Magdalena Kamila
Kaminska|Secretary||AGM / Other trustees via
co-option| ||Karol Piotrowski|Trustee||AGM / Other trustees via
co-option| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** Magdalena Sobkowicz – Headteacher ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s** Natasza Zastawna Magdalena Kamila Kaminska **Full name( Position (eg Secretary,** Chair Secretary **Chair, etc) Date** 6/3/2025 **Nicolaus Copernicus Peterborough Polish School** **No 119402** ## **Receipts and payments accounts** ## **CC16a** **For the period** Period start date Period end date **To from** 01/09/2023 30/08/2024 ## **Section A Receipts and payments** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**141,957**
**7,890**
**7,550**
**4,230**
**500**
**100**
**162,227**
**-**
**-**
**-**
**162,227**
**92,032**
**-**
**15,766**
**13,186**
**1,519**
**10,079**
**3,705**
**535**
**1,344**
**138,165**
**-**
**-**
**-**
**138,165**
**24,062**
**-**
**69,325**
**93,387**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**31,838**
**3,499**
**-**
**-**
**-**
**-**
**35,337**
**-**
**-**
**-**
**35,337**
**18,339**
**3,499**
**8,000**
**-**
**-**
**-**
**-**
**-**
**1,870**
**31,707**
**-**
**-**
**-**
**31,707**
**3,630**
**-**
**10,588**
**14,218**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**141,957**
**7,890**
**31,838**
**3,499**
**7,550**
**4,230**
**500**
**100**
**197,564**
**-**
**-**
**-**
**197,564**
**110,370**
**3,499**
**23,766**
**13,186**
**1,519**
**10,079**
**3,705**
**535**
**3,214**
**169,872**
**-**
**-**
**-**
**169,872**
**27,692**|**Total funds**
**to the nearest £**
**141,957**
**7,890**
**31,838**
**3,499**
**7,550**
**4,230**
**500**
**100**
**197,564**
**-**
**-**
**-**
**197,564**
**110,370**
**3,499**
**23,766**
**13,186**
**1,519**
**10,079**
**3,705**
**535**
**3,214**
**169,872**
**-**
**-**
**-**
**169,872**
**27,692**|**Last year**
**to the nearest £**| |---|---|---|---|---|---|---| |School fees 1.2,10|**141,957**|||||**138,026**| |After School Clubs 5,6,7,16|**7,890**|||||**4,480**| |Grant Wspolnota Polska,Café,KM 15.19||||||**13,193**| |Cambridge Special Education 13||||||**13,996**| |Books Exams 3,4,8|**7,550**|||||**9,063**| |Fundraising17,|**4,230**|||||**4,147**| |Advertising8|**500**|||||**3,052**| |Bank Interests 18|**100**|||||**100**| |**_Sub total_**_(Gross income for_
_AR)_|**162,227**|||||**186,057**| |||||||| |**A2 Asset and investment sales,**
**(see table).**||||||| ||**-**|||||| ||**-**|||||**-**| |**_Sub total_**|**-**|||||**-**| |**_Total receipts_ **
**A3 Payments**||||||| |||||||**186,057**| |||||||| |Wages1, 2, 33|**92,032**|||||**107,221**| |Wages SEN 1|**-**|||||**3,499**| |Rent 3|**15,766**|||||**26,911**| |Office & Admin costs/ teachingmateria|**13,186**|||||**13,303**| |Training& development/exams 17, 15|**1,519**|||||**1,390**| |Insurance/ fee licences/DBS 7,10, 18|**10,079**|||||**6,184**| |Awards/ after school clubs 28, 19,23,|**3,705**|||||**2,444**| |Grant Wspolnota Polska/SEN 31,25,24|**535**|||||**9,267**| |Cost of Events/ café 22,26|**1,344**|||||**3,222**| |**_Sub total_ **|**138,165**|||||**173,441**| |||||||| |**A4 Asset and investment**
**purchases, (see table)**||||||| ||**-**|||||| ||**-**|||||| |**_Sub total_ **|**-**|||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||| |||||||**173,441**| |||||||| ||**24,062**|**3,630**|**-**|**27,692**||**12,616**| ||**-**|**-**|**-**|**-**||**-**| ||**69,325**|**10,588**|**-**|**79,913**||**-**| ||**93,387**|**14,218**|**-**|**107,605**||**12,616**| CCXX R1 accounts (SS) 13/06/2025 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**
CCXX R2 accounts (SS)|Signature
**Details**
**Details**
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
2|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**93,387**
**14,218**
**-**
**-**
**-**
**-**
**93,387**
**14,218**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||||| ||2||13/06/2025| CCXX R2 accounts (SS) CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Sèction A Independent Examiner's Report Report to th8 trustee81 mombors of Nicolaus Copernicus Petert)orough Polish School On accounts for the year onded 3110812024 Charlty no (if any) 1179402 Set out on pages Attached CC16a I report to the trustees on my eXamInat￿)n of the accounts of the above charity {'the Trust'} for the year ended 3110812024. Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 ('the Ad"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145{5){b) of the Act. Independent I have completed my examination. I confirm that no material matters have examinerfs statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act- or the accounts did not accord with the accounting records,. or the accounts did not comply with the applicable requirements Con￿rning the fomi and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Slgned: Date: 1010612025 Name: anna Fox ACMA Relevant professional qualification{sl or body (if any): Chartered Instiiute of Management Accountants Address: Unit B Greenhill House, Thorpe Road Peterborough PE3 6RU IER Oct 2018 Section B Disclosure Only complete If the examiner needs lo highlight mateiial matters of Goncern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief dètsils of any items that tho examiner wishes to disclose. IER Oct 2018