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2021-08-31-accounts

Object i ves and Acti viti es
SORP reference
Summary ofthe purposes of Para 1.17
the charity as set out in its To advance education
(including
social and
governing document physical
training)
ofpeople under the age of
25 years in such ways as the charity trustees
shall think fit.
To provide
learning
opportunities
for
students
attending
PPS via both structured
activities and after school clubs
To work in partnership
with other agencies
and organisations
with similar objectives
Summary
activities		 of the main
in relation to those		 Para 1.17and
1.19		 During the course ofthis financial year the
purposes for the public following
activities took place to fulfil the
benefit, in particular, the Charity's
objectives:
activities,
identified		 projects or services
in the accounts.		 1.Advancement
ofEducation:
This is satisfied
by the offering of weekly
classes, during term time,
in the Polish
language
to children
and young adults
ranging
from 3-18years. Please see below
for more details.
2.Providing
learning
activities via
structured
activities and after school
clubs
This objective is satisfied
in the following
ways:
(a) Weekly classes
Children
aged 3-11 primarily
receive
instruction
in reading,
writing
and speaking
Polish as well as music.
Children
aged from 11-18receive instruction
in readin,
writin
and s eakin
Polish and
also receive instruction
in Polish geography		 also receive instruction
in Polish geography
and history as well as religious education.
The School regularly
runs classes to prepare
students
for both GCSE and A' Level
examinations
in the Polish Language.
There is also one class teaching
Polish as		 a
second language.
(b) School assemblies
All students
are expected to attend school
assemblies
from time to time which take
place at specific times ofyear such as Polish
Independence
Day and Christmas.
(c) After School Clubs
These clubs did not take place during
this
school year due to Covid 19restrictions.
(d) Children
with special needs
The School has several children
with special
educational
needs and they receive one-on-
one tuition where appropriate.
3.Working
in partnership
with other
agencies
This objective is satisfied
in the following
ways:
(a) Relationship
with the Polish
Educational
Society ('PES')
The PES is based in London and provides
guidance
and assistance
on many areas		 of
interest to the School. The School's
employees take advice from the PES where
appropriate
and also attend training
sessions
organised
by the PES from time to time
(b) Relationship
with other Polish
Saturday Schools
Once a year, students
and employees
of		 the
School attend a festival organised
at Laxton
Hall in Northamptonshire.
This festival,
which showcases
Polish culture and
tradition,
brings together representatives		 of
many Polish Saturday Schools and each
school is encouraged
to participate
in
various competitions.
The School has been an active participant in
this festival for many years albeit this was
not possible this year due to Covid 19.
Statement confirming confirming Para 1.18
whether the trustees have The trustees
have		 had regard to the
had regard to the guidance guidance
issued by the Charity Commission
issued
by		 the Charity on public benefit
Commission on public
benefit
Additional information (optional)
You ma choose to include further statements where relevant about:
SORP reference
Para 1.38 The Charity does not make grants to other
Policy on grant making bodies.
Para 1.38 The Charity does not have a policy on social
Policy on social investment investment
including program related
investment
Para 1.38 The Charity actively encourages
Contribution made by contributions
from		 volunteers and during this
volunteers financial year a total of 10volunteers
contributed
to the		 life of the School in the
following capacities:
~
Office administration
~
Fundraising
~
Classroom		 assistance
~
Marketing
~
Website management
~
Operation		 ofParent Community Cafe
Other

1.Education
Summary
ofthe main
achievements
ofthe charity,		 Para 1.20 During the School year, which ran from 12th
September 2020to 26~ June 2021, a total of
identifying the difference the 451 children
and young people received
charity's work has made to regular education
on a Saturday
morning
the circumstances of its during
term time.
beneficiaries
and		 any wider
benefits to society as a The School was open forface toface
whole. teaching
for a total of22 Saturdays so that
each child and young person was able to
access a total of88 hours ofeducation.
With the return ofCovid restrictions
in
January 2021,face to face classes were
suspended
for a total of8Saturdays
from
January 2021 until 6'" March 2021		 9'"
(inclusive).
Online learning
via Zoom took
place for a total oftwo hours on each
Saturday
allowing
pupils to access a total		 of
16hours ofeducation.
Face toface teaching
re-commenced
on
Saturday
13~March 2021 and continued		 to
the end ofthe school year.
Pupils ranged
in age from 3-18years and
were taught
in 24 classes by a total of26
teachers supported
by 16 teaching
assistants.
Pupils aged 3-11were taught a curriculum
based on speaking,
reading
and writing
in
Polish together
with some additional
music
lessons.
Pupils aged 11-18were taught reading,
writing
and speaking
in Polish as well as
receiving lessons
in Polish history and
geography
and religious education.
9students
with special educational
needs
were taught
by one teacher and four
teaching assistants.
One 'Polish as a second language'
class
was also taught.
A total of21 students
were prepared
for
public examinations
which unfortunately
did
not take place due to Covid 19restrictions.
2.Assemblies
No assemblies
took place due to Covid		 19
restrictions.
3.Classroom
based activities
The Adventures
ofTom Sawyer
Two classes took part in activities based on
the well-known
novel.
4.After School Clubs
The School was unable to run After School
Clubs due to Covid 19Restrictions.
5.Extra-curricular
activities
The School was unable to organise
any
extra-curricular
activities due to Covid 19
restrictions.
6.Liaising with other organisations
The School participated
in the annual WOSP
fundraising
event.
7.Parent Community
Cafe
The Parent Community
Cafe was closed		 to
parents
during the school year due to Covid
restrictions.
However,
it did operate to
provide refreshments
to members
of staff
who were able to order via text message and
their order was then delivered
to their
classroom.
The Cafe Manager was also heavily
involved
in the Covid 19Project referred to below.
8.Covid 19
The School translated
Covid 19related
resources on behalf ofPeterborough
City
Council and published
these messages		 on
our website and via social media.
The School was involved
in a project
providing
practical support to 16Polish
families affected by Covid 19.This was
funded
by a grant received
in the previous
financial year from Cambridgeshire
Community
Coronavirus
Fund. The school
also received a further E2,000from
Peterborough
City Council which was spent
during
this financial year.

Other

Review ofthe charity's ofthe charity's ofthe charity's ofthe charity's ofthe charity's ofthe charity's Para 1.21 During this financial year expenditure
financial position at the end exceeded income
in the sum ofE5,216.00.
ofthe period This was largely due to the impact of Covid
19described earlier
in this report and		 was
covered by the charity's
reserved funds.
Statement explaining the Para 1.22 The Charity had a formal reserves
policy in
policy for holding reserves place during
this financial year on the		 basis
stating why they are held ofa figure equivalent
to three months'
expenditure.
Amount of reserves held Para 1.22 At the end ofthis financial year the Charity
had unrestricted
reserved
funds
in the sum
off35,000.00.
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially in Para 1.24 N/A
deficit
Explanation ofany Para 1.23
uncertainties about the
charity continuing as a going
concern
Additional information (optional)
You ma choose to include further statements where relevant
about:
The Charity's
principal source offunding
The charity's
principal
sources offunds (including		 Para 1.47 comes from the monthly fees paid by
parents.
In the financial year funding		 was
any fundraising) obtained
from the following sources:
'Wspolnota
Polska' organisation
which
operates under the auspices ofthe Polish
Foreign Ministry
—E3,100.00 (all spent
in this
financial year)
Cambridgeshire
Community
Fund - E3,499
(not spent in this financial year). These
monies were designated
for staff costs and
the purchase ofequipment
in respect		 of our
special educational
needs provision.
The monies raised
in this way have been
used to further the key objectives ofthe
Charity by:
~
hiring suitable premises
~
providing
a parent community		 cafe
~
employing
staff
~
purchasing
teaching
materials		 and
textbooks
N/A
Investment olic and
objectives including objectives including objectives including any Para 1.46
social investment policy
adopted
A description of the principal There are five main issues that we have
risks facing the charity Para 1.46 identified
and our approach to addressing
them is set out below:
(i)
Compliance
Issues
As wiih any comparable
organisation		 we
have certain requirements
in terms of		 putting
policies and procedures
in place. The		 most
important
ofthese are in respect of:
~
Safeguarding
~
Data protection
~
Equal opportunities
These policies are reviewed
on a regular
basis and update training
is delivered		 to staff
at regular intervals.
We also have a series of policies
in place
relating to employment
matters.
(ii)
Communication
Issues
Given that we have
in excess of450
students,
who are taught via 24 classes,		 it is
imperative
that we communicate
clearly		 with
parents. This is done primarily
using the
Parentmail
communication
tool and via our
school website and facebook page.
(iii)
Financial Issues
In terms offinances, we have put in place a
reserves
policy and have reserved funds		 to
cover unexpected
expenses or shortfalls		 in
income.
Parents
pay a monthly fee to the school		 and
this is collected via the School Money
payment
platform
which allows us to
manage
this aspect of our finances more
effectively.
(iv)
Legal Issues
In terms ofemployment
considerations,		 each
role has a detailed job description
and
employees
benefit from a contract of
employment
thai provides the usual
protections.
With the exception ofour		 supply
teachers, we do not use zero hours
contracts.
We also have an annual
contract for hire		 in
lace with the school on whose
remises		 we
operate.
(v)
Governance		 Issues
The school employs a Headteacher and
Deputy Headteacher on a part time basis
and they are responsible for day-to-day
management
issues.		 The trustees meet
formally
with the HT		 and DHT not less than
six times a year and are regular visitors to
the school on Saturday mornings. Each
trustee also has certain specific
responsibilities
depending
on their		 role.

Description
of charity's
trusts:
Type of governing
document		 Para 1.25 Constitution, approved at an AGM on 9'"
June 2018.
How is the charity Para 1.25
constituted? CIO
Trustee selection methods Para 1.25
including
details ofany		 Elected by members at the AGM for a period
constitutional
provisions e.g.		 oftwo years
election to post or name of
any person or body entitled Appointed by trustees on a co-opted basis—
to appoint one or more maximum term two years
trustees

Policies
adopted		 and procedures
for the induction		 and procedures
for the induction		 and Para 1.51
training oftrustees
The Charity runs a Polish Saturday
School
The charity's
structure
and		 organisational
any wider		 Para 1.51 (the School') which provides education
in
Polish language,
traditions,
history,
network with which the geography
and culture for four hours on a
charity works Saturday
morning
during
term time. The
School began
in 1951and was recognised
as a charity
by HMRC on 15'" July 2015and
converted to CIO status with effect from 1"
September 2019.Teaching takes place on
the premises ofthe St.John Fisher School
secondary school and the St.Thomas More
primary school
in Peterborough
which are
hired for these purposes.
The total number ofstudents
for the financial
year 20/21 was 451 making the School the
largest Polish Saturday School in the United
Kingdom
outside of London. Students
attending
the School are almost entirely of
Polish heritage
and are resident
in the
greater Peterborough
area although
some
students
do come from further afield.
Day to day management
ofthe Charity
is
delegated
by ihe Trustees to the School's
Management
Team which consists ofa part
time Head Teacher, and Deputy Head
Teacher. The Trustees meet with the School
Management
Team not less than six times a
year to ensure that the School is being run in
accordance
with the obects set out in the
Chanty's
constitution.
The Trustees also
regularly
visit the School during
its hours		 of
operation to liaise with the School
Management
Team and other members		 of
staff as appropriate.
The Trustees, together
with the School
Management
Team, have put in place
appropriate
policies
in those areas of
greatest
risk for the Charity,
namely
Safeguarding,
Health and Safety and Data
Protection. Training
in respect ofthese areas
is also provided
on a regular basis.
The School is also associated
with the
Relationship with any related Para 1.51 Polish Educational
Society ('PES') which		 is
parties based
in London. The PES provides
guidance
and runs training sessions on		 a
variety of relevant topics including
educational
and administrative
issues.
Other

Charit name Nicolaus Co ernicus Peterborou h Polish School
Other name the charit uses Peterborou h Polish School
Re istered charit number 1179402
Charity's principal address c/o St.John Fisher Catholic High School
Park Lane
Peterborough
PE1 5JN
Funds held as cus todia n
t
Description
ofthe assets		 NIA
held
in this capacity
Name and objects ofthe
charity on whose behalf the
assets are held and how this
falls within the custodian
charity's objects
Details ofarrangements for
safe custody and
segregation
ofsuch assets
from the charity's
own assets

O
CHARITY COMMISSION
FOR ENGLAND
AND WAlES		 O
CHARITY COMMISSION
FOR ENGLAND
AND WAlES		 O
CHARITY COMMISSION
FOR ENGLAND
AND WAlES		 O
CHARITY COMMISSION
FOR ENGLAND
AND WAlES		 O
CHARITY COMMISSION
FOR ENGLAND
AND WAlES		 O
CHARITY COMMISSION
FOR ENGLAND
AND WAlES		 O
CHARITY COMMISSION
FOR ENGLAND
AND WAlES		 O
CHARITY COMMISSION
FOR ENGLAND
AND WAlES		 O
CHARITY COMMISSION
FOR ENGLAND
AND WAlES		 Receipts and Receipts and Receipts and payments payments accounts accounts Cc~ea Cc~ea
For the period
from		 Q1/09/2020 To 31/08/2021
' - -
~ ~ . ~ e
Unrestricted
funds		 Restricted
funds		 Endowment
funds		 Total funds Last year
to the nearest to the nearest 6 tothe nearest 5 to the nearest 6 to the nearest r
A1 Receipts
School Fees 108,418 108,418 102,144
Grant Wspolnota Polska 3,100 3,100 3,792
JSR Payments 11,447 11,447
Fundraising 325 325
Bank Interest, Advertising 971 971 657
S EN Cambs Community Foundation 3,499 3,499
Peterborough
City		 Council 2,000 2,000 5,000
u
tota		 ross income or
AR) 109,714 2D,046 129,760 112,337
A2 Asset and investment sales,
(see table).
v oa
Total receipts 129,760
A3 Payments
Wges 81,779 15,05'I 96,830 85,913
Rent 16,5SO 1,000 17,590 18,328
Ofhce B Administration costs 2,16D 2,160
Fee 8 Licences 2,312 2,312
Insurance 1,109 1,109 740
Books 4,S03 399
Peterborough
City Council
Communit
Founds		 &Cambridgeshire 7,118 7,118 2,664
Teaching matedals 1,264 1,264 1,215
Other 1,690 1,690 3,773
Sub total 111,551 23,425 134,976 113,032
A4Asset and investment
urchases, Isee table)
Sub total
Total payments 111,551 23,425 134,976 113„032
Net ofreceiptsl(payments) 1,837 3,379 5,216 695
A5Transfers between funds
A6 Cash funds last year end 53,318 9,9 63,278
Cash funds this year end 51,481 6,581 58,062 695
~ m e ~ ~ ~
~		 e
~ ~
Unrestricted Restricted Endowment
Categories DG(elis funds
to nearest 6		 funds
to nearest
K		 funds
to nearest f
81Cash funds 51,481 6,581
Total cash funds 51,481 6,581
(agree tralances with receipts and payments
account(s))
Unrestricted Restricted Endowment
funds funds funds
Detaiis to nearest K to nearest K to nearest f
82 Other monetary assets
Detaiis Fund to which
asset belon s		 Cost (optional) Current value
(optional)
B3Investment assets
Details Fund to which
asset belon s		 Cost (optional) Current value
(optional)
84Assets retained forthe
charity's own use
Fund to which Amount due When due
Details liabilitv relates optional) o tional
85 Liabilities
Signed by one or two trustees on
behalf of all the trustees		 Signature Print Name
~& ~~A-ke=c		 Date of
a proval
~//Spy.
gf(Tg
HAg. K'Hqwl		 gt(~ 22
CCXX R2accounts (SS) 19/05/2022