2024-08-31-accounts - Derbyshire Refugee Solidarity

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Trustees' Annual Report for the period

Period start date Period end date 01 09 2023 31 08 2024

From

Section A Reference and administration details

Charity name Other names charity is known by Registered charity number (if any) 1179384

Derbyshire Refugee Solidarity

Charity's principal address 53 Leaper Street

Derby

Postcode DE1 3NB

Names of the charity trustees who manage the charity

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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Charlie Stevens Fundraising lead Trustee group
2 Steve Cooke Chair, Treasuer
3 Coral McDonnell Safeguarding Lead
4 Aso Gabare From April 2024
5 Taran Cheema From April 2024
Vanessa From April 2024
6
Tissington
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

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Names and addresses of advisers (Optional information)

Type of adviser	Name	Address




Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document Constitution

(eg. trust deed, constitution)

How the charity is constituted Charitable Incorporated Organsation

(eg. trust, association, company)

Trustee selection methods Appointed by existing trustees and management team after inviting (eg. appointed by, elected by) applications

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

Trustees have the Charity Commission guidelines on Trustee responsibilties.

policies and procedures Everyone attending DRS sessions is a volunteer. adopted for the induction and Volunteers lead on specialist roles. Eg Music, gardening, English lessons, training of trustees; Bike maintenance, Kitchen duties, Cleaning , Sewing repairs, Help Desk
 the charity’s organisational the charity’s organisational Julie James , volunteer coordinator and Steve Cooke Premises manager structure and any wider are day to day managers and keyholders.
the charity’s organisational the charity’s organisational structure and any wider network with which the charity works;

Part of Derby City of Sanctuary network.

relationship with any related parties;

Major risks discussed in safeguarding team meetings Coral McDonnell , Julie James and Steve Cooke.

trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

1. The relief and assistance of refugees and those seeking asylum in any part of the world who are the victims of war or natural disaster, trouble, or catastrophe in particular by the supply of aid to such persons through providing: grants, items and services to charities and other organisations with similar objectives.

2. The relief and assistance of asylum seekers and refugees and their dependents living (temporarily or permanently) in Derby and Derbyshire by providing items, services and practical support.

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3. To advance the education of the public in general about issues relating to refugees and those seeking asylum by promoting and providing activities which foster understanding.

4. To empower refugees and asylum seekers in Derby by offering English conversation and/or grammar sessions, thereby increasing confidence, integration and employability between people from diverse backgrounds.

Trustees have been made aware of , and have regard to the CC guidance on public benefit. The main activities are listed below in achievements of DRS through the year.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

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No financial investments for gain.

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

How has this objective been achieved?

Aid trips to Refugee camps

Three deliveries of aid to the Hastings delivery hub for onward delivery to Calais C4C Donations to Refugee support groups

Donations to other support groups totalled £6242. This was nearly 3k more than the previous year.
Beneficiaries include , Care4Calais , Medical Aid Palestine, Bail for Immigration Rohinga refugees in Bangladesh.

Moses baskets project

Moses baskets project has ended but we still distribute donated baskets to TOGS Derby childrens clothing bank

Fundraising

Grant applications totalled £15840
Notable grant successes and donations continued in 2023-2024. Two individual donations of 5k each were included in total donations of £29,749.
Dent the Rent is still surpassing the rent and internet cost and totalled £3987 , ensuring general premises costs are also covered without eating into other donations.
During the year 30 individuals made direct debits.
Belper clothes sales continued with ad hoc events achieving around £100 each sale
Weigh-in sales stopped early in 2023 when the Savannah Rags depot was permanently closed

2. The relief and assistance of asylum seekers and refugees and their dependents living (temporarily or permanently) in Derby and Derbyshire by providing items, services and practical

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Section D Achievements and performance

support.

How has this objective been achieved?

Activities in Derbyshire

Regular distribution of clothes to various hotels used by HO as Initial dispersal centres has continued through early part of 2023 Regular distribution of clothes to new asylum seekers arriving at DRS each week. One item from each of shoes, coat, hoodie etc to each new person.
Total spend on ‘Items for Refugees’ which includes clothes was £24457
Around £6k of this total was spent on refurbished phones
Suitcases collected and distributed for those moving on from Derby
Twice weekly community centre activities with increasing numbers attending every week. Table football, pool , english lessons , music , art and gardening at St Annes. Numbers peaked over 120.
Twice weekly allotment sessions at the the Lottie garden at Rowditch allotments. During the year plans for a new larger allotment developed.
Shining Cliffs trip with 50 asylum seekers …. thanks again to the amazing Wild Things team for hosting the day with so many wonderful activities.
Day out to Cromford , abseling at Black rocks
Peak District outing enjoyed by everyone on a full coach to Hartington
Bikes: Ongoing - supplying refurbished cycles to local refugees along with essential safety equipment. Bike expenses totalled £7771
Around 150 bikes refurbished and delivered to local asylum hotels
Continued funding from Lifecycle UK for bike kitchen at DRS every Thursday and Saturday. 20 bike repairs every week.
Regular signposting asylum seekers to other support organisations across Derby, for example the Warm Welcome monthly lunches.
Music group played at various events during the year raising funds and raising awareness of the asylum process.
Provision of crockery and cutlery at DRS from public donations
Second hand laptops provided and waiting list created
Monthly football sessions at The Willows Sports Centre and the annual Sports Day again proved really popular with adults and children taking part in everything from egg and spoon race to the Tug o’ War.
Small cricket team regular games with Richard Sewell winner of cricket community award
DRS runs the Derby 10k. 5 free places for asylum seekers and a team of 13 raised over £1000 and everyone finishing with a personal best time.
DRS annual sports day again a big success with families and single asylum seekers all taking part together.
Pride Park tours again very popular thanks to Derby County Community Trust
Radio and TV interviews on Sky, Channel 4, BBC East Midlands and ITV
The amazing Belper sales team raising funds with sales of vintage clothes in Belper once a month.
DRS closed during September and volunteer build new shelving for a complete redesign of the church hall area with most help from asylum seeker volunteers. Stage area also brought into use as a helpdesk area.
National Refugee Week activities
ParkRun with Refugees…. Thanks to Wirksworth running club , Team Derby Runners and Markeaton Parkrun for continued support and many pairs of trainers.
Open day with at DRS and stands at the Welcome Derby open day at the Museum of Making

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Section D Achievements and performance

Music group played regular sessions during the day.
Regular local litter picking organised by asylum seeker volunteers

3. To advance the education of the public in general about issues relating to refugees and those seeking asylum by promoting and providing activities which foster understanding.

Visit and presentation by asylum seekers to St Marys school Chesterfield
St Marys school music group joined DRS music team for a concert in St Annes church
Further Anthony Gell school visit.
Alderwasley Primary school visit
Open day and National Refugee week activities meeting general public.
DRS volunteers attend protests in Long Eaton and Kegworth.
DRS stand at Derby Womens Day festival
Radio and TV interviews.
Coop community evening presentation
Stop Rwanda protests
Iran protests
political candidates acccepted invitations to visit DRS and talk about asylum issues.
Daily protests at Loughborough Immigration office supporting asylum seekers who may be detained for deportation to Rwanda

How has this objective been achieved?

Twice weekly English lessons continue with brand new 52 week English curriculum resources developed by volunteer.
Increased team of tutors. The numbers vary but 6 – 10 tutors usually available
Classroom still used in in garden
Classroom used in church
Continued Investment in resources and teaching aids, eg mobile whiteboard, mini whiteboards
Regular games sessions including bingo to support English Learning and mental health
Fr Giles , priest at St Annes continues to open the church for English and music sessions
Regular help desk sessions with two volunteers helping with CV writing
Regular visits from DWP helping with Universal Credit etc

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Section D Achievements and performance

Help desk support increasing with twice weekly sessions with one to four volunteers

Finally and most importantly a massive THANK YOU to all our volunteers through the year without whom this long list of achievements would not have been possible

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

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Section E Financial review

Brief statement of the

Brief statement of the DRS policy is to donate surplus cash to other organisations helping charity’s policy on reserves refugees in other parts of the world. Eg Care4Calais in France. Trustees agreed reserves to be around £2k to ensure we can pay main overheads for 1 year

Details of any funds materially None in deficit

Further financial review details (Optional information)

You may choose to include Direct Debit payments by 30+ volunteers pays for rent and internet additional information, where connection for DRS and adjoining church and mission house. relevant about: the charity’s principal Funds also generated by music events , grant applications, car boot sources of funds (including sales etc. any fundraising); Expenditure always supports key objectives

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives We don’t have financial investments.
of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Steve Cooke

Full name(s) Steve Cooke

Position (eg Secretary, Chair, Chair, Treasurer etc)

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Date 171412025 TAR 10 March 2012

DRS CASH FLOW 01/09/2023 - 31/08/2024 RECEIPTS One off donation RECEIPTS Dent the rent donation RECEIPTS Regular donation RECEIPTS Warehouse sales RECEIPTS Event sales / donations RECEIPTS Grants RECEIPTS Merchandise sales RECEIPTS Weigh in sales RECEIPTS Gift Aid RECEIPTS Petty cash banked RECEIPTS Paypal banked EXPENSES Bike scheme EXPENSES Rent EXPENSES Premises expenses EXPENSES Refreshments EXPENSES Sport / days out volunteers EXPENSES Items for volunteers EXPENSES Event expenses EXPENSES Advertising EXPENSES Bank Charges EXPENSES Donations to other charities EXPENSES Activity supplies EXPENSES Entertainment EXPENSES Merchandise expenses EXPENSES Travel expenses EXPENSES Misc - to categorise EXPENSES Items for donation EXPENSES Paypal Charges TOTAL CASH IN / OUT BANK Balance b/fwd PETTY CASH Balance b/fwd PAYPAL Balance b/fwd TOTAL CASH Balance b/fwd TOTAL CASH Balance c/fwd	9 2023 10 2023 11 2023 12 2023 1 2024 2 2024 3 2024 4 2024 5 2024 6 2024 7 2024 8 2024 4 Sep-23 Oct-23 Nov-23 Dec-23 Jan-24 Feb-24 Mar-24 Apr-24 May-24 Jun-24 Jul-24 Aug-24	TOTAL 2023/24 £29,749 £3,987 -£195 £519 £445 £15,840 £489 £0 £3,118 £0 Should = nil £0 Should = nil £53,953 £7,331 £1,990 £2,352 £1,172 £2,123 £24,457 £830 £214 £3 £6,242 £335 £200 £0 £5 £0 Should = nil £801 £13 £48,067 £5,886 £13,278 £0 £1,384 £0 £0 OK £6,009 £14,662 £11,895 OK £11,895
	£3,942 £1,625 £1,058 £1,764 £1,417 £1,165 £6,831 £2,013 £6,825 £469 £1,869 £771 £303 £284 £353 £333 £363 £353 £323 £363 £343 £323 £343 £303 £5 £0 £0 £0 £0 £0 £0 -£200 £0 £0 £0 £0 £250 £0 £0 £0 £36 £0 £233 £0 £0 £0 £0 £0 £0 £0 £0 £0 £17 £0 £0 £58 £0 £239 £72 £60 £0 £3,040 £7,850 £1,000 £0 £0 £0 £3,300 £400 £0 £0 £250 £0 £0 £142 £0 £31 £146 £0 £0 £75 £0 £0 £95 £0 £0 £0 £0 £0 £0 £0 £0 £0 £0 £0 £0 £0 £0 £0 £0 £0 £0 £0 £3,118 £0 £0 £0 £0 £0 £0 £0 £0 £0 £0 £0 £0 £0 £0 £0 £0 £0 £0 £0 £0 £0 £0 £0 £0 £0 £0 £0 £0
	£4,500 £4,949 £9,403 £3,097 £1,864 £1,664 £7,387 £8,652 £7,642 £1,031 £2,284 £1,479

	£0 £1,106 £581 £583 £622 £663 £727 £533 £264 £418 £999 £838 £200 £200 £200 £200 £200 £200 £200 £0 -£10 £200 £200 £200 £254 £164 £54 £129 £157 £78 £55 £298 £323 £345 £272 £224 £0 £166 £46 £77 £7 £187 £73 £0 £139 £121 £275 £81 £31 £100 £0 £0 £699 £0 £123 £0 £72 £930 £168 £0 £0 £5,417 £1,112 £2,724 £1,465 £1,376 £605 £1,245 £3,512 £3,052 £1,180 £2,768 £380 £0 £0 £0 £0 £0 £0 £0 £420 £0 £0 £30 £0 £0 £0 £0 £0 £0 £214 £0 £0 £0 £0 £0 £3 £0 £0 £0 £0 £0 £0 £0 £0 £0 £0 £0 £0 £0 £0 £2,650 -£10 £0 £0 £0 £1,000 £2,102 £500 £0 £0 £109 £175 £0 £0 £8 £0 £0 £0 £20 £0 £22 £0 £0 £0 £0 £0 £0 £0 £0 £0 £0 £200 £0 £0 £0 £0 £0 £0 £0 £0 £0 £0 £0 £0 £0 £0 £0 £0 £0 £0 £0 £0 £0 £0 £0 £0 £5 £0 £0 £0 £0 £0 £0 £0 £0 £0 £0 £0 £0 £65 £318 £0 £341 £0 £0 £0 £0 £0 £0 £0 £77 £1 £1 £2 £1 £1 £1 £1 £1 £1 £1 £1 £1
	£934 £7,581 £2,170 £6,705 £3,141 £2,512 £1,997 £2,077 £5,721 £7,189 £3,794 £4,246
	£3,566 -£2,632 £7,234 -£3,607 -£1,277 -£849 £5,390 £6,575 £1,922 -£6,158 -£1,510 -£2,767 £5,985 £9,522 £6,914 £14,089 £10,545 £9,268 £8,389 £13,711 £19,328 £21,218 £14,834 £13,278 £0 £0 £0 £0 £0 £0 £0 £0 £0 £0 £0 £0 £24 £53 £29 £87 £24 £24 £54 £122 £1,080 £1,112 £1,338 £1,384 £0 £0 £0 £0 £0 £0 £0 £0 £0 £0 £0 £0 OK OK OK OK OK OK OK OK OK OK OK OK £6,009 £9,575 £6,943 £14,177 £10,569 £9,292 £8,444 £13,833 £20,408 £22,330 £16,172 £14,662 £9,575 £6,943 £14,177 £10,569 £9,292 £8,444 £13,833 £20,408 £22,330 £16,172 £14,662 £11,895

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees Derbyshire Refugee Solidarity On accounts for the year ended 31$l August 2024 Charity no (if any) 1179384 Set out on pages I report to the trustees on my examination of the accounts of the above charity I'the Trust") for the year ended 31108124 Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(51{b) of the Act. Independent IThe charity's gross income exceeded £250,000 and l am qualified to examiner's statement undertake the examination by being a qualified member of linsert name of applicable listed bodyll. Delete I l if not applicable. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below ') which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act., or the accounts did not accord with the accounting records., or the accounts did not comply with the applicable requirements conceming the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: See PDF 3 Date: 30105125 Name: William Webster Relevant professional qualification{sl or body IER Oct 2018

(if any): Address: 4 Canon's Walk, Darley Abbey, Derby DE22 1 FG Section B Disclosure Only cornplete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018

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