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2023-03-31-accounts

Chew Stoke Out of School Club CIO

Annual Report and accounts for year ended 31/03/2023 Registered Charity: 1179361

Year ended 31/03/2023

Trustees

David Jones (Chair) - appointed 20 June 2018 Jonathan Seaman - appointed 20 June 2018 Charlotte Fay - appointed 20 June 2018

Management

Suzanne Lewis (Manager) Carol Ogbourne (Deputy Manager) Sophie Pritchard (Deputy Manager)

Administrative Information

Chew Stoke Out Of School Club is situated in the village of Chew Stoke in the Chew Valley. The correspondent address is CSOOSC, Chew Stoke Church School, School Lane, Chew Stoke, BS40 8UY.

During the year the club operated breakfast and after school clubs during term time, in addition to holiday clubs for children aged 4-12 years old.

Aims & Purposes

The objects of the CIO are the development and education of children and young people from Chew Stoke and the surrounding region, in particular by:

Structure, Governance & Management

The trustees are all volunteers and parents/guardians of children who attend or have previously attended the club. The trustees work closely with the management to ensure the club is a safe & enjoyable setting for local children to be provided with wraparound care during term time and during school holidays.

All trustees hold an enhanced DBS in compliance with Ofsted regulations. Trustees receive no financial benefits from the club, for example discounted childcare.

Financial Review

Receipts for the year ended 31st March 2023 were £41,543, a significant fall compared to the previous year of 14.4%. The end of COVID-19 support from HMRC’s Coronavirus Job Retention Scheme and Bath & NE Somerset council’s grants were the main reason for this reduction. Childcare bookings were also down slightly by 0.8% year on year, which may have been a result of reduced holiday club openings.

Total payments were £47,800, with staff salaries the highest contributor to these costs, followed by rent, catering and accountancy/book keeping costs. The club resumed rental payments to the school during this financial period, after two years of support in the form of a rent holiday. Due to these increased costs we had to be more selective about running holiday clubs, particularly during half-terms and Easter. Holiday clubs only operated on days when there was sufficient demand, which lowered bookings for the year, but also helped to reduce staff costs year on year by 6%, despite increases to the National Living Wage.

Cash funds at year end were £27,309, £6,258 lower than the last period end.

Liabilities at year end stood at £1,447, compared to £1,074 at the end of the last period.

Reserves Policy

The trustees aim to maintain a minimum of 4 months of staff salaries in reserve, to act as a buffer in case of unforeseen circumstances. At current staffing levels, this target amounts to approximately £13,000.

Fundraising & Donations

The club aims to be self-sustaining, covering its costs via booking & membership fees. Donations totalling £400 were also received this year.

Report Authorisation

The trustees have approved the above report.

DAVID JONES, CHAIR OF TRUSTEES

Date: 20th February 2025

Chew Stoke Out of School Club CIO Chew Stoke Out of School Club CIO Chew Stoke Out of School Club CIO 1179361 1179361 1179361 CC16a
For the year
from		 01/04/2022
Period start date		 To 31/03/2023
Period end date
Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest
£
23,251
18,275
-
17
-
-
-

41,543
-
-
-
41,543
1,550
4,742
39,095
913
558
38
-
105
320
80
400
-
47,800
-
-
-
47,800
- 6,258
-
33,566
27,309		 Restricted
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
23,251
18,275
-
17
-
-
-
41,543
-
-
-
41,543
1,550
4,742
39,095
913
558
38
-
105
320
80
400
-
47,800
-
-
-
47,800
- 6,258		 Last year
to the nearest £
Childcare Vouchers 23,251 -
Private Bookings 18,275 -
Grant Income - -
Interest received 17 -
- -
- -
- -
Sub total(Gross income for
AR)
41,543		 -
A2 Asset and investment sales,
(see table).
-
- -
Sub total - -
Total receipts
A3 Payments
-

Catering		 1,550 -
Rent 4,742 -
Salaries,Pensions & NI 39,095 -
Accountancy& Bookkeeping 913 -
Equipment 558 -
Staff Training 38 -
Staff Entertaining - -
Membershipand Subscriptions 105 -
Insurance 320 -
Sundry 80 -
Donations 400 -
- -
**Sub total ** 47,800 -
A4 Asset and investment
purchases, (see table)
-
-
**Sub total ** - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
-
- 6,258 - - - 6,258 -
- - - - -
33,566 - - 33,566 -
27,309 - - 27,309 -

CCXX R1 accounts (SS)

07/02/2025

1

Section B Statement of assets and liabilities at Section B Statement of assets and liabilities at the end of the period
Categories
Signed by one or two trustees on
behalf of all the trustees
B5 Liabilities
B3 Investment assets
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B1 Cash funds		 Details
Details
Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Details
Current Account
Deposit Account
Trade Creditors and Accruals
Signature		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
23,483
-
3,826
-
-
-
27,309
-
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
Unrestricted Funds
1,447
-
-
-
-
Print Name
David Jones		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
David Jones 25/2/25

CCXX R2 accounts (SS)

07/02/2025

2

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name CHEW STOKE OUT OF SCHOOL CLUB CIO members of On accounts for the year 31[ST] MARCH 2023 Charity no 1179361 ended (if any) Set out on pages 1 TO 2

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2023.

Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Date: 27/03/2025 Signed: Name: MARTIN RICHARDS Relevant professional ICAEW qualification(s) or body (if any): Address: ONE2ONE ACCOUNTANTS LTD SUITE 18 ACCESS HOUSE, WINTERSTOKE ROAD BRISTOL BS3 2LG

1

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

2