Chew Stoke Out of School Club CIO
Annual Report and accounts for year ended 31/03/2022 Registered Charity: 1179361
Year ended 31/03/2022
Trustees
David Jones (Chair) - appointed 20 June 2018 Jonathan Seaman - appointed 20 June 2018 Charlotte Fay - appointed 20 June 2018
Management
Suzanne Lewis (Manager) Carol Ogbourne (Deputy Manager) Sophie Pritchard (Deputy Manager)
Administrative Information
Chew Stoke Out Of School Club is situated in the village of Chew Stoke in the Chew Valley. The correspondent address is CSOOSC, Chew Stoke Church School, School Lane, Chew Stoke, BS40 8UY.
During the year the club operated breakfast and after school clubs during term time, in addition to holiday clubs for children aged 4-12 years old.
Aims & Purposes
The objects of the CIO are the development and education of children and young people from Chew Stoke and the surrounding region, in particular by:
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1) providing childcare to the children of members of the CIO;
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2) promoting their care and safety;
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3) promoting their education and promoting parental involvement;
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4) promoting their health and wellbeing.
Structure, Governance & Management
The trustees are all volunteers and parents/guardians of children who attend or have previously attended the club. The trustees work closely with the management to ensure the club is a safe & enjoyable setting for local children to be provided with wraparound care during term time and during school holidays.
All trustees hold an enhanced DBS in compliance with Ofsted regulations. Trustees receive no financial benefits from the club, for example discounted childcare.
Financial Review
Receipts for the year ended 31st March 2022 were £48,532. COVID-19 continued to have an impact on childcare booking revenue but recovered from £25,968 in the previous period to £42,256, although this was still 23% lower than the year before COVID-19. This income was boosted by CJRS support totalling £5,276 (including March 2021’s claim which was received in this financial year) and a final COVID-19 support grant from Bath & NE Somerset council.
Total payments were £45,125, including furlough payments to staff. Staff salaries remain the highest contributor to these costs, followed by catering and accountancy/book keeping costs. The club benefited from a rental holiday from Chew Stoke Church School due to ongoing COVID-19 restrictions. Salary costs increased as a consequence of increases to the National Living Wage.
Cash funds at year end were £33,566, £3,406 higher than the last period end.
Liabilities at year end stood at £1074, compared to £532 at the end of the last period.
Covid Support
Attendance at the club during this financial year remained impacted by COVID related restrictions, which reduced staff requirements during some months. The trustees made claims to HMRC’s Coronavirus Job Retention Scheme (CJRS) during this financial period as follows:
| Period | Amount | Received |
|---|---|---|
| April 2021 | £1348.79 | 7/5/21 |
| May 2021 | £204.28 | 7/6/21 |
| June 2021 | £594.93 | 5/7/21 |
| July 2021 | £1,194.01 | 4/8/21 |
| August 2021 | £1,560.03 | 21/9/21 |
One final COVID-19 support grant of £1,000 from Bath & NE Somerset council was received on 25/6/21.
Reserves Policy
The trustees aim to maintain a minimum of 4 months of staff salaries in reserve, to act as a buffer in case of unforeseen circumstances. At current staffing levels, this target amounts to approximately £18,000.
Fundraising & Donations
The club aims to be self-sustaining, covering its costs via booking & membership fees. There were no additional fundraising activities during the year.
Report Authorisation
The trustees have approved the above report.
DAVID JONES, CHAIR OF TRUSTEES
Date: 19th January 2025
Chew Stoke Out of School Club CIO 1179361 Receipts and payments accounts CC16a Period start date Period end date For the year from To 01/04/2021 31/03/2022
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Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Childcare Vouchers 22,526 - - 22,526 -
Private Bookings 19,730 - - 19,730 -
Grant Income 6,276 - - 6,276 -
Interest received 0 - - 0 -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for
48,532 - - 48,532 -
AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 48,532 - - 48,532 -
A3 Payments
Catering 1,100 - - 1,100 -
Rent - - - - -
Payroll administration - - - - -
Accountancy & Bookkeeping 1,103 - - 1,103 -
Equipment 48 - - 48 -
Staff Training 395 - - 395 -
Staff Entertaining 173 - - 173 -
Membership and Subscriptions 100 - - 100 -
Insurance 314 - - 314 -
Sundry 268 - - 268 -
Salaries, Pensions & NI 41,624 - - 41,624 -
- - - - -
Sub total [ 45,125 ] - - 45,125 -
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 45,125 - - 45,125 -
Net of receipts/(payments) 3,406 - - 3,406 -
A5 Transfers between funds - - - - -
A6 Cash funds last year end 30,160 - - 30,160 -
Cash funds this year end 33,566 - - 33,566 -
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CCXX R1 accounts (SS)
25/11/2024
1
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds |
Details Details Details Details Total cash funds (agree balances with receipts and payments account(s)) Details Current Account Deposit Account Trade Creditors and Accruals Signature |
Unrestricted funds Restricted funds to nearest £ to nearest £ 29,757 - 3,809 - - - 33,566 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) Unrestricted Funds 1,074 - - - - Print Name David Jones |
Endowment funds to nearest £ - - - |
|---|---|---|---|
| - | |||
| OK | |||
| Endowment funds to nearest £ - - - - - - Current value (optional) - - - - - Current value (optional) - - - - - - - - - When due (optional) Date of approval 20/1/25 |
CCXX R2 accounts (SS)
25/11/2024
2
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name CHEW STOKE OUT OF SCHOOL CLUB CIO members of
On accounts for the year 31[ST] MARCH 2022 ended Set out on pages 1 TO 2
Charity no 1179361 (if any)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2022.
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
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accounting records were not kept in accordance with section 130 of the Act or
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the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Date: 27/01/2025 Signed: Name: MARTIN RICHARDS Relevant professional ICAEW qualification(s) or body (if any): Address: ONE2ONE ACCOUNTANTS LTD SUITE 18 ACCESS HOUSE, WINTERSTOKE ROAD BRISTOL BS3 2LG
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Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
2