Trustees’ Annual Report for the period
From 01 July 2024 To 30 June 2025
Charity name: Looe Lions Club
Charity registration number: 1179335
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The Objects of the Club as set out in the constitution (numerical references are to the constitution) and are such purposes as are exclusively charitable in England & Wales, including in particular: 3.1.1 the advancement of citizenship by: 3.1.1.1 promoting the principles of good citizenship; 3.1.1.2 encouraging members to take an active interest in the civic, cultural, social and moral welfare of the community; 3.1.1.3 providing a forum for the open discussion of all matters of public interest; provided that partisan politics and sectarian religion shall not be debated by members; 3.1.1.4 encouraging service-minded people to serve their community without personal reward and encouraging the promotion of high ethical standards in commerce, industry, professions, public works and private endeavours; 3.1.1.5 supporting youth to develop their skills, capacities and capabilities to enable them to participate in society as mature and responsible individuals; 3.1.2 promoting the Voluntary Sector for the public benefit by associating with local authorities in a common effort to advance education and provide facilities in the interests of social welfare for recreation or other leisure time occupation to improve the conditions of life of people in local, national and international communities; |
| 3.1.3 promoting volunteering; 3.1.4 the relief of poverty and the relief of those in need in particular by providing humanitarian aid and disaster relief; 3.1.5 the advancement of health or the saving of lives by preventing avoidable blindness, assisting disabled people to lead independent lives or helping to prevent or manage health issues; 3.1.6 promoting for the benefit of the public the conservation protection and improvement of the physical and natural environment; and/or 3.1.7 promoting community participation in healthy recreation. |
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| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
In support of the objectives, as stated above, Looe Lions Club have 3 types of activity: 1. Fundrasing 2. Community Events (possibly with an element of fund raising) 3. Grant making The main activities as shown in the annual financial report are as follows: Fundraising Car Boot Sales Advertising in event programmes Duck Race (Lottery) Easter Egg raffle Christmas Hamper raffle Community Events Carnival Week Family Fun Day Easter Egg Hunt Tour of Father Christmas Seniors Christmas events Secondary support for various community events organised by associated bodies. Marshalling COVID/FLU vaccination clinics Grant Making Grants are made to organisations and individuals in line with the Grant Making Policy with priority to local good causes but support made to national and international campaigns. Support for Ukraine Support in the collection and transportation of humanitarian and medical aid to Ukraine. Additionally donation of ambulances and vans in support of the relieving those in need in the war instigated by Russia on the |
| Ukrainian people. | ||
|---|---|---|
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | All trustees have highlighted to them their responsibilities prior to becoming a trustee and sign a declaration to confirm their understanding. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | |||
|---|---|---|---|
| Policy on grant making | Para 1.38 | The Objects of The Lions Club of Looe Under the terms of the Clubs’ Constitution, Trustees apply funds at their discretion, making grants where they believe that their contribution will make a real difference. We can only make grants in furtherance of our charitable objects; these details of the Objects of the Club are shown in the Annex to the document. Priorities for Support The number of applications that can be supported is, of necessity, limited to the amount of funds available for distribution in any one year. The Trustees have determined that the priorities for funding will be: subject to other elements of the Trustees grant-making policy, no restrictions are imposed on the purpose for which a grant may be made; thus applications for support towards capital projects, other projects or core costs are considered; as there are numerous Lions Clubs in the UK, applications from the Looe and surrounding areas are generally given a priority, with those in the county of Cornwall also being considered. Trustees also consider international funding requests referred to them and by the Lions International organisation; candidates for support and/or grants are all considered on their own merits, following discussion and possible investigation by the club membership. However, given that most of the available funds are raised within the local community, those candidates that are local are given special consideration. Using the former as a guiding principle the following are examples of areas adopted for support, however this |
is not an exhastive list: o Local charities - youth groups, groups working with the elderly, residential and nursing homes, individual appeals; o Youth and children’s - organisations sport related groups or individuals, scouting and guiding, youth club activities, young people undertaking overseas assignments; o Community facilities - relief of hardship for individuals and families, village hall projects, community group initiatives.
The above priorities in this policy will be reviewed every year following the election of the new board of Trustees in March/April (or more often if deemed appropriate by the Trustees), and may be changed in accordance with the Trustees’ view of the most effective application of available funds at any point in time following recommendations from a majority of the club membership. Principles In awarding grants, the Trustees will apply the following principles:
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Trustees will not normally support applications from large national charities (unless it is from and for the local branch use) or charities dedicated to issues deemed by the Trustees to be already well funded;
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Trustees will work with other organisations to fund initiatives beyond the financial scope of a single organisation;
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all applications from previous recipients of grants or from previously unsuccessful applicants will be considered by Trustees on their own merits. Although Trustees will have regard to the outcome of the previous grant, any new application will not receive preferential or adverse consideration.
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Exclusions
The Trustees will not normally approve the use of funds for:
medical research projects of
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international, national or locally based charities;
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the purposes for which government has a statutory responsibility to provide;
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political groups and sectarian religion.
Grant Application Process All applications for grants should be made to Lion Secretary in writing or via email.
Before awarding a grant to an organisation or an individual, the Trustees require that the applicant should:
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inform the Trustees of the purpose of the application, details of the project, the way in which the grant will be used and how it will be managed effectively for its intended purpose;
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provide adequate information regarding the identity and financial status of the applicant and/or of the status of the person(s) who will carry out the project/work;
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demonstrate that the recipient (whether an organisation or an individual) has and will be adequately insured both in relation to any equipment and facilities purchased by the grant; also in relation to any risk of injury by reason of the project or purpose for which the grant is awarded;
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all equipment purchased with the grant is owned and remains the property of the grant recipient (whether an organisation or an individual);
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on receipt of the grant, either by cheque or through bank transfer, a written acknowledgement of the receipt is to be issued to the Lion Secretary;
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to comply with the Data Protection Act 1998, applicants are required to consent to the use of personal data supplied by them in the processing and review of their application. This includes transfer to and use by such individuals and organisations as the Trustees deem appropriate. The Trustees require the assurance of the applicant that personal data about any other individual is supplied to the Trustees with his/her consent.
At the point of submitting application, applicants are asked to confirm this consent and assurance.
Assessment Process
The assessment process will be that:
- Applications will be considered by the club members at the next General Meeting after receipt of the application. Applications will be subject to assessment to ensure that they meet the basic criteria for funding. The merits of each application will be assessed by the club members and proposals may be voted on for the form and scale of any grant which will become a recommendation to the Trustees;
The Trustees, taking due consideration of the successful proposals recommended by the club members, will agree a final grant at the Trustees meeting that will immediately follow the club’s General meeting. The Trustees will aim to write to all applicants informing them of the outcome of their application for funding within three months of the date of the application;
- Trustees will not be obliged to provide an explanation to the applicant should their application be unsuccessful, however Trustees do realise the importance of feedback and will, where appropriate, provide suitable comment to the applicant;
Applicants should note that Trustees receive far more applications than they have funds to support. Even if a project fits with the criteria and priorities of the Trustees and a detailed assessment has been made, Trustees may still be unable to provide the grant;
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Any grant greater than £2,000 will require consideration and recommendation at two consecutive club General Meetings;
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If exceptional circumstances require that a decision cannot wait until the next General Meeting then the following process will be
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followed: ◦ The club membership will be informed of the application requiring urgent resolution with a recommendation by the Lion President. Lion Secretary will ensure that this is communicated by email or phone to all members with responses and comments forwarded to the Lion Secretary within a specified time frame..
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◦ The Trustees will reply with one of three option, agreement, rejection or request for a Trustees meeting. If seven Trustees vote in agreement then the Presidential proposal will be adopted, otherwise rejection or a Trustee meeting will be called at the discretion of the Lion President;
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◦ No grant greater than £1,000 can be made via this process;
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◦ A report will be given to the members at the next General Meeting explaining the outcome.
Monitoring and Publicity
It is the policy of the Trustees to monitor at their discretion, all grants made. Where the grant is for an extended period, project progress should be reported on a regular basis. In addition to reports detailing progress, grant recipients are expected to provide:
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a statement of how the grant monies have been spent, this may be in writing or to take up the opportunity (where appropriate) to visit the Club at a General Meeting to deliver a personal report of how the grant has been spent;
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details (where appropriate) of other funds applied to the same project;
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Trustees or their representative(s) may, where appropriate, visit the applicant to view the progress/success of the project and see how and where the grant has been spent.
Trustees ask applicants to consent to the use of their information and project details for publicity purposes, including on-line, in print and otherwise.
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ANNEX The Objects of the Club are such purposes as are exclusively charitable in England & Wales, including in particular: the advancement of citizenship by: ◦ promoting the principles of good citizenship;
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◦ encouraging members to take an active interest in the civic, cultural, social and moral welfare of the community;
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◦ providing a forum for the open discussion of all matters of public interest; provided that partisan politics and sectarian religion shall not be debated by members;
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◦ encouraging service-minded people to serve their community without personal reward and encouraging the promotion of high ethical standards in commerce, industry, professions, public works and private endeavours;
-
◦ supporting youth to develop their skills, capacities and capabilities to enable them to participate in society as mature and responsible individuals;
-
promoting the Voluntary Sector for the public benefit by associating with local authorities in a common effort to advance education and provide facilities in the interests of social welfare for recreation or other leisure time occupation to improve the conditions of life of people in local, national and international communities;
-
promoting volunteering; the relief of poverty and the relief of those in need in particular by providing humanitarian aid and disaster relief;
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the advancement of health or the saving of lives by preventing avoidable blindness, assisting disabled people to lead independent lives or helping to prevent or manage health issues;
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promoting for the benefit of the public the conservation protection and improvement of the physical and natural environment; and/or
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promoting community participation in healthy recreation.
Nothing in the constitution shall authorise an application of the property
| of the Club for the purposes which are not charitable in accordance with section 7 of the Charities and Trustee Investment (Scotland) Act 2005 and section 2 of the Charities Act (Northern Ireland) 2008. |
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|---|---|---|
| Policy on social investment including program related investment |
Para 1.38 | Social investment does not form a material part of the charitable and investment activities. |
| Contribution made by volunteers |
Para 1.38 | Volunteers (members of the Lions Club of Looe) contribute to the objectives by organising and resourcing the fund raising, community events and agreeing the distribution of grant monies. With a diverse range of volunteers abilities and available time, the contributions vary in scale and type. From this diverse contribution also take many forms such as use and loan of personal and business assets in order to achieve the objectives. One member loans two fields for the running of the car boot sales, another a tractor and trailer for the Duck Race and so on. All administrative costs are carried by the members. No money raised through charitable collections is used in the administration. |
| Other | The CIO participates fully in the zane, district, country and global Lions Federation of Clubs. |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The main achievements of the Lions Club of Looe remain making a difference in the local community, both for individuals within that community and the community as a whole. Our community events, such as the Looe Carnival week would not happen without the Lions Club. Our expertise in arranging and marshalling these events is used to assist other organisations with their events including the Christmas Lantern Procession organised by the |
Town Council. Our community minibus has been extensively utilised by both local groups and we have arranged weekly trips for the elderly. In addition, we have also provided musical instruments to schools and learning toys to nurseries for pre-school children. All of this will aid child development in the local area. On a more individual basis we have provided some domestic appliances to help disabled individuals and provided occasional help in people’s homes including moving furniture and transporting hospital beds. Overall, the Lions Club of Looe has done what it has always done in helping the local community in whatever way it can. Internationally under the Lions banner, members participated in two humanitarian aid missions to Ukraine. One to deliver an ambulance to a hospital in Kyiv and the second to deliver an ambulance to Dobroslav Regional Hospital plus two vans to Odesan charities. All the ambulances were full of medical aid and the van full of humanitarian aid.
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
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|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21The financial position of Looe Lions Club remains static as seen in the certified accounts. |
Please see the attached accounts. The financial position of Looe Lions Club remains static as seen in the accounts. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves are only held when a long-term project is undertaken which will require time to fund. |
| Amount of reserves held | Para 1.22 | Nil |
| Reasons for holding zero reserves |
Para 1.22 | No long-term projects have been undertaken at the present time. |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | There are no current financial uncertainties relating charity continuing as we have no current or long-term liabilities. |
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
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|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
N/A | |
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Standard Lions CIO Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | The members of the Directors Board of The Lions Club of Looe are appointed as Trustees of the CIO. |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
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|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Looe Lions Club |
|---|---|
| Other name the charity uses | The Lions Club of Looe |
| Registered charity number | 1179335 |
| Charity’s principal address | Coldwells House Pelynt Looe PL13 2JX |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 |
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 |
Trustee name | Office (if any) | Office (if any) | Dates acted if not for whole year |
Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|---|---|---|
| Peter Kingham | |||||||
| Andrew French | |||||||
| Nigel White | |||||||
| Carole White | |||||||
| Hedley Martin | |||||||
| Phil Gibson | |||||||
| Sam Tanner | |||||||
| Eileen Holford | |||||||
| Guy Quint | |||||||
| Corporate trustees–names of the directors at the date the report was approved Director name N/A |
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| Director name | |||||||
| N/A | |||||||
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| N/A | ||
Funds held as custodian trustees on behalf of others
Description of the assets None held. held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations The trustees declare that they have approved the trustees, report above. Slgned on behalf of the charity's tru Slgnaturels) Full nama{s Nigel White Andy French Position {eg Secretary, Chair, etc) President Date 2810412026
Lions Club of Looe
Income and Expenditure Account for the year ended 30 June 2025
Consolidated Charity, Minibus and Fundraising Account
| 30-Jun-24 £ 1463.08 6103.68 0.00 4170.73 5035.00 603.35 2370.70 2240.91 1704.87 563.04 11231.35 0 205.00 260.57 10311.00 1826.27 1881.43 3575.15 520.39 2267.58 93.05 4685.89 1826.51 10016.21 1939.62 109.78 |
£ Income: £ Donations received 573.48 Donation Refund 500 Carnival 6202.66 Sundries 285.53 Car Boot Sales 5499.30 Duck Race 5672.85 Christmas Hamper Donations 0.00 Minibus Donations 2101.40 Rally Day 2420.22 Easter Egg Hunt & Hampers 1625.39 Santa's Tours Donations 675.98 Ukraine Income 29786.3 Transfers from Ukraine Account to Grant -13009.27 Quiz Night 0.00 Bank Refund 0.00 Halloween Night 208.00 Ukraine Account Interest 51.50 Ukraine Account Direct Donations 1951.00 35952.28 Total Income Expenditure: Donations Made 11850.00 Duck Race 1350.00 Car Boot Sales 914.91 Minibus Expenses 2641.14 Easter Egg Hunt & Hampers 743.39 Sundries 1883.78 Insurance 0.00 Carnival 3521.69 Rally Day 1315.14 Ukraine Trips 19886.13 Christmas Hampers 0.00 Santa's Arrival 63.62 Minibus Maintenance (Fund Raising Acc) 1061.56 39052.88 -3100.6 Surplus/Deficit (-) for year -687.02 15896.86 Opening Balance 1 July 2024 12796.26 12796.26 Funds Available 30 June 2025 12109.24 |
£ 44544.34 45231.36 |
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Presented by :
Honorary Treasurer