2023-06-30-accounts

Trustees’ Annual Report for the period

From 01 July 2022 To 30 June 2023

Charity name: Looe Lions Club

Charity registration number: 1179335

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The Objects of the Club as set out in the constitution (numerical references are to the constitution) and are such purposes as are exclusively charitable in England & Wales, including in particular: 3.1.1 the advancement of citizenship by: 3.1.1.1 promoting the principles of good citizenship; 3.1.1.2 encouraging members to take an active interest in the civic, cultural, social and moral welfare of the community; 3.1.1.3 providing a forum for the open discussion of all matters of public interest; provided that partisan politics and sectarian religion shall not be debated by members; 3.1.1.4 encouraging service-minded people to serve their community without personal reward and encouraging the promotion of high ethical standards in commerce, industry, professions, public works and private endeavours; 3.1.1.5 supporting youth to develop their skills, capacities and capabilities to enable them to participate in society as mature and responsible individuals; 3.1.2 promoting the Voluntary Sector for the public benefit by associating with local authorities in a common effort to advance education and provide facilities in the interests of social welfare for recreation or other leisure time occupation to improve the conditions of life of people in local, national and international communities;

			3.1.3 promoting volunteering; 3.1.4 the relief of poverty and the relief of those in need in particular by providing humanitarian aid and disaster relief; 3.1.5 the advancement of health or the saving of lives by preventing avoidable blindness, assisting disabled people to lead independent lives or helping to prevent or manage health issues; 3.1.6 promoting for the benefit of the public the conservation protection and improvement of the physical and natural environment; and/or 3.1.7 promoting community participation in healthy recreation.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19		In support of the objectives, as stated above, Looe Lions Club have 3 types of activity: 1. Fundrasing 2. Community Events (possibly with an element of fund raising) 3. Grant making The main activities as shown in the annual financial report are as follows: Fundraising Car Boot Sales Advertising in event programmes Duck Race (Lottery) Easter Egg raffle Christmas Hamper raffle Community Events Carnival Week Rally Day Easter Egg Hunt Arrival of Father Christmas Seniors Christmas events Coast & Cove Walk/Run Secondary support for various community events organised by associated bodies. Grant Making Grants are made to organisations and individuals in line with the Grant Making Policy with priority to local good causes but support made to national and international campaigns.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18		All trustees have highlighted to them their responsibilities prior to becoming a trustee and sign a declaration to confirm their understanding.

Additional information (optional)

You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	 The Objects of The Lions Club of Looe Under the terms of the Clubs’ Constitution, Trustees apply funds at their discretion, making grants where they believe that their contribution will make a real difference. We can only make grants in furtherance of our charitable objects; these details of the Objects of the Club are shown in the Annex to the document.  Priorities for Support The number of applications that can be supported is, of necessity, limited to the amount of funds available for distribution in any one year. The Trustees have determined that the priorities for funding will be:  subject to other elements of the Trustees grant-making policy, no restrictions are imposed on the purpose for which a grant may be made; thus applications for support towards capital projects, other projects or core costs are considered;  as there are numerous Lions Clubs in the UK, applications from the Looe and surrounding areas are generally given a priority, with those in the county of Cornwall also being considered. Trustees also consider international funding requests referred to them and by the Lions International organisation;  candidates for support and/or grants are all considered on their own merits, following discussion and possible investigation by the club membership. However, given that most of the available funds are raised within the local community, those candidates that are local are given special consideration. Using the former as a guiding principle the following are examples of areas adopted for support, however this is not an exhastive list: o Local charities - youth groups, groups working with the elderly, residential and nursing homes, individual appeals; o Youth and children’s organisations - sport related groups or individuals, scouting and

guiding, youth club activities, young people undertaking overseas assignments; o Community facilities - relief of hardship for individuals and families, village hall projects, community group initiatives.

The above priorities in this policy will be reviewed every year following the election of the new board of Trustees in March/April (or more often if deemed appropriate by the Trustees), and may be changed in accordance with the Trustees’ view of the most effective application of available funds at any point in time following recommendations from a majority of the club membership.  Principles In awarding grants, the Trustees will apply the following principles:

• Trustees will not normally support applications from large national charities (unless it is from and for the local branch use) or charities dedicated to issues deemed by the Trustees to be already well funded;

• Trustees will work with other organisations to fund initiatives beyond the financial scope of a single organisation;

• all applications from previous recipients of grants or from previously unsuccessful applicants will be considered by Trustees on their own merits. Although Trustees will have regard to the outcome of the previous grant, any new application will not receive preferential or adverse consideration.

 Exclusions

The Trustees will not normally approve the use of funds for:

• medical research projects of international, national or locally based charities;

• the purposes for which government has a statutory responsibility to provide;

• political groups and sectarian religion.

 Grant Application Process All applications for grants should be

made to Lion Secretary in writing or via email.

Before awarding a grant to an organisation or an individual, the Trustees require that the applicant should:

• inform the Trustees of the purpose of the application, details of the project, the way in which the grant will be used and how it will be managed effectively for its intended purpose;

• provide adequate information regarding the identity and financial status of the applicant and/or of the status of the person(s) who will carry out the project/work;

• demonstrate that the recipient (whether an organisation or an individual) has and will be adequately insured both in relation to any equipment and facilities purchased by the grant; also in relation to any risk of injury by reason of the project or purpose for which the grant is awarded;

• all equipment purchased with the grant is owned and remains the property of the grant recipient (whether an organisation or an individual);

• on receipt of the grant, either by cheque or through bank transfer, a written acknowledgement of the receipt is to be issued to the Lion Secretary;

• to comply with the Data Protection Act 1998, applicants are required to consent to the use of personal data supplied by them in the processing and review of their application. This includes transfer to and use by such individuals and organisations as the Trustees deem appropriate. The Trustees require the assurance of the applicant that personal data about any other individual is supplied to the Trustees with his/her consent. At the point of submitting application, applicants are asked to confirm this consent and assurance.

 Assessment Process

The assessment process will be that:

• Applications will be considered by the club members at the next General Meeting after receipt of

the application. Applications will be subject to assessment to ensure that they meet the basic criteria for funding. The merits of each application will be assessed by the club members and proposals may be voted on for the form and scale of any grant which will become a recommendation to the Trustees;

• The Trustees, taking due consideration of the successful proposals recommended by the club members, will agree a final grant at the Trustees meeting that will immediately follow the club’s General meeting. The Trustees will aim to write to all applicants informing them of the outcome of their application for funding within three months of the date of the application;

• Trustees will not be obliged to provide an explanation to the applicant should their application be unsuccessful, however Trustees do realise the importance of feedback and will, where appropriate, provide suitable comment to the applicant;

 Applicants should note that Trustees receive far more applications than they have funds to support. Even if a project fits with the criteria and priorities of the Trustees and a detailed assessment has been made, Trustees may still be unable to provide the grant;

 Any grant greater than £2,000 will require consideration and recommendation at two consecutive club General Meetings;

• If exceptional circumstances require that a decision cannot wait until the next General Meeting then the following process will be followed:

◦ The club membership will be informed of the application requiring urgent resolution with a recommendation by the Lion President. Lion Secretary will ensure that this is communicated by email or phone to all members with responses and comments forwarded to the Lion

Secretary within a specified time frame..

• The Trustees will reply with one of three option, agreement, rejection or request for a Trustees meeting. If seven Trustees vote in agreement then the Presidential proposal will be adopted, otherwise rejection or a Trustee meeting will be called at the discretion of the Lion President;

• No grant greater than £1,000 can be made via this process;

• ◦ A report will be given to the members at the next General Meeting explaining the outcome.

 Monitoring and Publicity It is the policy of the Trustees to monitor at their discretion, all grants made. Where the grant is for an extended period, project progress should be reported on a regular basis. In addition to reports detailing progress, grant recipients are expected to provide:

• a statement of how the grant monies have been spent, this may be in writing or to take up the opportunity (where appropriate) to visit the Club at a General Meeting to deliver a personal report of how the grant has been spent;

• details (where appropriate) of other funds applied to the same project;

• Trustees or their representative(s) may, where appropriate, visit the applicant to view the progress/success of the project and see how and where the grant has been spent.

Trustees ask applicants to consent to the use of their information and project details for publicity purposes, including on-line, in print and otherwise. ANNEX

The Objects of the Club are such purposes as are exclusively charitable in England & Wales, including in particular:

• the advancement of citizenship by:

• promoting the principles of good citizenship;

• encouraging members to take an active interest in the civic, cultural, social and moral welfare of the community;

• providing a forum for the open discussion of all matters of public interest; provided that partisan politics and sectarian religion shall not be debated by members;

• ◦ encouraging service-minded people to serve their community without personal reward and encouraging the promotion of high ethical standards in commerce, industry, professions, public works and private endeavours;

• ◦ supporting youth to develop their skills, capacities and capabilities to enable them to participate in society as mature and responsible individuals;

• promoting the Voluntary Sector for the public benefit by associating with local authorities in a common effort to advance education and provide facilities in the interests of social welfare for recreation or other leisure time occupation to improve the conditions of life of people in local, national and international communities;

• promoting volunteering;  the relief of poverty and the relief of those in need in particular by providing humanitarian aid and disaster relief;

• the advancement of health or the saving of lives by preventing avoidable blindness, assisting disabled people to lead independent lives or helping to prevent or manage health issues;

• promoting for the benefit of the public the conservation protection and improvement of the physical and natural environment; and/or

• promoting community participation in healthy recreation.

• Nothing in the constitution shall authorise an application of the property of the Club for the purposes which are not charitable in accordance with section 7 of the Charities and Trustee Investment (Scotland) Act 2005 and section 2 of the Charities Act (Northern Ireland) 2008. Social investment does not form a

• Para 1.38 material part of the charitable and

• Policy on social investment investment activities. including program related investment

Contribution made by volunteers	Para 1.38	Volunteers (members of the Lions Club of Looe) contribute to the objectives by organising and resourcing the fund raising, community events and agreeing the distribution of grant monies. With a diverse range of volunteers abilities and available time, the contributions vary in scale and type. From this diversity contribuntion also take many forms such as use and loan of personal and business assets in order to achieve the objectives. One member loans two fields for the running of the car boot sales, another a tractor and trailer for the Duck Race and so on. All administrative costs are carried by the members. No money raised through charitable collections is used in the administration.
Other		The CIO participates fully in the zane, district, country and global Lions Federation of Clubs.

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41

Performance of fundraising activities against objectives Para 1.41 set Investment performance Para 1.41 against objectives Other

Financial Review

Review of the charity’s Para 1.21 financial position at the end of the period Statement explaining the Para 1.22 policy for holding reserves stating why they are held Amount of reserves held Para 1.22 Reasons for holding zero Para 1.22 reserves Details of fund materially in Para 1.24 deficit Explanation of any Para 1.23 uncertainties about the charity continuing as a going concern

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:		N/A
Type of governing document (trust deed, royal charter)	Para 1.25	Standard Lions CIO Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	The members of the Directors Board of The Lions Club of Looe are appointed as Trustees of the CIO.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Looe Lions Club
Other name the charity uses	The Lions Club of Looe
Registered charity number	1179335
Charity’s principal address	Coldwells House Pelynt Looe PL13 2JX

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17	1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17	Trustee name	Office (if any)	Office (if any)	Dates acted if not for whole year	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
		Peter Kingham
		Andy French
		Nigel White
		Carole White
		Simon Rawe
		Hedley Martin
		Phil Gibson
		Sam Tanner
		Eileen Holford
		Guy Quint
		Corporate trustees–names of the directors at the date the report was approved Director name N/A
		Director name
		N/A

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
N/A

Funds held as custodian trustees on behalf of others

Description of the assets None held. held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations The trustees declare that they have approved the trustees, report above. Signed on behalf of the c ari 's trust Signature(s) Full name{s) AD(2AKJTr2JV Position (eg Secretary* Chair, etc) Date

Lions Club of Looe

Income and Expenditure Account for the year ended 30 June 2023

Consolidated Charity Account and Fundraising Account

30-Jun-22 £ 1810.03 258.98 4800.33 4900.00 1491.91 215.00 1390.53 12434.28 724.71 5103.45 1400.00 455.89 2023.79 409.01 332.00 6467.54 92.45	£ Income: Donations received Carnival Sundries Car Boot Sales Duck Race Christmas Hamper Donations Minibus Donations Rally Day Easter Egg Hunt & Hampers Queen's Jubilee Celebration Santa's Tours Donations Refund From LCI 28025.77 Total Income Expenditure: Donations Made Duck Race Car Boot Sales Minibus Maintenance Easter Egg Hunt & Hampers Sundries Queen's Jubilee Celebration Insurance Carnival Rally Day Ukraine Trips Christmas Hampers Santa's Arrival 16284.13 11741.64 Surplus/Deficit (-) for year 8865.34 Opening Balance 1 July 2022 20606.98 Funds Available 30 June 2023	£ 4517.31 3467 0.00 4805.62 4962.00 330.18 475.00 4075.63 1716.22 619.36 100 11786.59 1300.00 1044.45 2271.35 518.27 815.69 2316.55 3140.95 1596.43 3277.54 1654.05 56.57 -4710.12 20606.98 15896.86	£ 25068.32 29778.44

Presented by :

Honorary Treasurer

Lions Club of Looe

Income and Expenditure Account for the year ended 30 June 2023

Charity Account

Income:

£ £

Transfers from Fundraising Account 9000.00 LCI Appeal Refund 100.00 Total Income 9100.00

Expenditure:

Donations LCI District 105SW 144.00 Sheila's School of Dance 350.00 Boundless Trust 1000.00 Looe Breathers 610.00 LCI District 105SW 1000.00 Miss Sian White Donation 250.00 LCI District 105SW 250.00 Looe Youth Theatre 500.00 The British Red Cross 564.59 Boundless Trust 500.00 Lanreath Amenities 250.00 Cornwall Hospice Care 1468.00 LCI District 105SW 100.00 Plant One Cornwall 800.00 Bridge Multi Academy 200.00 West Looe Playgroup 300.00 Looe Town Football Club 500.00 DEC Earthquake Appeal 1000.00 Louisa Chisholm 500.00 Keltique 400.00 D. Mitchell 600.00 Sheila's School of Dance 500.00 Total Expenditure Deficit for year Opening Balance 1 July 2022 Funds Available 30 June 2023 Represented by: Closing bank balance 30th June 2023	11786.59
	-2686.59 11691.35
	9004.76 9004.76

Presented by :

Honorary Treasurer

Lions Club of Looe

Income and Expenditure Account for the year ended 30 June 2023

Fundraising Account

	Fundraising Account
30-Jun-22 £ 1810.03 4800.33 4900.00 215.00 1491.91 724.71 1390.53 12434.28 258.98 10000.00 1400.00 2023.79 455.89 332.00 409.01 6467.54 92.45	£ Income: £ Donations received 4517.31 Carnival 3467 Car Boot Sales 4805.62 Duck Race 4962.00 Minibus Donations 475.00 Rally Day 4075.63 Christmas Hamper Donations 330.18 Santa's Tour Donations 619.36 Easter Egg Hunt & Hampers 1716.22 Queens Jubilee Celebration Sundries 28025.77 Total Income Expenditure: Transferred to Charity Account 9000.00 Duck Race 1300.00 Minibus Maintenance 2271.35 Car Boot Sales 1044.45 Sundries 815.69 Easter Egg Hunt & Hampers 518.27 Queens Jubilee Celebration Insurance 2316.55 Carnival 3140.95 Rally Day 1596.43 Ukraine Trips 3277.54 Christmas Hampers 1654.05 Santa's Arrival 56.57 21180.68 Total Expenditure 6845.09 Surplus/Deficit (-) for year 2070.54 Opening Balance 1 July 2022 8915.63 Funds Available 30 June 2023	£ 24968.32 26991.85
		-2023.53 8915.63 6892.10

Presented by :

Honorary Treasurer

Lions Club of Looe

Income and Expenditure Account for the year ended 30 June 2023

General Account

30-Jun-22 £ 2415.00 115.00 1391.00 170.00 1117.80 856.30 268.40 1367.90	£ Income: £ Members Subcriptions 2645.00 Sundries 190.50 Charter Night 859.00 Donations 87.50 Gift Aid 995.44 Christmas Party 659.15 Handover Meal 459.00 4091.00 Total Income Expenditure: International Dues 1284.93 District Dues 1352.88 Sundries 170.00 Charter Night 981.50 Handover Dinner 456.00 Christmas Party 748.75 3610.40 Total Expenditure 480.60 Surplus/Deficit (-) for year 2119.51 Opening Balance 1 July 2022 2600.11 Funds Available 30 June 2023	£ 5895.59 4994.06 901.53 2600.11
		3501.64

Presented by :

Honorary Treasurer

Lions Club of Looe statement of Assets and Liabilities - 30 June 2023

Assets

The Lions Club of Looe purchased a Community Minibus in cost of £12,054.00 in October 2018. The purchase was made with funds donated for the purpose. While the Lions Club of Looe is the registered keeper of the minibus any proceeds from the sale of the asset would either be used to purchase another community minibus or distributed as charitable donations.

The only assets of the Lions Club of Looe are the club’s regalia which has a nominal value and the balance of the club’s administration bank account. The balance of the reconciled administration bank account as at the 30 June 2023 was £3501.64 credit.

Liabilities

The Lions Club of Looe has no Liabilities.

Honorary Treasurer

ns Club of Looe have examined the Tecords, bank statements and schedules in support of the Income & Expenditure Accounts for the Fund Raising, Chariiy and General accounts for the year ended 30 June 2023 and can confimi that the said Accounts are in accordance therewith. I believe the said Accounts are a fair and accurate record of the activities of the Lions Club of Looe. Signed Kathy French ACMA CGMA 16, April 2024