## **Trustees’ Annual Report for the period** **From 01 July 2021 To 30 June 2022** ## **Charity name: Looe Lions Club** ## **Charity registration number: 1179335** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The Objects of the Club as set out in the**
**constitution (numerical references are to**
**the constitution) and are such purposes**
**as are exclusively charitable in**
**England & Wales, including in particular:**
**3.1.1 the advancement of citizenship by:**
**3.1.1.1 promoting the principles of good**
**citizenship;**
**3.1.1.2 encouraging members to take an**
**active interest in the civic,**
**cultural, social and moral welfare of the**
**community;**
**3.1.1.3 providing a forum for the open**
**discussion of all matters of**
**public interest; provided that partisan**
**politics and sectarian**
**religion shall not be debated by**
**members;**
**3.1.1.4 encouraging service-minded**
**people to serve their community**
**without personal reward and encouraging**
**the promotion of**
**high ethical standards in commerce,**
**industry, professions,**
**public works and private endeavours;**
**3.1.1.5 supporting youth to develop their**
**skills, capacities and**
**capabilities to enable them to participate**
**in society as mature**
**and responsible individuals;**
**3.1.2 promoting the Voluntary Sector for**
**the public benefit by**
**associating with local authorities in a**
**common effort to advance**
**education and provide facilities in the**
**interests of social welfare for**
**recreation or other leisure time**
**occupation to improve the**
**conditions of life of people in local,**
**national and international**
**communities;**| ||||**3.1.3 promoting volunteering;**
**3.1.4 the relief of poverty and the relief of**
**those in need in particular by**
**providing humanitarian aid and disaster**
**relief;**
**3.1.5 the advancement of health or the**
**saving of lives by preventing**
**avoidable blindness, assisting disabled**
**people to lead independent**
**lives or helping to prevent or manage**
**health issues;**
**3.1.6 promoting for the benefit of the**
**public the conservation protection**
**and improvement of the physical and**
**natural environment; and/or**
**3.1.7 promoting community participation**
**in healthy recreation.**| |---|---|---|---| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19||**In support of the objectives, as stated**
**above, Looe Lions Club have 3 types of**
**activity:**
**1.**
**Fundrasing**
**2.**
**Community Events (possibly with**
**an element of fund raising)**
**3.**
**Grant making**
**The main activities as shown in the**
**annual financial report are as follows:**
**Fundraising**
**Car Boot Sales**
**Advertising in event programmes**
**Duck Race (Lottery)**
**Easter Egg raffle**
**Christmas Hamper raffle**
**Community Events**
**Carnival Week**
**Rally Day**
**Easter Egg Hunt**
**Arrival of Father Christmas**
**Seniors Christmas events**
**Coast & Cove Walk/Run**
**Secondary support for various**
**community events organised by**
**associated bodies.**
**Grant Making**
**Grants are made to organisations and**
**individuals in line with the Grant Making**
**Policy with priority to local good causes**
**but support made to national and**
**international campaigns.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18||**All trustees have highlighted to them**
**their responsibilities prior to becoming a**
**trustee and sign a declaration to confirm**
**their understanding.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference||| |---|---|---|---| |Policy on grant making|Para 1.38|
**The Objects of The Lions Club of Looe**
**Under the terms of the Clubs’**
**Constitution, Trustees apply funds at**
**their discretion, making grants where**
**they believe that their contribution will**
**make a real difference. We can only**
**make grants in furtherance of our**
**charitable objects; these details of the**
**Objects of the Club are shown in the**
**Annex to the document.**

**Priorities for Support**
**The number of applications that can be**
**supported is, of necessity, limited to the**
**amount of funds available for distribution**
**in any one year. The Trustees have**
**determined that the priorities for funding**
**will be:**

**subject to other elements of the**
**Trustees grant-making policy, no**
**restrictions are imposed on the**
**purpose for which a grant may be**
**made; thus applications for**
**support towards capital projects,**
**other projects or core costs are**
**considered;**

**as there are numerous Lions**
**Clubs in the UK, applications from**
**the Looe and surrounding areas**
**are generally given a priority, with**
**those in the county of Cornwall**
**also being considered. Trustees**
**also**
**consider**
**international**
**funding requests referred to them**
**and by the Lions International**
**organisation;**

**candidates for support and/or**
**grants are all considered on their**
**own merits, following discussion**
**and possible investigation by the**
**club membership. However, given**
**that most of the available funds**
**are raised within the local**
**community, those candidates that**
**are local are given special**
**consideration. Using the former**
**as a guiding principle the**
**following are examples of areas**
**adopted for support, however this**
**is not an exhastive list:**
**o**
**Local charities**
**- youth**
**groups, groups working**
**with the elderly, residential**
**and**
**nursing**
**homes,**
**individual appeals;**
**o**
**Youth**
**and**
**children’s**
**organisations**
**-**
**sport**
**related**
**groups**
**or**
**individuals, scouting and**|| **guiding, youth club activities, young people undertaking overseas assignments; o Community facilities - relief of hardship for individuals and families, village hall projects, community group initiatives.** **The above priorities in this policy will be reviewed every year following the election of the new board of Trustees in March/April (or more often if deemed appropriate by the Trustees), and may be changed in accordance with the Trustees’ view of the most effective application of available funds at any point in time following recommendations from a majority of the club membership.**  **Principles In awarding grants, the Trustees will apply the following principles:** - **Trustees will not normally support applications from large national charities (unless it is from and for the local branch use) or charities dedicated to issues deemed by the Trustees to be already well funded;** - **Trustees will work with other organisations to fund initiatives beyond the financial scope of a single organisation;** - **all applications from previous recipients of grants or from previously unsuccessful applicants will be considered by Trustees on their own merits. Although Trustees will have regard to the outcome of the previous grant, any new application will not receive preferential or adverse consideration.** ##  **Exclusions** **The Trustees will not normally approve the use of funds for:** - **medical research projects of international, national or locally based charities;** - **the purposes for which government has a statutory responsibility to provide;** - **political groups and sectarian religion.**  **Grant Application Process** **All applications for grants should be made to Lion Secretary in writing or via email.** **Before awarding a grant to an organisation or an individual, the Trustees require that the applicant should:** - **inform the Trustees of the purpose of the application, details of the project, the way in which the grant will be used and how it will be managed effectively for its intended purpose;** - **provide adequate information regarding the identity and financial status of the applicant and/or of the status of the person(s) who will carry out the project/work;** - **demonstrate that the recipient (whether an organisation or an individual) has and will be adequately insured both in relation to any equipment and facilities purchased by the grant; also in relation to any risk of injury by reason of the project or purpose for which the grant is awarded;** - **all equipment purchased with the grant is owned and remains the property of the grant recipient (whether an organisation or an individual);** - **on receipt of the grant, either by cheque or through bank transfer, a written acknowledgement of the receipt is to be issued to the Lion Secretary;** - **to comply with the Data Protection Act 1998, applicants are required to consent to the use of personal data supplied by them in the processing and review of their application. This includes transfer to and use by such individuals and organisations as the Trustees deem appropriate. The Trustees require the assurance of the applicant that personal data about any other individual is supplied to the Trustees with his/her consent. At the point of submitting application, applicants are asked to confirm this consent and assurance.** ##  **Assessment Process** **The assessment process will be that:**  **Applications will be considered by the club members at the next** **General Meeting after receipt of the application. Applications will be subject to assessment to ensure that they meet the basic criteria for funding. The merits of each application will be assessed by the club members and proposals may be voted on for the form and scale of any grant which will become a recommendation to the Trustees;**  **The Trustees, taking due consideration of the successful proposals recommended by the club members, will agree a final grant at the Trustees meeting that will immediately follow the club’s General meeting. The Trustees will aim to write to all applicants informing them of the outcome of their application for funding within three months of the date of the application;**  **Trustees will not be obliged to provide an explanation to the applicant should their application be unsuccessful, however Trustees do realise the importance of feedback and will, where appropriate, provide suitable comment to the applicant;**  **Applicants should note that Trustees receive far more applications than they have funds to support. Even if a project fits with the criteria and priorities of the Trustees and a detailed assessment has been made, Trustees may still be unable to provide the grant;**  **Any grant greater than £2,000 will require consideration and recommendation at two consecutive club General Meetings;**  **If exceptional circumstances require that a decision cannot wait until the next General Meeting then the following process will be followed:** ◦ **The club membership will be informed of the application requiring urgent resolution with a recommendation by the Lion President. Lion Secretary will ensure that this is communicated by email or phone to all members with responses and comments** **forwarded to the Lion Secretary within a specified time frame..** - **The Trustees will reply with one of three option, agreement, rejection or request for a Trustees meeting. If seven Trustees vote in agreement then the Presidential proposal will be adopted, otherwise rejection or a Trustee meeting will be called at the discretion of the Lion President;** - **No grant greater than £1,000 can be made via this process;** - ◦ **A report will be given to the members at the next General Meeting explaining the outcome.**  **Monitoring and Publicity** **It is the policy of the Trustees to monitor at their discretion, all grants made. Where the grant is for an extended period, project progress should be reported on a regular basis. In addition to reports detailing progress, grant recipients are expected to provide:** - **a statement of how the grant monies have been spent, this may be in writing or to take up the opportunity (where appropriate) to visit the Club at a General Meeting to deliver a personal report of how the grant has been spent;** - **details (where appropriate) of other funds applied to the same project;** - **Trustees or their representative(s) may, where appropriate, visit the applicant to view the progress/success of the project and see how and where the grant has been spent.** **Trustees ask applicants to consent to the use of their information and project details for publicity purposes, including on-line, in print and otherwise. ANNEX** **The Objects of the Club are such purposes as are exclusively charitable in England & Wales, including in particular:** - **the advancement of citizenship by:** - **promoting the principles of good citizenship;** - **encouraging members to take an active interest in the civic, cultural, social and moral** - **welfare of the community;** - ◦ **providing a forum for the open discussion of all matters of public interest; provided that partisan politics and sectarian religion shall not be debated by members;** - ◦ **encouraging service-minded people to serve their community without personal reward and encouraging the promotion of high ethical standards in commerce, industry, professions, public works and private endeavours;** - ◦ **supporting youth to develop their skills, capacities and capabilities to enable them to participate in society as mature and responsible individuals;** - **promoting the Voluntary Sector for the public benefit by associating with local authorities in a common effort to advance education and provide facilities in the interests of social welfare for recreation or other leisure time occupation to improve the conditions of life of people in local, national and international communities;** - **promoting volunteering;**  **the relief of poverty and the relief of those in need in particular by providing humanitarian aid and disaster relief;** - **the advancement of health or the saving of lives by preventing avoidable blindness, assisting disabled people to lead independent lives or helping to prevent or manage health issues;** - **promoting for the benefit of the public the conservation protection and improvement of the physical and natural environment; and/or** - **promoting community participation in healthy recreation.** - **Nothing in the constitution shall authorise an application of the property of the Club for the purposes which are not charitable in accordance with section 7 of the Charities and Trustee Investment (Scotland) Act 2005 and section 2 of the Charities Act (Northern Ireland) 2008.** Policy on social investment including program related Para 1.38 **Social investment does not form a material part of the charitable and investment activities.** |investment||| |---|---|---| |Contribution made by
volunteers|Para 1.38|**Volunteers (members of the Lions Club of**
**Looe) contribute to the objectives by**
**organising and resourcing the fund**
**raising, community events and agreeing**
**the distribution of grant monies.**
**With a diverse range of volunteers**
**abilities and available time, the**
**contributions vary in scale and type.**
**From this diversity contribuntion also**
**take many forms such as use and loan of**
**personal and business assets in order to**
**achieve the objectives. One member**
**loans two fields for the running of the car**
**boot sales, another a tractor and trailer**
**for the Duck Race and so on.**
**All administrative costs are carried by the**
**members. No money raised through**
**charitable collections is used in the**
**administration.**| |Other||**The CIO participates fully in the zane,**
**district, country and global Lions**
**Federation of Clubs.**| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|| **Additional information (optional)** You may choose to include further statements where relevant about: Achievements against Para 1.41 |objectives set||| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** Review of the charity’s Para 1.21 financial position at the end of the period Statement explaining the Para 1.22 policy for holding reserves stating why they are held Amount of reserves held Para 1.22 Reasons for holding zero Para 1.22 reserves Details of fund materially in Para 1.24 deficit Explanation of any Para 1.23 uncertainties about the charity continuing as a going concern ## **Additional information (optional)** |**Additional information (optional)**|**Additional information (optional)**|**Additional information (optional)**| |---|---|---| |You may choose to include further statements where relevant about:||| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||**N/A**| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Standard Lions CIO Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**The members of the Directors Board of**
**The Lions Club of Looe are appointed as**
**Trustees of the CIO.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction and
training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Looe Lions Club| |---|---| |Other name the charity uses|The Lions Club of Looe| |Registered charity number|1179335| |Charity’s principal address|Coldwells House
Pelynt
Looe
PL13 2JX| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Peter Kingham|||| ||Andy French|||| ||Nigel White|||| ||Carole White|||| ||Mark Grassam|||| ||Hedley Martin|||| ||Phil Gibson|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |Corporate trustees–names of the directors at the date the report was approved|Corporate trustees–names of the directors at the date the report was approved|Corporate trustees–names of the directors at the date the report was approved| |---|---|---| |**Director name**||| |**N/A**||| |||| |||| |||| |||| |||| |Name of trustees holding title to property belonging to the charity||| |**Trustee name**|**Dates acted if not for whole year**|| |**N/A**||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets **None held.** held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** **Position (eg Secretary, Chair, etc)** **Date** Lions Club of I￿oe Income and Expendlture Aceount for the year ended 30 June 2022 Charity Account Ineome: TTaDsfers from Fundraising Account i oooo.00 Total Income ioooo.00 Expenditure= Donations Lions MD Youth Trust Christtnas Hamper Distribution Looe Community Meals Pelynt Partsh Council (Defribrillator Donation) LCI Ukrnine Refugee Fund Disast¢rs Emergency Committee (ljkraine) 144.00 1659.45 lo1￿.00 iooo.00 300.00 iooo.00 'rotaI Expend1tL￿e 5103.45 Deficit for year Opening Balance l Juty 2021 Funds Available 30 June 2022 4896.55 6794.80 11691.35 Represented by: Closing bank balance 30th June 2022 11691.35 Presented by '. Honorary Treasurer Lions Club of Looe Income and Expenditure Account for the year ended 30 JuDe 2022 Fuhdrai8ing Account 30-Jun-21 Ineome: 2184.92 Donatio￿$ rK¢ivcd Car Boot Sales 1810.03 4800.33 4900.00 215.00 1491.91 724.71 1390.53 12434.28 258.98 40.00 Minib￿% Donalions ChTiStm&s Hamper Donations Santa's Tour Donations Easler F.gg Hunt & Hampers Queens Jubilee Celebration Sundries 2224.92 Total Income 28025.77 Expendlthre: 1250.00 Transferred to Charity Account Duck Race Minibus MainteDance Car Boot Sales Sundries F.&ster Egg Hunt & Hampers Queens Jubilee Celebration ioooo.00 1400.00 2023.79 455.89 332.00 409.01 6467.54 92.45 1465.38 137.59 83.25 2936.22 Total Expenditure 21180.68 21180.68 -711 J SurpluslT)eficft (-) for y￿r 2781.84 OpeDin% BalAn¢e l Juty 2021 2070.54 Funds Available 30 June 2022 Represented by: Closing bank balance 30tb June 2022 [￿S Cheq￿S Issued but not presented 2070.54 Rcconciled bank balance 30th June 2022 6843.09 2071).$4 8915.63 2070.54 9415.63 500.00 8915.63 Presented by . Honorary Treasurer Lions Club of ￿￿e Income and Expenditure Account for the year ended 30 June 2022 Consolidated Cljarity Account and Fundrai8ing Account 30￿￿tt-21 Ineome: 2184.92 200.00 DOl￿tIons received Sundries Car Boot Sales Duck Race ChristtD&S Hamper IA)natioTh8 Minibus Donations ster Egg Hunt & Hampers Queen's Jubilee Celebration Sanla's Tours Donations 1810.03 258.98 4800.33 4900.00 1491.91 215.00 1390.53 12434.28 724.71 40.00 2424.92 Total Income 28025.77 Exp¢Dditure: 2796.97 Donations Made Duck Race Car Boot Sales Minibus Mainlenance Easter Egg Hunt & Hampers Sundries Queen's Jubilee Celeb￿10￿ I￿suran 5103.45 1400.00 455.89 2023.79 409.01 332.00 &167.54 92.45 1465.38 137.59 83.25 4483.19 16284.13 -205&27 SurpluslDeficit {-) for year 10923.61 Opening Balance l July 2021 8865J4 Funds Avallable 30 JuDe 2022 Represented by: 886534 Closing bank balance 30th June 2022 Le55 Chcqucs 1&8ued not prexDted 8865J4 Recociled bank balance 11741.64 8865J4 21)600.98 21106.98 51)0.00 21)606.98 Presented by . Honorary Treasurer Lions Club of Looe In¢ome And Expenditsre Aceount for the year ended 30 June 2022 Gener*1 Account 30-Jun-21 In¢ome: 2310.00 121.40 Members SubctiptioDS SundTies Chartcr Night Donations 2415.(X) 115.00 1391.00 170.00 35.00 2466.40 Total tncome 4091.00 Expenditure: 1263.02 1236.48 216.14 International Dues District l)ues Sundries Charter Night 1117.80 856.30 268.40 1367.90 2715.64 Total Expenditure 3610.40 -249.24 SurplustDefieit (-) for year 2368.75 Opening Balanee l July 2021 211951 Funds Available 30 Junc 2022 Represented by: Closing bank balance 30th June 2022 IAS Cheques Issued but not Presented 2119.51 Reconciled bank balance 30th June 2022 480.60 2119.51 2600.11 2119.51 2700.11 loo.00 2600.11 Presented by . Honorary Tre&8urcr Lions Club of Looe statement of Awts and Liabilities - 30 June 2022 The Lions Club of Looe purchased a Community minib￿ ID Cost of £12.054.00 in October 2018. The purchase w&s made with fill)ds donaied for the purpo%. Ivbile the Lions Club of Looe is the registered keepcT of thc minibiLS any proceeds from the sale of the &8set would cither be uscd to purchab'e another community minibus OT distributed as charitabl¢ donations. The Only assets of the Lions Club of Looe are the Club's regalia which has a nominal value and the balance of the club's adminislration bank account. The bala￿¢ of th¢ rccon¢ilcd administration bank account as at the 30 June 2022 was £27(X). I I crediL Liabilitle8 The Lions Club of Looe b&s no Liabilities. Honorary Treasurer The Lions Club of Looe I have examined Ihe records, bank staiements and schedules in support of the Income & Expendiiure Accounts for Ihe Fund Raising, Chariiy and General accounis for the year ended 30. June 2022 and can conlimi ihai the said Accounts are in accordance iherewiih. I believe ihe said Accounts are a fair and accuraie record of the activiiies of the Lions Club of Looe. Signed Kaihy French ACMA CGMA Il'January 2023