## **Trustees’ Annual Report for the period** **From 01 July 2020 To 30 June 2021** **Charity name: Looe Lions Club** **Charity registration number: 1179335** ## **Objectives and Activities** **----- Start of picture text -----**
SORP reference
Summary of the purposes Para 1.17 The Objects of the Club as set out
of the charity as set out in the constitution (numerical
in its governing references are to the constitution)
document and are such purposes as are
exclusively charitable in
England & Wales, including in
particular:
3.1.1 the advancement of
citizenship by:
3.1.1.1 promoting the principles of
good citizenship;
3.1.1.2 encouraging members to
take an active interest in the civic,
cultural, social and moral welfare
of the community;
3.1.1.3 providing a forum for the
open discussion of all matters of
public interest; provided that
partisan politics and sectarian
religion shall not be debated by
members;
3.1.1.4 encouraging service-
minded people to serve their
community
without personal reward and
encouraging the promotion of
high ethical standards in
commerce, industry, professions,
public works and private
endeavours;
3.1.1.5 supporting youth to
develop their skills, capacities and
capabilities to enable them to
participate in society as mature
and responsible individuals;
3.1.2 promoting the Voluntary
Sector for the public benefit by
associating with local authorities
in a common effort to advance
education and provide facilities in
**----- End of picture text -----**
**----- Start of picture text -----**
the interests of social welfare for
recreation or other leisure time
occupation to improve the
conditions of life of people in local,
national and international
communities;
3.1.3 promoting volunteering;
3.1.4 the relief of poverty and the
relief of those in need in particular
by
providing humanitarian aid and
disaster relief;
3.1.5 the advancement of health
or the saving of lives by
preventing
avoidable blindness, assisting
disabled people to lead
independent
lives or helping to prevent or
manage health issues;
3.1.6 promoting for the benefit of
the public the conservation
protection
and improvement of the physical
and natural environment; and/or
3.1.7 promoting community
participation in healthy recreation.
Summary of the main Para 1.17 and In support of the objectives, as
1.19
activities in relation to stated above, Looe Lions Club
those purposes for the have 3 types of activity:
public benefit, in 1. Fundrasing
particular, the activities, 2. Community Events (possibly
projects or services with an element of fund
identified in the raising)
accounts. 3. Grant making
The main activities as shown in
the annual financial report are as
follows:
Fundraising
Car Boot Sales
Advertising in event programmes
Duck Race (Lottery)
Easter Egg raffle
Christmas Hamper raffle
Community Events
Carnival Week
Rally Day
Easter Egg Hunt
Arrival of Father Christmas
Seniors Christmas events
Coast & Cove Walk/Run
Secondary support for various
community events organised by
associated bodies.
Grant Making
Grants are made to organisations
**----- End of picture text -----**
**----- Start of picture text -----**
and individuals in line with the
Grant Making Policy with priority
to local good causes but support
made to national and international
campaigns.
Statement confirming Para 1.18 All trustees have highlighted to
whether the trustees them their responsibilities prior to
have had regard to the becoming a trustee and sign a
guidance issued by the declaration to confirm their
Charity Commission on understanding.
public benefit
**----- End of picture text -----**
## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
SORP reference
 The Objects of The Lions Club of
Para 1.38 Looe
Policy on grant making Under the terms of the Clubs’
Constitution, Trustees apply funds
at their discretion, making grants
where they believe that their
contribution will make a real
difference. We can only make
grants in furtherance of our
charitable objects; these details of
the Objects of the Club are shown
in the Annex to the document.
 Priorities for Support
The number of applications that
can be supported is, of necessity,
limited to the amount of funds
available for distribution in any
one year. The Trustees have
determined that the priorities for
funding will be:
 subject to other elements of
the Trustees grant-making
policy, no restrictions are
imposed on the purpose for
which a grant may be made;
thus applications for support
towards capital projects,
other projects or core costs
are considered;
 as there are numerous Lions
Clubs in the UK, applications
from the Looe and
surrounding areas are
generally given a priority,
with those in the county of
Cornwall also being
considered. Trustees also
consider international
funding requests referred to
them and by the Lions
International organisation;
 candidates for support
**----- End of picture text -----**
|**and/or**
**grants**
**are**
**all**|**and/or**
**grants**
**are**
**all**| |---|---| |**considered on their own**|| |**merits, following discussion**|| |**and**|**possible investigation by**| |**the**|**club**
**membership.**| |**However, given that most of**|| |**the **|**available funds are**| |**raised within the local**|| |**community, those candidates**|| |**that **|**are local are given**| |**special consideration. Using**|| |**the **|**former as a guiding**| |**principle the following are**|| |**examples of areas adopted**|| |**for support, however this is**|| |**not an exhastive list:**|| |**o**|**Local charities**
**- youth**| ||**groups,**
**groups**| ||**working**
**with**
**the**| ||**elderly, residential and**| ||**nursing**
**homes,**| ||**individual appeals;**| |**o**|**Youth and children’s**| ||**organisations**
**- sport**| ||**related**
**groups**
**or**| ||**individuals,**
**scouting**| ||**and guiding, youth**| ||**club activities, young**| ||**people**
**undertaking**| ||**overseas assignments;**| |**o**|**Community facilities**
**-**| ||**relief of hardship for**| ||**individuals**
**and**| ||**families, village hall**| ||**projects,**
**community**| ||**group initiatives.**| **The above priorities in this policy will be reviewed every year following the election of the new board of Trustees in March/April (or more often if deemed appropriate by the Trustees), and may be changed in accordance with the Trustees’ view of the most effective application of available funds at any point in time following recommendations from a majority of the club membership.**  **Principles** **In awarding grants, the Trustees will apply the following principles:**  **Trustees will not normally support applications from large national charities (unless it is from and for the** **----- Start of picture text -----**
local branch use) or charities
dedicated to issues deemed
by the Trustees to be already
well funded;
 Trustees will work with other
organisations to fund
initiatives beyond the
financial scope of a single
organisation;
 all applications from
previous recipients of grants
or from previously
unsuccessful applicants will
be considered by Trustees on
their own merits. Although
Trustees will have regard to
the outcome of the previous
grant, any new application
will not receive preferential
or adverse consideration.
 Exclusions
The Trustees will not normally
approve the use of funds for:
 medical research projects of
international, national or
locally based charities;
 the purposes for which
government has a statutory
responsibility to provide;
 political groups and
sectarian religion.
 Grant Application Process
All applications for grants should
be made to Lion Secretary in
writing or via email.
Before awarding a grant to an
organisation or an individual, the
Trustees require that the applicant
should:
 inform the Trustees of the
purpose of the application,
details of the project, the
way in which the grant will
be used and how it will be
managed effectively for its
intended purpose;
 provide adequate
information regarding the
identity and financial status
of the applicant and/or of the
status of the person(s) who
will carry out the
project/work;
 demonstrate that the
**----- End of picture text -----**
|||**recipient**
**(whether**
**an**| |---|---|---| |||**organisation**
**or**
**an**| |||**individual) has and will be**| |||**adequately insured both in**| |||**relation to any equipment**| |||**and facilities purchased by**| |||**the grant; also in relation to**| |||**any risk of injury by reason**| |||**of the project or purpose for**| |||**which the grant is awarded;**| |||**all equipment purchased**| |||**with the grant is owned and**| |||**remains the property of the**| |||**grant recipient (whether an**| |||**organisation**
**or**
**an**| |||**individual);**| |||**on receipt of the grant,**| |||**either by cheque or through**| |||**bank transfer, a written**| |||**acknowledgement of the**| |||**receipt is to be issued to the**| |||**Lion Secretary;**| |||**to comply with the Data**| |||**Protection**
**Act**
**1998,**| |||**applicants are required to**| |||**consent to the use of**| |||**personal data supplied by**| |||**them in the processing and**| |||**review of their application.**| |||**This includes transfer to and**| |||**use by such individuals and**| |||**organisations**
**as**
**the**| |||**Trustees deem appropriate.**| |||**The Trustees require the**| |||**assurance of the applicant**| |||**that personal data about any**| |||**other individual is supplied**| |||**to the Trustees with his/her**| |||**consent. At the point of**| |||**submitting**
**application,**| |||**applicants are asked to**| |||**confrm this consent and**| |||**assurance.**| ||**Assessment Process**|| |**The**||**assessment process will be**| |**that:**|||  **Applications will be considered by the club members at the next General Meeting after receipt of the application. Applications will be subject to assessment to ensure that they meet the basic criteria for funding. The merits of each application will be assessed** **----- Start of picture text -----**
by the club members and
proposals may be voted on
for the form and scale of any
grant which will become a
recommendation to the
Trustees;
 The Trustees, taking due
consideration of the
successful proposals
recommended by the club
members, will agree a final
grant at the Trustees
meeting that will
immediately follow the
club’s General meeting. The
Trustees will aim to write to
all applicants informing
them of the outcome of their
application for funding
within three months of the
date of the application;
 Trustees will not be obliged
to provide an explanation to
the applicant should their
application be unsuccessful,
however Trustees do realise
the importance of feedback
and will, where appropriate,
provide suitable comment to
the applicant;
 Applicants should note that
Trustees receive far more
applications than they have
funds to support. Even if a
project fits with the criteria
and priorities of the Trustees
and a detailed assessment
has been made, Trustees
may still be unable to
provide the grant;
 Any grant greater than
£2,000 will require
consideration and
recommendation at two
consecutive club General
Meetings;
 If exceptional circumstances
require that a decision
cannot wait until the next
General Meeting then the
following process will be
followed:
◦ The club membership will
be informed of the
application requiring
**----- End of picture text -----**
||**urgent resolution with a**| |---|---| ||**recommendation by the**| ||**Lion**
**President.**
**Lion**| ||**Secretary will ensure that**| ||**this is communicated by**| ||**email or phone to all**| ||**members with responses**| ||**and comments forwarded**| ||**to the Lion Secretary**| ||**within a specifed time**| ||**frame..**| |◦|**The Trustees will reply**| ||**with one of three option,**| ||**agreement, rejection or**| ||**request for a Trustees**| ||**meeting. If seven Trustees**| ||**vote in agreement then**| ||**the Presidential proposal**| ||**will**
**be**
**adopted,**| ||**otherwise rejection or a**| ||**Trustee meeting will be**| ||**called at the discretion of**| ||**the Lion President;**| |◦|**No grant greater than**| ||**£1,000 can be made via**| ||**this process;**| |◦|**A report will be given to**| ||**the members at the next**| ||**General**
**Meeting**| ||**explaining the outcome.**| ##  **Monitoring and Publicity** **It is the policy of the Trustees to monitor at their discretion, all grants made. Where the grant is for an extended period, project progress should be reported on a regular basis. In addition to reports detailing progress, grant recipients are expected to provide:** - **a statement of how the grant monies have been spent, this may be in writing or to take up the opportunity (where appropriate) to visit the Club at a General Meeting to deliver a personal report of how the grant has been spent;** - **details (where appropriate) of other funds applied to the same project;** - **Trustees or their representative(s) may, where appropriate, visit the** **----- Start of picture text -----**
applicant to view the
progress/success of the
project and see how and
where the grant has been
spent.
Trustees ask applicants to consent
to the use of their information and
project details for publicity
purposes, including on-line, in
print and otherwise.
ANNEX
The Objects of the Club are such
purposes as are exclusively
charitable in England & Wales,
including in particular:
 the advancement of
citizenship by:
◦ promoting the principles
of good citizenship;
◦ encouraging members to
take an active interest in
the civic, cultural, social
and moral welfare of the
community;
◦ providing a forum for the
open discussion of all
matters of public interest;
provided that partisan
politics and sectarian
religion shall not be
debated by members;
◦ encouraging service-
minded people to serve
their community without
personal reward and
encouraging the
promotion of high ethical
standards in commerce,
industry, professions,
public works and private
endeavours;
◦ supporting youth to
develop their skills,
capacities and capabilities
to enable them to
participate in society as
mature and responsible
individuals;
 promoting the Voluntary
Sector for the public benefit
by associating with local
authorities in a common
effort to advance education
and provide facilities in the
interests of social welfare
for recreation or other
leisure time occupation to
improve the conditions of
**----- End of picture text -----**
**----- Start of picture text -----**
life of people in local,
national and international
communities;
 promoting volunteering;
 the relief of poverty and the
relief of those in need in
particular by providing
humanitarian aid and
disaster relief;
 the advancement of health
or the saving of lives by
preventing avoidable
blindness, assisting disabled
people to lead independent
lives or helping to prevent or
manage health issues;

promoting for the benefit of
the public the conservation
protection and improvement
of the physical and natural
environment; and/or
 promoting community
participation in healthy
recreation.
Nothing in the constitution shall
authorise an application of the
property of the Club for the
purposes which are not charitable
in accordance with section 7 of the
Charities and Trustee Investment
(Scotland) Act 2005 and section 2
of the Charities Act (Northern
Ireland) 2008.
Social investment does not form a
Para 1.38 material part of the charitable and
Policy on social investment activities.
investment including
program related
investment
Volunteers (members of the Lions
Para 1.38 Club of Looe) contribute to the
Contribution made by objectives by organising and
volunteers resourcing the fund raising,
community events and agreeing
the distribution of grant monies.
With a diverse range of volunteers
abilities and available time, the
contributions vary in scale and
type.
From this diversity contribuntion
also take many forms such as use
and loan of personal and business
assets in order to achieve the
objectives. One member loans two
**----- End of picture text -----**
**----- Start of picture text -----**
fields for the running of the car
boot sales, another a tractor and
trailer for the Duck Race and so
on.
All administrative costs are carried
by the members. No money raised
through charitable collections is
used in the administration.
The CIO participates fully in the
Other zane, district, country and global
Lions Federation of Clubs.
**----- End of picture text -----**
## **Achievements and Performance** **----- Start of picture text -----**
SORP reference
The COVID restrictions have
curtailled most face to face
activities and mass gatherings.
Summary of the main Fund raising moved more to online
Para 1.20
achievements of the requests for donations.
charity, identifying the
difference the charity’s Volunteering in the local
work has made to the community saw individual
circumstances of its members participating in
beneficiaries and any shooping/medicine/book delivery
wider benefits to society services. The club teamed up with
as a whole. the Looe Bridge Surgery to run
COVID vaccination clinics and
helped to ensure Looe was the
best vaccinated population in
Cornwall and possibly beyond as
measured by percentage of
relevant population reciving
vaccinations.
Car Boot sales restarted in late
June.
**----- End of picture text -----**
## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
**----- End of picture text -----**
Para 1.41 Investment performance against objectives Other ## **Financial Review** Review of the charity’s Para 1.21 financial position at the end of the period Statement explaining the Para 1.22 policy for holding reserves stating why they are held Amount of reserves held Para 1.22 Reasons for holding zero Para 1.22 reserves Details of fund materially Para 1.24 in deficit Explanation of any Para 1.23 uncertainties about the charity continuing as a going concern ## **Additional information (optional)** You may choose to include further statements where relevant about: The charity’s principal sources of funds Para 1.47 (including any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the Para 1.46 principal risks facing the charity Other ## **Structure, Governance and Management** **----- Start of picture text -----**
Description of charity’s N/A
trusts:
Type of governing Para 1.25 Standard Lions CIO Constitution
document
(trust deed, royal
charter)
How is the charity Para 1.25 CIO
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 The members of the Directors
methods including details Board of The Lions Club of Looe
of any constitutional are appointed as Trustees of the
provisions e.g. election to CIO.
post or name of any
person or body entitled
to appoint one or more
trustees
**----- End of picture text -----**
## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
**----- End of picture text -----**
## **Reference and Administrative details** **----- Start of picture text -----**
Charity name Looe Lions Club
Other name the charity The Lions Club of Looe
uses
Registered charity 1179335
number
**----- End of picture text -----**
**----- Start of picture text -----**
Charity’s principal 8 Tarton Close
address St Martin
Looe
PL13 1FG
**----- End of picture text -----**
**----- Start of picture text -----**
Names of the charity trustees who manage the charity
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Peter Kingham
2 Jenny Coleman
3 Andy French
4 Martyn Coleman
5 Nigel White
6 Carole White
7 Mark Grassam
8 Hedley Martin
9 Phil Gibson
10
11
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
Corporate trustees – names of the directors at the date the report was approved **Director name N/A** Name of trustees holding title to property belonging to the charity **----- Start of picture text -----**
Trustee name Dates acted if not for whole
year
N/A
**----- End of picture text -----**
**----- Start of picture text -----**
Funds held as custodian trustees on behalf of others
Description of the assets None held.
held in this capacity
Name and objects of the
charity on whose behalf
the assets are held and
how this falls within the
custodian charity’s
objects
Details of arrangements
for safe custody and
segregation of such
assets from the charity’s
own assets
**----- End of picture text -----**
## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **----- Start of picture text -----**
Type of Name Address
adviser
Name of chief executive or names of senior staff members (Optional
information)
**----- End of picture text -----**
## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date** Lions Club of ￿￿e Ineome and Exwidltsre Account for the year ended 30 Jull¢ 2021 Consolldated Cknrity AceouDt and Fundraising Account 30Jun-20 ]D￿Me. 62.79 Donations received Sundries Car Boot Sales Duck Race CatDivai Week Rally Day Minibus Donations Coast and Cove Challeng¢ ChTisthias Hamper Draw Santa's Arrival & Fun Run 2184.92 200.(K) 5808.96 4997.00 3328.78 2827.12 943.07 370.39 1421.00 352.10 40.00 20111.21 Totsl Income 2424.92 Expenditure: 11767.00 1480.00 3758.3 1232.38 178.50 361.38 1967.82 346.00 419.09 340.43 223.89 141.95 Donations Made Duck Race Carnival Week Minibus Maintenance Easter Event Sundries Coast and Cove Challenge Sanlas Arrival Rally Day Iffjoe Senior CitÉzens Paty Christmas Hamper Draw Insuranc¢ 2796.97 1465.38 137.59 83.25 22216.74 4483.19 -21115￿3 SurplvslDeficit (-) for year 13029.14 OpenRng Balanee l Juty 2020 10923.61 Funds Avallable 30 Jwi¢ 2021 Represented by: 10923.61 Closing bank balance 30th June 2021 -205827 IIV)23.61 8865J4 8865J4 Presentsd by . Carole L SVI)ite HoDorary Treasurer Lions Club of I￿￿ statement of Assets and Liabilities - 30 June 2021 Assets The Lions Club of L(M)e a ConmiuDity Minibus in o)st of £11054.(X) in October 2018. The purclwe was made with funds donatal for the pu￿se. Ivhile the Lions Club of Looe is the registered keepw of the minibus any proceeds from the sale of the asset would either be used to purchase another community minibus or distributed as clwitsble donations. The only assets of the Lions Club of IAK)e are the club's regalia which h&s a nominal value and the balance of the club's thinistration bank accounL The balance of the reconciled administrntion imnk account as at the 30 ]￿¢ 2021 was QI 19.51 crediL Liabllities The Lions Club of IA)oe h&s ￿ Liabilities. Carole L Ivhite Honorary Treasurer lub of I have examined the record5. bank statements and SCI￿eS In support of the Income & Expenditure Accounts for the Fwid Raising. Charity and General accounts for the year ended 30 June 2021 can confiLTr th* the saidAccounts a￿ in accordance therewith. I belteve the sald Accounts are a fair and accurate record of the activities of the Llons Club of L(K*. Slgned Kathy French ACMA CGMA 12° December 2021 Lions Club of IAM)e Incon￿ Expr•dikn Arrfj•nt f•r the yev ended 30 June 2021 30-Jon-20 2870. 1352.44 609.50 194835 115.00 2310.00 121.40 Sundries Chart¢r Nighl 35.(K) 1399.64 1517.57 583.59 609.50 1625.7 250.IX) 1263.02 1236.48 216.14 Sundrkes Charter Night 2715.64 90929 surylU￿ (.) tor year 1459.46 OpeniDg Bal*nee l Juty 2020 2368.75 Funth Av*ilabk 30 June 2021 -24924 236&75 2119.51 116&75 Closing banklkn 31Jh 2021 211951 Presented by . EXpendit￿e Accounts for the Fund Rai8in& Cbarity a]yJ GeDa71 acccHJnts for the year ended 3 I believethe saldAcrTrmts arva ￿ and accurate ￿Kd of the activitses of the Lion5 Club of L(￿. Signed Kathy F￿ch ACMA CGMA IP December 2021